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HomeMy WebLinkAboutMinutes 2012-09-12 (2)�� °TANF MINUTES U CITY COUNCIL � CITY OF SOUTH SAN FRANCISCO cRLIFpRytA REGULAR MEETING MUNICIPAL SERVICES BUILDING COMMUNITY ROOM 33 ARROYO DRIVE WEDNESDAY, SEPTMEBER 12, 2012 CALL TO ORDER: TIME: 7:06 P.M. ROLL CALL: PRESENT: Councilmembers Addiego, Matsumoto and Mullin and Vice Mayor Gonzalez. PLEDGE OF ALLEGIANCE: PRESENTATIONS ABSENT: Mayor Garbarino. Led by Vice Mayor Gonzalez. Update on South San Francisco Unified School District projects by the District's Superintendent, Alejandro Hogan. South San Francisco School District Superintendent Alejandro Hogan addressed Council and provided a report to the community on projects funded by the Measure J Bond Program. Phase I of the Program involved energy saving measures to reduce the District's carbon footprint. Installation of a solar baltic system across school sites was the primary task completed during this Phase. Superintendent Hogan presented photos depicting the solar canopies installed throughout the District. Phase II is set to begin this year and will consist of the rehabilitation of facilities including: Significant Renovation /Construction at Buri Buri, Alta Lorna, Parkway Heights Middle School, Martin Elementary and SSFHS, portable classroom improvement, new playground equipment at all elementary schools, athletic fields improvement at high schools, seismic improvements, ADA and life /safety upgrades, HVAC, electrical and infrastructure improvements. The timeline for Measure J Program Phase 2 is as follows: planning phase: spring — fall 2012; Revised Implementation Plan completed: October 2012; design first set of projects: 6 --- 18 months; construction anticipated by summer 2013. Superintendent Hogan explained the remaining needs exceed the available bond funds. Accordingly, for elementary and middle schools the District planned to identify the priority projects with available funds through a process that would determine the right size of schools, develop school standards (educational specifications) and look ahead to the components that every 21St Century school should have. Board meetings would include Phase 2 related discussions and an October 11th Community Forum. at 6:00 p.m. at the Community Room at the Municipal Services Building would provide additional opportunities for input. Councilwoman Matsumoto expressed concern that some of the infrastructure and facilities improvements expected by proponents of Measure J were not being realized. She believed priority should be placed on fixing leaky roofs, improving restroom facilities and moving students out of portables and into permanent classroom buildings. She didn't feel that the District's proposed priorities of improving athletic fields and right sizing were necessarily the most significant next steps. Superintendent Hogan explained that right sizing would look at attendance boundaries at elementary and middle schools and project future school size in order to determine priority infrastructure and facility improvements. Councilman Addiego questioned the cost of the solar program. He also questioned whether there was a system in place for oversight of the bond fund. Superintendent Hogan advised the solar installation cost $25 million. The District expected $1 million/year in savings. Regarding oversight of the bond fund, there was a Bond Director at the District level. There was also oversight from a hired firm in Menlo Park and the County Office of Education. Councilwoman Matsumoto requested a quarterly update from the Superintendent. Superintendent Hogan agreed. AGENDA REVIEW None. PUBLIC COMMENTS Michelle Evans of the Fire Department appeared with Sparky the Fire Mascot to announce the kick -off of Fire Prevention Month in October. The month would start with an event at the Fire House on Saturday, September 29h. The event would include fire safety demonstrations, a pancake breakfast and fire truck viewings. Improving Public Places volunteer Judy Bush appeared to invite the public to the Garden Party that would be held at the Fernekes Building, on Saturday, September 15. Light appetizers would be served and speakers would include Maryanne Nardo and Pete Carcione. Wynn Grcich appeared to encourage Council to support legislation prohibiting fluoridation of drinking water. ITEMS FROM COUNCIL • Announcements. Committee Reports. Councilmembers reported on attendance at community meetings and events including a SamTrans meeting and the School District Liaison Committee Meeting. Announcements were made regarding upcoming events including the Garden Party sponsored by Improving REGULAR CITY COUNCIL MEETING SEPTEMBER 12, 2012 MINUTES 2 Public Places on September 15, Coastal Clean Up Day and a September 22 Boys and Girls Club Lobster Feed Fundraiser. The Police Department was congratulated for its role in the safe return of young kidnap victims. Specific items for further action and/or consideration were set forth as follows: Councilwoman Matsumoto noted that SazmTrans might cut service that would affect residents of the local Housing Authority. She intended to work with residents to encourage SamTrans to maintain this service. Councilman Addiego requested that the meeting be adjourned in honor of Congresswoman Speier' s father and former South San Francisco resident, Fred Speier. CONSENT CALENDAR Motion to approve the Minutes of the meetings of July 2, 2012 and August 22, 2012. 2. Motion confirming payment registers for September 12, 2012. 3. Motion to waive reading and adopt an Ordinance to modify regulations regarding the "Parking, Public or Private" uses in the Freeway Commercial (FC) Zoning District (Chapter 20.110) to comply with General Plan Implementing Policy 3.2 -I -5, which allows existing airport- oriented parking facilities located on Produce Avenue to be recognized as conforming uses in the Zoning Ordinance, in accordance with South San Francisco Municipal Code Chapter 20.550 ( "Amendments to Zoning Ordinance and Map "). 4. Motion to approve a Side Letter of Agreement to the July 1, 2012 to June 30, 2014 International Union of Operating Engineers, Local 39, Memorandum of Understanding. 5. Resolution No. 70 -2012 approving an amendment to the South San Francisco Conference Center Authority Budget for Fiscal Year 2012/2013. 6. Resolution No. 71 -2012 accepting $104,100 for personnel, overtime and equipment from the State of California- Office of Traffic Safety (OTS) "Selective Traffic Enforcement Program" and "Sobriety Checkpoint Grant Program" and amending the Police Department's 2012/2013 Operating Budget. 7. Resolution No. 72 -2012 authorizing the City Manager to execute a two year Professional Services Agreement with the Peninsula Conflict Resolution Center in an amount not to exceed $70,000, and amending the City Manager's Department 2012113 Operating Budget by $55,000. 8. Resolution No. 73 -2012 confirming fund balance categorizations to comply with new Governmental Accounting Standards Board (GASB) Statement No. 54 for Fiscal Year 2011 -2012. REGULAR CITY COUNCIL MEETING SEPTEMBER 12, 2012 MINUTES 3 9. Resolution No. 74 -2012 approving the Memorandum of Understanding for the Teamsters Union, Local 856, Unit dated July 1, 2012 through June 30, 2014. 10. Resolution No. 75 -2012 approving the Memorandum of Understanding for the South San Francisco Police Association Unit dated July 1, 2012 through June 30, 2014. 11. Resolution No. 76 -2012 approving the Memorandum of Understanding for the Mid - Management Unit dated July 1, 2012 through June 30, 2014. Motion— Councilman Addiego /Second Councilman Mullin: to approve Consent Calendar Items Nos. 1 -6 and 8 -11. Approved by the following voice vote: AYES: Councilmembers Addiego, Matsumoto and Mullin and Vice Mayor Gonzalez. NOES: None. ABSTAIN: None. ABSENT: Mayor Garbarino. Item No. 7: Councilwoman Matsumoto indicated her support for the Peninsula Conflict Resolution Center Contract but requested that ways of measuring outcomes, including a quarterly report to Council and Minutes of Coalition Meetings be provide going forward. Motion— Councilwoman Matsumoto /Second— Councilman Addiego: to approve Resolution No. 72 -2012. Approved by the following voice vote: AYES: Councilmembers Addiego, Matsumoto and Mullin and Vice Mayor Gonzalez. NOES: None. ABSTAIN: None. ABSENT: Mayor Garbarino. PUBLIC HEARING 12. Resolution No. 77-2012 authorizing submittal of the 2011 -2012 Consolidated Annual Performance and Evaluation Report ( "CAPER") to the Department of Housing and Urban Development (HUD). Public Hearing opened: 8:04 p.m. Housing and Community Development Assistant Lancaster presented the staff report recommending that Council hold a public hearing on the 2011 -2012 Consolidated Annual Performance and Evaluation Report ( "CAPER "); and 2) adopt a resolution authorizing the City Manager to execute all required documents for submittal to the Department of Housing and Urban Development for the CAPER. The Report details how staff leveraged CDBG Program and HOME Administrative Redevelopment Agency funds to address the City's housing and non - housing community development needs as compared against the goals set forth in the 2011 -2012 One Year Action Plan. It concluded that the City effectively used multiple funding sources to provide a wide range of services. Public Hearing closed: 8:07 p.m. Councilwoman Matsumoto questioned how RDA's demise would affect the effectiveness of program funding going forward. Assistant Lancaster advised that programs would be significantly impacted by the loss of RDA funding. Some of the programs could be supplemented with additional funds REGULAR CITY COUNCIL MEETING SEPTEMBER 12, 201.2 MINUTES 4 dispersed through the County as result of RDA dissolution, however additional solutions would have to be developed as new funding would not make up for RDA losses. Councilwoman Matsumoto questioned whether staff had conversed with the County regarding how it intended to meet CDBG related needs given all of the recent funding cuts and increases to certain revenue as a result of RDA dissolution. Director of Economic and Community Development Van Duyn advised the County would be making decisions about which programs to support. However, the City would have a better idea about the impact of reduced CDBG allocations in the upcoming months. Councilwoman Matsumoto requested a study session on the topic once more information was available. Motion— Councilwoman Matsumoto /Second— Councilman Mullin: to approve Resolution No. 77 -2012. Approved by the following voice vote: AYES: Councilmembers Addiego, Matsumoto and Mullin and Vice Mayor Gonzalez. NOES: None. ABSTAIN: None. ABSENT: Mayor Garbarino. ADMINISTRATIVE BUSINESS 13. Resolution No. 78 -2012 adjusting Budget and Organization Chart to establish Principal Engineer Position and setting salary schedule. Director of Public Works White presented the staff report recommending that Council adopt a resolution amending the 2012 -2013 fiscal year budget adding the position of Principal Engineer to the organization chart of the Public Works Department and revising the salary schedule for the mid - management unit recognizing this new position. The position of City Engineer had been eliminated in favor of a position of Assistant Public Works Director /City Engineer per a succession plan instituted last year. Since that time, three Senior Civil Engineers have rotated amongst themselves the responsibility of day to day supervision of the Engineering Division. This slight reorganization of the Division took place in an effort to save funds. To effectively manage the day -to -day affairs within the Engineering Division, one of the current Senior Civil Engineers will assume the role of Principal Engineer to provide this function with no gain in overall staff. Councilman Addiego pointed out that the overall reorganization achieves a .5 million savings. Motion— Councilwoman. Matsumoto /Second— Councilman Addiego: to approve Resolution No. 78 -2012. Approved by the following voice vote: AYES: Councilmembers Addiego, Matsumoto and Mullin and Vice Mayor Gonzalez. NOES: None. ABSTAIN: None. ABSENT: Mayor Garbarino. REGULAR CITY COUNCIL MEETING SEPTEMBER 12, 2012 MINUTES 5 14. Approval of Response to San Mateo Grand Jury relating to Levee Failures in San Mateo County. Director of Public Works White presented the staff report recommending that Council approve the response he prepared to the 2011 -2012 San Mateo County Grand Jury Report titled: "Still no Emergency Response Plans for Levee Failures in San Mateo County." The Federal Emergency Management Agency ( "FEMA ") prepares flood insurance studies and creates from them a Flood Insurance Rate Map which is used to support the National Flood Insurance Program. In accordance with Federal Law, FEMA designates and indicates areas subject to a 100 year flood event, which areas have 1 percent change of being flooded in any given year. Properties within such zones are encouraged to obtain flood insurance. FEMA produced a draft of the Map in 2007 for staff comment. Staff met with FEMA in 2007 to discuss twelve levees the draft identified along Colma Creek. After the discussion, it appeared FEMS would remove these levees from the Map since they were not accredited. The San Mateo County Grand Jury was advised of these probable revisions to the Map. FEMA notified the City that it had removed all but one of the levees from the Map in 2008. In February of 2012, the current San Mateo County Grand Jury contacted the City to determine if it agreed with the finding of the 2006 -2007 Grand Jury findings and recommendations for levee failures. Staff again informed the Grand Jury that is had not agreed with the findings or recommendations, as the City does not own, maintain or have responsibility for the improvements that have been installed and therefore has no authority to make any plans, reports or other improvements. The Grand Jury also inquired as to the status of emergency planning for the levee and seeks a response as to why one does not exist to date. Staff has been in contact with FEMA to attempt again to resolve the matter. All of this information is included in the response to the Grand Jury. Councilwoman Matsumoto questioned whether this affects residents' insurance. Director of Public Works White responded that 17 properties in South San Francisco were within the new inundation map and their insurance companies would be notified. Councilman Addiego commented that the response was strong. He further questioned what would take place if a 100 year storm occurred. Director White responded that water would go over the top at certain areas of Colma Creek. The event would be similar to what took place in November 2002 when the Lindenville Area flooded. Motion— Councilman Addiego /Second— Councilwoman Matsumoto: to approve the response to the 2011 -2012 San Mateo County Grand Jury Report titled: "Still no Emergency Response Plans for Levee Failures in San Mateo County." Approved by the following voice vote: AYES: Councilmembers Addiego, Matsumoto and Mullin and Vice Mayor Gonzalez. NOES: None. ABSTAIN: None. ABSENT: Mayor Garbarino. REGULAR CITY COUNCIL MEETING SEPTEMBER 12, 2012 MINUTES 6 15. Resolution No. 79 -2012 approving the purchase of a 100 foot Aerial Platform Quint in the amount of $1,289,158.84; authorizing the City Manager to enter into a Purchase Agreement with Sutphen for the Purchase and Construction of A 100 foot Aerial Quint; and amending the 2012 -2013 Equipment Replacement Budget. Battalion Chief Magallanes presented the staff report and a PowerPoint Presentation recommending approval of a Resolution authorizing the purchase of a 100 Foot Aerial Platform Quint in the amount of $1,289,158.84, authorizing the City Manager to enter into an agreement with Sutphen and amending the 2012 -2013 Equipment Replacement Budget. Chief Magallanes explained the new Quint would replace Quint 62. Quint 62 had been used since the early 90s for fire attack, elevated master streams, rescue, ventilation, salvage, overhaul, hazardous materials and vehicle extrication. The vehicle has about a 15 year service life and the time has come to replace it. In selecting the appropriate replacement, the Department looks at: current and future operational needs, pros and cons of different vehicle types and a "drive test." Considering these factors and of the various vehicles available, staff recommended replacing Quint 62 with a 100 Foot Aerial Platform Quint. Councilwoman Matsumoto questioned why historically there has been some disagreement over the use of Quint. Chief Magallanes explained there are some in the industry that prefer a tractor drawn aerial. However, this option permits less compartment space. Councilman Mullin questioned whether there were any buildings in the City that the Quint would not reach. Chief Magallanes responded that the Mandalay Place Building at Terrabay and one or two other buildings in the Gateway Area and on the El Camino in the City would not be entirely reachable using the Quint. Councilman Addiego supported the recommendation but noted his preference for a tractor drawn aerial. Motion— Councilwoman Matsumoto/Second— Councilman Mullin: to approve Resolution No. 79 -2012. Approved by the following voice vote: AYES: Councilmembers Addiego, Matsumoto and Mullin and Vice Mayor Gonzalez. NOES: None. ABSTAIN: None. ABSENT: Mayor Garbarino. 16. Resolution No. 80 -2012 to accept a grant in the amount of $8,680 from the Federal Emergency Management Agency and to allocate City Funds in the amount of $2,170 to purchase an Extractor/Washer; and amending the Fire Department's Fiscal Year 2012 -2013 Operating Budget. Fire Captain Samson presented the staff report recommending that Council adopt a Resolution accepting a grant in the amount of $8,680 from FEMA and allocating City funds in the amount of $2,170 to purchase an extractor /washer, and amending the Fire Department's Fiscal Year 2012/2013 Operating Budget. FEMA notified the Fire REGULAR CITY COUNCIL MEETING SEPTEMBER 12, 2012 MINUTES 7 Department that is grant request for a turn out extractor washer was approved. The machine would be used to clean and decontaminate firefighting ensembles at Fire Station 63. This matching grant requires FEMA to pay 80% of the total cost of the extractor, or $8,680. The City would pay the remaining 20 %, or $2,170. Councilman Gonzalez suggested sharing the technology with other local Fire Departments if possible. Motion— Councilman Addiego /Second— Councilwoman Matsumoto: to approve Resolution No. 80 -2012. Approved by the following voice vote: AYES: Councilmembers Addiego, Matsumoto and Mullin and Vice Mayor Gonzalez. NOES: None. ABSTAIN: None. ABSENT: Mayor Garbarino. COMMUNITY FORUM None. ADJOURNMENT Being no further business, Vice Mayor Gonzalez adjourned the meeting at 9:00 p.m. in honor of Fred Speier. Submitted Approved: iPardkAVG)ajrbarino, Mayor City of South San Francisco REGULAR CITY COUNCIL MEETING SEPTEMBER 12, 2012 MINUTES 8