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HomeMy WebLinkAboutMinutes 2014-02-12 @7:00MINUTES �V�N SANF CITY COUNCIL CITY OF SOUTH SAN FRANCISCO c9LIFO R��P REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, FEBRUARY 12, 2014 7:00 P.M. CALL TO ORDER TIME: 7:05 p.m. ROLL CALL PRESENT: Councilmembers Addiego, Gupta and Normandy, Vice Mayor Garbarino, and Mayor Matsumoto. PLEDGE OF ALLEGIANCE AGENDA REVIEW No changes. PUBLIC COMMENTS ABSENT: None. Led by Mayor Matsumoto. Spruce Elementary teacher Karen Stanfill invited Council and the public to attend the first ever Grand Night of Aztec Dancing on Thursday, February 27 from 6:00 to 7:30 p.m. at the Spruce Gymnasium. Admission fees are $2.00 for student and $5.00 for adults. Proceeds would help fund the return of the Playworks program. Playworks helps supervise and organize recess through cooperative play, with fourth and fifth graders serving as junior coaches and helping to improve their self - esteem. COUNCIL COMMENTS /REQUESTS Vice Mayor Garbarino announced the passing of former Fire Captain Tom Galli. Services would be held at 10:00 a.m. on February 20 at All Souls Church, followed by burial service at Holy Cross Cemetery. The Vice Mayor also requested the meeting be adjourned in memory of Joseph Marquetti and commented on his heavy involvement with St. Vincent de Paul. Councilmember Addiego requested the meeting be adjourned in memory of longtime resident, Elizabeth Whalen, a well -known member of the downtown community. Ms. Whalen raised her children and grandchildren in the downtown. Inviting people into her home on many occasion, she acted as a consummate mother. II Mayor Matsumoto requested a presentation on recent Neighborhood Response Team ( "NRT ") II activities. In a related matter, the Mayor gave kudos to a resident who reported a suspected drunk driver. As it turned out, this was the suspect's third DUI. The Mayor made special note of the City's FEMA dog Gypsy who recently received recertification and the Parks and Recreation Department for getting the City recognized as a "Tree City USA." Lastly, Mayor Matsumoto called on residents and parents to attend and let their voices be heard at the upcoming School Board meeting. The agenda for tomorrow night's meeting included the discussion of the afterschool and childcare services offered at Ponderosa being taken over by the school district from the City's Parks and Recreation Department. Mayor Matsumoto noted the City was held to state certification requirements that were not required of the District. In addition, a proposed 3% fee increase would be discussed. She urged parents to attend the meeting and voice their concerns. CONSENT CALENDAR Motion to approve the minutes of December 9, 2013, December 18, 2013, January 8, 2014, January 21, 2014, January 22, 2014 and February 3, 2014. 2. Motion confirming payment registers for February 12, 2014. Motion to accept the 2013 Street Rehabilitation project as complete in accordance with the plans specifications. 4. Resolution Confirming the City Treasurer's Appointment of Deputy City Treasurers. 5. Resolution authorizing the purchase of Network Core Switches and related equipment in and amount not to exceed $39,401.56; and authorizing the City Manager to enter into a purchase agreement with Stepford, Inc., of San Carlos, California for Networks Core Switches and related equipment. 6. Resolution awarding the construction contract to Robertson Industries, Inc. of Phoenix, Arizona for the City Hall Tot Lot Safety Surfacing Installation Project (Project No. 101401) in an amount not to exceed $124,160; amending the 2013-2014 Capital Improvement Program (CIP) to include the Project and appropriate a project budget in the amount of $142,760 from CDBG funds. 7. Motion to accept the Magnolia Senior Center Elevator Refurbishing Project (Project No. pf1031) as complete in accordance with the plans and specifications. 8. Resolution approving the First Amended Joint Exercise of Powers Agreement San Mateo Operational Area Emergency Services Organization; and authorizing the City Manager to execute the First Amended Joint Powers Agreement. 9. Resolution awarding a Consulting Services Agreement to Mark Thomas & Company of Oakland, CA, to prepare construction documents for the "Grand Avenue /Magnolia Avenue and Mission Road /Evergreen Drive Traffic Signal & Intersection Improvements" (Project Nos. tr1203 and tr1007) in an amount not to exceed $119,900. REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2014 MINUTES PAGE 2 10. Resolution supporting the South San Francisco East -West Community Shuttle project; authorizing the submittal an application for the San Mateo County Shuttle Program funding and authorizing the City Manager to execute a funding agreement with the San Mateo County Transportation Authority or the City /County Association of Governments of San Mateo County if awarded the grant. 11. Resolution Amending Personnel Rules and Regulations, Rule 11.02, Extending the Probationary Period for Paramedic Firefighters from 12 to 18 Months. 12. Resolution Amending the Salary Schedule Effective February 12, 2014 by assigning a Salary Range for Disaster Preparedness Manager, Environmental Compliance Supervisor and Laboratory Supervisor job classifications in the Mid Management Bargaining Unit. 13. Resolution approving a fiscal year 2013 -14 Community Development Block Grant ( "CDBG ") grant agreement between the City of South San Francisco and the Salvation Army for the provision of Safety Net Services. 14. Motion to confirm appointment of Mayor Matsumoto to the Homeless Outreach Steering Committee. Council requested discussion on items 7, 10, 12, 13, and 14. Item 7 - Vice Mayor Garbarino expressed thanks to the team that put this together. He was at the Senior Center recently and was impressed with how quiet and smooth the elevator operated. He was also thankful that the project came in under budget. Item 10 - Councilmember Addiego noted the City had its own transit system back in the late seventies before morphing into SamTrans. Now this shuttle service will have a very similar route to serve our residents, and he was glad to see it come back. However, he questioned the use of a peripheral street like Evergreen rather than Holly Avenue. He also asked what type of vehicles would be used. Lastly, he felt the City should be prepared for and plan to go beyond $47,000. Public Works Director, Brian McMinn responded that SamTrans had conducted the analysis and decided on the routes in consideration of timing and community input. The shuttle vehicles would be articulated buses. Mayor Matsumoto requested the item be heard as administrative business in the future. She added the shuttle had been a result of SamTrans route changes, service cuts and public input, as testimony given had a big impact. She gave kudos to Director McMinn and Analyst, Justin Lovell who worked with SamTrans staff on routing. Information about route adjustments, ADA compliance and services that could be contracted with SamTrans was shared. The free shuttle should be operational in a couple months if grants are approved. Items 12, 13 and 14 - (12) Mayor Matsumoto requested a presentation on disaster preparedness in the future to raise awareness for residents on who to call in case of a disaster. (13) The Mayor requested a brief presentation on the City and County's social safety net services available to the at risk population, perhaps at the next meeting. (14) Mayor Matsumoto noted Deputy Police Chief Brosnan would be joining her at the Homeless Outreach Steering Committee meeting. REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2014 MINUTES PAGE 3 Motion - Councilmember Addiego /Second - Vice Mayor Garbarino: to approve consent calendar. Unanimously approved by voice vote. ADMINISTRATIVE BUSINESS 15. Resolution authorizing the Mayor and City Manager to execute documents related to participating in the California Employers' Retiree Benefit Trust ( CERBT), including Selection of a CERBT Investment Strategy Option; Amending the 2013 -14 Benefits Fund Operating Budget; and Directing the Finance Director to Make Payments Totaling $13.5 million into that Trust. Finance Director Jim Steele presented staff report and gave overview of actuarial study showing OPEB obligation at over $86 million. Council has been aware and set aside $13.5 million outside the General Fund knowing this obligation needed to be addressed. Of concern to Council was how those dollars could be used to save taxpayer money over the longer term. Director Steele went on to state higher investments would equal a quicker payoff. By investing funds in the Ca1PERS trust, the City will have enough to fund obligations by 2043, whereas if we just do pay as you go the payments go into the 2090's. Staff was recommending Council approve the resolution selecting investment strategy one and direct staff to deposit $13.5 million in $.5 million increments into CERBT every two weeks over one year. Strategy one had a longer term focus (30 years) that is well diversified and similar to Ca1PERS Retirement Strategy. This strategy should deliver the most return over the next 30 years. Director Steele noted that this strategy was also selected by 85 percent of public agencies. Director Steele further recommended future budgets give priority to additional annual operating budget contributions, for example, $250,000 annually. Councilmember Addiego had some relief in knowing that there was some flexibility in the dollars put aside being available to assist the City if it were ever to hit a financial rough patch. Mayor Matsumoto also expressed relief in knowing the City could move to option two in the future if it was called for. Councilmember Gupta clarified the $13.5 million was money already in reserve and now it needed to be put in a place so it can earn money for the City. In his opinion option one was a prudent and cautious move. Motion - Vice Mayor Garbarino /Second - Councilmember Addiego: to approve Resolution No. 20 -2014. Unanimously approved by voice vote. 16. Resolution approving various budget actions that allow staff to close the books for Fiscal Year 2012 -2013. Director Steele provided budget closing presentation reviewing final revenues and characterizing 2013 as positive year with healthy reserves. Mayor Matsumoto asked when there would be some idea on the magnitude of the Ca1PERS costs. REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2014 MINUTES PAGE 4 Director Steele responded costs will start to go up this year and continue for the next five years. Council would be receiving a Friday memo providing greater detail soon. Motion - Councilmember Gupta/Second - Councilmember Addiego: to approve Resolution No. 21 -2014. Unanimously approved by voice vote. 17. Resolution Accepting the Annual Financial and Audit Reports for Fiscal Year 2012 -13. Director Steele gave a presentation on the financial highlights for the Fiscal Year ( "FY ") of 2013. Staff recommended approving the resolution accepting the Year End Financial Statements. Referencing page 144 of the report, Vice Mayor Garbarino asked if the 14 companies listed represented a total assessed value of $4.2 billion. For FY 2012/13 the total for all city tax payers was assessed at $13.9 billion. Compared to FY 03/04 it was $9.1 billion, and now it's at $13 billion. He also sought clarification on whether or not these companies represented 76.08 percent of the total assessed value. Director Steele confirmed the numbers and clarified that the 76.08 percent referred to the hold- over from the RDA merged project area. 76 percent of the assessed value in those merged areas was made up of those top tax payers. Referring to page 21 of the report, Councilman Gupta suggested that, in the future, the City revisit the approach of giving loans without expectations of being paid back, as opposed to loans that could be recycled. Perhaps a better mechanism for reseeding the money can be explored. Director Steele stated this may be a moot point as RDA is dissolved. Motion - Vice Mayor Garbarino /Second - Councilmember Addiego: to approve Resolution No. 22 -2014. Unanimously approved by voice vote. PUBLIC HEARING 18. Britannia Cove at Oyster Point HCP Oyster Point III LLC /Owner Project Mgmt Advisors, Inc. /Applicant 101 OYSTER POINT BLVD P12 -0061: SPA13 -0001, ZA12 -0005. UP12 -0004, PP12 -0001, DR12 -0029, TDM12- 0004, SIGNSI2 -0032, DA12 -0003, PM12 -0002 and EIR12 -0002 Consideration of Planning Commission recommendation to approve a campus development including Specific Plan Amendments, a Zoning Text Amendment, Precise Plan, Use Permit, Design Review, Preliminary Transportation Demand Management (TDM) Plan, Master Sign Program, Development Agreement, Parcel Map, and Environmental Impact Report to allow the construction of an Office /R &D development (7 buildings), a full service hotel with 200 rooms, 20,000 sf of retail, a 9 -story parking structure, surface parking, and other on- and off -site improvements, in accordance with SSFMC Titles 19 and 20. REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2014 MINUTES PAGE 5 Mayor Matsumoto opened the Public Hearing at 7:53 p.m. City Planner Susy Kalkin reviewed the history of the project, which had previously been before Council at the meeting of December 11, 2013. Council had expressed some issues with design elements and the planned service level of the hotel. Since then, the requested update and peer review on the hotel market study had been completed and redesigns were done. Changes to the development agreement included an upgrade from select service to full service hotel and an accelerated 10 -year time frame. HCP development team, including Jon Bergshneider and Thomas Gilman presented the updated design and images to Council and reviewed the elements of the project that were changed. The modified application now included a full service hotel, a new design of buildings relating to Centennial Towers, and addressed the concerns expressed by Council about the exposure from Highway 101. Mr. Gilman provided slides of the new designs for the buildings, the hotel and the parking structure. After conclusion of the presentation, Mayor Matsumoto called for public comments. Being none, Mayor Matsumoto closed the Public Hearing at 8:20 p.m. Each Councilmember disclosed their personal meetings with Mr. Bergshneider and commented on the elements they liked about the project. Council as a whole approved of the changes presented and appreciated the developer's willingness to listen to their concerns and incorporate their comments into the new designs and agreement terms. Items specifically noted included satisfaction with the service level of the hotel, the changes made to the garage, and the new designs displaying visual interest and warmth. Overall, Council was excited about the project and felt the site would serve quite well as a gateway to the City. Mayor Matsumoto made special mention of Mr. Bergshneider's support of public art and the $25,000 contribution he made for a new art piece. Lastly, the Mayor informed staff she would like to be informed and involved as the process continued with the Design Review Board and Planning Commission. Motion - Vice Mayor Garbarino /Second - Councilmember Addiego: To approved Resolution No. 23 -2014. Unanimously approved by voice vote. Motion - Vice Mayor Garbarino /Second - Councilmember Gupta: To approved Resolution No. 24 -2014. Unanimously approved by voice vote. Motion - Councilmember Normandy /Second - Councilmember Gupta: To introduce an ordinance adopting a Development Agreement with HCP Oyster Point III, LLC for the development of a 20.1 acre site for the Britannia Cove at Oyster Point Project in the Bay West Cove Specific Plan District. Unanimously approved by voice vote. Motion - Councilmember Addiego /Second - Vice Mayor Garbarino: To introduce and ordinance making revisions and clarifications to Chapter 20.210 of the City of South San Francisco Municipal Code related to the Bay West Cove Specific Plan District. Unanimously approved by voice vote. REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2014 MINUTES PAGE 6 19. "Centennial Village" Safeway Shopping Center Shamain Partnership /Owner WT Mitchell Group, Inc /Applicant 180 El Camino Real (APN 014 - 183 -110) PI 1-0065: UP 11 -0006, DR11 -0019, ND 12 -0004, DA 13 -0002 & TDM 13 -0001 Consideration of Planning Commission recommendation to approve a Use Permit, Design Review, Transportation Demand Management Plan, Development Agreement and Mitigated Negative Declaration to construct a mixed -use project including approximately 222,000 square feet of commercial space and 285 residential units on a 14.5 acre site located at 180 El Camino Real in the El Camino Real Mixed Use (ECRMX) Zoning District, in accordance with SSFMC Titles 19 and 20. Motion to open the public hearing and continue the matter to the regular City Council meeting of February 26, 2014. Mayor Matsumoto opened the Public Hearing at 8:50 p.m. Motion - Vice Mayor Garbarino /Second - Councilmember Gupta: to continue the Public Hearing until February 26, 2014. Unanimously approved by voice vote. 20. CLIMATE ACTION PLAN /PEDESTRIAN MASTER PLAN City of South San Francisco - Owner /Applicant Citywide P13- 0079/P13- 0085:GPA13 -0001 & ND13 -0002 Consideration of the Planning Commission recommendation to adopt a Climate Action Plan, a Pedestrian Master Plan and related General Plan Amendments, and adoption of an Initial Study/Mitigated Negative Declaration. Before hearing the item, Mayor Matsumoto requested consideration is paid to the volume of meeting materials and meetings planned accordingly. Interim City Manager Mattas understood the direction. City Planner Susy Kalkin gave a brief introduction that included the history of the Climate Action Plan and Pedestrian Master Plan as well as introduced the consulting firms of Pacific Municipal Consultants ( "PMC ") and Fehr and Peers. Scott Davidson, of PMC was introduced and presented an overview of both plans. Additionally, Megan Wier, of Fehr and Peers presented additional overview of Pedestrian Master Plan. Climate Action Plan included information on current greenhouse gas, reduction measures, emphasized voluntary reduction and compliance measures, and existing activities. The Pedestrian Master Plan summarized existing pedestrian environment, examined both safety and comfort issues, highlighted pedestrian needs in the City, and recommended improvements citywide, along corridor types and in specific locations. Staff recommended that Council adopt a Mitigated Negative Declaration, the proposed General Plan amendments, the Climate Action Plan and the Pedestrian Master Plan. REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2014 MINUTES PAGE 7 Mayor Matsumoto opened the Public Hearing at 9:11 p.m. Being no public comments, the Public Hearing was closed at 9:11 p.m. Councilmember Addiego noted the plan "promoted equity," and asked how that was done. Mr. Davidson stated the improved access to transportation for those who might otherwise have difficulty in getting around constituted an equity improvement. Councilmember Gupta's comments on the plans included the following suggestions: mentioning the availability of the ferry terminal as a part of alternative transportation options, leaving out reference to South San Francisco being "the Industrial City" and mention of the South San Francisco bio- digester project. Council agreed to strike reference to "the Industrial City" for purposes of this report only. Staff noted suggestions and stated revisions would be made. Councilmember Gupta made further comments in regards to goal achievement status and setting milestones for measurement of goals. Mayor Matsumoto had suggestions for changing and reprioritizing some things but would share those with staff at a later time. She did not characterize them as changes but rather enhancements. Otherwise, it was a great plan that she felt would be tremendously helpful in calls for projects. Lastly, she asked that a public comment from resident Marty Romero on behalf of the Winston Manor Community Association be put on the record. Motion - Vice Mayor Garbarino /Second - Councilmember Normandy: to adopt Resolution No. 25 -2014. Unanimously approved by voice vote. Motion - Councilmember Addiego /Second - Councilmember Gupta: to adopt Resolution No. 26- 2014 with revisions as read into the record by Interim City Attorney Rosenberg. Unanimously approved by voice vote. 21. Adoption of an Interim Ordinance of the City of South San Francisco making findings and extending a city -wide moratorium on the establishment of E- cigarette lounges and Hookah bars /Smoking lounges. Mayor Matsumoto opened the Public Hearing at 9:27 p.m. City Planner, Susy Kalkin presented the staff report reviewing Council's previous action of adopting an Urgency Ordinance regarding the establishment of E- cigarette lounges and Hookah bars /Smoking lounges. Staff requested Council approve an extension and provide further direction on potential regulations for E- cigarette retailers. During the moratorium period, staff has conducted additional study and research and has drafted language but has not had time to complete a draft ordinance or conduct public noticing. Therefore, staff requests an extension of the moratorium by an additional 10 months and 15 days to fully address the potential regulations regarding E- cigarette lounges, Hookah bar /Smoking lounges and E- cigarette retailers. REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2014 MINUTES PAGE 8 Being no public comments, Mayor Matsumoto closed the Public Hearing at 9:31 p.m. Mayor Matsumoto asked what would happen if someone uses an electronic smoking device ( "ESD ") in a public building the meantime. Interim City Attorney Rosenberg stated the City's current smoking ordinance does not include a definition that would encompass use of an ESD and as such, the ordinance would need to be amended. Staff proposed bringing that forward at the same time as the zoning but if it was Council's desire it could be brought earlier. Council requested an amendment to the current smoking ordinance be brought before the zoning. Interim City Attorney Rosenberg stated an ordinance can be introduced at the first meeting of March and could be limited to public facilities, buildings, parks, and etcetera. Planner Kalkin requested further direction on whether Council wished to consider further regulation as a land use. Interim City Attorney Rosenberg clarified whether Council was fine with considering the sale of E- cigarettes as general sales, or whether they wished to define and regulate where the activity could take place throughout the City. He stated staff could bring forward a recommendation through the Planning Commission if they wished. Council agreed to wait for staff recommendation and discuss at that time. Motion - Vice Mayor Garbarino /Second - Councilmember Normandy: to adopt Ordinance 1481- 2014. Unanimously approved by voice vote. ITEMS FROM COUNCIL — COMMITTEE REPORTS AND ANNOUNCEMENTS Vice Mayor Garbarino wanted to explore installing decorative tiles in the atrium of MSB. The tiles could be decorated by school children, something similar to what was done with the utility boxes. He also called on former Council candidates to remove their election signs as the election was over quite some time ago. Councilmember Normandy reported on her attendance of the League of California City's conference for new Councilmembers, the Italian American Citizens Club crab feed and the South San Francisco Employees' Wellness Fair. Councilmember Addiego notified Council of the potential for a ballot measure issued by the San Francisco Bay Restoration Authority in an effort to generate $15 million. The authority covers all 9 nine bay area counties. He felt it may be an item worth studying and possibly taking a position on. Council was agreeable. Councilmember Gupta spoke about a meeting he had with local community college students who expressed concerns about the Check cashing /Payday lending establishments in the area. They REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2014 MINUTES PAGE 9 hoped Council would consider some action in regulating them as they felt the establishments were not a positive presence in the community and behaved in a predatory manner towards low - income community members. Councilmember Gupta reported out of the ABAG meeting that feedback for the One Bay Area plan was reviewed and he would be keeping Council abreast on the progress. ADJOURNMENT Being no further business, Mayor Matsumoto adjourned the meeting at 9:49 p.m. Submitted by: Anna M. Brown, Deputy City Clerk City of South San Francisco City of South San Francisco REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2014 MINUTES PAGE 10