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HomeMy WebLinkAboutMinutes 2014-04-23 @7:00MINUTES CITY COUNCIL U O CITY OF SOUTH SAN FRANCISCO C9LIFOR��P REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, APRIL 23, 2014 7:00 P.M. CALL TO ORDER TIME: 7:01 P.M. ROLL CALL PRESENT: Councilmembers Addiego, Gupta and Normandy, Mayor Matsumoto. ABSENT: Vice Mayor Garbarino PLEDGE OF ALLEGIANCE Led by Mayor Matsumoto. AGENDA REVIEW No changes. PRESENTATIONS • Proclamation recognizing May 4 -10 as Public Service Recognition Week accepted by Mich Mercado, Interim Human Resources Director. • Proclamation recognizing May as Asian Pacific Heritage Month accepted by the South San Francisco Asian Alliance. • Proclamation recognizing May as Older Americans Month accepted by Beverly Karnatz of Rotary Plaza. • Proclamation recognizing April 20 — 26, 2014 as West Nile Virus and Mosquito and Vector Control Awareness Week accepted by Christopher Cairo, Trustee of the San Mateo County Mosquito and Vector Control District. • Video; State of the County, Assemblyman Kevin Mullin. Proclamations were presented and accepted as noted. - Interim Human Resources Director Mercado thanked Council on behalf of all City employees. - Flor Carpio- Nicolas of the South San Francisco Asian Alliance thanked Council for the proclamation and invited community members to attend their annual fundraiser on May 15 at the Frances Drake Lodge located at 307 Walnut Avenue, cost is $40. Residents may contact Mayor Matsumoto or Councilmember Normandy if wishing to attend. - Ms. Karnatz of Rotary Plaza thanked Council for the proclamation and offered the assistance of Rotary residents if ever the case the Council /City was in need. - Trustee Cairo thanked Council for the proclamation and shared the various efforts put forth towards the reduction of vector born illnesses. He also advised residents on ways they could help prevent illness and listed the County's website for further information (www.smcmcad.org). Assemblyman Mullin's video was played for the viewing audience. Mayor Matsumoto explained the original context in which the video was aired and the reasons Council felt it was important to share with the community. Councilmember Addiego stated that he was proud to have served with a gentleman of such caliber as Assemblyman Mullin and the Mayor expressed her gratitude for all the work he continues to do on behalf of the City. PUBLIC COMMENTS None. COUNCIL COMMENTS /REQUESTS Mayor Matsumoto made the following requests: a presentation be made on some of the improvements that have been completed in the downtown area; review of the agreement between the City and the Harbor District; and connecting Maria Martinucci of the South San Francisco Chamber of Commerce with a key staff person to address concerns from the local business community regarding coordination of public relations events. City Manager Mike Futrell agreed to be the conduit for that purpose. Mayor Matsumoto was pleased to announce that the City had been awarded the "Growing Smart Together Award" at the Association of Bay Area Governments General Assembly that she had attended with Councilmember Gupta. The award was in recognition of the mixed - use /affordable housing complex at 636 El Camino Real. She then took the opportunity to note that two of the units were ADA compliant and that grant money had been used to set aside units for the mentally challenged. Councilmember Gupta spoke of an opportunity he was made aware of at the last ABAG meeting in which the City could apply to have a portion of San Bruno Mountain and Sign Hill designated as priority conservation areas ( "PCA "). This designation would help preserve the mountain, which may be under pressure for development. Currently there were 101 PCAs, with the application process to add more opening in May, 2014 and closing in June, 2015. Some discussion has been had with Parks and Recreation Director, Sharon Ranals, who was in agreement with the direction. Councilman Gupta also noted the possibility of partnering with neighboring cities in the matter. Mayor Matsumoto mentioned Redwood City's reported use of social media (Pintrest) as a means of returning stolen property to its rightful owners and asked if the Public Safety personnel could look into its feasibility for South San Francisco. Councilmember Addiego requested the meeting be adjourned in honor of Henry "Hank" Christopherson, longtime resident who passed on April 11. REGULAR CITY COUNCIL MEETING APRIL 23, 2014 MINUTES PAGE 2 CONSENT CALENDAR 1. Motion to approve City Council minutes for the meeting of April 9, 2014 2. Motion confirming payment registers for April 23, 2014. 3. Resolution Authorizing the City Manager to Execute a One -Year Contract Extension with Turbo Data Systems, Inc. for parking citation processing. (Jim Steele, Finance Director) 4. Waive reading and adopt an Ordinance amending the Zoning Code to prohibit superstore uses city -wide and grocery and supermarket uses in the East of 101 area. (Tony Rozzi, Associate Planner) 5. Resolution awarding the construction contract to Bayside Stripe & Seal, Inc. of Petaluma, California for the South San Francisco (SSF) Sharrow and Striping Program (Project No. tr1205), in an amount not to exceed $35,900. (Sam Bautista, Principal Engineer) 6. Resolution accepting a $200,000 grant awarded to the City from the Metropolitan Transportation Commission (MTC), supporting the South San Francisco Caltrain Station Pedestrian and Bicycle Underpass Planning Project, and submitting an allocation request package to MTC to authorize future grant reimbursements covered. (Brian McMinn, Public Works Director) 7. Resolution authorizing the acceptance of $31,200 in grant funding from the National Recreation and Park Association to support children's health in the after school recreation programs and amending the Parks and Recreation Department 2013 -14 operating budget. (Sharon Ranals, Parks and Recreation, Director) Council requested discussion on items 5, 6 and 7. Item 5 - Councilmember Gupta asked Principal Engineer, Sam Bautista, if he could explain why the costs submitted by the bidders varied so greatly. Engineer Bautista stated the lowest, responsible bidder was local whereas some of the others were not and as such, they included the added travel costs and lodging. In the economies of scale, local contractors offer that as a benefit. Mayor Matsumoto wanted to assure the project would offer some standardization and include standards that are universal or widely accepted by cyclists, as this is one of the chief complaints see hears from avid cyclists in her BPAC capacities. Engineer Bautista stated this project would comply. Item 6 - Mayor Matsumoto wanted to inform the public that this was part of a 2.9 million accumulation of grants that the city had applied for and thank staff. Councilmember Gupta concurred, adding that their efforts were being rewarded. REGULAR CITY COUNCIL MEETING APRIL 23, 2014 MINUTES PAGE 3 Item 7 - Mayor Matsumoto asked if this grant was open to other organizations, like non - profits or school districts. Parks and Recreation Director Sharon Ranals stated it was targeted at Parks and Recreation departments and noted the applicant must be a member if the agency, the National Recreation and Park Association. Motion - Councilmember Addiego /Second - Councilmember Gupta: to approve the consent calendar. The motion was passed by the following vote: AYES: Councilmembers Addiego, Gupta and Normandy, and Mayor Matsumoto. NOES: None. ABSENT: Vice Mayor Garbarino. ABSTAIN: None. Meeting recessed: 7:50 p.m. Meeting resumed: 7:56 p.m. ADMINISTRATIVE BUSINESS 8. Resolution awarding the construction contract to Southland Construction Management, Inc. of Pleasanton, California for the Retail Space Tenant Improvements at 636 El Camino Real in an amount not to exceed $449,909; amending the 2013 -2014 Capital Improvement Program to include the project and appropriating a project budget in the amount of $500,000 from City Housing Funds. (Alin Lancaster, Community Development Specialist) Housing Consultant Armando Sanchez presented the staff report noting the City was the master lease holder to two subleased units that were currently empty shells. As such, the City was responsible for demising walls, electrical, plumbing, mechanical systems, a trash room and restrooms while the tenants are responsible for all other improvements needed for the operation of their business. Staff thought it was in the City's best interest to manage the planning and construction of both sets of improvements. Florist share was $21,876 and cafe share was $77,975. Southland Construction was the selected bid out of four (4); a protest was received and determined by the City Attorney to have no merit. Business success was anticipated for both, as both owners have operated locally prior and had a local clientele and support, but Consultant Sanchez noted there is some associated risk and added that the broker has stated repeatedly that other operators have expressed interest if either of these leases happen to fail. Loan Agreements would be secured by tenant fixtures and equipment, which would help in retaining another tenant and allow higher rents to be charged to help recover the loss. Mayor Matsumoto announced the cafe would be Nita's return after closing Caffino. Given the larger space, she planned on expanding her program of hiring local youth. Councilmember Addiego added that he knew the family who owned the florist and expected their success as well. Councilmember Gupta was glad to see the site's developed, but wondered if the two years that it took to develop, the agreement terms, and the still vacant space indicated trouble for the mixed -use market. Consultant Sanchez explained how the retail market has changed and that what mostly rents now is restaurant space. With two spaces filled the broker felt it would be easier to fill the third. He added REGULAR CITY COUNCIL MEETING APRIL 23, 2014 MINUTES PAGE 4 that the two year time frame was due in part to the property being tied up in the Redevelopment dissolution and reviewed the stages that had to be gone through. Moving forward, the construction timeframe was given at approximately 12 weeks and he was hopeful that tenants would be in by August. Councilmember Gupta asked if the model being used for these two sites would also be used for the third. His concern was that it was a much larger space with potential restaurant use, and that would cost the City more. Lastly, he asked what mechanism would be used to recoup money if the leases should be terminated before the five -year time frame. Consultant Sanchez stated that was not the anticipated process for the third space. He also explained the recouping mechanisms as being the city retaining fixtures and equipment, which would allow an increased rent for a new tenant. Mayor Matsumoto requested a Friday report on the vacant space at the Miller Avenue garage. Attorney Mattas noted the resolution would be revised to reflect the receipt and denial of a bid protest. Motion - Councilmember Gupta/Second - Councilmember Normandy: to approve Resolution No. 49 -2014. The motion was approved by the following voice vote: AYES: Councilmembers Addiego, Gupta and Normandy, Mayor Matsumoto. NOES: None. ABSENT: Vice Mayor Garbarino. ABSTAIN: None. 9. Resolution authorizing the Mayor to execute a Cost Sharing Agreement with the County of San Mateo for a new animal care shelter. (Kathy Mount, Interim Assistant City Manager). Interim City Manager Kathy Mount presented the staff report detailing the history of the issue and concerns previously expressed by Council, which included the level of involvement the City could have during the process. ST Mayer, San Mateo County Director of Public Health Policy and Planning was present to speak about the level of involvement the City during the project. Ms. Mayer stated the County welcomed a collaborative approach and would be creating an advisory committee to provide full transparency, oversight and advice. The committee would convene on a quarterly basis and its make -up would match the diversity of the cities. She made sure to note the committee would be purely advisory and the project would be managed by the County's Public Works Department but again, the county would gladly welcome full transparency, oversight and advice of any participating cities. Councilmembers requested clarification on the following: the definition of "current use of shelter services ", what was included in construction costs, and why there was such a large contingency set aside for unseen costs($2 million). Council also expressed concern about the lack of an option and what was characterized as a "hammer" approach. Frustration over how the costs associated with shelter services cut into the other service agencies that would be heard about during he Community Development Block Grant (CDBG) hearing later on in the evening. Concern was also expressed about the nature of the relationship with Peninsula Humane Society owner, Ken White. REGULAR CITY COUNCIL MEETING APRIL 23, 2014 MINUTES PAGE 5 Ms. Mayer stated current utilization meant the actual numbers. She offered an example in which utilization might be unusually large in one year due to a one time incident, for instance, if a large scale incident took place at the airport, the County's utilization and thus, expenses would be affected. This is averaged over three years so no one city would have an undue expense in any given year. He other portion of the popular is the city's population. Regarding the construction costs, Ms. Mayer stated costs were to make it a fully functional building. Any specific materials like exam tables would not be included and would be provided by the service provider. She also added that operating costs were under a separate agreement and services were paid for on an ongoing basis. With a new facility, this cost was expected to go down. Addressing Council's expressed frustrations, she stated they were shared among the other cities as well and fully understood the how these services curtail very other worthwhile services. She believed the county's ownership of the facility being separated from the services would leave all parties in a better position. The relationship with Mr. White was contractual in nature only. Further negotiations would be had with Mr. White and the intent was to negotiate hard and look for places to reduce and streamline services, and utilize better performance measure so we know what is being paid for. Discretion of building amenities will be the City's. As to why costs could increase in such an amount, Ms. Mayer noted the figure was put together by the County Public Works Department and included the costs of building in San Mateo County and at the Coyote Pointe site, which had some environmental complications leading to added costs. These additional costs were still lower than acquiring a new location, however. Not wanting to come back to the Cities for additional money, knowing timing factors into construction costs and considering a design was not yet developed, a buffer was added to safeguard the cities. She added there had been a conceptual design, but detailed design would cost a significant amount and county wanted some money before taking that on. Mayor Matsumoto sought clarification as to the cost sharing formula that would be used if a City bowed out of the agreement. Ms. Mayer stated it would be determined by the same formula. Councilmember Addiego asked Ms. Mayer to name the cities that were not signatory. Ms. Mayer state they were South San Francisco, Pacifica and Menlo Park. Mayor Matsumoto requested City Public Works Departments be allowed to view the work and associated costs on a quarterly basis. Motion - Councilmember Addiego /Second - Councilmember Gupta: to approve Resolution No. 50- 2014. The motion was passed by the following voice vote: AYES: Councilmembers Addiego, Gupta and Normandy. NOES: Mayor Matsumoto. ABSENT: Vice Mayor Garbarino. ABSTAIN: None. PUBLIC HEARING REGULAR CITY COUNCIL MEETING APRIL 23, 2014 MINUTES PAGE 6 10. 2014 -2015 One Year Action Plan for the Community Development Block Grant (CDBG) Program and resolution approving the City's 2014 -2015 One Year Action Plan; authorizing submittal of the City's 2014 -2015 One Year Action Plan and all other required documents to the U.S. Department of Housing and Urban Development (HUD); authorizing a budget transfer to incorporate the CDBG and HOME administrative funds into the 2014 -2015 operating budget; and authorizing the City Manager to execute all documents and certifications necessary to secure and award CDBG and HOME administrative funds for the City. ( Alin Lancaster, Community Development Specialist) Public Hearing opened at 8:48 p.m. Norma Fragoso presented staff report detailing the process in which CDBG fund recipients were determined through subcommittee recommendations and that it was Council's discretion to accept or deny recommendations. Mayor Matsumoto stated she would explain later how the subcommittee arrived at their recommendations. She then opened public comment. Diane and Gina Papan of John's Closet spoke about their program and the impact that it has locally by providing new clothing to its clientele, 70 percent of which comes from South San Francisco. In comparison, the CDBG money provided by the City in the past only represented a 16 percent contribution to their annual budget. They respectfully requested Council reconsider and continued funding the program. Resident Mike Harris spoke against the funding provided for Rebuilding Peninsula Together, feeling it was not in the best interest of the City. He also asked that the City ensure there was proper oversight of all the agencies requesting funding. Shawna O'Shaughnessy, Executive Director of Rebuilding Together Peninsula spoke on their behalf, highlighting the history of accomplishment for the residents of South San Francisco, noting their inability to help Mr. Harris as a matter of eligibility requirements. She hoped their reputation stood and that Council would not let it be tarnished by one complaint. Additional CDBG fund recipients spoke at the podium, thanking Council for their support and sharing how the funds would go to help by sharing personal stories of some of their clients. Among them included: David Carducci (Legal Aid Society), Cori Mathorne (CORA), Stephanie Eisner and Laura Nunez (StarVista), Laura Bent (Samaritan House), and Laura Fanucchi (HIP Housing). Being no further comment, Mayor Matsumoto closed the Public Hearing at 9:13 p.m. Mayor Matsumoto explained that she and Vice Mayor Garbarino were on the subcommittee and how they arrived at their decisions. Determinations were made based on what programs aligned with what was trying to be accomplished as a City. CORA was in relation to the City's fight against human trafficking, Samaritan House /Safe Harbor was selected to coincide with the City's recent efforts on homelessness outreach. Affordable Housing is a big issue in San Mateo County so StarVista and HIP were selected. Legal Aide Society was selected to help low income residence in response to increasing rents and illegal evictions. Health Mobile was selected because of their impact on children's health and self - esteem issues. A serious effort was made in trying to connect programs with the City's commitments. REGULAR CITY COUNCIL MEETING APRIL 23, 2014 MINUTES PAGE 7 Councilmember Gupta appreciated the process and the Mayor sharing it with them this evening. However, he wanted to reinstate the funding for John's Closet by shifting a portion of the awarded funds of each agency to make up the $5000 they had requested. He appreciated the level and quality of service they provided to the community and saw how it contributed directly to the wellbeing of the City's school children. Councilmember Normandy, after hearing John's Closet had been receiving funds for 15 years, understood how a loss of funding could be detrimental. She also brought up how Bay Area Legal Aide and the Salvation Army were excluded this round. Councilmember Addiego complimented the subcommittee for their hard work. He too was drawn to argument for John's Closet, as he appreciates the program for its simplicity. He felt this as the City's version of the more urban stores allowing low income shoppers to come in and select items for free. It was organic in how it came to be, and still operates as such. He saw the connection in self - esteem and new clothing and had a proposal which would allow the $5000 to be awarded; those who got $10,000 would get $9275 and those getting $7000 would get $6500, plus a $250 check that he knows a donor will write. Council was agreeable to the suggestion and decided to share the remaining cost amongst the five of them. The reasoning for selecting the grantees for the housing activities was reviewed. Council had no comment or changes to make about the recommendations. Attorney Mattas noted the changes directed by the Council and stated the submittal would be amended to reflect the change in the allocations. Motion - Councilmember Addiego /Second - Councilmember Gupta: to approve Resolution No. 51- 2014. The motion was approved by the following voice vote: AYES: Councilmembers Addiego, Gupta and Normandy, Mayor Matsumoto. NOES: None. ABSENT: Vice Mayor Garbarino. ABSTAIN: None. Now that the decisions had been made Councilmember Normandy wanted the City's website updated to include the services and a description of what they do under the title of "Family Resources." This would help residents tremendously by providing a one -stop shop. ITEMS FROM COUNCIL — COMMITTEE REPORTS AND ANNOUNCEMENTS 11. City Selection Committee. Mayor Matsumoto noted that one seat was open on LAFCO, with candidates listed as Mayor Carey Weist of Atherton, Councilmember Allan Alifano of Half Moon Bay was seeking reappointment and Councilmember Mike ONeil of Pacifica. She added that the Vice Mayor, who sits on LAFCO gave his input, stating that he would support the reappointment Councilmember Alafano. Council agreed to follow the Vice Mayor's advice. REGULAR CITY COUNCIL MEETING APRIL 23, 2014 MINUTES PAGE 8 Councilmember Addiego reported on the school district's study session and Superintendent Hogan's ideas for some of the school sites. He felt some of the ideas were "out of the box" and worthy of some further study, including his idea to relocate the district offices and use the land to build more affordable staff for the school workforce. He saw potential for the plans of the Superintendent and the City to coincide and felt they should be explored through subcommittee. Councilmember Normandy reported meeting with the members of the Youth Leadership Institute to discuss payday loan and check cashing businesses. She also reported out of the HEART meeting in which Assemblyman Gordon's AB 1690 was discussed. Lastly she thanked Council and City Manager Futrell for their responsiveness to the community. Communication and customer service would continue to be a top priority for her. ADJOURNMENT Being no further business, Mayor Matsumoto adjourned the meeting at 9:48 p.m., in honor of Henry "Hank" Christopherson. Submitted by: App oved b Anna M. Brown ary atsumoto Deputy City Clerk Mayor City of South San Francisco City of South San Francisco REGULAR CITY COUNCIL MEETING APRIL 23, 2014 PAGE 9 MINUTES