HomeMy WebLinkAboutMinutes 2014-07-23 @7:00 MINUTES
CITE' COUNCIL
CITY OF SOUTH SAN FRANCISCO
Lrxo�r z REGULAR MEETING
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, JULY 23, 2014
7:00 P.M.
CALL TO ORDER TIME: 7:05 PM
ROLL CALL PRESENT: Councilmembers Addiego, Gupta and
Normandy, Vice Mayor Garbarino,
Mayor Matsumoto.
ABSENT: None.
PLEDGE OF ALLEGIANCE
Led by Mayor Matsumoto.
AGENDA REVIEW
No changes.
PUBLIC COMMEN'T'S
Jim McGuire, past President of the SSF Chamber of Commerce, announced the multi-chamber expo
on Thursday,August 7th from 4 to7 pm. The expo is free and open to the public, and will tape place
at the SSF Conference Center.
COUNCIL COMMENTS/REQUESTS
Councilmember Addiego spoke of the positive goings on in the City, noting City Manager Futrell's
interactions with the business community. Special mention was made of the media attention given
to the recent FlightCar agreement and FlightCar CEO Brendan Bartholomew. Councilmember
Addiego reported the Old Town Homeowner's Association was reforming with the following board
members. Olga Perez (Secretary), Sonny Khoya and Ron Swanson (Treasurers), Jacqueline Yale
(Parliamentarian), Ellie Gonzalez (Vice President) and Pedro Gonzalez (President). Updated
information was shared about the Sister Cities trip to K.ishiwada, Japan—unfortunately not enough
signed up to go,but perhaps there would be another opportunity in the future. Lastly, he asked staff
to look into the Hero Program, which provided similar services and assistance as the PACE
program.
Vice Mayor Garbrino pointed to a memo he received from the Police Department on the traffic stop
program from a week ago. There were 141 citations, He thanked them for keeping the streets safer.
He'd like to see more of these, especially in the Hillside area, as the area has become a speedway.
Mayor Matsumoto announced National Night Out on August 5th at Orange Park. This event is all
about getting to know your neighbors and City. Not limited to anyone, all are welcome. It is from 6-
8 p.m. Contact Rosa Acosta in the City Manager's Office, regarding the event and any further
directions.
She requested a study session related to Harbor District and the Oyster Point destination, Lastly she
asked for a study on the municipal code in regards to what is said about prohibiting passing out
flyers to community members in the downtown area.
Council will review the ordinance and Mattas, City Attorney, will look into and report back.
CONSENT CALENDAR
1. Motion to approve the minutes from the meetings of March 26, 2014, May 28, 2014, June
18, 2014 and July 9, 2014.
2, Motion confirming payment registers for July 23, 2014.
3. Motion appointing the City Manager as the City of South San Francisco representative to the
Colma Creek Flood Control Zone Advisory Committee.
4. Resolution authorizing the City Manager to terminate the existing sublease agreement with
Sumita Saha and Alex Zammataro for the commercial space at 636 El Camino Real, Suite
A, and to execute a new sublease agreement with Sumita Saha& Linda Saha for the
commercial space at 630 El Camino Real. (Armando Sanchez, Housing Consultant)
5. Resolution approving agreement with the South San Francisco Conference Center to share
in the cost of consultant services analyzing expansion of the Conference Center and
authorizing the City Manager to sign the agreement. (Kathy Mount, Assistant City Manager)
6. Resolution authorizing the acceptance of$15,000 in grant funding fi-om Kaiser Foundation
Hospitals,Northern California Community Benefit Programs Division to support Project
Read's health literacy programming and amending the Library Department's 2014-2015
operating budget. (Valerie Sommer, Library Director)
7. Resolution authorizing the acceptance of$25,500 in grant funding from the California State
Library to support the We Love Reading Project at the Community Learning Center, and
amending the Library Department's 2014-2015 operating budget. (Valerie Sommer, Library
Director)
8. Resolution authorizing the acceptance of$25,000 in grant funding from Kaiser Foundation
Hospitals, Northern California Community Benefit Programs Division to support the Parent
Education and Children's Health Program in the Childcare Division and amending the Parks
and Recreation Department 2014115 operating budget. (Sharon Ranals, Parks and Recreation
Director)
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9. Waive reading and adopt an ordinance adopting a Development Agreement for FlightCar at
323 South Canal Street in the Mixed Industrial (MI) Zoning District. (Tony Rozzi,
Associate Planner)
10. Waive reading and adopt an ordinance making modifications to the South San Francisco
Zoning Code, related to commercial and public parking uses citywide. (Billy Gross, Senior
Planner)
11. Resolution awarding a consulting services agreement to RBF Consulting of Irvine,
California for engineering services for the Storm Drain Master Plan Implementation Project
in an amount not to exceed $398,665. (Eric Evans, Associate Civil Engineer)
Item numbers 2, 3, 5, 11 were pulled for discussion.
Councilmember Addiego wanted to have a separate vote on item #5.
Item #2 - Vice Mayor Garbarino asked about item the $9,000 cost of station supplies.
Jim Steele, Finance Director, asserted cost would be most likely furniture for stations.
Item # 3 - Mayor Matsumoto asked about the level of representation the City has on this board in
comparison to other agencies in the district.
Brian McMinn, Director of Public Works, asserted four at large are from anywhere in the district.
The rest are representatives. Vice Mayor Garbarino requested a list of people on the board.
Item #5 - Councilmember Addiego expressed displeasure with the funding mechanism. He stated he
would not be voting for it, and he would like more information regarding this item.
Motion: Vice Mayor Garbarmo/ Second: Councilmember Gupta: to approve Resolution No. 84-
2014. Motion approved by the following roll call vote: Ayes: Councilmember Gupta, Vice Mayor
Garbarino and Mayor Matsumoto. Noes: Councilmember Addiego and Councilmember
Normandy. Absent: None. Abstain: None.
Item #11 - Eric Evans, Associate Civil Engineer, summarized the staff report: to look at the system,
determine deficiencies, and come up with a list of future Capital Improvement Program
(GIP) projects to address these deficiencies.
Councilmember Gupta stated the study is to be a consulting services study and asked if the cost is
based on fixed fee or cost plus percentage,
Eric Evans responded allocation will be from gas tax and solid waste fund. He stated the consultants
are selected upon qualification to do the study. They are paid at an hourly rate and reimbursed with
afixed amount not to exceed.
Councilmember Gupta asked what the value of keeping a contingency fund of 5% was.
Eric Evans stated during course of project there is an initial understanding of work you want to
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accomplish,but once you begin there may be complications that were previously unknown, there
may be a need for extra field work, there may be changes in the regulation environment, or other
unexpected things. For those reasons, it was beneficial to have contingency.
Mayor Matsumoto requested each department to keep a list of master leases,plans and documents.
Mike Futrell, City Manager, suggested the City's Attorney's office would be the master keeper of
such documents.
Mayor Matsumoto requested the Planning Department go through ordinances and zoning once
everyone is in position.
Motion: Vice Mayor Garbarino/ Second: Councilmember Gupta: to approve Consent Calendar 1-4;
and 6-11.
Unanimously approved by roll call vote.
ADMINISTRATIVE BUSINESS
12. Resolution awarding a consulting services agreement to Carollo Engineers of Walnut Creek,
California for Engineering Services for the WQCP Digester Design Project in an amount not
to exceed $1,171,799. (Eric Evans, Associate Civil Engineer)
Eric Evans summarized staff report explaining the project related to improvements at the Water
Quality Control Plant (WQCP). The improvements include replacement of digesters. He stated
there are a total of 5 digesters, #1 and #2 digesters are currently not in operation. There is more
capacity than needed, so they were shut down.
Vice Mayor Garbarino and Eric Evans discuss Carollo Engineers, Inc.
Mayor Matsumoto asked if Carollo had a part in helping put together the request for proposal
(RFP).
Eric Evans claimed they were aware the RFP was coming out, as part of earlier agreements, and
they identified the issues. The RFP is based on that report. They did not write the RFP but they had
knowledge of items in it. He did not feel they had an unfair advantage over other consultants and
other consultants were encouraged to submit, but they chose not to.
Councilmember Addiego said small players coupled with intimate knowledge may preclude
someone from putting together bid. He asked if the product is usable in the time of drought.
Eric Evans responded a recycled water program is in effect. It is definitely doable; some capital
expenditure would be required to implement installing equipment and distribution of pipelines
throughout the city.
Motion: Councilmember Gupta/ Second: Normandy: to approve Resolution No. 89-2014.
Unanimously approved by roll call vote.
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13. Resolution awarding the construction contract to Telfer Highway Technologies of
McClellan, California, for the 2014 Street Scrub Seal & Micro-Surfacing Project (Project
No. st1201) in an amount not to exceed $1,883,252,17, (Sam Bautista, Principal Engineer)
Eric Evans summarized staff report explaining details of the project which will cover approximately
23 miles of street in various city neighborhoods. The process was described as was the life
expectancy of the overlay compared to cost savings.
Director McMinn provided further detail on the treatments being conducted and the associated
costs.
Councilmember Gupta asked about the substantial costs and considered contractors who are not
local (like San Jose, Modesto and Sacramento), and how much of labor costs would go to our city.
Director McMinn claimed they wouldn't know until certified payroll came in, the work is highly
specialized and mobile. It is contract based; they make a living going around the state.
Mayor Matsumoto indicated Avalon under 280 is so heavily used, she asked if this area got any
treatment. If it comes under budget, requested Valverde Drive to freeway entrance to be done. And
look into Gellert to 280 South. She asked about PG&E process.
Director McMinn answered, they will look into it. Westborough was not listed; it may be a
condition thing. PG&E encroachment permit requires a surfacing treatment at a minimum.
Trenching detail is included and a requirement,
Councilmember Normandy asked about graving and paving.
Director McMinn said they are not into the special coating; they don't have equipment and enough
volume to keep equipment in inventory.
Motion: Vice Mayor Garbarino/ Second: Councilmember Normandy: to approve Resolution No.
90-2014. Unanimously approved by roll call vote.
14. Resolution approving the proposed Community Development Block Grant (CDB,G) funded
Public Right of Way(ROW) Improvements Projects. (Alin Lancaster, Community
Development Specialist)
Alin Lancaster, Community Development Specialist, summarized the staff report detailing the
components of the ROW improvement projects. Improvements include banners, replacement of
trash receptacles, installing flower baskets, installing customized bike racks that can be tbemed or
historical, decorative lighting and City Hall pedestrian improvement project. All proposed
improvements align with the downtown station area plan, budget of$200,000 from CDBG, but
estimated costs are more. Staff will be proposing funding priorities in the budget.
Councilmember Addiego commented that many of the things being done were cosmetic and that
attention needed to be paid to zoning areas, the businesses in the area, and what's appealing to the
people. Regarding banners, he requested that they be put at a level where they are visible. He asked
if the flower baskets will be City maintenance.
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Miss Lancaster responded to the flower baskets being hung seasonally, they are still looking into it
as nothing has been finalized.
Councilmember Gupta asked about the breezeway decorative lighting and expressed concern about
making sure they stay lit. He stated a collection of lights with some burnt out looks worse than
having none at all, thus he wants a plan for keeping them lit at all times.
Councilmember Addiego emphasized lights created warmth under them, and for this City, that was
important.
Councilmember Normandy was excited to hear all the details however she wanted to make sure
maintenance was feasible in terms of watering the flower baskets.
Mayor Matsumoto said Improving Public Places ("IPP") looked into hanging baskets and learned
that San Carlos had a special committee for the baskets alone. They raise $2,000 a year just to
replant; it is high maintenance. She wanted to add this to the bottom of their list and asked staff to
consult with IPP. She also wanted to consult with the Bicycle Pedestrian Advisory Committee
("BPAC") on the bike racks. She also saw potential for a lot of staff time expended on the
garbage/recycling bins even if it was well planned. She liked the breezeway lighting but would like
to explore other avenues. She mentioned wire pieces of art in San Pablo with kinetic pieces as
something she would like to see included. Lastly, she asked who would be in charge of project
management.
Vice Mayor Garbarino liked the concept of multiple bins but questioned the practicality. He also
asked staff to find out about banners could be made out of solid material for better durability.
Miss Lancaster suggested they will be looking into all suggestions. And they are working very
closely with Parks and Recreation and Public Works.
City Manager Futrell stated there is good collaboration between departments in terms of
maintenance, durability and so forth. He would like to bring designs come forward to
subcommittees of council.
Council mentioned the various groups that could review IPP, Beautification, CAC, etc.
Councilmember Normandy asked about ash trays, the concern is there is no place to
properly dispose of butts and they go into drains. Staff will look into ash tray designs.
Motion: Vice Mayor Garbrino/ Second: Councilmember Gupta: to approve Resolution No. 91-2014.
Unanimously approved by roll call vote.
15. Resolution approving the revised program guidelines, property priority list, development of
a City fee waiver policy, and grant agreement and loan document templates for the
Downtown Fayade and Tenant Improvement Program. (Alin Lancaster, Community
Development Specialist)
Miss Lancaster summarized staff report detailing components and the funding of the
improvements. Changes include: renaming the program, approving revised guidelines and
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including interior tenant improvements, soliciting qualifications for architect, developing new
promo materials, approving priority prop list and exemption policy for city fees to help streamline
and reduce costs, as well as approving grant agreement and loan document templates.
Councilmember Addiego asked how the competition will play out as he was concerned about the
City looking as if it was picking winners or losers. Was there a certain level of financial
participation requested?
Miss Lancaster stated the intention was to advertise to high priority properties and go down the list.
City Manager Futrell stated that Exhibit D identifies high priority as $212,000. He understood that it
could be a thorny issue.
Councilmember Gupta asked about the policy development. If based on need, he wanted is clearly
defined what constituted need rather than having it be defined in a generic fashion.
City Manager Futrell said he appreciates the history, there was a February study session that focus
would be downtown area only. The budget document was based on that. The policy direction is
appropriate and should come from this body and there will be an opportunity for that.
Councilmember Normandy responded there are opportunities to make things look better exteriorly.
There has to be balance and shared responsibility to address interior improvements.
Mayor Matsumoto made note of a similar program offered by Wells Fargo and housing project, the
criteria was required from the award recipients. She asked if this will be based on economic need
or just who applies. Both tenant and owner have ability to apply, who will decide this. Were the
contractors completing work required to have certified payroll and pay prevailing wage? She was
supportive of the direction, but noted staff monitoring would be critical.
Miss Lancaster stated the priority was to serve mom and pops and other thriving businesses and
creating an environment for them to stay.
City Attorney Mattas asserted if grant funds are provided, the City is obligated to honor prevailing
wage. He stated the flexibility allowed through a loan could be explored and then explained the
difference in requirements between issuing monies to a tenant versus a landlord.
Mayor Matsumoto wanted to look into developing similar plans for auxiliary streets such as Linden
Avenue, stating that it was a vital part of downtown.
Motion: Vice Mayor Garbarino/ Second. Councilmember Gupta: to approve Resolution No. 92-
201 4. Unanimously approved by roll call vote.
ITEMS FROM COUNCIL—COMMITTEE REPORTS AND ANNOUNCEMENTS
Councilmember Normandy discussed Board and Commission vacancies, follow-up on Childhood
Cancer Awareness proclamation, and reported on hear attendance of the Housing Endowment and
Regional Trust ("HEART") meeting.
Councilmember Addiego asked about the downtown station plan regarding affordable housing and
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anti-displacement project. We want to see the town come up with a plan but we also need to take
care of the families that are already there. He wants to be ahead of the gentrification that is
happening elsewhere. There is great deal of substandard housing; maybe the dollars could be better
spent on acquiring and rehabbing existent properties. They will have to look into the viability.
Mayor Matsumoto emphasized looking into older buildings, currently they are looking at City
owned properties.
Councilmember Addiego stated instead of requiring 20% BMR they should just take the money and
rehab older buildings.
City Attorney Mattas said further discussion could occur; if Council wants to understand various
options, staff can schedule work session.
Councilmember Gupta thought a discussion needed to be had on all of the options because
economically, the City could end up with new BMR and improved substandard housing. He then
reported out of the Association of Bay Area Governments ("ABAG") meeting, where two
significant developments were discussed and a new process for defining priority conservation areas
("PCA") was approved. ABAG was also starting on a new cycle for One Bay Area plan to be
released in 2018.
Vice Mayor Garbarino was glad One BayArea was being revisited because the previous outreach
was non-existent. He would also keep Council updated on further LOCO Board of Directors
meetings.
Mayor Matsumoto reported on fairy ridership as being 17% but needing to reach 40% otherwise it
could stand to lose over $3 million. She will see if fair box recovery can be moved to system wide.
Councilmember Addiego said recoveries are very low, except for Caltrain. He asked why the 40%.
Mayor Matsumoto said the mandate was set by MTC. Caltrain will not be able to handle ridership
from San Francisco to Gilroy; she thinks they can lobby for ferry to go from San Francisco to South
Bay.
ADJOURNMENT
Being no further business, Mayor Matsumoto adjourned the meeting at 9:11 p.m. in memory of
Tom Callan.
Submitted- Ap roved
tsumoto,
Anna M. Brown, /K a. tsumoto,
Deputy City Clerk Mayor
City of South San Francisco City of South San Francisco
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