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HomeMy WebLinkAboutMinutes 2014-11-12 @7:00 MINUTES OJZtl SANF � CITY COUNCIL 5 -_o CITY OF SOUTH SAN FRANCISCO c911F0R;•P REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY,NOVEMBER 12, 2014 CALL TO ORDER TIME: 7:00 p.m. ROLL CALL PRESENT: Councilmembers Addiego, Gupta and Normandy, Vice Mayor Garbarino and Mayor Matsumoto. ABSENT: None. PLEDGE OF ALLEGIANCE Led by Director of Economic and Community Development, Alex Greenwood. AGENDA REVIEW No changes. PRESENTATIONS • Presentation of Fire Prevention Month Poster Contest Winners. Fire Marshal Da Silva explained that Fire Prevention Month is geared towards providing children with basic fire safety knowledge for application in emergency situations. He provided a PowerPoint presentation depicting the Fire Prevention Program that the Fire Department ran in local schools during October. Safety Inspector Caitlin Bortoli introduced the winners of the poster contest as follows: KINDERGARTEN Victor Mora— St. Veronica's School Gabrielle Nebreja—Hillside FIRST GRADE Emma Escobar—Ponderosa Elementary Kiana Tesoro—St. Veronica's School SECOND GRADE Marcos Guzman Munoz— Sunshine Elementary Gwendolyn Patterson—Mills Montessori Laila James—Los Cerritos Elementary THIRD GRADE Jordan Wu—Monte Verde Elementary Francis Mercurio- Ponderosa Elementary Ella Burgos—All Souls School FOURTH GRADE Jizelle Oliva—Buri Buri Elementary Diobert Jasper—Martin Elementary FIFTH GRADE Anthony Romero—St. Veronica's School Hailey Wilson—St. Veronica's School. • Caltrain Modernization. Caltrain Director of Implementation Dave Couch provided an update for the Caltrain Modernization Program in which he detailed the progress it is making and described the current situation with respect to service. The entire project is comprised of incremental investment goals including; achieving a state of good repair and reliability/capacity improvements, proceeding with the Caltrain Modification Program, and eventually working toward a Downtown extension, additional high speed rail improvements, and additional Caltrain improvements (i.e. longer trains and platforms and level boarding). The current phase in the process is the Caltrain Modernization Program which is an early investment program prompted by a federal mandate passed in 2008 that is comprised of two parts; an advanced signal system for safety considerations with a communications based overlay signal system and positive train control, as well as the Peninsula Corridor Electrification Project. Caltrain is taking the diesel service that has been utilized for the past 150 years and upgrading it to an electric model which is more energy efficient and environmentally friendly. Moving forward, Director Couch stated that the high speed rail portion of the project is not fully funded and requires state funding, but will hopefully have more money available for its extension to Los Angeles by 2020 when that portion of the project comes to fruition. The four phases of the project allow Caltrain to implement and test everything in a realistic way. Director Couch elaborated on project specifics with data, other facts, and explanations. Mayor Matsumoto highlighted the importance of South San Francisco's involvement in this. Director Couch reassured that while accomplishing these short term and long term goals Caltrain will maintain reliable and quality service throughout the work being performed. REGULAR CITY COUNCIL MEETING NOVEMBER 12,2014 MINUTES PAGE 2 Vice Mayor Garbarino mentioned boarding levels and how the train itself can be built to adjust to different height platforms. Director Couch explained that this mechanical device is useful but creates more need for maintenance, and Caltrain's emphasis is on operating a reliable service. Mayor Matsumoto praised Caltrain for its bike compatibility. • Commendations presented to Sgt. Mike Toscano and to Police Explorer Victor Martinez by Chief of Police Azzopardi. Chief Azzopardi presented Explorer Martinez and Sgt. Toscano with commendations. He explained Explorer Martinez demonstrated uncommon proactivity leading to the apprehension of a suspect with an extensive record and was awarded a certificate of meritorious conduct. Sgt. Toscano was recognized for his initiative in addressing a crime trend of robberies against women on the Centennial Way Trail. His diligent planning and attention caused apprehension of the suspects and helped make Centennial Way a safer place. • 2014 Beautification Awards Presented by James Kaestner, Chair of the Beautification Committee and Samantha Haimovitch, Parks Manager. Chair Kaestner presented the awards. The following winners were recognized in 2014: St. Augustine Parish at 3700 Callan Blvd-Commercial Category; Ronald Rovetta of 625 Maple Ave and the Rael Family 775 Parkway- Traditional Residential Category; and Gary Burn of 296 Ferndale Ave and Manuel Santamaria of 115 Springwood Way- Drought Tolerant Category. PUBLIC COMMENTS None. COUNCIL COMMENTS/REQUESTS Vice Mayor Garbarino stated that last week the Police Department conducted a speed traffic safety watch and 47 violations were issued. He thanked the Police Department for helping to keep streets safe. The Vice Mayor then asked for feedback on the new shuttle service. The Mayor referenced two uses she was aware of by a special needs class and for a rotary plaza day trip. She also noted a revised schedule would be provided. Councilman Garbarino proceeded to wish staff, colleagues and the community a Happy Thanksgiving. Councilman Gupta applauded all of the candidates who ran in the November elections, mentioning new faces on the South San Francisco Board of Trustees. Councilwoman Normandy mentioned illegal u-turns and other moving violations shown on KRON 4's Behaving Badly Segment and noted emphasis on Westborough. She asked about implementing signs in the area with fines listed to deter people. REGULAR CITY COUNCIL MEETING NOVEMBER 12,2014 MINUTES PAGE 3 Councilman Addiego noted disappointment with a low voter turnout and also offered his condolences to former Chief of Police Mike Massoni on the death of his father. He requested that the meeting be adjourned in honor of Gino Massoni. Mayor Matsumoto requested that the meeting be adjourned in honor of Hon. Al Teglia. Matsumoto announced the new dining guide. She also announced that Oyster Point Marina is having its first lighted boat festival Saturday, December 6th. CONSENT CALENDAR 1. Motion approving the minutes of meetings of April 16, 2014; May 21, 2014; July 23, 2014; August 13, 2014; October 15, 2014; October 22, 2014 and October 28, 2014. 2. Motion confirming payment registers for November 12, 2014. 3. Motion to cancel the Regular City Council meetings of November 26, 2014 and December 24, 2014. 4. Motion to accept the Forbes Boulevard Bike Lane Improvements Project (Project No. st1306) as complete in accordance with the plans and specifications. (Total Construction cost $3,971,195.65). (Brian McMinn, Director of Public Works/City Engineer). 5. Motion to accept the South San Francisco Shan-ow and Striping Program (Project No. tr1205) as complete in accordance with the plans and specifications. (Total construction cost $39,226). (Brian McMinn, Director of Public Works/City Engineer). 6. Motion to accept the Retail Space Tenant Improvements at 636 El Camino Real as complete in accordance with the plans and specifications. (Total construction cost $499,992). (Alex Greenwood, Director, Economic and Community Development). 7. Resolution No. 116-2014 awarding the construction contract to JMB Construction, Inc. of South San Francisco, California, for the South Airport Boulevard Storm Pump Station Upgrade (Project No. sd1301) in an amount not to exceed $107,500. (Brian McMinn, Director of Public Works/City Engineer). 8. Resolution No. 117-2014 authorizing the execution of a purchase agreement with APG- Neuros, Inc. of Quebec, Canada, for the purchase of Turbo Blower#2 at Water Quality Control Plant (WQCP) for the Blower Replacement project (Project No. ss1501) in an amount not to exceed $360,500. (Brian McMinn, Director of Public Works/City Engineer). 9. Resolution No. 118-2014 authorizing the acceptance of$32,800 in grant funding from the South San Francisco Unified School District to support a Digital Literacy and Technology Enrichment Pilot Academic Center Program at Library and Parks and Recreation After School Homework Program Sites and amending the Library Department's 2014-2015 Operating Budget. (Valerie Sommer, Library Director). 10. Resolution No. 119-2014 approving the First Revised and Restated Joint Exercise of Powers Agreement of the San Mateo Operational Area Emergency Services Organization, and REGULAR CITY COUNCIL MEETING NOVEMBER 12,2014 MINUTES PAGE 4 authorizing the City Manager to execute the First Revised and Restated Joint Exercise of Powers Agreement. (Interim Fire Chief Reilly). 11. Resolution No. 120-2014 authorizing the City Manager to execute a Renewal Agreement between the City of South San Francisco and the South San Francisco Unified School District for use of facilities described as classrooms adjacent to the Spruce Gymnasium operating as the Community Learning Center. (Valerie Sommer, Library Director). 12. Resolution No. 121-2014 approving an Amendment to the Consultant Services Agreement with William Avery and Associates for Executive Recruitment Services for up to four additional positions in an amount not to exceed $78,000 and authorizing the City Manager to execute the Amendment. (Mich Mercado, Human Resources Manager). Items 4, 6, 9, and 11 were pulled. Item No. 4: Councilman Gupta stated he was pleased with accommodations being made for bike lanes and requested data regarding the success of the modifications. Item No. 6: Councilman Gupta stated he would have preferred to see the building plan changes before a completion certificate was issued. Item 9: Councilman Gupta stated he was pleased with the direction of the improvements. He proceeded to query the sufficiency of the amount, given staffing requirements. Library Director Sommer responded the amount was sufficient and explained staff would utilize the assistance of and resources from nonprofits to maximize outcome. Councilman Addiego queried whether this was part of the STEM Grant. Director Sommer stated that funding mostly comes from the San Mateo County Office of Education. She further commented on the grant for digital literacy training, support for common core math and reading and career information to students in after school programs at three different elementary schools. Item 11: Mayor Matsumoto and Vice Mayor Garbarino asked to calendar the 10 year renewal point for the Agreement. Motion—Vice Mayor Garbarino/Second—Councilmember Normandy: to approve the Consent Calendar. Unanimously approved by roll call vote. ADMINISTRATIVE BUSINESS 13. 2013-14 Year End Financial Results and Resolution No. 122-2014 authorizing budget closing. (Richard Lee, Financial Services Manager). Financial Services Manager Lee presented the staff report providing a high level overview of the City's financial position for the Fiscal Year of July 2013 - June 2014. Major revenues for the City come from property tax, sales tax, and transient occupancy tax (TOT)revenues. Property taxes have increased with the post-recession return to market value, sales tax projects steady growth as a REGULAR CITY COUNCIL MEETING NOVEMBER 12,2014 MINUTES PAGE 5 revenue source, and TOT is at an all-time high given the strength of the local tourism industry. Manager Lee stated that the overall general fund operational departments had a budget savings of 934 thousand dollars primarily due to payroll cost decrease from vacancies. General fund operational revenues were over budget at 1 million dollars from TOT revenues, and general fund operational expenditures were 934 thousand dollars under budget due to staff vacancies. Manager Lee noted that the net operational budget impact of 7.1 million dollars in the good left them at 1.9 million dollars higher than anticipated. Consequently, the net surplus to the general fund reserve left them 323 thousand dollars in the positive. Council approved a change in reserves policy in which staff set aside reserves for infrastructure improvements and maintenance liabilities. The Fiscal Year 2014-2015 Budget Discretionary Reserves under purview of Council are then applied according to council's direction. Manager Lee concluded with the recommendation that Council approve the budget amendment resolution authorizing various budget actions and allowing staff to close the books on Fiscal Year 2013-2014. Councilman Addiego commented that although all of this is good news, the South San Francisco unemployment rate tends to be aligned with the California rate, rather than the higher San Mateo County rate. Councilman Gupta asked about ERAF (Educational Revenue Augmentation Funds), specifically what should be expected for the coming year and whether the state was recommending conservative projections of the City's prior allocation. Manager Lee replied that the state recommended half of what the City historically received for ERAF and further noted that county officials notified agencies of a shortfall in the prior year of 10 million dollars where South San Francisco's share was a little over 900 thousand dollars. He continued saying that lobbying efforts were successful and a one-time provision was passed in California's 2013-14 budget for recovery of the shortfall. Mayor Matsumoto requested a staffing cost chart comparison of current staffing levels against fully staffed costs. Motion - Councilman Addiego/Second—Councilman Garbarino: to approve Resolution 122-2014. Unanimously approved by roll call vote. 14. Resolution No. 123-2014 approving various consulting services agreements for On-Call Architectural, Engineering and Other Professional Services for various Capital Improvement Projects. (Brian McMinn, Director of Public Works/City Engineer). Principal Engineer Bautista presented the staff report. He advised the City has 43.7 million dollars in capital improvement projects (CIP). A list of local consultants had been reviewed and compiled for reference with various firms concerning civil engineering, landscape, and architectural needs. The firms had been rated and reviewed based on property, expertise, and examples. Each agreement is in an amount not to exceed 200 thousand dollars with the City having the option to extend the contract. Various tasks would be managed by consultants and special services would be charged to the CIP budget and no impact to the general budget would occur. Engineer Bautista concluded with the recommendation to approve the On-Call Professional Services for Capital Improvement Projects. Councilwoman Normandy asked if this would be based on an hourly wage or on services. REGULAR CITY COUNCIL MEETING NOVEMBER 12,2014 MINUTES PAGE 6 Engineer Bautista replied that they were given a wage rate for the engineers that would apply to all consultants since the wages are comparable. The contract is to have consultants on call by the requesting department, and paid for their service up to a 200 thousand dollar individual limit coming out of CIP. Councilman Addiego commented on Marcie Wong and Don Logan out of Berkeley stating that based on experience with fees related to another City project, he would watch use of their services closely. Motion - Councilman Gupta/Second—Councilman Addiego: to approve Resolution No. 123-2014. Unanimously approved by roll call vote. ITEMS FROM COUNCIL—COMMITTEE REPORTS AND ANNOUNCEMENTS Councilman Addiego requested that the meeting be adjourned in honor of Susannah Samaras, a resident who had recently passed away. He also requested that the City look into the decision to forego PenTV. Councilman Gupta announced that the Bay Area Planning Directors Association Conference on navigating conflicts and achieving successful planning outcomes is coming up and that he would be participating in it. Councilwoman Normandy stated she went on a ride along on Halloween and wanted to recognize Master Sgt. Gil for his work. ADJOURNMENT Being no further business, Mayor Matsumoto adjourned the meeting at 8:59 P.M. in honor of Hon. Al Teglia, Gino Massoni and Susannah Samaras. r . . . /mitted by: , Approved by: (-- , ,F \ ..lF!Agri • to el ; C lerk is Garbarino, Mayor -tity of Sol . an Fakrco City of South San Francisco REGULAR CITY COUNCIL MEETING NOVEMBER 12,2014 MINUTES PAGE 7