HomeMy WebLinkAboutMinutes 2015-05-12 @5:00 MINUTES
H n SPECIAL MEETING
CITY COUNCIL
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
CITY HALL
CITY MANAGER'S CONFERENCE ROOM
400 GRAND AVENUE
SOUTH SAN FRANCISCO, CA 94080
TUESDAY, MAY 12, 2015
5:00 P.M.
1. Call to Order. TIME: 5:00 P.M.
2. Roll Call. PRESENT: Councilmembers Gupta,
Matsumoto and Normandy, Vice
Mayor Addiego, Mayor Garbarino
ABSENT: None.
3. Public Comments—comments are limited to items on the Special Meeting
Agenda.
None.
4. Agenda Review.
No changes.
5. Study Session: Revised Plan for Grand Avenue Library Outdoor reading and
program room and exterior walkway modifications. (Valerie Sommer, Library
Director).
Library Director Sommer reviewed the previous plans for the Grand Avenue Library outdoor reading
room. In the last discussion, the Council expressed concerns with the lighting, security of the room
and its use during all seasons of the year. Group 4 Architect Merkes revised the room design to
address these concerns as depicted in a slideshow that was presented to Council.
Councilmember Normandy queried whether LED or solar powered lighting would be used in the new
fixtures. She also questioned how security issues would be addressed.
Public Works Director McMinn explained that efficient LED wall packs would be installed for
outdoor lighting. In regards to the security of the room, there was discussion of an unmanned
surveillance camera. City Manager Futrell noted that the IT and Police Departments would need to
work together on this issue.
Councilmember Gupta asked how the design accommodates use during all seasons.
Ms. Merkes explained that the room was tested in various types of weather. She advised a retractable
awning would address sun and rain and the building walls would provide cover from wind. Weather
resistant furniture would also be used in this space.
Director Sommer provided revised calculations for the project's budget. Councilmember Matsumoto
asked to clarify the City's additional funding obligation. City Manager Futrell explained the current
budget status related to Measure A funding. He stated the City would have to utilize reserves to fund
any remaining costs.
At Vice Mayor Addiego's request, Ms. Merkes showed visuals of the awning to the Council and
explained that the awning is telescoping, retractable and would only cover roughly a third of the
outside room.
Vice Mayor Addiego stated the front Library steps are of immediate concern and should be
considered separate from this project. Mr. McMinn stated the stairs could be repaired and restored.
Councilman Gupta requested clarification as to whether Council could move forward with all phases
despite funding not being solidified. Mr. Futrell suggested that Council move forward with the design
as funding is collected.
Council requested a follow-up meeting on the preliminary design of the outdoor room and an adjusted
budget and time frame for the project.
6. Adjournment.
Being no further business, Mayor Garbarino adjourned the meeting at 5:31 p.m.
Submitted by: �F
*Apgar/ Adz'
-sta inelli
City Clerk " y of • "an Francisco
Via Justine Buenaflor, Administrative Assistant I, Library
Approved by:
Richard Garba • o, Mayor
City of South San Francisco
SPECIAL CITY COUNCIL MEETING MAY 12,2015
MINUTES
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