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HomeMy WebLinkAboutMinutes 2015-06-24 @7:00 MINUTES o�- ,46 CITY COUNCIL o CITY OF SOUTH SAN FRANCISCO gt/FOROs REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, JUNE 24, 2015 7:00 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. RICHARD A. GARBARINO Mayor MARK ADDIEGO KARYL MATSUMOTO Vice Mayor Councilwoman PRADEEP GUPTA LIZA NORMANDY Councilman Councilwoman FRANK RISSO KRISTA MARTINELLI City Treasurer City Clerk MIKE FUTRELL STEVEN T. MATTAS City Manager City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk's Office located at City Hall. If however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue,South San Francisco, California 94080. CALL TO ORDER: TIME: 7:04 P.M. ROLL CALL: PRESENT: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. ABSENT: Councilman Gupta. PLEDGE OF ALLEGIANCE: Led by Liza Normandy. AGENDA REVIEW City Manager Futrell reported that Item 20 will be heard directly after the Consent Calendar, and that Item 13 would be heard before Administrative Business. PRESENTATIONS • Proclamation establishing July as Parks and Recreation Month, accepted by Parks and Recreation Commission Chair Douglas Reynolds. Vice Mayor Addiego presented the Proclamation to Parks and Recreation Commission Chair Douglas Reynolds. • State of the City Address by Mayor Garbarino. Mayor Garbarino eloquently spoke of South San Francisco's historic foundations and development, burgeoning present, and exciting future endeavors. He proceeded to express appreciation for those who contribute their skills, resources, and passion to the growth of the city. PUBLIC COMMENTS Edith Arias and other parents of children with disabilities came forward to thank Council for the resources offered and needs being met for their children with special needs in South San Francisco. They shared their sincere gratitude for these opportunities and presented a Certificate of Appreciation to Council. COUNCIL COMMENTS/REQUESTS CONSENT CALENDAR 1. Motion approving the Minutes of meetings of June 10, 2015. 2. Motion confirming payment registers for June 24, 2015. 3. Resolution No. 55 rejecting all bids for the Municipal Services Building Atrium Restroom Modernization Project (Project No. pfl 509). (Sam Bautista, Principal Engineer). REGULAR CITY COUNCIL MEETING JUNE 24,2015 MINUTES PAGE 2 4. Resolution No. 56 rejecting all bids for the West Orange and Centennial Way Pedestrian Crossing Improvements Project (project no. tr1402). (Lawrence Henriquez—Assoc. Civil Engineer) 5. Resolution No. 57 rejecting all bids for the Evergreen Avenue and Mission Road Traffic Signal and Intersection Improvement Project (project no. tr1007). (Lawrence Henriquez— Assoc. Civil Engineer) 6. Resolution No. 58 rejecting all bids for the Grand Avenue and Magnolia Avenue Traffic Signal and Intersection Improvement Project (project no. tr1203). (Lawrence Henriquez— Assoc. Civil Engineer) 7. Resolution No. 59 approving Amendment No. 1 to the Employment Agreement between the City of South San Francisco and Michael Futrell for service as City Manager. (City Attorney) 8. Resolution No. 60 approving the Employment Agreement between the City of South San Francisco and Krista Martinelli for service as City Clerk. (City Attorney) 9. Resolution No. 61 approving amendments to the City Council Handbook regarding Councilmember Health Benefits. (City Attorney) 10. Resolution No. 62 approving a City Fee Waiver Policy for Community Development Block Grant (CDBG) funded Housing Rehabilitation Programs. (Alin Lancaster, Community Development Coordinator). Item No. 7 - Vice Mayor Addiego complimented the work done over the past year by the City Manager, to which City Manager Futrell replied that he is looking forward to the next year and is proud of all the progress the City is making with him. Item No. 8 - Vice Mayor Addiego expressed his appreciation for the work done by City Clerk Martinelli. Item No. 9 - Vice Mayor Addiego noted one excerpt pertaining to Council's participation in paying for their own health care, mentioning that he would have liked to discuss this further with City Attorney Mattas. Addiego requested that this be scheduled for discussion on another date. Motion— Councilwoman Normandy/Second— Councilwoman Matsumoto: to approve the Consent Calendar. Approved by the following Roll Call Vote: AYES: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. NOES: None. ABSENT: Councilman Gupta. ABSTAIN: None. PUBLIC HEARING 20. Centennial Towers. Resolution No. 63 for the General Plan Amendment, Zoning Text Amendment, Terrabay Specific Plan Amendment (North Tower Phase III), Terrabay Precise Plan Amendment, TDM Plan, Design Review and Addendum to the 1998/99 and Resolution No. 64 for 2005 Certified Supplemental Environmental Impact Reports for a re-entitlement of the Centennial REGULAR CITY COUNCIL MEETING JUNE 24,2015 MINUTES PAGE 3 Towers Project to allow research and development uses at One Tower Place in the Terrabay Specific Plan Zone District in accordance with South San Francisco Municipal Code Chapters 20.240, 20.310, 20.400, 20.460, 20.480, 20.530, 20.540 &20.550 (Billy Gross, Sr. Planner). Allison Knapp began the presentation with a brief overview of past plans, current phases, and future adjustments. She stated that this is a request to add a Research and Development land use option in addition to the existing office commercial development approval including amendments to; the General Plan Text and Map for Paradise Valley Terrabay, the Terrabay Phase II and III Final Specific Plan zone, the zoning text and map for several South San Francisco Municipal Code Chapters, and the 2012 Centennial Towers Precise Plan. Knapp discussed developmental alternatives, environmental review, and the overall feasibility of the project and requisite findings. Public Hearing Opened: 7:47 P.M. James Gomez, representative of the San Mateo County Building Trades Council, affirmed Developer Jack Meyers' desire to complete this project as a beacon of growth and prosperity for South San Francisco, highlighting the developer's support for labor, fair wages, and the job opportunities this project could provide for local residents. Public Hearing Closed: 7:49 P.M. Developer Jack Meyers attested to the project's LEAD certification and commitment to sustainability, per Councilwoman Matsumoto's request. The developers proceeded to clarify concerns with childcare facilities, healthcare facilities, the public art program, fire department positions and training, bike accessibility, maintaining the property, and potential for an upscale restaurant. Motion—Vice Mayor Addiego/Second—Councilwoman Normandy: to adopt a resolution making findings and considering the 2015 addendum as the appropriate environmental document for the project. Approved by the following Roll Call Vote: AYES: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. NOES: None. ABSENT: Councilman Gupta. ABSTAIN: None. Motion—Vice Mayor Addiego/Second—Councilwoman Matsumoto: to adopt an Ordinance making findings and approving the zoning amendment ZA150005 amending Municipal Code Chapter 20.240 Terrabay specific plan district and waive further reading. Approved by the following Roll Call Vote: AYES: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. NOES: None. ABSENT: Councilman Gupta. ABSTAIN: None. Motion—Vice Mayor Addiego/Second—Councilwoman Normandy: to adopt a Resolution making findings and approving planning project P 060073 including General Plan Amendment GPA 15- 0003, Specific Plan Amendment SPA 15-0002, and Precise Plan Modification PPM 15-0001 based on the attached draft findings and subject to the attached draft conditions of approval. Approved by the following Roll Call Vote: AYES: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. NOES: None. ABSENT: Councilman Gupta. ABSTAIN: None. Motion—Councilwoman Matsumoto/Second—Councilwoman Normandy: to set a condition of approval for assuring a high quality art-oriented interior and exterior, requesting bicycle lanes and REGULAR CITY COUNCIL MEETING JUNE 24,2015 MINUTES PAGE 4 parking, having a high quality restaurant, and maintaining the property in perpetuity in addition to staffing of the fire department to accommodate high rise equipment and training needs. Approved by the following Roll Call Vote: AYES: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. NOES: None. ABSENT: Councilman Gupta. ABSTAIN: None. ADMINISTRATIVE BUSINESS 13. Resolution No. 65 approving the Treasurer's Investment Policy for Fiscal Year 2015-2016. (Frank Risso, City Treasurer). City Treasurer Frank Risso discussed the City of South San Francisco's investment policy objectives which are; to assure compliance with all federal, state, and local laws governing investments of public monies, maintain the principal of the investments, maintain liquidity to meet the city's expenses, and to generate maximum investment income within the parameters on the policy. Representatives from Chandler Asset Management group added that the policy is essentially the same with the exception of the following; inclusion of commercial paper into the policy, incorporating supranational securities, asset-backed securities, and corporate securities, while removing FDIC notes, and adding a glossary for reader clarification purposes. He highlighted their company's priorities of transparency, partnership-based management with the City, safety, liquidity, and yield. Motion — Vice Mayor Addiego/ Second — Councilwoman Normandy: to approve the Treasurer's Investment Policy for Fiscal Year 2015-2016. Approved by the following Roll Call Vote: AYES: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. NOES: None. ABSENT: Councilman Gupta. ABSTAIN: None. 11. Resolution No. 66 approving the South San Francisco Conference Center Authority Fiscal Year 2015-2016 Budget. (Dean Grubl, Director South San Francisco Conference Center) Director Dean Grubl of the South San Francisco Conference Center spoke of projected revenues and expenditures, a rise in hotel occupancy, awards and recognition, LEAD certification, sustainability excellence, possible expansion of the Conference Center, and a number of improvements including HVAC upgrades, new paint and carpet replacement, and landscaping beautification. Motion—Councilwoman Matsumoto/ Second—Councilwoman Normandy: to approve the South San Francisco Conference Center Authority Fiscal Year 2015-2016 Budget. Approved by the following Roll Call Vote: AYES: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. NOES: None. ABSENT: Councilman Gupta. ABSTAIN: None. 12. Resolution No. 67 approving interim funding for Fiscal Year 2015-2016 for the South San Francisco Conference Center Authority, in the event the 2015-2016 Budget is not approved on June 24, 2015. (Dean Grubl, Director South San Francisco Conference Center) 14. 2015-2016 Budget Items: a. Resolution No. 68 approving the Fiscal Year 2015-2016 Operating Budget for the City of South San Francisco, approving the Gann appropriations limit and making changes to the REGULAR CITY COUNCIL MEETING JUNE 24,2015 MINUTES PAGE 5 City's salary schedules. b. Resolution No. 69 approving changes to the Master Fee Schedule for Fiscal Year 2015- 2016 for fees for services for the City of South San Francisco. c. Resolution No. 70 providing interim spending authority for the first 60 days of the 2015- 2016 Fiscal Year. (Richard Lee, Finance Director). Finance Director Richard Lee began his presentation with an overview of the Resolutions being considered, a snapshot of the local economy to provide context for the budget climate, a look at all funds included in the proposed budget, General Fund revenues and expenditures among other operating funds, and Master Fee Schedule changes. Lee proceeded to elaborate on the following; revenue types such as property tax, sales tax, TOT, and expenditures including employee pension, health, and Capital Improvement Projects. Councilmembers asked clarifying questions about code enforcement citation funds, internal service funds, information technology funds, employee retention, livescan services, and potentially relocating funds accordingly. Motion—Councilwoman Normandy/Second—Vice Mayor Addiego: to approve a resolution approving the Fiscal Year 2015-2016 Operating Budget for the City of South San Francisco, approving the Gann appropriations limit and making changes to the City's salary schedules in addition to approving a resolution approving changes to the Master Fee Schedule for Fiscal Year 2015-2016 for fees for services for the City of South San Francisco. Approved by the following Roll Call Vote: AYES: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. NOES: None. ABSENT: Councilman Gupta. ABSTAIN: None. 15. Resolution No. 71 authorizing renewal of a contract with Daryl D. Jones for Telecommunications Engineering and Police Information Technology Management Services for a two year term in an amount not to exceed $398,000.00. (Jeff Azzopardi, Chief of Police). Police Chief Azzopardi stated that the City has had a contract with Daryl Jones for over twenty(20) years. He highlighted that these services are beneficial to the departments, specifically allowing the IT Department to acquaint themselves with Police Department cars and systems. Councilwoman Matsumoto and Mayor Garbarino expressed concern over such a long contract, and encourage the Police Department and IT to do more research for other vendors. Police Chief Azzopardi stated that they researched three (3) other companies and Mr. Jones was by far the least expensive option. Motion - Councilwoman Matsumoto/Second—Councilwoman Normandy: to approve a resolution authorizing renewal of a contract with Daryl D. Jones for Telecommunications Engineering and Police Information Technology Management Services for a two year term in an amount not to exceed $398,000.00. Approved by the following Roll Call Vote: AYES: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. NOES: None. ABSENT: Councilman Gupta. ABSTAIN: None. REGULAR CITY COUNCIL MEETING JUNE 24,2015 MINUTES PAGE 6 16. Comments to Local Agency Formation Commission (LAFCo) regarding circulation draft of Municipal Services Review of the San Mateo County Harbor District. (Jim Steele, Assistant City Manager). Assistant City Manager Jim Steele spoke about LAFCo and the Harbor District, which operate Oyster Point in South San Francisco and Pillar Point in Half Moon Bay. The Harbor District and the City of South San Francisco operate under a joint power which is set to expire in 2026. Steele reported that during a Special Meeting in August they will either accept the report or reaffirm the sphere of influence findings. Since the Harbor District presently holds no influence, this means that efforts to fund the Harbor District do not make sense. Suggestions for how to improve the Harbor District include a five (5) year Capital Improvement Project, best practices and budget, outsourcing specialized functions, and sharing facilities and entities. Motion - Councilwoman Matsumoto/Second - Mayor Garbarino: to approve sending draft comments to Local Agency Formation Commission (LAFCo) regarding circulation draft of Municipal Services Review of the San Mateo County Harbor District. Approved by the following Roll Call Vote: AYES: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. NOES: None. ABSENT: Councilman Gupta. ABSTAIN: None. PUBLIC HEARING 17. Resolution No. 72 approving the Capital Improvement Program (CIP) for Fiscal Year 2015- 2016 and authorizing staff to prepare plans and specifications to advertise for construction bids for the projects under this program. (Eric Evans, Associate Civil Engineer). Public Works Director Brian McMinn stated that the proposed budget includes $21.1 million dollars in new appropriations from various funding sources. It also minimizes the use of the General Fund by slightly more than 10% of the fund this year. The CIP preserves more than $7 million in infrastructure reserves, in anticipation of completion of condition assessments of facilities, parks, storm drains, and streets. Items reviewed by Council at the May 20, 2015 Special Meeting were altered according to recommendations for incorporation at the study session. McMinn also mentioned the Recycled Water Facility Project which has a forecasted completion date of December 2016, and the Orange Ave Centennial Way Beacon Project which has a forecast completion date of July 2016. Motion — Councilwoman Matsumoto/Second — Councilwoman Normandy: to approve the Capital Improvement Program (CIP) for Fiscal Year 2015-2016 and authorizing staff to prepare plans and specifications to advertise for construction bids for the projects under this program. Approved by the following Roll Call Vote: AYES: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. NOES: None. ABSENT: Councilman Gupta. ABSTAIN: None. 18. Resolution No. 73 approving Stormwater Management Service charges for Fiscal Year 2015-2016 and Resolution adopting report of Stormwater Management Service Fees for Fiscal Year 2015-2016. (Brian Schumacker, WQCP Superintendent). Environmental Compliance Supervisor Andrew Wemmer stated that the City of South San Francisco is mandated by the Clean Water Act and the Municipal Region Storm Water Permit to control and reduce the storm water runoff in its jurisdiction. REGULAR CITY COUNCIL MEETING JUNE 24,2015 MINUTES PAGE 7 Motion — Councilwoman Matsumoto/Second — Councilwoman Normandy: to approve Stormwater Management Service charges for Fiscal Year 2015-2016 and a Resolution adopting a report of Stormwater Management Service Fees for Fiscal Year 2015-2016. Approved by the following Roll Call Vote: AYES: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. NOES: None. ABSENT: Councilman Gupta. ABSTAIN: None. 19. Resolution No. 74 establishing Sewer Service Rates effective for the Fiscal Year of 2015- 2016; amending the Master Fee Schedule to include the Fiscal Year 2015-2016 rates; and adopting the Report of Annual Sewer Rental Charges for Fiscal Year 2015-2016. (Brian Schumacker, WQCP Superintendent). Water Quality Control Plant Superintendent Brian Schumacker explained that as of May 2014 the current Sewer Service rates were adopted with a 3% decrease for multi-family units, a 4% increase for single family units and trailers, and a 5% increase for commercial spaces. The rates proposed for 2015-2016 include a 4% increase to single family units and 0% for all others, with a 2% increase in Fiscal Year 2016-2017 if needed. He proceeded to mention that several reliability improvement projects have been started or completed this past year including: the completion of standby generator No. 1 replacement project, the design and rehabilitation of three (3) anaerobic digesters, the addition of high speed blower replacements, sewer collection system rehabilitation, Sanitary Pump Station No.4 force main design, and Wet Weather Improvement Program designs as required by the new NPDES permit requirements. Plant Superintendent Schumacker recommended the existing rate structure remain as set forth for Fiscal Year 2015-2016, to be consistent with the three (3) year rate plan originally adopted in 2014. Motion — Councilwoman Matsumoto/Second — Vice Mayor Addiego: to approve a resolution regarding Sewer Service Rates effective for the Fiscal Year of 2015-2016; amending the Master Fee Schedule to include the Fiscal Year 2015-2016 rates; and adopting the Report of Annual Sewer Rental Charges for Fiscal Year 2015-2016. . Approved by the following Roll Call Vote: AYES: Councilwomen Matsumoto and Normandy, Vice Mayor Addiego, and Mayor Garbarino. NOES: None. ABSENT: Councilman Gupta. ABSTAIN: None. ITEMS FROM COUNCIL—COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNMENT Being no further business, Mayor Garbarino adjourned the meeting at 10:14 P.M. Sub 'tt-• by: . A. •vied by: I,",it, , i Texan.ra Tupper, I/7(.., p y City Clerk and G arba n Mayor City of South San r n isco City of South San Francisco REGULAR CITY COUNCIL MEETING JUNE 24,2015 MINUTES PAGE 8