HomeMy WebLinkAboutMinutes 2015-07-22 @7:00 �zx saN
MINUTES
o`= �, CITY COUNCIL
_o CITY OF SOUTH SAN FRANCISCO
REGULAR MEETING
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, JULY 22, 2015
7:00 P.M.
PEOPLE OF SOUTH SAN FRANCISCO
You are invited to offer your suggestions. In order that you may know our method of conducting Council
business, we proceed as follows:
The regular meetings of the City Council are held on the second and fourth Wednesday of each month at
7:00 p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco,
California.
The City Clerk will read successively the items of business appearing on the Agenda. As she completes
reading an item, it will be ready for Council action.
RICHARD A. GARBARINO
Mayor
MARK ADDIEGO KARYL MATSUMOTO
Vice Mayor Councilwoman
PRADEEP GUPTA LIZA NORMANDY
Councilman Councilwoman
FRANK RISSO KRISTA MARTINELLI
City Treasurer City Clerk
MIKE FUTRELL STEVEN T. MATTAS
City Manager City Attorney
PLEASE SILENCE CELL PHONES AND PAGERS
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In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open
session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the
City Clerk's Office located at City Hall. If however, the document or writing is not distributed until the regular meeting to which it relates,
then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of
City Hall is 400 Grand Avenue,South San Francisco, California 94080.
CALL TO ORDER TIME: 7:01 P.M.
ROLL CALL PRESENT: Councilmembers Matsumoto,
Gupta, and Normandy, Vice
Mayor Addiego, and Mayor
Garbarino.
PLEDGE OF ALLEGIANCE Led by Councilman Gupta.
AGENDA REVIEW
No Changes.
Regular City Council Meeting Recess: 7:02 P.M.
Successor Agency Meeting Called to Order: 7:02 P.M.
Successor Agency Meeting Adjourned: 7:04 P.M.
Special Meeting Called to Order: 7:05 P.M.
Entered into Closed Session: 7:05 P.M.
Exited Closed Session: 7:27 P.M.
Entered into Special Meeting Recess: 7:27 P.M.
Regular City Council Session Resumed: 7:28 P.M.
PRESENTATIONS
• Presentation of Summer Interns 2015. (Mich Mercado, Human Resources Manager).
Human Resources Manager Mich Mercado introduced the following Summer 2015 Interns:
Parks and Recreation: Chynna Calayag, Recreation Marketing and Outreach Intern
Community Learning Center: Martha Gonzalez, Library Administration Intern
Public Works: Sean Pounder, Parking Intern
Parks and Recreation: Alexandra Warren, Parks and Recreation Intern
Engineering: Daniel Boyett, Engineering Intern
Library: Augustina Cartagena, Library Multimedia Lab Intern
City Manager's Office: Paniz Amirnasiri, City Manager Intern
Library: Shandor Tighe, Summer Learning Program Intern, Reader Leader Coordinator
Library: Yali (Lily) Zheng, Reader Leader Coordinator
• Presentation of the Certificate of Achievement for Excellence in Financial Reporting from
the Government Finance Officers Association to Finance Director Richard Lee for fiscal
year 2013-14. (Presented by Richard Garbarino, Mayor).
The Certificate of Achievement for Excellence in Financial Reporting was presented by Mayor
Garbarino to Finance Director Lee and the Finance team.
PUBLIC COMMENTS
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MINUTES PAGE 2
Jeannette Holt announced the July 31, 2015 Elk's Lodge Dinner, which is a fundraising event
benefitting youth-employed Summer Programs in South San Francisco. She encouraged residents to
attend and support the cause.
Resident Antoinette Fraschieri addressed Council regarding her concerns over South San Francisco
Scavenger rate increases, imploring Council to take into consideration residents living on fixed
incomes.
Doreen Gotelli made a suggestion to Council regarding placement of the new Police Department,
requesting staff consider building it in the Brentwood neighborhood where they are anticipating
putting a new shopping center.
Resident Mike Harris voiced that he served a Civil Rights Complaint against Sergeant Donnie
Olsen.
COUNCIL COMMENTS/REQUESTS
Councilwoman Matsumoto wished Mayor Garbarino a happy birthday, and congratulated Deputy
Chief Brosnan on his retirement. She expressed interest in the Adopt a Storm Drain program,
mentioned a CERT meeting she attended, and encouraged participation in the Community Outreach
drive for personal hygiene items.
Vice Mayor Addiego alerted residents to a Korean War memorial being erected outside the Presidio
National Cemetery, and provided contact information for those who are interested in contributing to
the project. He continued to announce the upcoming National Night Out, thanked Deputy Chief
Brosnan for his time, and highlighted the much deserved need to appreciate our police officers who
tirelessly work to keep residents safe.
Mayor Garbarino congratulated the South San Francisco Joe DiMaggio Baseball League team's
advancement to the California State Championship, and wished local resident Eva Salem and Coach
Steve Mariucci best of luck at the upcoming National Wrestling Tournament.
CONSENT CALENDAR
1. Motion approving the Minutes of meetings of July 8, 2015.
2. Motion confirming payment registers for July 22, 2015 in the amount of$5,735,881.60.
3. Motion to cancel the Regular Meeting of August 12, 2015. (Mike Futrell, City Manager).
4. Resolution No. 83 approving the South City Place Subdivision Final Map, authorizing the
City Manager to execute the subdivision improvement agreement, and authorizing the
recordation of the map, the subdivision improvement agreement, the approved declaration of
covenants, conditions and restrictions (D.C.C.&R.'S) and all related documents. (1256
Mission Road). (Sam Bautista, Principal Engineer).
5. Resolution No. 84 authorizing the City Manager to submit a request to the Metropolitan
Transportation Commission (MTC) for the allocation of fiscal year 2015-2016
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MINUTES PAGE 3
Transportation Development Act, Article 3 State Grant Funding in the amount of$400,000.
(Lawrence Henriquez, Associate Civil Engineer).
6. Resolution No. 85 approving the Memorandum of Understanding for the International
Union of Operating Engineers, Local 39 Unit, Dated July 1, 2014 through June 30, 2017.
(LaTanya Bellow, Human Resources Director).
7. Resolution No. 86 approving Side Letter of agreement amended retired employee Health
Benefits for the July 1, 2014 to June 30, 2017 South San Francisco Police Association
Memorandum of Understanding and authorizing the City Manager to execute the Side Letter
agreement on behalf of the City. (LaTanya Bellow, Human Resources Director).
8. Resolution No. 87 approving the Memorandum of Understanding for the Mid-Management,
Teamsters Local 856 Unit, dated July 1, 2014 through June 30, 2017. (LaTanya Bellow,
Human Resources Director).
Item 2: Councilwoman Matsumoto clarified that she supports confirming the payment registers, but
has questions she would like addressed at a later time.
Item 4: Councilwoman Matsumoto expressed her excitement for the new single family homes,
condominiums, and affordable housing that will be replacing the blighted, existing aesthetic of 1256
Mission Road.
Vice Mayor Addiego proceeded to highlight the positive feedback he heard from residents and
merchants in the surrounding area who were pleased to see the area receiving much needed
attention. He also noted early morning, construction-related noise complaints from neighbors and
requested action from staff. City Manager Futrell assured Council that staff will communicate with
the developer and Code Enforcement to ensure noise ordinances are abided by.
Item 7: Councilwoman Matsumoto requested further explanation of this item, which she insisted
taking off-line.
Motion — Councilman Gupta/Second — Vice Mayor Addiego: to approve Consent Calendar Items
Nos. 1-8. Unanimously approved by roll call vote.
PUBLIC HEARING
9. Consideration of an Initial Study/Negative Declaration (ND15-0001) for the South San
Francisco Parks and Recreation Master Plan Update and Amendment to the General Plan
(GPA15-0004) to adopt the Parks and Recreation Master Plan Update in accordance with
South San Francisco Municipal Code Chapters 20.460 and 20.540.
Public Hearing Opened: 8:13 P.M.
Gail Donaldson from Gates &Associates detailed the study her firm conducted for the following
Parks and Recreation Master Plan elements in which they: defined core services, evaluated
standards, set community priorities, and created an implementation strategy. Donaldson noted the
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factors that influence the plan include: unmet needs, increasing operating costs/limited funds,
community values, and projected growth. Some of the goals and recommendations she touched on
included providing: adequate parkland to meet existing and future needs, equitable access to parks,
trails and open space, amenities for multiple user groups, and quality maintenance to ensure
usability of parks. The prioritized needs for the community revealed unmet sports field needs, a
desire for a multi-generational multi-use community center, potentially co-locating Parks and
Recreation with the Library, interest in facilities for performing arts, the necessity to expand the
City's programming capacity, emphasis on improving access to open space, and support to continue
improving sustainability and upgrade technology. General plan amendments consisted of updating
existing conditions, adding two park classifications,maintaining existing acreage standards, guiding
policies, and implementing policies. Donaldson concluded that the Initial Study/Negative
Declaration determined that the plan will have no impacts or less than significant impacts, what was
circulated is consistent with CEQA guidelines, and that the public review period closed with no
comments received.
Public Hearing Closed: 8:35 P.M.
Vice Mayor Addiego said he is pleased to see the inclusion of tree preservation efforts in the plan.
He also emphasized the importance of accessibility in order for residents to benefit from Parks and
Recreation opportunities, further encouraging a partnership with San Mateo County.
Councilman Gupta was happy to see such a strategy developed, highlighting that Sign Hill needs
improvements for accessibility and conservation efforts, and commenting that he is looking forward
to seeing these ideas come to fruition.
Councilwoman Normandy thanked everyone involved for their time and expressed excitement over
improved facilities and more opportunities for a growing population.
Councilwoman Matsumoto said she would approve this Master Plan,but requested that Council be
given a 5-year plan of funding priorities. She proceeded with the caveat that other sources of
funding need to be reviewed because some of the figures seemed rather financially ambitious and
unrealistic to her. She elaborated on some of her recommendations for improvement including
potential for more exciting programs such as sailing, foreign language classes, and generally higher
standards without overstepping the department's responsibilities or taking on responsibilities
outside of its jurisdiction. Matsumoto insisted on more specific direction from staff with regard to
funding allocation,bringing attention to multi-generational usages, and more inclusive facilities and
programs. She also stressed the importance of seeking opportunities to partner with other entities for
funding and resources.
Vice Mayor Addiego commented that the plan lacks focus and necessitates more compelling
direction. Parks and Recreation Director Sharon Ranals responded stating the document is
intentionally somewhat broad in order to allow for reasonable flexibility and new opportunities.
Ranals also added that a revision of the fee ordinance would be brought to Council in the future.
Matsumoto also shared concern over the ambiguity of the plan since she felt it could be interpreted
negatively. City Manager Futrell agreed it would be useful to put together a 5-year plan, and
believes the master plan contains a useful, appropriate level of strategic thought. Futrell
recommended establishing an ad hoc committee to assist with vetting details more efficiently for
Council and residents.
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Councilman Gupta suggested including an executive summary.
Mayor Garbarino made specific recommendations for repurposing areas of Brentwood Park, and
Vice Mayor Addiego advocated for more picnic spaces. Addiego highlighted a desire for the park to
be utilized to its full potential. Ranals noted their comments and advised a future discussion with the
neighborhood would be arranged.
Addiego asked if there was urgency around this document's approval, and Futrell explained this
master plan provides the foundation for Parks Fees for renters which would provide more funding
and subsequently influence priorities and projects. He assured Council there will be many
opportunities for them to contribute to the process. Garbarino urged staff to prioritize Sunshine
Gardens since they are significantly underserved with parks.
Motion—Councilwoman Matsumoto/Second—Vice Mayor Addiego: to adopt Resolution No. 88
adopting the Initial Study/Negative Declaration (ND 15-0001) for the South San Francisco Parks
and Recreation Master Plan update. Unanimously approved by roll call vote.
Motion—Vice Mayor Addiego/Second—Councilman Gupta: to adopt a Resolution No. 89
amending the South San Francisco General Plan in connection with the South San Francisco Parks
and Recreation Master Plan update, and to adopt the Master Plan Parks and Recreation update.
Unanimously approved by roll call vote.
Regular City Council Meeting Recess: 9:28 P.M.
Regular City Council Meeting Resumed: 9:40 P.M.
LEGISLATIVE BUSINESS
10. Consideration of a Half-Cent, 30-year Local Sales Tax Ballot Measure to maintain South
San Francisco Services, including maintaining Neighborhood Police Patrols and 9-1-1
response, programs for Seniors and Disabled Residents, Crime and Gang Suppression
Programs, repairing Potholes and Streets, maintaining Youth and Teen Educational and
Recreational Programs, providing a Police Operations Center that meets Earthquake Safety
Codes, and other City Services.
• Ordinance enacting a general Half-Cent (0.5%)transactions and use ("Sales") Tax.
• Resolution submitting to the Voters of South San Francisco A Measure to approve
the Tax. (Jim Steele, Assistant City Manager).
The following speakers addressed Council with public comments:
Sean Curmi, a seventeen (17) year South San Francisco Police Department employee, Vice
President of the Police Association, and longtime resident indicated his support of the measure.
Resident Cisca Hanson expressed her support for the measure. She is looking forward to a
Community Center incorporating a Library and Recreation facility as a way to continually uplift the
minds of residents.
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South San Francisco Police Sergeant, Police Association President Ken Hancock attended the
meeting to show his support for Council and this measure to support Police Services.
Longtime resident Valerie Lambertson communicated her pride for the City concerning all of the
exciting changes being made and urged residents to support this measure.
Kristy Camacho, resident of over thirty(30) years, spoke in support of the measure as an investment
in our community's programs and services such as maintaining public safety, and services for
seniors and disabled residents, as well as youth and teen educational and recreation programs.
Resident Mina Richardson asserted she does not support the measure, stating that in twenty-five
(25) years the City has built two (2) parks, Centennial Way, and maintained both very well. She felt
the City does very well budgeting what they have, and feels it is unwise to ask working citizens for
their support when people are still recovering financially from the economic downtown.
Resident Pat Fitzpatrick voiced support for the measure as well, noting that there are some needs in
the City, and is very excited to see a new Recreation and Library facility.
Following the public comments, City Manager Futrell explained what the measure would entail and
how it would allow voters the opportunity to commit half of ('/) a penny to fund community
centers, a new police station, new library, and a space for our Parks and Recreation Department. He
stated that community surveys were sent to residents by mail and electronically in order to identify
needs and wants for consideration. It became clear that a number of pressing community needs
would exceed the current financial capacity of the City. Given the feedback, staff felt it would be in
the City's best interest for this measure to appear on the ballot considering how beneficial it would
be to residents and businesses.
Library Director Valerie Sommers and Parks & Recreation Director Sharon Ranals discussed the
needs that residents expressed during Town Hall meetings, and the impact that this measure will
have on their respective departments.
Police Chief Azzopardi spoke about the need for a new Police Station, as the building they are in
now is not seismically safe. He highlighted that the dispatch center needs to be located in a building
that will withstand any unforeseen natural disasters in order to continue serving our community.
Assistant City Manager Jim Steele elaborated on why the measure is so important to the City. He
explained as the community continues to grow this sales tax will contribute to continued services
residents require since current revenues are not adequate. He clarified that the tax will not be
attached to unprocessed food, real estate transactions, barber and hairstyling, car services, work
done by contractors, and professional services such as attorney or tax services. Steele anticipates
this will generate approximately$7 million annually.
Councilmembers shared their support for this measure. It was decided that Vice Mayor Addiego
would submit the ballot argument in favor of the Measure on behalf of Council.
Motion — Councilwoman Matsumoto/Second — Vice Mayor Addiego: to adopt Resolution No. 90
with the addition of Vice Mayor Addiego's name to section 12F of the resolution designating him
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as the Council member authorized to file the ballot argument in favor of the measure. Unanimously
approved by roll call vote.
Motion — Vice Mayor Addiego/Second — Councilman Gupta: to waive reading and adopt an
ordinance of the City of South San Francisco adopting Chapter 4.36 of the Municipal Code to enact
a '/2 cent rate transaction and use tax to be administered by the state board of equalization.
Unanimously approved by roll call vote.
11. Waive reading and introduce an Ordinance adding Chapter 15.62 to the City of South San
Francisco Municipal Code relating to the expedited permitting process for small residential
rooftop solar energy systems. (Alex Greenwood, ECD Director).
Economic and Community Development Director Alex Greenwood addressed Council informing
them that this Ordinance is required by law according to AB2188.
Councilwoman Matsumoto asked about the Building Official having the right to withhold issuance
if there is a violation on the site. Greenwood explained that all permits are researched before being
given.
Motion — Councilwoman Matsumoto/Second — Councilwoman Normandy: to waive reading and
introduce the Ordinance. Unanimously approved by roll call vote.
ADMINISTRATIVE BUSINESS
12. Resolution No. 91 approving revisions to Conditions of Approval related to the 2015
Terrabay Precise Plan in the Terrabay Specific Plan Zone District in accordance with South
San Francisco Municipal Code Chapter 20.240. (Billy Gross, Sr. Planner).
Senior Planner Billy Gross clarified two conditions of approval for the Terrabay Specific Plan. One
concerns Fire Department requirements of hiring one (1) additional Firefighter position. The second
condition is the previous restatement of obligations of the new conditions of approval referred to as
"A7" dealing with; providing high quality art for the North Tower, bicycle amenities to provide
access to the property, a high quality restaurant in the retail component of the North Tower, and
continued upkeep of the property including the area known as "The Point."
Councilmember Matsumoto voiced her opinions about what kind of restaurant she had in mind for
the location. She asked staff to be more specific in their requirements, and insisted the Specific Plan
be amended to reflect this.
Vice Mayor Addiego questioned the Firefighter position.
Allison Knapp replied that there was no number written down concerning the position, and there
was no indication of what will happen once the one (1) year is up. Knapp also responded to
concerns over the high quality restaurant, explaining that any restaurant must go through the Use
Permit Process, and then to the Planning Commission before any final decisions are made. She
insisted the Planning Manager will review all applications with the needs of Council in mind.
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MINUTES PAGE 8
Motion — Councilwoman Matsumoto/Second — Vice Mayor Addiego: to approve the modified
Planning Division conditions of approval A5 and A7 in addition to modifying sub 3 of A7 to read:
"provide a high quality restaurant in the retail component of the north tower. The restaurant shall be
of a level similar to Il Fornaio, Wolfgang Puck, and Kuleto's." Unanimously approved by roll call
vote.
13. Resolution No. 92 approving purchase agreements with 1) Thatcher Company of California,
2) Univar USA., and 3) SNF/Polydyne for the furnishing of bulk process chemicals for
wastewater treatment for fiscal year 2015-2016 and authorizing the City Manger to execute
the necessary agreements. (Brian Schumacker, WQCP Superintendent).
Water Quality Control Plant (WQCP) Superintendent Brian Schumacker presented purchase
agreements for the bulk chemicals used regularly at the WQCP. The treatment plant is a member of
the Bay Area Chemical Consortium, which uses the public bid process for bulk chemicals.
Schumacker responded to Gupta's question, stating there is a 10-15% savings compared to former
prices.
Councilwoman Matsumoto asked the City Manager and Finance Director to get back to her
regarding master contracts.
Motion — Councilman Gupta/Second — Councilwoman Normandy: to approve Resolution No. 92
approving purchase agreements with 1) Thatcher Company of California, 2) Univar USA., and 3)
SNF/Polydyne for the furnishing of bulk process chemicals for wastewater treatment for fiscal year
2015-2016 and authorizing the City Manager to execute the necessary agreements.
14. Resolution No. 93 awarding the construction contract to Nor-Cal Pipeline Services of Yuba
City, California for the Sanitary Sewer Rehabilitation Project and the Littlefield Sanitary
Sewer Repair/Upgrade Project to include the base bid and all bid alternates in the amount
not to exceed $1,337,360. (Sam Bautista, Principal Engineer).
Principal Engineer Sam Bautista began his presentation by clarifying that the projects were
combined for consideration to get better pricing. He further explained that making these repairs
would be a cost effective way to sustain the existing sewer line rather than to remove and replace it.
This would also include fewer impacts on residents and businesses because there would be no need
for trenching, would be a faster installation process, and it would extend the life of the sewer line by
approximately 50 years. Nor-Cal Pipeline Services was the lowest bidder, possessed a verified
contractor's license, and was determined to have had a very responsive bid. Bautista confirmed that
staff will notify residents of the construction and follow proper public notification procedures. He
also disclosed that there has been a steady 1% per month market increase in construction rates due
to high demand in the Bay Area, which is why his original estimate came out low in comparison to
the bids.
Addiego thanked Bautista for his transparency in addressing the price differences so Council has
insight into the situation.
Councilwoman Normandy asked for clarification on the difference between the projected budget
and the bid amount. Bautista explained that the actual construction contract is set at $1.33 million
dollars, but the project budget itself has $300,000 in additional funds. City Manager Futrell
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explained that a certain amount of funding is set aside for each project and that the bids may or may
not match.
Normandy asked if the City was given quality assurance, and Bautista confirmed that the Contractor
will issue a warranty bond.
Gupta indicated concern, elucidating that during a similar project in the past the City encountered
unexpected problems, and he asked if this could happen again with this project. Bautista reassured
him stating should we find a condition or inconsistency then a spot repair will be done.
Matsumoto requested copies of certified payrolls for the first three (3)months of the project.
Motion — Councilman Gupta/Second -- Councilwoman Matsumoto: to adopt Resolution No. 93
awarding the construction contract to Nor-Cal Pipeline Services of Yuba City, California for the
Sanitary Sewer Rehabilitation Project and the Littlefield Sanitary Sewer Repair/Upgrade Project to
include the base bid and all bid alternates in the amount not to exceed $1,337,360.
Regular Meeting Recess: 11:15 P.M.
Entered into Closed Session: 11:15 P.M.
Exited Closed Session: 12:00 A.M.
Special City Council Meeting Adjourned: 12:00 A.M.
Resumed Regular City Council Meeting: 12:01 A.M.
15. Resolution approving a Purchase and Installation services agreement with IPS Group, Inc. of
San Diego, California, for the Smart Parking Meters, Installation, and related services
project in an amount not to exceed $522,000. (Dave Bockhaus, Public Works Program
Manager).
Public Works Program Manager Dave Bockhaus explained that the two proposals received for the
Smart Parking Meter project were evaluated based on cost, technical specifications, ability to meet
project objectives, and methodology. Bockhaus noted staff sought out wireless, solar equipment
with enabling capabilities for potential upgrades with future technologies including interactive
parking apps for smartphones and guided enforcement. Aside from the peripheral advantages,
Bockhaus reiterated that installation of the meters will primarily function as a more convenient
payment system with the inclusion of a credit card acceptance feature.
Council and staff discussed the overall feasibility of the project and Councilman Gupta inquired
about potential failures. Staff confirmed that even if the credit card acceptance feature is out of
service it still accepts coins and processes payments accordingly. Council agreed that the item
should be continued to a date certain of August 26, 2015.
Motion -- Vice Mayor Addiego/Second — Councilman Gupta: to move the item to a date certain of
August 26, 2015. Unanimously approved by roll call vote.
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ITEMS FROM COUNCIL—COMMITTEE REPORTS AND ANNOUNCEMENTS
16. Designation of Voting Delegates and Alternates — League of California Cities Annual
Conference. (Mike Futrell, City Manager).
Mayor Garbarino has planned to attend as a delegate, and Councilwomen Matsumoto and
Normandy agreed to be alternates.
ADJOURNMENT
Mayor Garbarino adjourned the Regular City Council Meeting at 12:26 A.M. in honor of Sergeant
Scott Lungers of the Hayward Police Department, Bob Sciandri, and Don Bartolotti. The meeting
will be continued to July 29, 2015 for an Adjourned Regular Meeting session.
Submitted by: Approved by:
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• : andra Tup.er,f6eputy City Clerk Ric and Garba o, Mayor
'ity of South S: ` ancisco City of South San Francisco
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