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HomeMy WebLinkAboutMinutes 1980-07-30Mayor Ronald G. Acosta Vice Mayor Gus Nicolopulos Council: Mark N. Addiego Emanuele N. Damonte Roberta Cerri Teglia MINUTES CITY COUNCIL City Council Conference Room July 30, 1980 1 NOTICE IS HEREBY GIVEN, pursuant to the Government Code of the State of California, that the City Council of South San Francisco will hold a Special Meeting on Wednesday, July 30, 1980, at 2:00 p.m., in the City Council Conference Room, City Hall, 400 Grand Avenue, South San Francisco. Purpose of the Meeting: 1. Review of the General Budget Fiscal Year 1980-81. 2. Executive Session: a) Labor Relations. b) Personnel Matters. Dated: July 28, 1980 Ronald G. Acosta, Mayor City of South San Francisco AGENDA Special Meeting CALL TO ORDER (Side i TF-978) PLEDGE OF ALLEGIANCE 1. Review of the General Budget Fiscal Year 1980-81. ACTION TAKEN Special Meeting 2:08 p.m. Mayor Acosta presiding. Council present: Teglia, Damonte, Nicolopulos, Addiego and Acosta. Council absent: None Recited. City Manager Birkelo stated that a general review of the Budget would be presented to focus on the areas of program changes and cost adjustments. He continued, Staff was trying to present a base budget which generally reflects the same level of services as provided in prior years, there is also a separate Staff Report dealing with budget requests that are increased levels of service. 7/30/80 Page 1 AGENDA ACTION TAKEN Review of the General BudQet Fiscal Year 1980-81~ Continued City Manager Birkelo stated that the general base budget's proposed expenditures are 10% higher than the previous year and the bulk of this increase is fixed costs related to M.O.U.s that were previously approved and the general inflationary factor related to materials is spread throughout the budget. Mayor Acosta requested the actual 1979-80 figures for cost encumbrances and pay outs by the Departments. Finance Director Anderson stated that the Budget presumes a continuation of the services of the previous year and explained the General Fund, con- tingencies, the Sewer Fund as bal- anced funds. A lengthly discussion followed on reserves, contingencies, levels of service and special tax elections. Finance Director Anderson explained that the PST Program was funded through 12/31/80 and suggested that after January it be funded through the General Fund otherwise it would result in a reduction in services. He continued, there was a request for three personnel in Building Maintenance for the Municipal Services Building and a Personnel Director. City Manager Birkelo explained that the Revolving Funds consisted of communications, building and mainten- ance which were charged back to the departments using the services. Finance Director Anderson explained that Communications and the City Garage plus Building Maintenance per- form services which are charged to departments using those services and this reduces the individual budgets. He further explained the vehicle replacement fund, the JPA for the City's insurance, personnel overhead charges, utility charges, travel reimbursement of 20¢ @ mile, monthly car allowances, carpet and painting maintenance and the replacement of 7/30/80 Pa~e 2 AGENDA ACTION TAKEN Review of the General Budget Fiscal Year 1980-81~ Continued (TF-1393) (TF-1524) office machines. A discussion followed on the life expectancy of office machines, vehicles and equipment. Director of Finance Anderson explained what the General Fund was comprised of i.e., property taxes, and explained the expected revenues. He continued by explaining the revenues the City receives that comprise the various funds. A discussion followed on gas tax, revenue sharing, HCDA Funds, census figures raising the revenues received from the County, service fees, re- duction of parking revenues for six months due to revitalization, etc. Finance Director Anderson discussed the following Budgets: City Council, City Clerk, City Treasurer, City Attorney. City Clerk Battaya requested author- ization to purchase an IBM Selectric II typewriter before the Preliminary Budget was approved due to extreme need in her office because of an antiquated machine in use. Consensus of Council - to authorize the immediate purchase of all type- writers as requested by the departments in the 1980-81 Budget. Finance Director Anderson discussed the following individual Budgets: City Manager, Community Development, Finance, Planning. Councilwoman Teglia questioned the lack of conformity of signs in the libraries and when painting was to be scheduled for Grand Avenue Library. A discussion followed on the Peninsula Humane Society's services and the request for a tape recording system for Planning for $3,900. Consensus of Council - Authority to get quotes for the purchase of a 7/30/80 Page 3 AGENDA ACTION TAKEN Review of the General Budget - Continued. (Side 2 TF-O001) (Side 2 TF-0216) tape recording system. Councilwoman Teglia asked if the City received a rebate from PG&E for using high pressure sodium lighting. A discussion followed on record storage, parking meter replacement, interdepartment work credits. Finance Director Anderson discussed the Non-Department, Fire and Police Departments Budgets. Mayor Acosta asked when the Revenue Sharing Public Hearing would be held. A discussion followed on the Fire Department's request for an additional vehicle. Consensus of Council - To approve the purchase of a car for the Assistant Fire Chief. Council requested an analysis to support the retention of the ICAP Program. Police Chief Datzman stated that when the specific Police Department Budget was reviewed by Council he would present a complete report on the ICAP Program. A discussion followed on the Communica- tions Budget and the Finance Director Anderson again explained the charge back system to the other departments. Finance Director Anderson discussed the Public Services Budget. Councilwoman Teglia requested an overview of what has been done, what sections are to be done in the asphalt overlay for the City Streets. Director of Public Services Yee stated that information on the expanded asphalt overlay budget and sidewalks would be forthcoming in the Budget review. He requested authority to go to bid for asphalt overlay and asked that this be put on the next Agenda. 7/30/80 Page 4 AGENDA ACTION TAKEN 5 1. Review of the General Budget - Continued. o (TF-0287) (TF-0377) RECESS: RECALL TO ORDER: (TF-500) Consensus of Council - That the item of asphalt overlay be put on the next Agenda. Mayor Acosta requested that Christmas lights be put in the Budget for the tree up on the hill. Councilwoman Teglia asked what the price would be for new Christmas lights for Grand Avenue from Airport to Spruce. A discussion followed on restringing the Christmas lights on Grand Avenue, having the merchants be a party to the decorations, lighting up City Hall. Finance Director Anderson discussed the Park & Recreation Department Budget, Common Greens Budget and the Library Budget. A lengthy discussion followed on the various programs, personnel costs, on-going services, maintenance of meridians, parks, etc. Councilwoman Teglia requested that repairs be made in the upper lobby ceiling in City Hall. Mayor Acosta called a recess at 5:00 p.m. Mayor Acosta recalled the meeting to order at 5:10 p.m., all Council present. Further discussion ensued on the department budgets. A discussion followed on the Park & Recreation's maintenance of school grounds Councilwoman Teglia requested the ceiling of the upper lobby be repaired due to the evidence of a prior leak and the resultant damage to the ceiling. 7/30/80 Page 5 AGENDA ACTION TAKEN 1. Review of the General Budget - Continued. Sanitation - Capital Improvement Budget: (TF-620) Executive Session: RECALL TO ORDER: RECESS: RECALL TO ORDER: Executive Session: Councilwoman Teglia requested an investigation be made of a program that the School District had for sick leave incentive. Director of Public Services Yee explained that there had been many breaks in the Shaw Road Pump Station line and said this would result in a $200,000-300,000 increase in the Capital Improvement Budget. He introduced Mr. Jose Villalobos, Consultant, to apprise Council of the work being done to correct the problem. Mr. Villalobos presented a diagram of the pipe line and retraced the history of the pipe being laid. He stated that the pipe line supposedly had a life expectancy of 25 - 50 years as a minimum, yet the pipe had broken after eight years. He showed where the breaks had occurred and what progress had been made in the repair and described the amount of pressure the pipes were exposed to, and stated that dye was being inserted into the pipes and workmen were walking the lines trying to discover additional breaks. Council adjourned to an Executive Session at 6:00 p.m. to discuss possible litigation on the Shaw Road Pump Station. The Meeting was recalled to order at 6:20 p.m., all Council present, no action taken. Council recessed the Meeting for dinner at 6:20 p.m. The Meeting was recalled to order at 8:00 p.m., all Council present. Council adjourned to an Executive Session at 8:01 p.m. to discuss personnel and labor relations. 7/30/80 Page 6 AGENDA ACTION TAKEN RECALL TO ORDER: ADJOURNMENT: (TF-684) The Meeting was recalled to order at 1:40 a.m., all Council present, no action taken. M/S Damonte/Nicolopulos - That the meeting be adjourned. Carried by unanimous voice vote. Time of adjournment 1:42 a.m. RESPECTFULLY SUBMITTED, APPROVED: Barbara A. Battaya, City J~lerk City of South San Francisco Ronald G. Acosta, Mayor City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of the item. Oral presentations, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the office of the City Clerk and available for inspection, review and copying. 7/20/80 Page 7