HomeMy WebLinkAboutMinutes 1980-07-30Mayor Ronald G. Acosta
Vice Mayor Gus Nicolopulos
Council:
Mark N. Addiego
Emanuele N. Damonte
Roberta Cerri Teglia
MINUTES
CITY COUNCIL
City Council Conference Room
July 30, 1980
1
NOTICE IS HEREBY GIVEN, pursuant to the Government Code of the State of
California, that the City Council of South San Francisco will hold a Special
Meeting on Wednesday, July 30, 1980, at 2:00 p.m., in the City Council Conference
Room, City Hall, 400 Grand Avenue, South San Francisco.
Purpose of the Meeting:
1. Review of the General Budget Fiscal Year 1980-81.
2. Executive Session:
a) Labor Relations.
b) Personnel Matters.
Dated: July 28, 1980
Ronald G. Acosta, Mayor
City of South San Francisco
AGENDA
Special Meeting
CALL TO ORDER (Side i TF-978)
PLEDGE OF ALLEGIANCE
1. Review of the General Budget
Fiscal Year 1980-81.
ACTION TAKEN
Special Meeting
2:08 p.m. Mayor Acosta presiding.
Council present: Teglia, Damonte,
Nicolopulos, Addiego
and Acosta.
Council absent: None
Recited.
City Manager Birkelo stated that a
general review of the Budget would be
presented to focus on the areas of
program changes and cost adjustments.
He continued, Staff was trying to
present a base budget which generally
reflects the same level of services
as provided in prior years, there is
also a separate Staff Report dealing
with budget requests that are increased
levels of service.
7/30/80
Page 1
AGENDA ACTION TAKEN
Review of the General BudQet
Fiscal Year 1980-81~ Continued
City Manager Birkelo stated that the
general base budget's proposed
expenditures are 10% higher than the
previous year and the bulk of this
increase is fixed costs related to
M.O.U.s that were previously approved
and the general inflationary factor
related to materials is spread
throughout the budget.
Mayor Acosta requested the actual
1979-80 figures for cost encumbrances
and pay outs by the Departments.
Finance Director Anderson stated that
the Budget presumes a continuation
of the services of the previous year
and explained the General Fund, con-
tingencies, the Sewer Fund as bal-
anced funds.
A lengthly discussion followed on
reserves, contingencies, levels of
service and special tax elections.
Finance Director Anderson explained
that the PST Program was funded
through 12/31/80 and suggested that
after January it be funded through
the General Fund otherwise it would
result in a reduction in services.
He continued, there was a request for
three personnel in Building Maintenance
for the Municipal Services Building
and a Personnel Director.
City Manager Birkelo explained that
the Revolving Funds consisted of
communications, building and mainten-
ance which were charged back to the
departments using the services.
Finance Director Anderson explained
that Communications and the City
Garage plus Building Maintenance per-
form services which are charged to
departments using those services and
this reduces the individual budgets.
He further explained the vehicle
replacement fund, the JPA for the
City's insurance, personnel overhead
charges, utility charges, travel
reimbursement of 20¢ @ mile, monthly
car allowances, carpet and painting
maintenance and the replacement of
7/30/80
Pa~e 2
AGENDA ACTION TAKEN
Review of the General Budget
Fiscal Year 1980-81~ Continued
(TF-1393)
(TF-1524)
office machines.
A discussion followed on the life
expectancy of office machines,
vehicles and equipment.
Director of Finance Anderson explained
what the General Fund was comprised
of i.e., property taxes, and explained
the expected revenues. He continued
by explaining the revenues the City
receives that comprise the various
funds.
A discussion followed on gas tax,
revenue sharing, HCDA Funds, census
figures raising the revenues received
from the County, service fees, re-
duction of parking revenues for six
months due to revitalization, etc.
Finance Director Anderson discussed the
following Budgets: City Council,
City Clerk, City Treasurer, City
Attorney.
City Clerk Battaya requested author-
ization to purchase an IBM Selectric
II typewriter before the Preliminary
Budget was approved due to extreme
need in her office because of an
antiquated machine in use.
Consensus of Council - to authorize
the immediate purchase of all type-
writers as requested by the departments
in the 1980-81 Budget.
Finance Director Anderson discussed
the following individual Budgets:
City Manager, Community Development,
Finance, Planning.
Councilwoman Teglia questioned the
lack of conformity of signs in the
libraries and when painting was to
be scheduled for Grand Avenue Library.
A discussion followed on the Peninsula
Humane Society's services and the
request for a tape recording system
for Planning for $3,900.
Consensus of Council - Authority to
get quotes for the purchase of a
7/30/80
Page 3
AGENDA ACTION TAKEN
Review of the General Budget -
Continued.
(Side 2 TF-O001)
(Side 2 TF-0216)
tape recording system.
Councilwoman Teglia asked if the City
received a rebate from PG&E for using
high pressure sodium lighting.
A discussion followed on record
storage, parking meter replacement,
interdepartment work credits.
Finance Director Anderson discussed
the Non-Department, Fire and Police
Departments Budgets.
Mayor Acosta asked when the Revenue
Sharing Public Hearing would be held.
A discussion followed on the Fire
Department's request for an additional
vehicle.
Consensus of Council - To approve the
purchase of a car for the Assistant
Fire Chief.
Council requested an analysis to
support the retention of the ICAP
Program.
Police Chief Datzman stated that
when the specific Police Department
Budget was reviewed by Council he
would present a complete report on
the ICAP Program.
A discussion followed on the Communica-
tions Budget and the Finance Director
Anderson again explained the charge
back system to the other departments.
Finance Director Anderson discussed
the Public Services Budget.
Councilwoman Teglia requested an
overview of what has been done, what
sections are to be done in the asphalt
overlay for the City Streets.
Director of Public Services Yee stated
that information on the expanded asphalt
overlay budget and sidewalks would be
forthcoming in the Budget review.
He requested authority to go to bid
for asphalt overlay and asked that this
be put on the next Agenda.
7/30/80
Page 4
AGENDA ACTION TAKEN 5
1. Review of the General Budget -
Continued.
o
(TF-0287)
(TF-0377)
RECESS:
RECALL TO ORDER:
(TF-500)
Consensus of Council - That the item
of asphalt overlay be put on the
next Agenda.
Mayor Acosta requested that Christmas
lights be put in the Budget for the
tree up on the hill.
Councilwoman Teglia asked what the
price would be for new Christmas
lights for Grand Avenue from Airport
to Spruce.
A discussion followed on restringing
the Christmas lights on Grand Avenue,
having the merchants be a party to the
decorations, lighting up City Hall.
Finance Director Anderson discussed
the Park & Recreation Department
Budget, Common Greens Budget and
the Library Budget.
A lengthy discussion followed on
the various programs, personnel costs,
on-going services, maintenance of
meridians, parks, etc.
Councilwoman Teglia requested that
repairs be made in the upper lobby
ceiling in City Hall.
Mayor Acosta called a recess at
5:00 p.m.
Mayor Acosta recalled the meeting
to order at 5:10 p.m., all Council
present.
Further discussion ensued on the
department budgets.
A discussion followed on the Park &
Recreation's maintenance of school
grounds
Councilwoman Teglia requested the
ceiling of the upper lobby be repaired
due to the evidence of a prior leak
and the resultant damage to the
ceiling.
7/30/80
Page 5
AGENDA ACTION TAKEN
1. Review of the General Budget -
Continued.
Sanitation - Capital Improvement Budget:
(TF-620)
Executive Session:
RECALL TO ORDER:
RECESS:
RECALL TO ORDER:
Executive Session:
Councilwoman Teglia requested an
investigation be made of a program
that the School District had for
sick leave incentive.
Director of Public Services Yee
explained that there had been many
breaks in the Shaw Road Pump Station
line and said this would result in a
$200,000-300,000 increase in the
Capital Improvement Budget. He
introduced Mr. Jose Villalobos,
Consultant, to apprise Council of the
work being done to correct the problem.
Mr. Villalobos presented a diagram
of the pipe line and retraced the
history of the pipe being laid. He
stated that the pipe line supposedly
had a life expectancy of 25 - 50
years as a minimum, yet the pipe had
broken after eight years. He showed
where the breaks had occurred and
what progress had been made in the
repair and described the amount of
pressure the pipes were exposed to,
and stated that dye was being inserted
into the pipes and workmen were
walking the lines trying to discover
additional breaks.
Council adjourned to an Executive
Session at 6:00 p.m. to discuss
possible litigation on the Shaw Road
Pump Station.
The Meeting was recalled to order
at 6:20 p.m., all Council present,
no action taken.
Council recessed the Meeting for
dinner at 6:20 p.m.
The Meeting was recalled to order
at 8:00 p.m., all Council present.
Council adjourned to an Executive
Session at 8:01 p.m. to discuss
personnel and labor relations.
7/30/80
Page 6
AGENDA ACTION TAKEN
RECALL TO ORDER:
ADJOURNMENT:
(TF-684)
The Meeting was recalled to order
at 1:40 a.m., all Council present,
no action taken.
M/S Damonte/Nicolopulos - That the
meeting be adjourned.
Carried by unanimous voice vote.
Time of adjournment 1:42 a.m.
RESPECTFULLY SUBMITTED,
APPROVED:
Barbara A. Battaya, City J~lerk
City of South San Francisco
Ronald G. Acosta, Mayor
City of South San Francisco
The entries of this Council meeting show the action taken by the City Council to
dispose of the item. Oral presentations, arguments, and comments are recorded on
tape. The tape and documents related to the items are on file in the office of
the City Clerk and available for inspection, review and copying.
7/20/80
Page 7