HomeMy WebLinkAboutMinutes 1980-09-15Mayor Ronald G. Acosta
Vice Mayor Gus Nicolopulos
Council:
Mark N. Addiego
Emanuele N. Damonte
Roberta Cerri Teglia
MINUTES
CITY COUNCIL
City Council Conference Room
September 15, 1980
NOTICE IS HEREBY GIVEN, pursuant to Government Code 54956 of the
State of California, that the City Council of South San Francisco will hold
a Special Meeting on Monday, September 15, 1980, at 4:30 p.m., in the City
Council Conference Room, City Hall, 400 Grand Avenue, South San Francisco,
California.
Purpose of Meeting:
1. ExecutiVe Session (Labor Relations)
2. Budget discussion for the following:
a. Finance Department
b. City Council
c. City Clerk
d. City Treasurer
e. City Attorney
f. Non-Departmental
Ronald G. Acosta, Mayor
City of South San Francisco
Dated: September ll, 1980
AGENDA
Special Meeting
CALL TO ORDER: (Side 2 TF-OO1)
PLEDGE OF ALLEGIANCE:
AGENDA REVIEW
City Manager Birkelo requested: - Discussion of City Treasurer's
Budget at beginning of meeting.
- Executive Session with City Clerk.
ACTION TAKEN
Special Meeting
4:45 p.m. Mayor Acosta presiding.
Council present: Teotia, Damonte,
Nicolopulos,
Addiego and Acosta.
Council absent: None
Recited.
AGENDA REVIEW
Approved.
9/15/8o
Page 1
AGENDA ACTION TAKEN
City Treasurer's Budget.
(TF-O09)
City Attorney's Budget.
(TF-114)
Senior Citizens{',Concerns at
Municipal Services Building.
(TF-135)
Director of Finance Anderson related the
costs involved in maintaining this office
for Council.
Vice Mayor Nicolopulos expressed his con-
cerns that a raise should be given to
the City Treasurer. He further indicated
that he would like to see the salary of
the City Clerk increased.
An in-depth discussion followed regarding
the amount of funds which were included as
retirement benefits.
City Treasurer Bonalanza requested that
costs which were not actully incurred
be removed from his Budget.
Consensus of Council to have a notation
included in the budget to show that the
Treasurer does not receive certain bene-
fits, i.e., retirement.
Mayor Acosta explained a request which
had been made by the auditors that the
compilation of interest income be done on
a quarterly basis rather than yearly.
Director of Finance Anderson explained
the costs involved in this Department.
Vice Mayor Nicolopulos noted that page 9
showed 1 legal secretary and 1 secretary,
it should show 2 legal secretaries since
the Council approved the title change
previously.
City Attorney Noonan requested that the
alloted funds for mileage be increased
to $200 a month.
Consensus of Council to approve increase.
Consensus of Council to tentatively approve
Attorney's Budget.
Councilwoman Teglia expressed the concerns
she had received from senior citizens
regarding the type of chairs for the
Municipal Services Building that they not
be the type that tip over easily. She
further informed Council that the senior
citizens were concerned with sanitary
9/15/80
Page 2
AGENDA
Senior Citizens Concerns - Continued.
EXECUTIVE SESSION:
RECALL TO ORDER:
3. Finance Department's Budget.
(TF-164)
Councilwoman Teglia and
Councilman Addiego step
down from the podium.
ACTION TAKEN
101
faci!i'ties at the Building. She said it
was felt that the location of the facilitie
was not convenient for senior citizens and
should be mo~e closely situated and felt
that this could be corrected.
Mayor Acosta adjourned the meeting to
an,iExecutive Session at 5:15 p.m.
The meeting was recalled to order at
8:33 p.m., all Council present, no
action taken.
Director of Finance Anderson explained
briefly the staffing of the Finance
Department. He continued by clarifying
the costs of each division under this
diversified Department.
Further explanation was made for the
Parking Place Commission. He explained
there was one paid employee, being John
Previtti, and that the Commission was
self supporting.
Discussion followed among Council and
Staff relating to the operation of the
parking meters, expenses, revenues received
etc.
Councilwoman Teglia and Councilman
Addiego left the meeting at 9:15 p.m.
Director of Finance Anderson informed
Council that after October he would like
to have an audit done of the Hotel/Motel
Tax to be assured that the hotels are
operating in accordance with the latest
change in the Transient Occupancy Tax
Ordinance. He continued by saying that
the $5,000 figure on page 29 was for the
audit to be performed by Marshall and
Stevens an update of records of assets for
insurance purposes. He continued by
saying that the auditors from Peat, Mar-
wick and Mitchell had suggested that a
record retention system should be in-
vestigated for maintaining legal documents
and records frequently used.
9/15/80
Page 3
AGENDA ACTION TAKEN
Finance Department - Continued.
Councilwoman Teglia and
Councilman Addiego return to the
podium.
(TF-501)
EXECUTIVE SESSION:
RECALL TO ORDER:
Councilwoman Teglia steps down
from the podium.
Councilwoman Teglia and Councilman Addiego
return to the podium at 9:30 p.m.
Consensus of Council to approve
$5,000 for an audit.
Further discussion followed regarding
materials and services, salaries, costs
of OSI and other related costs.
Director of Finance/\Anderson apprised
Council of the operating costs of the
Purchasing Division and related the
general outline of duties entailed.
He continued by explaining briefly the
costs of operating the Print Shop and
informed Council of the amount of money
the City has saved by having in-house
printing.
Director of Finance Anderson and Assistant
to the City Manager Wilson explained in
detail the costs and operations of the
City Garage'~ Budget.
Vice Mayor Nicolpoulos inquired as to
the savings the City had received from
the self-insurance agreement.
Staff responded that the savings were
quite good.
An in-depth discussion followed regarding
the number of accidents which occurred
on the job and the precautions taken
to prevent these accidents. Also
discussed was the safety committee and
the supervisor's report for each
accident as it occurred.
Mayor Acosta adjourned the meeting to
an Executive Session at lO:15 p.m.
The meeting was recalled to order at
10:45 p.m., all Council present, no
action taken.
Councilwoman Teglia left the meeting at
10:46 p.m.
9/15/8o
Page 4
AGENDA
A C T I 0 N T/'~A K E N
103
Finance Department - Continued.
ADJOURNMENT
RESPECTFULLY SUBMITTED,
Director of Finance Anderson explained
the Building Maintenance Budget to the
Council and the costs related to the
operation of this Division.
Director of Finance Anderson related to
Council in detail the services which
Building Maintenance performed in the
various locations and the costs of
maintaining rental property.
Director of Finance Anderson stated that
this was the completion of the Finance
Budget except for the Capital items; he
then requested the approval of the Walnut
Avenue parking meters, 40 meters which will
cost $3,000, 'He then requested a micro-
wave oven to be installed at City Hall
for the estimated cost of $400.
M/S Damonte/Nicolopulos - That the
meeting be adjourned.
Carried by unanimous voice vote.
Time of adjournment 11:02 p.m.
APPROVED:
City of South San Franci;sco
Ronald G. Acosta, Mayor
City of South San Francisco
The entries of this Council meeting show the action taken by the City Council to
dispose of the item. Oral presentation, arguments, and comments are recorded on
tape. The tape and documents related to the items are on file in the office of the
City Clerk and availabl~e for inspection, review and copying.
9/15/80
Page 5