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HomeMy WebLinkAboutMinutes 1980-09-15Mayor Ronald G. Acosta Vice Mayor Gus Nicolopulos Council: Mark N. Addiego Emanuele N. Damonte Roberta Cerri Teglia MINUTES CITY COUNCIL City Council Conference Room September 15, 1980 NOTICE IS HEREBY GIVEN, pursuant to Government Code 54956 of the State of California, that the City Council of South San Francisco will hold a Special Meeting on Monday, September 15, 1980, at 4:30 p.m., in the City Council Conference Room, City Hall, 400 Grand Avenue, South San Francisco, California. Purpose of Meeting: 1. ExecutiVe Session (Labor Relations) 2. Budget discussion for the following: a. Finance Department b. City Council c. City Clerk d. City Treasurer e. City Attorney f. Non-Departmental Ronald G. Acosta, Mayor City of South San Francisco Dated: September ll, 1980 AGENDA Special Meeting CALL TO ORDER: (Side 2 TF-OO1) PLEDGE OF ALLEGIANCE: AGENDA REVIEW City Manager Birkelo requested: - Discussion of City Treasurer's Budget at beginning of meeting. - Executive Session with City Clerk. ACTION TAKEN Special Meeting 4:45 p.m. Mayor Acosta presiding. Council present: Teotia, Damonte, Nicolopulos, Addiego and Acosta. Council absent: None Recited. AGENDA REVIEW Approved. 9/15/8o Page 1 AGENDA ACTION TAKEN City Treasurer's Budget. (TF-O09) City Attorney's Budget. (TF-114) Senior Citizens{',Concerns at Municipal Services Building. (TF-135) Director of Finance Anderson related the costs involved in maintaining this office for Council. Vice Mayor Nicolopulos expressed his con- cerns that a raise should be given to the City Treasurer. He further indicated that he would like to see the salary of the City Clerk increased. An in-depth discussion followed regarding the amount of funds which were included as retirement benefits. City Treasurer Bonalanza requested that costs which were not actully incurred be removed from his Budget. Consensus of Council to have a notation included in the budget to show that the Treasurer does not receive certain bene- fits, i.e., retirement. Mayor Acosta explained a request which had been made by the auditors that the compilation of interest income be done on a quarterly basis rather than yearly. Director of Finance Anderson explained the costs involved in this Department. Vice Mayor Nicolopulos noted that page 9 showed 1 legal secretary and 1 secretary, it should show 2 legal secretaries since the Council approved the title change previously. City Attorney Noonan requested that the alloted funds for mileage be increased to $200 a month. Consensus of Council to approve increase. Consensus of Council to tentatively approve Attorney's Budget. Councilwoman Teglia expressed the concerns she had received from senior citizens regarding the type of chairs for the Municipal Services Building that they not be the type that tip over easily. She further informed Council that the senior citizens were concerned with sanitary 9/15/80 Page 2 AGENDA Senior Citizens Concerns - Continued. EXECUTIVE SESSION: RECALL TO ORDER: 3. Finance Department's Budget. (TF-164) Councilwoman Teglia and Councilman Addiego step down from the podium. ACTION TAKEN 101 faci!i'ties at the Building. She said it was felt that the location of the facilitie was not convenient for senior citizens and should be mo~e closely situated and felt that this could be corrected. Mayor Acosta adjourned the meeting to an,iExecutive Session at 5:15 p.m. The meeting was recalled to order at 8:33 p.m., all Council present, no action taken. Director of Finance Anderson explained briefly the staffing of the Finance Department. He continued by clarifying the costs of each division under this diversified Department. Further explanation was made for the Parking Place Commission. He explained there was one paid employee, being John Previtti, and that the Commission was self supporting. Discussion followed among Council and Staff relating to the operation of the parking meters, expenses, revenues received etc. Councilwoman Teglia and Councilman Addiego left the meeting at 9:15 p.m. Director of Finance Anderson informed Council that after October he would like to have an audit done of the Hotel/Motel Tax to be assured that the hotels are operating in accordance with the latest change in the Transient Occupancy Tax Ordinance. He continued by saying that the $5,000 figure on page 29 was for the audit to be performed by Marshall and Stevens an update of records of assets for insurance purposes. He continued by saying that the auditors from Peat, Mar- wick and Mitchell had suggested that a record retention system should be in- vestigated for maintaining legal documents and records frequently used. 9/15/80 Page 3 AGENDA ACTION TAKEN Finance Department - Continued. Councilwoman Teglia and Councilman Addiego return to the podium. (TF-501) EXECUTIVE SESSION: RECALL TO ORDER: Councilwoman Teglia steps down from the podium. Councilwoman Teglia and Councilman Addiego return to the podium at 9:30 p.m. Consensus of Council to approve $5,000 for an audit. Further discussion followed regarding materials and services, salaries, costs of OSI and other related costs. Director of Finance/\Anderson apprised Council of the operating costs of the Purchasing Division and related the general outline of duties entailed. He continued by explaining briefly the costs of operating the Print Shop and informed Council of the amount of money the City has saved by having in-house printing. Director of Finance Anderson and Assistant to the City Manager Wilson explained in detail the costs and operations of the City Garage'~ Budget. Vice Mayor Nicolpoulos inquired as to the savings the City had received from the self-insurance agreement. Staff responded that the savings were quite good. An in-depth discussion followed regarding the number of accidents which occurred on the job and the precautions taken to prevent these accidents. Also discussed was the safety committee and the supervisor's report for each accident as it occurred. Mayor Acosta adjourned the meeting to an Executive Session at lO:15 p.m. The meeting was recalled to order at 10:45 p.m., all Council present, no action taken. Councilwoman Teglia left the meeting at 10:46 p.m. 9/15/8o Page 4 AGENDA A C T I 0 N T/'~A K E N 103 Finance Department - Continued. ADJOURNMENT RESPECTFULLY SUBMITTED, Director of Finance Anderson explained the Building Maintenance Budget to the Council and the costs related to the operation of this Division. Director of Finance Anderson related to Council in detail the services which Building Maintenance performed in the various locations and the costs of maintaining rental property. Director of Finance Anderson stated that this was the completion of the Finance Budget except for the Capital items; he then requested the approval of the Walnut Avenue parking meters, 40 meters which will cost $3,000, 'He then requested a micro- wave oven to be installed at City Hall for the estimated cost of $400. M/S Damonte/Nicolopulos - That the meeting be adjourned. Carried by unanimous voice vote. Time of adjournment 11:02 p.m. APPROVED: City of South San Franci;sco Ronald G. Acosta, Mayor City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of the item. Oral presentation, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the office of the City Clerk and availabl~e for inspection, review and copying. 9/15/80 Page 5