Loading...
HomeMy WebLinkAboutMinutes 1980-09-24Mayor Ronald G. Acosta Vice Mayor Gus Nicolopulos Council: Mark N, Addiego Emanuele N. Damonte Roberta Cerri Teglia AGENDA Adjourned Regular Meeting CALL TO ORDER (Side 2 TF-OO1) PLEDGE OF ALLEGIANCE AGENDA REVIEW City Manager Birkelo requested an Executive Session for purposes of litigat$on. Executive Session (TF-004) RECALL TO ORDER: ORAL COMMUNICATIONS (TF-O08) MINUTES CITY COUNCIL City Council Conference Room September 24, 1980 120 ACTION TAKEN Adjourned Regular Meeting 4:44 p.m. Mayor Acosta presiding. Council present: Teglia, Damonte, Addiego and Acosta. Council absent: Nicolopulos. Recited. AGENDA REVIEW Approved. Council adjourned to an Executive Session at 4:46 p.m. The Meeting was recalled to order at 5:07 p.m., all Council present. Instruc- tions were given to City Attorney Noonan on matters of litigation. ORAL COMMUNICATIONS Mrs. Beverly Totten, 125 Edison Avenue, South San Francisco requested that the planning process for the development of the South Slope area be subject to public meetings, public hearings and public debate. She further requested that the meetings be held in South San Francisco and that they be held in the evenings so that resdients of the area are a~ailable to partake in this democratic p~ocess. Mayor Acosta related that he had sub- mitted a proposed letter of understanding between the City of South San Francisco and the County of San Mateo relative to this project. He continued by saying that the proposed letter had been in- cluded in Council's packet for their 9/24/80 Page 1 AGENDA ORAL COMMUNICATIONS - COnt. (TF-035) ACTION TAKEN 121 ORAL COMMUNICATIONS - Cont. comments and ideas. After perusal by both Council and Staff the item would have been scheduled for Council Agenda. He further explained that the requests of Mrs. T~tten that the meetings be held in South ian Francisco, etc., were in- cluded as part of this document. Marie Cox, 466 Holly Avenue, South San Francisco, requested that Council's discussion of the planning process be open so that when the City and the County meet to discuss this matter they could present the ideas and views of the re- sidents in the area and also that the residents could be aware of the action the City had taken in preparation of this plan. Mrs. Cox further expressed the concerns of the residents with the unavailability of Mr. Dean in that the members of the South Slope area had requested that he meet~and discuss the development. She requested that Council invite Mr. Dean to meet with the residents. An in,depth discussion followed concern- ing the development and Mr. Dean's availability in meeting with both Council and the residents. Emphasis was placed on the discussion of conceptual plans and drawings which had been presented previously to the residents by Mr. Dean. Director of Community Development Dell'Angela explained that until an agreement with the County and other agencies involved was held no plans could be pre~nted. Mrs. Cox reiterated her request that Council invite Mr. Dean to meet with the residents and discuss this matter openly. She explained that Council wou~d also be welcome at this meeting. Consensus of Council to write a letter requesting that Mr. Dean meet with the residents. 9/24/80 Page 2 AGENDA ACTION TAKEN 1122 Communications Budget (TF-187) Director of Finance Anderson explained the figures which comprised the personnel, materials and services, capital outlay, etc. Assistant to City Manager Wilson ex- plained that the supplemental request which would be forthcoming is basically for one additional dispatcher at the senior dispatcher level. This person would serve as a night supervisor and would also be responsible for training. The pay differential being approximately 10% above a senior dispatcher. This would provide a supervisor for 16 hours daily rather than 8. Communications Supervisor Williams explained that this position would greatly reduce the use of overtime, in that there would be a working supervisor. Director of Finance Anderson explained the additional costs for materials and services was due to the high cost of maintaining the specialized equipment. Mayor Acosta inquired as to the costs. Communications Supervisor Williams explained that the City currently has a maintenance contract with the County and due to the cost of living increases granted to County employees the costs were passed on. He further explained that when the Communications Division moved to their new building there would be added costs. He explained this would be due to additional equipment and maintenance of this equipment. Mayor Acosta inquired how the 911 emer- gency number will work with the communi- cations receiver. Communictions Supervisor Williams explained that he would be meeting with County of San Mateo Area Disaster Council and the State of California Communications Department in finaliz~.ng the plans for the operation which will include selective routing. The City will then be placing an order with the Telephone Company and all th 9/24/80 Page 3 AGENDA ACTION TAKEN 1122 e Communications Budget - Continued. (TF-224) Library Budget (TF-277) costs will be paid for by the State. Director of Finance Anderson explained that the Municipal Fire Alarm System which Council had previously approved is presently out to bid. He explained further that costs for the cable for this system as first estimated had been $7,000 6ut since had risen to $2o,ooo. Mayor Acosta inquired if these were still leased lines. Communications Supervisor Williams replied no, that only City owned cable was used pre- sently. He explained that the cable was in dire need of replacement with breakdowns occurring ~very day. Director of Finance Anderson further related to Council that the installation of new cable would bring the system up to a Class "A" system. He continued by stating that if Council was to approve this expenditure the $20,000 would be placed in a Public Works Fire Alarm maintenance account, due to the fact that this was mainly a re- placement. Discussion followed on various types of systems and the advantages of the pro- posed system. Consensus of Council to approve the additional $20,000 for the cost of the cable and tentative approval of the Communications Budget. Acting Library Administrator Wilson recommended that the position of one Library Assistant be added to the Grand Avenue Library. In doing this he would transfer a Library Assistant II from West Orange to Grand Avenue and place the new Library Assistant I at West Orange where adequate training and exposure was available. He continued to explain the problems of the Grand Avenue Library and the purpose of adding a new person there. 9/24/80 Page 4 AGENDA 2. Library Budget - Continued. ACTION TAKEN An in-depth discussion ensued regarding the rearranging of books and various other materials at the Library. Discussion followed on the solicitation of applicants for the position of City Librarian to be hired in the near future. City Manager Birkelo explained that the job specs for this position had been re- vised. ,It was pointed out that the City Librarian would participate in pro- viding services for the public. Acting Library Administrator Wilson ex- plained the positive side of remainin- ing with PLS. He pointed out various techniques which are now being used throughout the county by other libraries with considerable success. Councilwoman Teglia expressed her enthus- iasm with the advances being made by the PLS. Further discussion followed regarding the transfering of the Library to the Recreation Department as it is mainl!y a leisure activity. Acting Library Administrator Wilson explained that while going over the budget he noted that certain expenditures had not been included: maintenance of occupied space, repair of projector, service agreements for maintaing type- writers, staff development, conferences and the possibility of decorating the adult patio. He continued to inform Council that the estimated cost for re- no,vating the patio would be $2,000. He noted that Crown Zellerbach had donated $500 towards this purpose previously. Discussion among Council as to the necessity of renovating the patio and the cost involved followed. Acting Library Administrator Wilson further informed Council that when the salaries were computed for the part- time salaries an error was made. The 9/24/80 Page 5 AGENDA ACTION TAKEN 1i25 2. Library Budget - Continued. RECESS: RECALL TO ORDER: 3. City Council Budget (TF-589) salaries had been computed esing an old salary range.and he had increased the figures by 5%. Mr. Wilson continued an explanation of salaries. Acting Library Administration Wilson continued by stating that under Special Activities Supplies he was recommending an increase of $3,300 for the Checkpoint Targets used in books to sound the alarm when a person is trying to remove a book from the Library without first checking it out. Requests were made for the purchase of book racks, etc., under Capital Outlay. Mayor Acosta declared a recess at 6:50 p.m. Mayor Acosta recalled the meeting to order at 8:00 p.m. Present were Councilmen Acosta, Addiego and Damonte; absent, Councilwoman Teglia. Council inquired as to the procedure for a salary increase for Council. Assistant to the City Manager Wilson said he would consult with the City Attorney as to correct procedure. Brief discussion followed, regarding allowances for conferences, mileage, staff development, seminars and community relations. Mayor Acosta inquired if ~t would be feasible to have pictures of the Council installed in the new Municipal Services Building. Discussion followed on the costs involved in having pictures taken of all the past Councils. After considerable discussion it was the consensus of Council to have a group picture taken of Council and pic- tures of the future members of Council. The costs of copies and postage were considered and how prices had inflated over the past year for materials and services. 9/24/80 Page 6 AGENDA ACTION TAKEN i26 3. City Council Budget - Continued. 4. City Manager's Budget (TF-725) Councilwoman Tegl ia appeared: (TF-970) An in-depth discussion followed on the increased costs of telephone, telegramS, etc. A brief discussion followed of the Personnel Division operating costs and the hiring of a Personnel Director. Discussion of the City Manager's office followed and costs relative to its operation. Councilman Damonte questioned the costs allowed for mileages charged by depart- ments. Concurrence of Council to allow 20¢ a mile effective October l, 1980. Discussion followed regarding the office space to be provided once the new Personnel Director~is.~hired, and of moving the City Treasurer from the additional personnel office to the City Clerk's office or to the Grand Avenue Library once the ICAP program has expired. Considerable dis- cussion foll~owed on the lack of space now available in City Hall for the number of personnel now working. Director of Finance Anderson informed Council that his office is overcrowded and in dire need of expansion and various alternatives were discussed. Councilwoman Teglia returned to the podium at lO:15 p.m. Councilwoman Teglia questioned what would be placed in the basement after the Build- ing Division and the Department of Community Development had been relocated and suggested Finance be moved to the basement after it was redecorated. Director of Finance Anderson explained that the plans at present were to use the basement for a storage area and to i~ncrease the Print Shop so that it could store more supplies. 9/24/80 Page 7 AGENDA 4. City Manager's Budget - Continued. 5. Non-Departmental (TF-1104) ACTION TAKEN 127 Director of Finance Anderson requested consideration be given to using existing plans to expanding City Hall and doubling the office capacity. Discussion followed among Council re- lative to the alternatives available and the possibility of remodeling the basement and relocating other offices to the' basement. Director of Finance Anderson explained the costs of tests, special activities, etc., in the Personnel Budget. Director of Finance Anderson explained briefly to Council the funds allocated under this program. City Manager Birkelo explained that the costs for the NOISE studies by Dr. Garbell and costs related to JPAC would be under this program. Councilman Addiego inquired about the Central Safety Committee. Assistant to the City Manager Wilson explained that it was a group of employees who were trained and who met monthly to discuss the various safety measures to control work related injuries. He further indicated that certain members had been trained to act in certain types of emergencies and to provide aid until paramedics reached the accident victim. Discussion followed on costs for the Peninsula Humane Society services rendered to the City. Tax receipts for the Transient Occupancy Tax were included in further discussion. Discussion followed on costs for the Rat Abatement Program, Revenue Sharing, Housing Authority and various other programs. Councilman Damonte inquired if the Chamber of Commerce was still requesting space.in the Municipal Services Building. 9/24/80 Page 8 AGENDA 5. Non-Departmental - Continued. ACTION TAKEN ,128 City Mana§er Birkelo explained that the City was working on a rate that would be both acceptable to the City and the Chamber should space be available. Mayor Acosta related to Council that he had attended a luncheon at the Chamber of Commerce today and he informed Council re- garding the conversation which had taken place relat~IVe to the services of?the Chamber and how they could become more active in the community. Assistant to the City Manager Wilson advised Council that if they were to ask for a proposal of services to be pro- vided by the Chamber of Commerce, perhaps more positive action would be taken on their part. Director of Finance Anderson recommended that a decrease of a portion of alloted funds under General Insurance be approved. Councilman Damonte inquired when the City was going to put its plan for recognition of retired employees into practice. Brief discussion followed among Council as to providing service pins, etc. City Manager Birkelo informed Council the Office of Emergency Services would be conducting an exercise on October 20, 1980 for a simulated earthquake disaster. Discussion followed regarding the im- portance of knowing what action should be taken in the event of an emergency and where the care facilities will be located, etc. Assistant to the City Manager Wilson requested under Capital Outlay that Council approve the purchase of an auxiliary unit for the Radio Shack Computer to increase the outlying memory storage. 9/24/80 Page 9 AGENDA ACTION TAKEN 5. Non-Departmental - Continued. ADJOURNMENT RESPECTFULLY SUBMITTED, Consensus of Council to approve the request. Assistant to the City Manager Wilson re- quested funds for the replacement of the time clock stamp machine in the City Manager's Office. Councilwoman Teglia inquired if the City Seal had been repaired or if a new Seal would be purchased. Consensus of Council to approve all recommendations presented this evening for the 1980-81 Budget. M/S Damonte/Teglia - That the meeting be adjourned to September 25, 1980, at 4:30 p.m., in the City Hall Conference Room, City Hall, 400 Grand Avenue, South San Francisco. Carried by unanimous voice vote. Time of adjournment: 11:05 p.m. APPROVED: City of South San Francisco Ronald G.i',Acosta, Mayor City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of the item. Oral presentations, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the office of the City Clerk and available for inspection, review and copying. 9/24/80 Page 10