HomeMy WebLinkAboutMinutes 1980-09-24Mayor Ronald G. Acosta
Vice Mayor Gus Nicolopulos
Council:
Mark N, Addiego
Emanuele N. Damonte
Roberta Cerri Teglia
AGENDA
Adjourned Regular Meeting
CALL TO ORDER (Side 2 TF-OO1)
PLEDGE OF ALLEGIANCE
AGENDA REVIEW
City Manager Birkelo requested an
Executive Session for purposes of
litigat$on.
Executive Session (TF-004)
RECALL TO ORDER:
ORAL COMMUNICATIONS
(TF-O08)
MINUTES
CITY COUNCIL
City Council Conference Room
September 24, 1980
120
ACTION TAKEN
Adjourned Regular Meeting
4:44 p.m. Mayor Acosta presiding.
Council present: Teglia, Damonte,
Addiego and Acosta.
Council absent: Nicolopulos.
Recited.
AGENDA REVIEW
Approved.
Council adjourned to an Executive
Session at 4:46 p.m.
The Meeting was recalled to order at
5:07 p.m., all Council present. Instruc-
tions were given to City Attorney Noonan
on matters of litigation.
ORAL COMMUNICATIONS
Mrs. Beverly Totten, 125 Edison Avenue,
South San Francisco requested that the
planning process for the development
of the South Slope area be subject to
public meetings, public hearings and
public debate. She further requested
that the meetings be held in South San
Francisco and that they be held in the
evenings so that resdients of the area
are a~ailable to partake in this
democratic p~ocess.
Mayor Acosta related that he had sub-
mitted a proposed letter of understanding
between the City of South San Francisco
and the County of San Mateo relative to
this project. He continued by saying
that the proposed letter had been in-
cluded in Council's packet for their
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Page 1
AGENDA
ORAL COMMUNICATIONS - COnt.
(TF-035)
ACTION TAKEN
121
ORAL COMMUNICATIONS - Cont.
comments and ideas. After perusal by
both Council and Staff the item would
have been scheduled for Council Agenda.
He further explained that the requests
of Mrs. T~tten that the meetings be held
in South ian Francisco, etc., were in-
cluded as part of this document.
Marie Cox, 466 Holly Avenue, South San
Francisco, requested that Council's
discussion of the planning process be
open so that when the City and the County
meet to discuss this matter they could
present the ideas and views of the re-
sidents in the area and also that the
residents could be aware of the action
the City had taken in preparation of
this plan.
Mrs. Cox further expressed the concerns
of the residents with the unavailability
of Mr. Dean in that the members
of the South Slope area had requested
that he meet~and discuss the development.
She requested that Council invite Mr.
Dean to meet with the residents.
An in,depth discussion followed concern-
ing the development and Mr. Dean's
availability in meeting with both Council
and the residents. Emphasis was placed
on the discussion of conceptual plans
and drawings which had been presented
previously to the residents by Mr. Dean.
Director of Community Development
Dell'Angela explained that until an
agreement with the County and other
agencies involved was held no plans could
be pre~nted.
Mrs. Cox reiterated her request that
Council invite Mr. Dean to meet with
the residents and discuss this matter
openly. She explained that Council
wou~d also be welcome at this meeting.
Consensus of Council to write a letter
requesting that Mr. Dean meet with the
residents.
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Page 2
AGENDA ACTION TAKEN 1122
Communications Budget
(TF-187)
Director of Finance Anderson explained
the figures which comprised the personnel,
materials and services, capital outlay,
etc.
Assistant to City Manager Wilson ex-
plained that the supplemental request
which would be forthcoming is basically
for one additional dispatcher at the
senior dispatcher level. This person
would serve as a night supervisor and
would also be responsible for training.
The pay differential being approximately
10% above a senior dispatcher. This
would provide a supervisor for 16 hours
daily rather than 8.
Communications Supervisor Williams
explained that this position would
greatly reduce the use of overtime, in
that there would be a working supervisor.
Director of Finance Anderson explained
the additional costs for materials and
services was due to the high cost of
maintaining the specialized equipment.
Mayor Acosta inquired as to the costs.
Communications Supervisor Williams
explained that the City currently has
a maintenance contract with the County
and due to the cost of living increases
granted to County employees the costs
were passed on. He further explained
that when the Communications Division
moved to their new building there
would be added costs. He explained this
would be due to additional equipment and
maintenance of this equipment.
Mayor Acosta inquired how the 911 emer-
gency number will work with the communi-
cations receiver.
Communictions Supervisor Williams
explained that he would be meeting with
County of San Mateo Area Disaster Council
and the State of California Communications
Department in finaliz~.ng the plans for
the operation which will include selective
routing. The City will then be placing an
order with the Telephone Company and all th
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Page 3
AGENDA ACTION TAKEN 1122
e
Communications Budget - Continued.
(TF-224)
Library Budget
(TF-277)
costs will be paid for by the State.
Director of Finance Anderson explained
that the Municipal Fire Alarm System
which Council had previously approved
is presently out to bid. He explained
further that costs for the cable for
this system as first estimated had
been $7,000 6ut since had risen to
$2o,ooo.
Mayor Acosta inquired if these were
still leased lines. Communications
Supervisor Williams replied no, that
only City owned cable was used pre-
sently. He explained that the cable
was in dire need of replacement with
breakdowns occurring ~very day.
Director of Finance Anderson further
related to Council that the
installation of new cable would bring
the system up to a Class "A" system.
He continued by stating that if Council
was to approve this expenditure the
$20,000 would be placed in a Public Works
Fire Alarm maintenance account, due to
the fact that this was mainly a re-
placement.
Discussion followed on various types of
systems and the advantages of the pro-
posed system.
Consensus of Council to approve the
additional $20,000 for the cost of the
cable and tentative approval of the
Communications Budget.
Acting Library Administrator Wilson
recommended that the position of one
Library Assistant be added to the Grand
Avenue Library. In doing this he would
transfer a Library Assistant II from
West Orange to Grand Avenue and place
the new Library Assistant I at West
Orange where adequate training and
exposure was available. He continued
to explain the problems of the Grand
Avenue Library and the purpose of adding
a new person there.
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Page 4
AGENDA
2. Library Budget - Continued.
ACTION TAKEN
An in-depth discussion ensued regarding the
rearranging of books and various other
materials at the Library.
Discussion followed on the solicitation
of applicants for the position of City
Librarian to be hired in the near future.
City Manager Birkelo explained that the
job specs for this position had been re-
vised. ,It was pointed out that the
City Librarian would participate in pro-
viding services for the public.
Acting Library Administrator Wilson ex-
plained the positive side of remainin-
ing with PLS. He pointed out various
techniques which are now being used
throughout the county by other libraries
with considerable success.
Councilwoman Teglia expressed her enthus-
iasm with the advances being made by
the PLS.
Further discussion followed regarding
the transfering of the Library to the
Recreation Department as it is mainl!y
a leisure activity.
Acting Library Administrator Wilson
explained that while going over the
budget he noted that certain expenditures
had not been included: maintenance of
occupied space, repair of projector,
service agreements for maintaing type-
writers, staff development, conferences
and the possibility of decorating the
adult patio. He continued to inform
Council that the estimated cost for re-
no,vating the patio would be $2,000.
He noted that Crown Zellerbach had donated
$500 towards this purpose previously.
Discussion among Council as to the
necessity of renovating the patio and
the cost involved followed.
Acting Library Administrator Wilson
further informed Council that when the
salaries were computed for the part-
time salaries an error was made. The
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Page 5
AGENDA ACTION TAKEN 1i25
2. Library Budget - Continued.
RECESS:
RECALL TO ORDER:
3. City Council Budget
(TF-589)
salaries had been computed esing an
old salary range.and he had increased the
figures by 5%. Mr. Wilson continued an
explanation of salaries.
Acting Library Administration Wilson
continued by stating that under Special
Activities Supplies he was recommending
an increase of $3,300 for the Checkpoint
Targets used in books to sound the alarm
when a person is trying to remove a book
from the Library without first checking it
out. Requests were made for the purchase
of book racks, etc., under Capital Outlay.
Mayor Acosta declared a recess at 6:50 p.m.
Mayor Acosta recalled the meeting to
order at 8:00 p.m. Present were Councilmen
Acosta, Addiego and Damonte; absent,
Councilwoman Teglia.
Council inquired as to the procedure for
a salary increase for Council.
Assistant to the City Manager Wilson said
he would consult with the City Attorney as
to correct procedure.
Brief discussion followed, regarding
allowances for conferences, mileage,
staff development, seminars and community
relations.
Mayor Acosta inquired if ~t would be
feasible to have pictures of the Council
installed in the new Municipal Services
Building.
Discussion followed on the costs involved
in having pictures taken of all the past
Councils. After considerable discussion
it was the consensus of Council to have
a group picture taken of Council and pic-
tures of the future members of Council.
The costs of copies and postage were
considered and how prices had inflated
over the past year for materials and
services.
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Page 6
AGENDA ACTION TAKEN i26
3. City Council Budget - Continued.
4. City Manager's Budget
(TF-725)
Councilwoman Tegl ia appeared:
(TF-970)
An in-depth discussion followed on the
increased costs of telephone, telegramS,
etc.
A brief discussion followed of the
Personnel Division operating costs and
the hiring of a Personnel Director.
Discussion of the City Manager's office
followed and costs relative to its
operation.
Councilman Damonte questioned the costs
allowed for mileages charged by depart-
ments.
Concurrence of Council to allow 20¢ a
mile effective October l, 1980.
Discussion followed regarding the office
space to be provided once the new Personnel
Director~is.~hired, and of moving the City
Treasurer from the additional personnel
office to the City Clerk's office or to
the Grand Avenue Library once the ICAP
program has expired. Considerable dis-
cussion foll~owed on the lack of space
now available in City Hall for the number
of personnel now working. Director of
Finance Anderson informed Council that his
office is overcrowded and in dire need of
expansion and various alternatives were
discussed.
Councilwoman Teglia returned to the
podium at lO:15 p.m.
Councilwoman Teglia questioned what would
be placed in the basement after the Build-
ing Division and the Department of Community
Development had been relocated and suggested
Finance be moved to the basement after it
was redecorated.
Director of Finance Anderson explained
that the plans at present were to use
the basement for a storage area and to
i~ncrease the Print Shop so that it could
store more supplies.
9/24/80
Page 7
AGENDA
4. City Manager's Budget - Continued.
5. Non-Departmental
(TF-1104)
ACTION TAKEN
127
Director of Finance Anderson requested
consideration be given to using existing
plans to expanding City Hall and doubling
the office capacity.
Discussion followed among Council re-
lative to the alternatives available and
the possibility of remodeling the basement
and relocating other offices to the'
basement.
Director of Finance Anderson explained
the costs of tests, special activities,
etc., in the Personnel Budget.
Director of Finance Anderson explained
briefly to Council the funds allocated
under this program.
City Manager Birkelo explained that the
costs for the NOISE studies by Dr.
Garbell and costs related to JPAC
would be under this program.
Councilman Addiego inquired about the
Central Safety Committee.
Assistant to the City Manager Wilson
explained that it was a group of
employees who were trained and who
met monthly to discuss the various safety
measures to control work related injuries.
He further indicated that certain members
had been trained to act in certain types
of emergencies and to provide aid until
paramedics reached the accident victim.
Discussion followed on costs for the
Peninsula Humane Society services
rendered to the City.
Tax receipts for the Transient Occupancy
Tax were included in further discussion.
Discussion followed on costs for the Rat
Abatement Program, Revenue Sharing, Housing
Authority and various other programs.
Councilman Damonte inquired if the Chamber
of Commerce was still requesting space.in
the Municipal Services Building.
9/24/80
Page 8
AGENDA
5. Non-Departmental - Continued.
ACTION TAKEN
,128
City Mana§er Birkelo explained that the
City was working on a rate that would be
both acceptable to the City and the
Chamber should space be available.
Mayor Acosta related to Council that he
had attended a luncheon at the Chamber of
Commerce today and he informed Council re-
garding the conversation which had taken
place relat~IVe to the services of?the
Chamber and how they could become more
active in the community.
Assistant to the City Manager Wilson
advised Council that if they were to ask
for a proposal of services to be pro-
vided by the Chamber of Commerce, perhaps
more positive action would be taken on
their part.
Director of Finance Anderson recommended
that a decrease of a portion of alloted
funds under General Insurance be approved.
Councilman Damonte inquired when the
City was going to put its plan for
recognition of retired employees into
practice.
Brief discussion followed among Council
as to providing service pins, etc.
City Manager Birkelo informed Council
the Office of Emergency Services would
be conducting an exercise on October 20,
1980 for a simulated earthquake disaster.
Discussion followed regarding the im-
portance of knowing what action should
be taken in the event of an emergency
and where the care facilities will
be located, etc.
Assistant to the City Manager Wilson
requested under Capital Outlay that
Council approve the purchase of an
auxiliary unit for the Radio Shack
Computer to increase the outlying memory
storage.
9/24/80
Page 9
AGENDA ACTION TAKEN
5. Non-Departmental - Continued.
ADJOURNMENT
RESPECTFULLY SUBMITTED,
Consensus of Council to approve the
request.
Assistant to the City Manager Wilson re-
quested funds for the replacement of
the time clock stamp machine in the
City Manager's Office.
Councilwoman Teglia inquired if the
City Seal had been repaired or if a new
Seal would be purchased.
Consensus of Council to approve all
recommendations presented this evening
for the 1980-81 Budget.
M/S Damonte/Teglia - That the meeting be
adjourned to September 25, 1980, at
4:30 p.m., in the City Hall Conference
Room, City Hall, 400 Grand Avenue, South
San Francisco.
Carried by unanimous voice vote.
Time of adjournment: 11:05 p.m.
APPROVED:
City of South San Francisco
Ronald G.i',Acosta, Mayor
City of South San Francisco
The entries of this Council meeting show the action taken by the City Council to
dispose of the item. Oral presentations, arguments, and comments are recorded on
tape. The tape and documents related to the items are on file in the office of the
City Clerk and available for inspection, review and copying.
9/24/80
Page 10