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HomeMy WebLinkAboutMinutes 1980-10-01Mayor Ronald G. Acosta Vice Mayor Gus Nicolopulos Council: Mark N. Addiego Emanuele N. Damonte Roberta Cerri Teglia MINUTES CITY COUNCIL J~ 3 6 W, Orange Avenue Library Auditorium October 1, 1980 AGENDA Regular Meeting CALL TO ORDER PLEDGE OF ALLEGIANCE AGENDA REVIEW City Manager Birkelo Requested: - Executive Session for labor Relations prior to Item No. 8 as it relates to Items 9 & 10. - Item No. 14 continue to 10/15/80. ORAL COMMUNICATIONS CONSENT CALENDAR 1. Minutes of the Adjourned Meeting of 8/18/80. Staff Report lO/l/80 - recommending adoption of a Resolution awarding the contract for the 1980-81 Colma Creek Tributaries Dredging Program to Arthur "Buzz" Haskins. o A RESOLUTION AWARDING THE CONTRACT FOR 1980-81COLMA CREEK TRIBUTARIES DREDG- ING PROGRAM TO ARTHUR "BUZZ HASKINS Staff Report 10/1/80 - recommending a Motion accepting as complete the Shaw Road Pump Station Force Main Repair Project, Project No. SS-80-1, in accordance with the approved Plans and Specifications. ACTION TAKEN Regular Meeting 7:35 p.m. Mayor Acosta presiding. Council present: Nicolopulos, Addiego and Acosta. Council absent: Teglia and Damonte. Recited. AGENDA REVIEW So ordered. ORAL COMMUNICATIONS No one spoke. CONSENT CALENDAR Approved. RESOLUTION NO. 117-80 Approved. 10/1/80 Page 1 ^GEND^ ^CTTON T^KE 127 CONSENT CALENDAR 4. Staff Report lO/l/80 - recommending a Public Hearing date of 10/15/80 be set for consideration of the Gateway Redevelopment GP-80-1~. 5. Staff Report lO'~?8~-/recommending a Motion authorizing the Purchasing Officer to solicit bids for Fire Alarm System CaB}es and Devices. APPROVAL OF BILLS 6. Regular Bills of lO/l/80. CONSENT CALENDAR Approved. Approved. M/S Addiego/Nicolopulos - Consent Calendar be approved. Carried by unanimous voice vote. APPROVAL OF BILLS Director of Finance Anderson requested the removal of the Brentwood Market bill from the list and it will be pre- sented at the next meeting. Mayor Acosta questioned the payment of $3,121 to the California State Auto- mobile Association since the City is self-insured for liability. Director of Finance Anderson replied that the payment would be researched. Mayor Acosta requested staff to review the matter and present a report re- garding the specifics for Council. Mayor Acosta further requested an ex- planation of the payments to Patricia A. Martinson and William E. Growney which had been charged to the Finance Department. Director of Finance Anderson replied the cost was for settlement of claims. M/S Nicolopulos/Addiego - To approve the bills excluding the Brentwood Market claim. lO/l/80 Page 2 AGENDA ACTION TAKEN 128 APPROVAL OF BILLS 6. Regular Bills of 10/1/80 - Continued. CITY CLERK Staff Report 10/1/80 - recommending a Motion reappointing Linda Fontenot and Alice Brown as tenant members of the South San Francisco Housing Authority. (TF-895) ~7 EXECUTIVE SESSION: RECALL TO ORDER: CITY MANAGER o Staff Report lO/l/80 - recommending adoption of a Resolution approving and adopting the South San Francisco Personnel Rules and Regulations, 1980 Edition, and superseding previous editions. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO APPROVING AND ADOPTING THE SOUTH SAN FRANCISCO PERSONNEL RULES AND REGULATIONS, 1980 EDITION, AND SUPERSEDING PREVIOUS EDITIONS (TF-903) APPROVAL OF BILLS Carried by unanimous voice vote. CITY CLERK M/S Nicolopulos/Addiego - To reappoint Linda Fontenot and Alice Brown as tenant members of the South San Francisco Housing Authority. Carried by unanimous voice vote. Mayor Acosta adjourned the meeting to an Executive Session at 7:40 p.m. The meeting was recalled to order at 7:57 p.m., all Council present, no action taken. CITY MANAGER City Manager Birkelo related to Council that the City had retained an Employee Relation Service to redraft the Per- sonnel Rules and Regulations which were considerably outdated. Subse- quently the Council appointed a Work Team comprised of representatives from the Council, Personnel Board, each Labor Unit and Staff. In addi- tion the Rules were submitted to the City EEOC Consultant to be reviewed for compatability with State and Federal regulations. The Sections which have undergone significant revision or have been newly added include residency requirements, pro- visions regarding serious illness or injury during vacations, maternity leave, reinstatement lists, appoint- ment of relatives, layoff procedure, notice of disciplinary action and grievance procedure. He further explained that the Rules had been presented to the Personnel Board and had subsequently been approved. Mayor Acosta related that he was the lead person from Council involved in the task force that revised the Personnel Rules and Regulations. 10/1/80 Page 3 AGENDA ACTION TAKEN CITY MANAGER 8. Staff Report 10/1/80 - Continued. CITY MANAGER When an item was being considered for revision, it went to the re- spective units for their concurrence, arguments or counter proposals. He continued by clarifying that the intent of the Task Force was not for negotiating or bargaining, but it was for the purpose of doing what was best for the City and the em- ployees. Mayor Acosta continued by explaining that the Personnel Board had approved the draft, with one modification:~ Rule 14, Grievance Procedure, Section 14.02, Step 4. The original clause provided for the Personnel Board to render a decision on an appeal within 15 working days following the close of a hearing. However, the Personnel Board felt that this was too restrictive and requested it be changed to read: "The Per- sonnel Board shall render its de- cision in writing within a reasonable period of time following the close of a hearing." He continued by saying that reasonble means different things to different parties, and may extend the rendering of a decision to an unreasonable period of time. He felt that a resonable period of time would be 30 days with a possi- bility of extension of time to a maximum of 45 days. City Manager Birkelo stated that a compromise could be reached to stay within 30 working days unless the Board finds special findings and has a reason for an extension. Mayor Acosta requested that there must be a limit on the extension; and that the individual approach Council, if necessary, for an ex- tension of time. 10/1/80 Page 4 AGENDA CITY MANAGER 8. Staff Report lO/l/80 - Continued. ge Staff Report lO/l/80 - recommending adoption of a Resolution accepting and approving Memorandum of Under- standing, Unit 8, Confidential Secretaries. A RESOLUTION ACCEPTING AND APPROVING MEMORANDUM OF UNDERSTANDING, UNIT 8, CONFIDENTIAL SECRETARIES (TF-954) ACTION TAKEN CITY MANAGER City Manager Birkelo agreed that if the Rules had a limit of 30 days initially and an addition of 15 days for an extension it would be sufficient. He further stated that in the event of extenuating circum- stances a further extension could be obtained. Vice Mayor Nicolopulos inquired if there should be an amendment before adopting the Resolution. Assistant City Attorney Rogers replied that the Council could amend the Resolution verbally at this meeting and the Resolution could be rewritten. and requested Council to include the wording for the revision in their motion. Motion by Vice Mayor Nicolopulos - To adopt the Resolution with the revi- sion to Rule 14, Grievance Procedure, Section 14.02, Step 4: "The Per- sonnel Board shall render its de- cision within thirty (30) working days and upon making a finding of necessity, shall extend the dead- line for rendering its decision for an additional fifteen (15) working days." RESOLUTION NO. 118-80 Carried by unanimous roll call vote. City Manager Birkelo explained that this item had been reviewed with Council in the Executive Session. Motion by Councilman Addiego - To adopt the Resolution. RESOLUTION NO. 119-80 Carried by unanimous roll call vote. lO/l/SO Page 5 AGENDA ACTION TAKEN ±4i CITY MANAGER 10. Staff Report 10/1/80 - recommending adoption of a Resolution accepting and approving Memorandum of Under- standing, Unit 2, Communications Dispatchers. RESOLUTION ACCEPTING AND APPROVING MEMORANDUM OF UNDERSTANDING, UNIT 2, COMMUNICATIONS DISPATCHERS, REPRE- SENTED BY AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, LOCAL 1569, AFL-CIO, JULY 1, 1979 - JUNE 30, 1982. (TF-960) ll. Staff Report 10/1/80 - recommending adoption of an Ordinance amending the contract between the Board of Administration Public Employees~ Retirement System and the City Council of the City of South San Francisco; 1) Waive the reading of the Ordinance in its entirety; 2) Introduce and read for the first time. 1st Reading/Introduction AN ORDINANCE AMENDING THE CONTRACT BETWEEN THE BOARD OF ADM1NI'STRATION PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO (TF-962) FINANCE 12. Staff Report lO/l/80 - recommending adoption of a Resolution awarding the bid for Orange Avenue Park Lighting to Arc Electric. A RESOLUTION AWARDING BID FOR ORANGE AVENUE PARK LIGHTING (TF-970) ~z9 CITY MANAGER Motion by Vice Mayor Nicolopulos - To adopt the Resolution. RESOLUTION NO. 120-80 Carried by unanimous roll call vote. M/S Addiego/Nicolopulos - That the reading of the Ordinance in its entirety be waived and that the Ordinance be introduced and read for the first time by reading title only. Carried by unanimous voice vote. M/S Nicolopulos/Addiego - That the Ordinance be introduced by reading title only. Carried by unanimous voice vote. FINANCE Director of Finance Anderson informed Council that the City had gone to bid for the Orange Avenue Park Light- ing and the lowest responsible bidder was Arc Electric at $155,567. He further informed Council of the two deductive alternatives which were the Basketball Court Lighting, cost- ing approximately $4,100 and alter- native two the park entrance lighting 10/1/80 Page 6 AGENDA ACTION TAKEN FINANCE 12. Staff Report lO/l/80 - Continued. 13. Staff Report 10/1/80 - recommending a Motion awarding the bid for the Fire Alarm System. (TF-IO03) FINANCE costing $2,100. He further recommended leaving the alternatives in the bid because if they were added later they would be considerably more expensive than including them in this base bid. He further stated that Staff was requesting a second Motion to approve a contingency of $6,000 for costs incurred due to required PG&E service as well as minor additions to the scope of the project following the adoption of the Resolution. Motion by Vice Mayor Nicolopulos - To adopt the Resolution. RESOLUTION NO. 121-80 Carried by unanimous roll call vote. M/S Addiego/Nicolopulos - To approve contingency costs of $6,000. Carried by unanimous voice vote. Director of Finance Anderson related to Council that the bids had been opened on September 29, 1980 and the apparent low bidder was Herman- Oliver with a bid of $11,027. This had been an extremely low bid, there- fore, the Fire Chief, Communications. Supervisor and Electrical Supervisor reviewed the bid specifications with the Herman-Oliver Company. There was agreement that the amount bid met with the specifications of the City and Staff recommends awarding the bid to Herman-Oliver Company. M/S Addiego/Nicolopulos - To award the bid to Herman-Oliver Company. Carried by unanimous voice vote. 10/1/80 Page 7 AGENDA PARK AND RECREATION 14. Staff Report lO/l/80 - recommending a Motion establishing designated areas for park fees. CO~UN I CAI IONS 15. Request from Louis J. Poletti for approval of storm drain installation adjacent to Ponderosa School. (TF-1022) ACTION TAKEN PARKAND RECREATION Deferred to meeting of October 15, 1980. COMMUNICATIONS Mr. Louis J. Poletti, 333 E1Camino Real, showed photos of the drainage ditch and explained in detail the location of the present drainage system and what he proposed. He further related that he had contacted the School District Engineer who wanted assurance that the City would accept the drainage easement before presenting the item to the School Board. He further informed Council that he had subsequently met with the City Engineer and City Manager and that the City Engineer had informed him that the plans met with his approval, but that it was at the discretion of Council to approve the easement. He continued by explaining to Council the lo- gistics of approving this item now rather than in the future. Mayor Acosta requested input by the City Engineer. City Manager Birkelo explained that City Engineer Yee was presently on vacation, however he had been pre- sent at the meeting with Mr. Poletti and the City Engineer and that City Engineer Yee had recommended acceptance of the subject easement. Discussion followed regarding the process of installation and related matters. Councilman Addiego asked what responsibility the City would assume by granting this easement. ]o/1/8o P~ge 8 AGENDA ACTION TAKEN COMMUNICATIONS 15. Request from Louis J. Poletti - Cont. ITEMS FROM COUNCIL Mayor Acosta - Petition from Brentwood (TF-1109) COMMUNICATIONS City Manager Birkelo explained that the City presently has the respon- sibility of dredging the channel and keeping it clear and that installation of the pipe would mean a decrease in the cost of maintenance. M/S Nicolopulos/Addiego - To approve the acceptance of easement. Carried by unanimous voice vote. ITEMS FROM COUNCIL Mayor Acosta requested a verbal report on a petition that had been received from residents of the Brentwood area regarding traffic problems. Acting Director of Public Services Wong informed Council that the peti- tion had been a request for in- stallation of street bumps or drain- age ditches to be provided. He explained that this was not done because it was a potential hazard to on-going traffic, in particular to motorcycles. However, Staff has recommended that advisory signs be installed saying "15 Miles an Hour Around This Particular Curb." Mayor Acosta inquired as to the effectiveness of the advisory signs versus changing the speed limit within the area. Acting Director of Public Services Wong replied that to change the speed limit within the area would require a traffic study. Discussion followed regarding hiring an outside consultant or having the study done in-house. Mayor Acosta expressed concern with the hiring of an outside consultant. Acting 10/1/80 Page 9 AGENDA ACTION TAKEN ITEMS FROM COUNCIL Petition from Brentwood - Cont. Council Policy: Mayor Acosta: (TF-1189) Vice Mayor Nicolopulos: (IF-1194) ITEMS FROM COUNCIL Director of Public Services Wong replied that the study could be done in-house. Vice Mayor Nicolopulos inquired if the Chief of Police would be pro- viding input in reference to this project. Chief of Police Datzman explained that the City Traffic Engineer has historically been Mr. Yee and if he requests assistance from the Police Department it is then pro- vided. However, as indicated by the copies of the material pre- sent he assumed an officer from the Police Department had par- ticipated in this particular pro- ject. Discussion followed on the procedure for changing speed limits, etc. M/S Addiego/Nicolopulos - To esta- blish Council Policy to approve a traffic study. Carried by unanimous voice vote. Informed Council that the California State Automobile Association pre- sented to the City of South San Fran- cisco a plaque for its achievements in the year of 1979 in pedestrian safety. The City of South San Fran- cisco had no fatalities for the year of 1979. He continued to say that the plaque will be presented to the Police Department. Requested that Director of Parks and Recreation Norton respond to questions regarding the beauti- fication of Grand Avenue for general public information. 10/1/80 Page 10 ITEMS FROM COUNCIL Vice Mayor Nicolopulos - Continued. Councilman Addiego: (TF1216) GOOD AND WELFARE ADJOURNMENT: ITEMS FROM COUNCIL Director of Parks and Recreation Norton gave a description of the various plants that had been planted along Grand Avenue in keeping with the beautification program. Informed Council that he would be filing an appeal on the item recently approved by the Planning Commission on September 23, 1980 concerning Use Permit No. 79-503. The point of the appeal is that the City Council will have an opportunity to review the tentative map before the final map is presented for Council approval. Discussion followed on the procedure involved in the filing of a final map and how consideration of a Use Permit would allow for an in-depth view of a project before being pre- sented to Council. Mayor Acosta inquired if Council had to proceed by the appeal pro- cess or could Council direct that the item be broug~ before Council in the preliminary stages. Assistant City Attorney Rogers ex- plained that Mr. Addiego's position was not necessarily against the project, but he wanted Council to examine the project and consider certain ramifications of the use of the property. Therefore, as long as Councilman Addiego reamined ob- jective, he may participate in the matter. GOOD AND WELFARE None. M/S Nicolopulos/Addiego - That the meeting be adjourned. Carried by unanimous voice vote. Time of adjournment 8:47 p.m. 10/1/80 Page 11 AGENDA ACTION TAKEN ~4? RESPECTFULLY SUBMITTED, APPROVED: City of South San Francisco Ronald G. Acosta, Mayor City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of the item. Oral presentations, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the office of the City Clerk and available for inspection, review and copying. 10/1/80 Page 12