HomeMy WebLinkAboutMinutes 1980-10-01Mayor Ronald G. Acosta
Vice Mayor Gus Nicolopulos
Council:
Mark N. Addiego
Emanuele N. Damonte
Roberta Cerri Teglia
MINUTES
CITY COUNCIL J~ 3 6
W, Orange Avenue Library Auditorium
October 1, 1980
AGENDA
Regular Meeting
CALL TO ORDER
PLEDGE OF ALLEGIANCE
AGENDA REVIEW
City Manager Birkelo Requested:
- Executive Session for labor
Relations prior to Item No. 8
as it relates to Items 9 & 10.
- Item No. 14 continue to 10/15/80.
ORAL COMMUNICATIONS
CONSENT CALENDAR
1. Minutes of the Adjourned Meeting
of 8/18/80.
Staff Report lO/l/80 - recommending
adoption of a Resolution awarding the
contract for the 1980-81 Colma Creek
Tributaries Dredging Program to
Arthur "Buzz" Haskins.
o
A RESOLUTION AWARDING THE CONTRACT FOR
1980-81COLMA CREEK TRIBUTARIES DREDG-
ING PROGRAM TO ARTHUR "BUZZ HASKINS
Staff Report 10/1/80 - recommending
a Motion accepting as complete the
Shaw Road Pump Station Force Main
Repair Project, Project No. SS-80-1,
in accordance with the approved Plans
and Specifications.
ACTION TAKEN
Regular Meeting
7:35 p.m. Mayor Acosta presiding.
Council present: Nicolopulos, Addiego
and Acosta.
Council absent: Teglia and Damonte.
Recited.
AGENDA REVIEW
So ordered.
ORAL COMMUNICATIONS
No one spoke.
CONSENT CALENDAR
Approved.
RESOLUTION NO. 117-80
Approved.
10/1/80
Page 1
^GEND^ ^CTTON T^KE 127
CONSENT CALENDAR
4. Staff Report lO/l/80 - recommending a
Public Hearing date of 10/15/80 be
set for consideration of the Gateway
Redevelopment GP-80-1~.
5. Staff Report lO'~?8~-/recommending a
Motion authorizing the Purchasing
Officer to solicit bids for Fire Alarm
System CaB}es and Devices.
APPROVAL OF BILLS
6. Regular Bills of lO/l/80.
CONSENT CALENDAR
Approved.
Approved.
M/S Addiego/Nicolopulos - Consent
Calendar be approved.
Carried by unanimous voice vote.
APPROVAL OF BILLS
Director of Finance Anderson requested
the removal of the Brentwood Market
bill from the list and it will be pre-
sented at the next meeting.
Mayor Acosta questioned the payment of
$3,121 to the California State Auto-
mobile Association since the City is
self-insured for liability.
Director of Finance Anderson replied
that the payment would be researched.
Mayor Acosta requested staff to review
the matter and present a report re-
garding the specifics for Council.
Mayor Acosta further requested an ex-
planation of the payments to Patricia
A. Martinson and William E. Growney
which had been charged to the Finance
Department.
Director of Finance Anderson replied
the cost was for settlement of claims.
M/S Nicolopulos/Addiego - To approve
the bills excluding the Brentwood
Market claim.
lO/l/80
Page 2
AGENDA
ACTION TAKEN
128
APPROVAL OF BILLS
6. Regular Bills of 10/1/80 - Continued.
CITY CLERK
Staff Report 10/1/80 - recommending
a Motion reappointing Linda Fontenot
and Alice Brown as tenant members of
the South San Francisco Housing
Authority.
(TF-895) ~7
EXECUTIVE SESSION:
RECALL TO ORDER:
CITY MANAGER
o
Staff Report lO/l/80 - recommending
adoption of a Resolution approving
and adopting the South San Francisco
Personnel Rules and Regulations, 1980
Edition, and superseding previous
editions.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SOUTH SAN FRANCISCO APPROVING
AND ADOPTING THE SOUTH SAN FRANCISCO
PERSONNEL RULES AND REGULATIONS, 1980
EDITION, AND SUPERSEDING PREVIOUS
EDITIONS
(TF-903)
APPROVAL OF BILLS
Carried by unanimous voice vote.
CITY CLERK
M/S Nicolopulos/Addiego - To reappoint
Linda Fontenot and Alice Brown as
tenant members of the South San
Francisco Housing Authority.
Carried by unanimous voice vote.
Mayor Acosta adjourned the meeting
to an Executive Session at 7:40 p.m.
The meeting was recalled to order
at 7:57 p.m., all Council present,
no action taken.
CITY MANAGER
City Manager Birkelo related to Council
that the City had retained an Employee
Relation Service to redraft the Per-
sonnel Rules and Regulations which
were considerably outdated. Subse-
quently the Council appointed a Work
Team comprised of representatives
from the Council, Personnel Board,
each Labor Unit and Staff. In addi-
tion the Rules were submitted to the
City EEOC Consultant to be reviewed
for compatability with State and
Federal regulations. The Sections
which have undergone significant
revision or have been newly added
include residency requirements, pro-
visions regarding serious illness or
injury during vacations, maternity
leave, reinstatement lists, appoint-
ment of relatives, layoff procedure,
notice of disciplinary action and
grievance procedure. He further
explained that the Rules had been
presented to the Personnel Board
and had subsequently been approved.
Mayor Acosta related that he was
the lead person from Council involved
in the task force that revised the
Personnel Rules and Regulations.
10/1/80
Page 3
AGENDA ACTION TAKEN
CITY MANAGER
8. Staff Report 10/1/80 - Continued.
CITY MANAGER
When an item was being considered
for revision, it went to the re-
spective units for their concurrence,
arguments or counter proposals. He
continued by clarifying that the
intent of the Task Force was not
for negotiating or bargaining, but
it was for the purpose of doing what
was best for the City and the em-
ployees.
Mayor Acosta continued by explaining
that the Personnel Board had approved
the draft, with one modification:~
Rule 14, Grievance Procedure, Section
14.02, Step 4. The original clause
provided for the Personnel Board
to render a decision on an appeal
within 15 working days following
the close of a hearing. However,
the Personnel Board felt that this
was too restrictive and requested
it be changed to read: "The Per-
sonnel Board shall render its de-
cision in writing within a reasonable
period of time following the close
of a hearing." He continued by
saying that reasonble means different
things to different parties, and may
extend the rendering of a decision
to an unreasonable period of time.
He felt that a resonable period of
time would be 30 days with a possi-
bility of extension of time to a
maximum of 45 days.
City Manager Birkelo stated that a
compromise could be reached to stay
within 30 working days unless the
Board finds special findings and
has a reason for an extension.
Mayor Acosta requested that there
must be a limit on the extension;
and that the individual approach
Council, if necessary, for an ex-
tension of time.
10/1/80
Page 4
AGENDA
CITY MANAGER
8. Staff Report lO/l/80 - Continued.
ge
Staff Report lO/l/80 - recommending
adoption of a Resolution accepting
and approving Memorandum of Under-
standing, Unit 8, Confidential
Secretaries.
A RESOLUTION ACCEPTING AND APPROVING
MEMORANDUM OF UNDERSTANDING, UNIT 8,
CONFIDENTIAL SECRETARIES
(TF-954)
ACTION TAKEN
CITY MANAGER
City Manager Birkelo agreed that
if the Rules had a limit of 30 days
initially and an addition of 15
days for an extension it would be
sufficient. He further stated that
in the event of extenuating circum-
stances a further extension could be
obtained.
Vice Mayor Nicolopulos inquired if
there should be an amendment before
adopting the Resolution.
Assistant City Attorney Rogers replied
that the Council could amend the
Resolution verbally at this meeting
and the Resolution could be rewritten.
and requested Council to include the
wording for the revision in their
motion.
Motion by Vice Mayor Nicolopulos - To
adopt the Resolution with the revi-
sion to Rule 14, Grievance Procedure,
Section 14.02, Step 4: "The Per-
sonnel Board shall render its de-
cision within thirty (30) working
days and upon making a finding of
necessity, shall extend the dead-
line for rendering its decision for
an additional fifteen (15) working
days."
RESOLUTION NO. 118-80
Carried by unanimous roll call vote.
City Manager Birkelo explained that
this item had been reviewed with
Council in the Executive Session.
Motion by Councilman Addiego - To
adopt the Resolution.
RESOLUTION NO. 119-80
Carried by unanimous roll call vote.
lO/l/SO
Page 5
AGENDA ACTION TAKEN ±4i
CITY MANAGER
10.
Staff Report 10/1/80 - recommending
adoption of a Resolution accepting
and approving Memorandum of Under-
standing, Unit 2, Communications
Dispatchers.
RESOLUTION ACCEPTING AND APPROVING
MEMORANDUM OF UNDERSTANDING, UNIT 2,
COMMUNICATIONS DISPATCHERS, REPRE-
SENTED BY AMERICAN FEDERATION OF STATE,
COUNTY AND MUNICIPAL EMPLOYEES, LOCAL
1569, AFL-CIO, JULY 1, 1979 - JUNE 30,
1982.
(TF-960)
ll.
Staff Report 10/1/80 - recommending
adoption of an Ordinance amending
the contract between the Board of
Administration Public Employees~
Retirement System and the City
Council of the City of South San
Francisco; 1) Waive the reading
of the Ordinance in its entirety;
2) Introduce and read for the first
time.
1st Reading/Introduction
AN ORDINANCE AMENDING THE CONTRACT
BETWEEN THE BOARD OF ADM1NI'STRATION
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
AND THE CITY COUNCIL OF THE CITY OF
SOUTH SAN FRANCISCO
(TF-962)
FINANCE
12.
Staff Report lO/l/80 - recommending
adoption of a Resolution awarding
the bid for Orange Avenue Park
Lighting to Arc Electric.
A RESOLUTION AWARDING BID FOR
ORANGE AVENUE PARK LIGHTING
(TF-970) ~z9
CITY MANAGER
Motion by Vice Mayor Nicolopulos - To
adopt the Resolution.
RESOLUTION NO. 120-80
Carried by unanimous roll call vote.
M/S Addiego/Nicolopulos - That the
reading of the Ordinance in its
entirety be waived and that the
Ordinance be introduced and read
for the first time by reading
title only.
Carried by unanimous voice vote.
M/S Nicolopulos/Addiego - That the
Ordinance be introduced by reading
title only.
Carried by unanimous voice vote.
FINANCE
Director of Finance Anderson informed
Council that the City had gone to
bid for the Orange Avenue Park Light-
ing and the lowest responsible bidder
was Arc Electric at $155,567. He
further informed Council of the two
deductive alternatives which were
the Basketball Court Lighting, cost-
ing approximately $4,100 and alter-
native two the park entrance lighting
10/1/80
Page 6
AGENDA ACTION TAKEN
FINANCE
12. Staff Report lO/l/80 - Continued.
13.
Staff Report 10/1/80 - recommending
a Motion awarding the bid for the
Fire Alarm System.
(TF-IO03)
FINANCE
costing $2,100.
He further recommended leaving the
alternatives in the bid because if
they were added later they would
be considerably more expensive than
including them in this base bid.
He further stated that Staff was
requesting a second Motion to approve
a contingency of $6,000 for costs
incurred due to required PG&E service
as well as minor additions to the
scope of the project following the
adoption of the Resolution.
Motion by Vice Mayor Nicolopulos - To
adopt the Resolution.
RESOLUTION NO. 121-80
Carried by unanimous roll call vote.
M/S Addiego/Nicolopulos - To approve
contingency costs of $6,000.
Carried by unanimous voice vote.
Director of Finance Anderson related
to Council that the bids had been
opened on September 29, 1980 and
the apparent low bidder was Herman-
Oliver with a bid of $11,027. This
had been an extremely low bid, there-
fore, the Fire Chief, Communications.
Supervisor and Electrical Supervisor
reviewed the bid specifications
with the Herman-Oliver Company.
There was agreement that the amount
bid met with the specifications
of the City and Staff recommends
awarding the bid to Herman-Oliver
Company.
M/S Addiego/Nicolopulos - To award
the bid to Herman-Oliver Company.
Carried by unanimous voice vote.
10/1/80
Page 7
AGENDA
PARK AND RECREATION
14. Staff Report lO/l/80 - recommending
a Motion establishing designated
areas for park fees.
CO~UN I CAI IONS
15.
Request from Louis J. Poletti for
approval of storm drain installation
adjacent to Ponderosa School.
(TF-1022)
ACTION TAKEN
PARKAND RECREATION
Deferred to meeting of October 15,
1980.
COMMUNICATIONS
Mr. Louis J. Poletti, 333 E1Camino
Real, showed photos of the drainage
ditch and explained in detail the
location of the present drainage
system and what he proposed. He
further related that he had contacted
the School District Engineer who
wanted assurance that the City would
accept the drainage easement before
presenting the item to the School
Board. He further informed Council
that he had subsequently met with
the City Engineer and City Manager
and that the City Engineer had
informed him that the plans met
with his approval, but that it was
at the discretion of Council to
approve the easement. He continued
by explaining to Council the lo-
gistics of approving this item
now rather than in the future.
Mayor Acosta requested input by
the City Engineer.
City Manager Birkelo explained that
City Engineer Yee was presently on
vacation, however he had been pre-
sent at the meeting with Mr. Poletti
and the City Engineer and that
City Engineer Yee had recommended
acceptance of the subject easement.
Discussion followed regarding the
process of installation and
related matters.
Councilman Addiego asked what
responsibility the City would
assume by granting this easement.
]o/1/8o
P~ge 8
AGENDA ACTION TAKEN
COMMUNICATIONS
15. Request from Louis J. Poletti - Cont.
ITEMS FROM COUNCIL
Mayor Acosta - Petition from Brentwood
(TF-1109)
COMMUNICATIONS
City Manager Birkelo explained that
the City presently has the respon-
sibility of dredging the channel
and keeping it clear and that
installation of the pipe would
mean a decrease in the cost of
maintenance.
M/S Nicolopulos/Addiego - To
approve the acceptance of easement.
Carried by unanimous voice vote.
ITEMS FROM COUNCIL
Mayor Acosta requested a verbal
report on a petition that had been
received from residents of the
Brentwood area regarding traffic
problems.
Acting Director of Public Services
Wong informed Council that the peti-
tion had been a request for in-
stallation of street bumps or drain-
age ditches to be provided. He
explained that this was not done
because it was a potential hazard
to on-going traffic, in particular
to motorcycles. However, Staff has
recommended that advisory signs be
installed saying "15 Miles an Hour
Around This Particular Curb."
Mayor Acosta inquired as to the
effectiveness of the advisory signs
versus changing the speed limit
within the area.
Acting Director of Public Services
Wong replied that to change the speed
limit within the area would require
a traffic study.
Discussion followed regarding hiring
an outside consultant or having the
study done in-house. Mayor Acosta
expressed concern with the hiring
of an outside consultant. Acting
10/1/80
Page 9
AGENDA ACTION TAKEN
ITEMS FROM COUNCIL
Petition from Brentwood - Cont.
Council Policy:
Mayor Acosta:
(TF-1189)
Vice Mayor Nicolopulos:
(IF-1194)
ITEMS FROM COUNCIL
Director of Public Services Wong
replied that the study could be
done in-house.
Vice Mayor Nicolopulos inquired if
the Chief of Police would be pro-
viding input in reference to this
project.
Chief of Police Datzman explained
that the City Traffic Engineer has
historically been Mr. Yee and if
he requests assistance from the
Police Department it is then pro-
vided. However, as indicated by
the copies of the material pre-
sent he assumed an officer from
the Police Department had par-
ticipated in this particular pro-
ject.
Discussion followed on the procedure
for changing speed limits, etc.
M/S Addiego/Nicolopulos - To esta-
blish Council Policy to approve
a traffic study.
Carried by unanimous voice vote.
Informed Council that the California
State Automobile Association pre-
sented to the City of South San Fran-
cisco a plaque for its achievements
in the year of 1979 in pedestrian
safety. The City of South San Fran-
cisco had no fatalities for the year
of 1979. He continued to say that
the plaque will be presented to the
Police Department.
Requested that Director of Parks
and Recreation Norton respond to
questions regarding the beauti-
fication of Grand Avenue for general
public information.
10/1/80
Page 10
ITEMS FROM COUNCIL
Vice Mayor Nicolopulos - Continued.
Councilman Addiego:
(TF1216)
GOOD AND WELFARE
ADJOURNMENT:
ITEMS FROM COUNCIL
Director of Parks and Recreation
Norton gave a description of the
various plants that had been planted
along Grand Avenue in keeping with
the beautification program.
Informed Council that he would be
filing an appeal on the item recently
approved by the Planning Commission
on September 23, 1980 concerning
Use Permit No. 79-503. The point
of the appeal is that the City Council
will have an opportunity to review
the tentative map before the final
map is presented for Council approval.
Discussion followed on the procedure
involved in the filing of a final
map and how consideration of a Use
Permit would allow for an in-depth
view of a project before being pre-
sented to Council.
Mayor Acosta inquired if Council
had to proceed by the appeal pro-
cess or could Council direct that
the item be broug~ before Council
in the preliminary stages.
Assistant City Attorney Rogers ex-
plained that Mr. Addiego's position
was not necessarily against the
project, but he wanted Council to
examine the project and consider
certain ramifications of the use
of the property. Therefore, as long
as Councilman Addiego reamined ob-
jective, he may participate in the
matter.
GOOD AND WELFARE
None.
M/S Nicolopulos/Addiego - That the
meeting be adjourned.
Carried by unanimous voice vote.
Time of adjournment 8:47 p.m.
10/1/80
Page 11
AGENDA ACTION TAKEN ~4?
RESPECTFULLY SUBMITTED,
APPROVED:
City of South San Francisco
Ronald G. Acosta, Mayor
City of South San Francisco
The entries of this Council meeting show the action taken by the City Council to
dispose of the item. Oral presentations, arguments, and comments are recorded on
tape. The tape and documents related to the items are on file in the office of
the City Clerk and available for inspection, review and copying.
10/1/80
Page 12