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HomeMy WebLinkAboutMinutes 1980-12-08Mayor Ronald G. Acosta Vice Mayor Gus Nicolopulos Council: Mark N. Addiego Emanuele N. Damonte Roberta Cerri Teglia AGENDA Adjourned Regular Meeting CALL TO ORDER (TF-O01 Side 2) PLEDGE OF ALLEGIANCE AGENDA REVIEW City Manager Birkelo requested: - A Motion recommending to the Non- Profit Organization to execute Change Order No. 7. - An Executive Session to discuss the adoption of a Resolution determining compensation and other benefits for the City Treasurer and City Manager and health and welfare benefits for the City Council. Councilman Addiego Arrived: EXECUTIVE SESSION: CALL TO ORDER: Introductions: A RESOLUTION DETERMINING COMPENSATION AND OTHER BENEFITS FOR THE CITY TREASURER AND CITY MANAGER, AND HEALTH AND WELFARE BENEFITS FOR THE CITY COUNCIL ~ CITY MANAGER 1. Staff Report 12/8/80 recommending MINUTES CITY COUNCIL City Council Conference Room December 8, 1980 ACTION TAKEN Adjourned Regular Meeting 4:45 p.m. Mayor Acosta presiding. Council present: Teglia, Nicolopulos, Acosta. Council absent: Damonte and Addiego. Recited. AGENDA REVIEW So ordered. Councilman Addiego arrived at 4:50 p.m. Council adjourned to an Executive Session at 4:51 p.m. The meeting was recalled to order at 5:03 p.m., with all Council present, no action taken. Director of Public Services Yee introduced Mr. Jake Wittwer as the new Chief Building Inspector. Motion by Teglia - To adopt the Resolution. RESOLUTION NO. 139-80 Carried by unanimous roll call vote. CITY MANAGER 12/8/80 Page 1 AGENDA ACTION TAKEN CITY MANAGER 1. Staff Report - Continued. a Motion to recommend to the Non- Profit Organization to execute Change Order No. 7, due to field conditions, equipment and design requirements. Councilman Damonte Arrived: CITY MANAGER Director of Public Services Yee stated that the Staff Report stated that the six Change Orders previously approved amounted to $192,904 and that Change Order No. 7 would cost $29,113. He explained that $49,251 would be needed from Revenue Sharing Funds for the Change Orders. Councilman Damonte arrived at 5:10 p.m. A discussion followed on the difference in the appropriation of the project and the expenditures would have to be funded from Revenue Sharing and that further change orders were anticipated. City Civil Engineer Wong explained each of the ten items that comprised Change Order No. 7. A lengthly discussion followed on the brickwork, clarification from the Architect on the work to be done, why the carpet was laid when the carpenters had not finished their work which necessitated the carpet being cleaned before the building was opened and complete. Councilman Damonte expressed concern in the overall lack of coordination in the project. Architect Steinberg explained that confusion was attributable to the number of Departments going in to the building and the resultant changes to plans and designs as new needs were anticipated by the Departments. He continued describing some of the problems encountered in the electrical wiring and conduits and sub-flooring, etc. Councilman Addiego expressed concern in the number of change orders involving electrical conduits, wiring and plumbing. Councilwoman Teglia stated that the Fire Department's apparatus room was in the original plans and yet it was 12/8/8o Page 2 AGENDA ACTION TAKEN CITY MANAGER 1. Staff Report - Continued. (TF-163) (TF-267) CITY MANAGER built without electrical outlets. Architect Steinberg stated that the architect draws the plans and sometimes the contractor decides that they are not workable and makes substitutions. He continued, if the substitutions are not agreeable to the City they can reject the substitutions. Vice Mayor Nicolopulos said he would like to have a critique session after the project was completed to try to minimize the problems encountered on the project on future projects. A discussion followed on contingencies, the amount of additional change orders, the Automatic Halon system that was ordered as opposed to the manual sprinkling system that was installed, etc. Fire Chief Drago stated that the Fire Department was at fault for not having specified that it needed an automatic Halon extinguishing system but assumed that it would be automatic. He further stated that the Department questioned the $5,000 to change the system from manual to an automated system. City Manager Birkelo stated alternatives open such as eliminating the millwork in Item No. 3 and buying stock modules. A discussion followed on negotiating those items which were questionable with the contractor and the dai~ for the multipurpose room. Mayor Acosta stated that there had been a consensus for a chalk board and wondered if there would also be a projection screen close to the dais. Architect Steinberg said these things could be obtained and placed before Council for approval. 12/8/80 Page 3 AGENDA ACTION TAKEN CITY MANAGER 1. Staff Report - Continued. (TF-344) 2. Discussion of Municipal Services Building with Architect. ADJOURNMENT: (TF-568) RESPECTFULLY SUBMITTED, Barbara A. Battaya, City~ler~ City of South San Francisco CITY MANAGER M/S Teglia/Damonte - To approve Items l, 2, 4, 5, 6, 7, 8 and l0 and for the work to be done with the best estimates of the moment subject to downward negotiations. Carried by unanimous voice vote. Consensus of Council - To have all of the amenities at the Municipal Services Building in the multipurpose room when the building is officially open. Architect Steinberg explained that the problem with the drinking fountain not including pipes in the drawings was an omission by his office in not showing the pipes on the plumbing drawings. Mayor Acosta questioned the $8,000 cost to install the bullet resistant glass doors. Architect Steinberg responded that the order for the bullet proof glass had not been received in time to get an addendum in process. A discussion followed on electricity not being in the plans for the xerox room and the vending machines and the alarm system for the Fire Station. A discussion followed on the architectural fees and bond proceeds and the building cost analysis. M/S Damonte/Nicolopulos - That the meeting be adjourned. Carried by unanimous voice vote. Time of adjournment 6:48 p.m. APPROVED: Ronald G. Acosta, Mayor City of South San Francisco 12/8/80 Page 4 AGENDA ACTION TAKEN 223 The entries of this Council meeting show the action taken by the City Council to dispose of the item. Oral presentations, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the office of the City Clerk and available for inspection, review and copying. 12/8/8o Page 5