HomeMy WebLinkAboutMinutes 1981-08-10Mayor Gus Nicolopulos
Vice Mayor Roberta Cerri Teglia
Council:
Ronald G. Acosta
Mark N. Addie§o
Emanuele N. Damonte
A G E N D A
Adjourned Regular Meeting
PLEDGE OF ALLEGIANCE
CALL TO ORDER: (Side 1 TF-973)
1981-82 Budget Review:
Vice Mayor Teglia arrived.
City Treasurer:
MINUTES
CITY COUNCIL
City Council Conference Room
August 10, 1981
150
ACTION TAKEN
Adjourned Regular Meeting
Recited.
6:07 p.m. Mayor Nicolopulos presiding.
Council present: Damonte, Acosta,
Addiego and Nicolopulos.
Council absent: Teglia.
City Manager Birkelo stated that
this meeting was a continuance of
the Budget Review. He further in-
dicated that a summary had been pre-
pared in response to questions Council
asked pertaining to staff development,
community relations and conferences in-
dicating the actual costs for 1980-81
and the projected costs for 1981-82.
Discussion followed on the budget
program with measurements of man-hours,
time allotment and its feasibility;
the various functions within a certain
program; quality of services rendered.
Vice Mayor Teglia arrived at 6:18 p.m.
Further discussion followed concern-
ing various programs and Council's
desire to review each program before
approving the budget; C6uncil's role
as policylm~kers; maintenance of
parks and recreational areas;
appropriations; chain of command.
City Manager Birkelo indicated that
he had spoken with the City Treasurer
and that he had requested that con-
sideration be given to his remuneration.
He continued that the budget for this
office had been minimally adjusted for
a slight salary adjustment, mate~ia}s
and supplies.
8/10/81
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AGENDA ACTION TAKEN
City Treasurer - Continued.
City Manager:
City Manager - Personnel:
City Manager - Personnel Board:
City Attorney:
Discussion followed concerning the
costs of relocatSng and the possi-
bility of additional furniture costs.
Discussion followed on the number of
personnel; salaries; increased costs
of materials and supplies; maintenance
of occupied space; telephone costs;
staff develOpment and seminars; con-
ferences; professional/technical ser-
vices and car allowance.
Discussion followed on the fact that
the costs indicated were for both
administration and Personnel Board;
costs for Personnel Director; materials
and services; employees relation service;
update on affirmative action program;
Ralph Anderson & Associates costs;
costs for testing materials; costs
for medical and psychological tests,
and obtaining background information;
the number of personnel, with a request
by Vice Mayor Teglia for a report on
the structure of the office relative
to staffing within 9 months.
Further discussion followed on the
costs for community relations; and
functions of the Personnel Division.
Discussion followed on costs for
legal assistance; the length of
time the boards and commissions had
been receiving remuneration, with a
request by Councilman Damonte as to
the exact amount paid and Vice Mayor
Teglia inquired as to the amount
paid by other cities.
Discussion followed on personnel costs;
books; code maintenance; materials and
supplies; furniture; purchase of a reader-
printer for a microfiche unit; bringing
the legal library up to date; community
relations; municipal code with a re-
quest by Acting City Attorney Rogers
that the costs for printing and binding
be removed from the City Attorney's
budget and be made a general budget item.
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Page 2
AGENDA ACTION TAKEN ~62
City Attorney - Continued.
RECESS:
RECALL TO ORDER:
Community Development:
Finance:
Finance- Print Shop:
Discussion followed on the manage-
ment of the Municipal Code. Acting
City Attorney Rogers stated that
he felt it was an archiVal function
and would be better handled by
the City Clerk's office. Further
discussion prevailed as to when the
transfer of costs would be considered
for the maintenance of the codes.
Mayor Nicolopulos declared a recess
at 7:30 p.m.
Mayor Nicolopulos recalled the meeting
to order at 7:35 p.m., all Council
present.
Discussion followed on the number of
personnel; costs of consultant ser-
vices; redevelopment agency; planning
costs; code compliance; Planning
Commission; projections for recording
materials; costs for preparation of
the general plan update; advertising
fees; number of public hearings held
by Planning Commission within a month;
printing and binding; equipment rental;
the costs of pool cars versus an
allowance for use of personal, vehicles
and administrative costs.
Discussion followed on the number of
personnel needed; the projected time
before a new Director would be hired,
etc.
Discussion followed on the capacity
at the present for printing the
quarterly leisure brochures; the
cost for additional equipment which
was estimated to be in the range of
$60,000 - $70,000; increased work-
load; the need for additional Space
to accommodate the increased wQrk
flow, number of man-hours to meet the
growing amount of wor~.witb~a request
by Council for a report on what would
be Y'equired. in order to increase the
Print Shop'.s capacity to be able to
print the leisure brochures in the
future.
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AGENDA ACT]' 0 N TAKEN
Finance - Purchasing:
Finance - Garage:
RECESS:
RECALL TO ORDER:
Finance - Building Maintenance:
Fire Department:
Discussion followed on the mail
services provided and the functions
of the Purchasing Division.
Discussion followed on the number
of vehicles, motorbikes, and other
related equipment; work assignments;
accidents; maintenance of equipment;
cost for parts; costs for repairs;
vehicle insurance; converting from
gasoline to propane; maintenance
of occupied space; purchasing of
additional equipment; the possi-
bility of acquiring additional
property to ~elocate the cOrporation
yardand other alternatives avail-
able for the possible relocation.
Mayor Nicolopulos declared a recess
at 9:16 p.m.
Mayor Nicolopulos recalled the
Meeting to order at 9:25 p.m., all
Council present:
Discussion followed on the increased
costs related to the Municipal Services
Building; supplies and materials;
goals of the division with respect
to services provided, upgrading of
equipment, work schedules and re-
quirements; maintenance of parking
area at the Municipal Services
Building; carpeting of elevators
at the MSB; amount of rent received
for property located at 822 W. Orange
Avenue; pest control costs for
the City Hall annex with a request
from Councilman Addiego that the costs
for this be deferred until the build-
is occupied.
Discussion followed on services pro-
vided; preparation for emergencies;
community programs; overall depart-
ment operations including f}re :pre-
vention and suppress$on,~training
of personnel and paramedic services;
location of fire stations; operating
costs; daily activities of staff;
maintenance of equipment; public
relations; the diversified duties
of fire personnel; a request for
additional staffing for a billing
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AGENDA ACTION TAKEN
Fire Department - Continued:
ADJOURNMENT:
RESPECTFULLY SUBMITTED,
clerk; flexibil~ity in scheduling
to reduce overtime costs; number
of responses to calls with victims
of trauma; goals of the department
with respect to effectiveness;
staff development and seminars;
training costs and related matters.
M/S Acosta/Damonte - To adjourn to
Tuesday, August ll, 1981, at 6:00 p.m.,
in the City Hall Conference Room,
400 Grand Avenue, South San Francisco.
Carried by unanimous voice vote.
Time of adjournment 10:20 p.m.
APPROVED:
City of South San Francisco
~Gu-s Nicolopulos, Ma~-6r
City of South San Francisco
The entries of this Council meeting show the action taken by the City Council
to dispose of an i~tem. Oral presentations, arguments, and comments are
recorded on tape. The tape and documents related to the items are on file
in the office of the City Clerk and are available for inspection, review and
copying.
8/10/81
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