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HomeMy WebLinkAboutMinutes 1981-09-30Mayor Gus Nicolopulos Vice Mayor Roberta Cerri Teglia Council: Ronald G. Acosta Mark N. Addiego Emanuele N, Damonte MINUTES CITY COUNCIL Municipal Services Building Community Room September 30, 1981 NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, that the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, the 30th day of September, 1981, at 6:30 p.m., in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Purpose of the meeting: Closed Session - Labor Relations. Dated: September 25, 1981 City of South San Francisco A G E N D A SPECIAL MEETING PLEDGE OF ALLEGIANCE CALL TO ORDER: (Side 1TF-O02) CLOSED SESSION: Vice Mayor Teglia arrived: RECALL TO ORDER: ACTION TAKEN SPECIAL MEETING Recited. 6:45 p.m. Mayor Nicolopulos presiding. Council present: Damonte, Addiego and Nicolopulos. Council absent: Acosta and Teglia. Council adjourned to a Closed Session at 6:47 p.m. Vice Mayor Teglia arrived at 7:00 p.m. The meeting was recalled to order at 7:45 p.m., all Council present, no action taken. M/S Addiego/Damonte - That the meeting be adjourned. Carried by unanimous voice vote. 9/30/81 Page 1 AGENDA ACTION TAKEN ADJOURNMENT: RESPECTFULLY SUBMITTED, Time of adjournment 7:45 p.m. APPROVED: City of South San Francisco icolopulos, Mayo~ City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of the item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the office of the City Clerk and available for inspection, review and copying. 9/30/81 Page 2 Mayor Gus Nicolopulos Vice Mayor Roberta Cerri Teglia Council: Ronald G. Acosta Mark N. Addiego Emanuele N. Damonte MINUTES CITY COUNCIL Municipal Services Building Community Room September 30, 1981 NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, that the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, the 30th day of September, 1981 at 7:30 p.m., in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. pUrpose of the meeting: To Consider and act upon the following Agenda: Dated: September 24, 1981 ~Gu~s Nicolopulos, May~6r City of South San Francisco A G E N D A SPECIAL MEETING PLEDGE OF ALLEGIANCE CALL TO ORDER: (Side 1TF-O07) PRESENTATION A RESOLUTION COMMENDING JAMES CUNNINGHAM ACTION TAKEN SPECIAL MEETING Recited. 8:00 p.m. Mayor Nicolopulos presiding. Council present: Damonte, Teglia, Addiego and Nicolopulos. Council absent: Acosta. PRESENTATION Mayor Nicolopulos presented the Resolution to James Cunningham and expressed the gratitude of Council for the 19 years of service which he had given to the City in perfor- mance of his duties as a member of the South San Francisco Fire Department. Mr. Cunningham expressed appreciation in being presented with the Resolution. 9/30/81 Page 1 AGENDA ACTION TAKEN ORAL COMMUNICATIONS (TF-030) (TF-1 07) ORAL COMMUNICATIONS Avis Savery, 6 Iris Court, expressed concern regarding a brochure which had been sent by the Citizens for the Hillside Public Recreation involving the donation Mr. Dean planned to give to the City should the South Slope be developed. She indicated that this brochure had been mailed subsequent to the joint meeting of the San Mateo County Board of Supervisors and the City Council, at which time there had been a request that Mr. Dean advise the public through his advertising that the recreation center was subject to modification before acceptance by the City. Discussion followed as to when the pamphlets had been taken to the Post Office for mailing; obligations of the developer toward the citizens. Vice Mayor Teglia requested th~ City Manager Birkelo contact the developer with respect to the accuracy of the information disseminated concerning the recreation facilities, and that this was a proposal and not a fact. Alfred Savery, 6 Iris Court, requested that Council make a statement to the press that the information which was contained in the developer's advertising for the recreation facility was not factual. He stated his concern over an article in the Enterprise Journal dated 9/30/81 which stated that the San Mateo County Board of Supervisors had on 9/24/81 voted to develop the South Slope if the 10/6/81 ballot measure passed. He requested that Council refute that statement in order to inform the public that the Board (lid not vote on the matter of developing the Slope if the ballot measure passes on 10/6/81. An in-depth discussion followed concerning the advertisement in the Enterprise Journal and the feelings of each Councilmember relative to 9/30/81 Page 2 ORAL CO~qUNICATIONS (TF-186) ORAL COMMUNICATIONS the request made by Mr. Savery. Vice Mayor Teglia stated that although there was no vote taken at the joint meeting of the Board of Supervisors and the City Council, the County had indicated that develop- ment could proceed on the South Slope with the County as the lead agency without South San Francisco. Councilman Damonte commented that although no vote had been taken,~hat Council had asked the County if they would pursue the development of the Slope if the measure passed. Discussion followed addressing the City's involvement in the concept plan for the South Slope. Vice Mayor Teglia explained that the City had been involved in the joint development concept and that the City had veto power in that~ joint effort, however, if the initiative becomes effective, the joint concept will become invalid. The City at that point would no longer have a say in the development of the Slope. Mr. Savery reiterated his concern that no vote had been taken by the San Mateo County Board of Supervisors on the development of the South Slope if the Initative Measure was to pass on October 6. He stated that the issue remained open and requested that Council clarify this issue for the public. Michael Gallegos, 144 Pecks Lane, stated his concern over the past actions of the City and the County regarding the development of the South Slope. He further requested that the City Council recognize the arguments presented by Avis Savery and A1Savery and to inform the people of the facts. 9/30/81 Page 3 AGENDA ACTION TAKEN ORAL CO~qUN ICATIONS (TF-229) (TF-257) CONSENT CALENDAR Minutes of the Adjourned Regular Meeting of 8/18/81 and the Special Meeting of 8/19/81. 2. Staff Report 9/30/81 recommending by Motion to deny and refer the following claim to the City's Insurance Adjuster and to the Office of the City Attorney: Claim as filed by Nicholas Damer, Attorney at Law, on behalf of Dalton Construction Co. alleging extra work arising from Change Order #6 on Pr~oject ST-74-2. 3. Staff Report 9/30/81 recommending by Motion approval of a Professional Services Contract with Alex Yuen for accounting services. 4. Staff Report 9/30/81 recommending by Motion approval of the hours of operation for the libraries. 5. Staff Report 9/30/81 recommending by Motion to accept the Central Fire Station Drill Yard Improvements #PB-80-1, as complete in accordance with the plans and specifications. 6. Staff Report 9/30781 recommending adoption of a Resolution approving the plans and specifications, authorize the Purchasing Officer to advertise and receive bids for ORAL COMMUNICATIONS Larry Casey, 363 Forestview Drive, commented on the decision before the people on October 6, 1981 as to the development of the South Slope and the choice which has to be made. Sydney Behrendt, 128 Claremont Avenue, stated her concern that t~ issue before the people on October 6, had not been addressed throughout the entire campaign by the City Council. CONSENT CALENDAR Approved. So ordered. So ordered. Removed from the Consent Calendar for discussion by Vice Mayor Teglia. So ordered. 9/30/81 Page 4 AGENDA ACTION TAKEN CONSENT CALENDAR 6. Staff Report 9/30/81 - Continued. the 1981-82 Colma Creek Tributaries Dredging Program SD-81-1. A RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AUTHORIZING THE WORK AND CALLING BIDS FOR 1981-82 COLMA CREEK TRIBUTARIES DREDGING PROGRAM - PROJECT NO. SD-81-1 e Staff Report 9/30/81 recommending by Motion approval of the hours of operation for the libraries. APPROVAL OF BILLS 7. Approval of the Regular Bills of 9/30/81. CITY ATTORNEY e Staff Report, 9/30/S1 recommending introduction of an Ordinance which adds Chapter 1.26 to the Municipal Code Ordinance: 1) Motion to waive further reading of the Ordinance; 2) ' Motion to introduce the Ordinance. CONSENT CALENDAR RESOLUTION NO. 113-81 M/S Addiego/Teglia - Consent Calendar be approved with the exception of Item 4. Carried by unanimous voice vote. Vice Mayor Teglia requested that the West Orange Avenue Library's hours of operation for Sunday be from 2:00 p.m. to 5:00 p.m., from September 1st through June 30th and that it be closed on Sundays during July and August. Concurrence of Council to change the hours of operation per Vice Mayor Teglia's request. M/S Teglia/Damonte - To approve the hours of operation as submitted and amended. Carried by unanimous voice vote. APPROVAL OF BILLS M/S Addiego/Damonte - To approve the Regular Bills. Carried by unanimous voice vote. Councilman Addiego did not partici- pate in the matter of the claim of Brentwood Market. CITY ATTORNEY 9/30/81 Page 5 AGENDA ACTION TAKEN CITY ATTORNEY CITY ATTORNEY 8. Staff Report 9/30/81 - Continued. 1st Reading/Introduction AN ORDINANCE ADDING CHAPTER 1.26 ENTITLED "SEVERABILITY" TO TITLE 1 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE ~.~-~-~_~_ CITY MANAGER M/S Teglia /Addiego - To waive further reading of the Ordinance. Carried by unanimous voice vote. M/S Teglia/Addiego - To introduce the Ordinance. Carried by unanimous voice vote. CITY MANAGER e 10. ll. Staff Report 9/30/81 recommending adoption of a Resolution concerning disability retirement of safety members. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO DELEGATING THE CITY MANAGER TO MAKE DETERMINATIONS UNDER CERTAIN SECTIONS OF THE GOVERNMENT CODE REGARDING DISABILITY RETIREMENT OF SAFETY MEMBERS Staff Report 9/30/81 recommending adoption of a Resolution approving Memorandum of Understanding, Unit 5 - Police Officers Association. A RESOLUTION ACCEPTING AND APPROVING MEMORANDUM OF UNDERSTANDING, UNIT 5 - POLICE OFFICERS ASSOCIATION JULY 1, 1981 - JUNE 30, 1982 Staff Report 9/30/81 recommending adoption of a Resolution approving Memorandum of Understanding, Unit 7 - City Manager Birkelo stated that this item would not change the pro- visions of the disability retirement process but makes it come into con- formity with the wording in the State Code. M/S Damonte/Teglia - To adopt the Resolution. RESOLUTION NO. 114-81 Carried by unanimous voice vote. City Manager Birkelo explained that Council had reviewed the terms of the MOU and requested approval. M/S Addiego/Teglia - To adopt~the Resolution. RESOLUTION NO. 115-81 Carried by unanimous voice vote. M/S Teglia/Damonte - To adopt the Resolution. Non-Sworn Police Department Employees. RESOLUTION NO. 116-81 A RESOLUTION ACCEPTING AND APPROVING MEMORANDUM OF UNDERSTANDING, UNIT 7 - NON-SWORN POLICE DEPARTMENT JULY 1, 1981 - JUNE 30, 1982 Carried by unanimous voice vote. Officer Varney of the South San Francisco Police Department expressed grati~tude on ,behal~f of Units 5 and 7 to Council for their cooperation in bargaining with these units. 9/30/81 Page 6 AGENDA ACTION TAKEN CITY MANAGER 12. Staff Report 9/30/81 recommending adoption of a Resolution approving certain salary adjustments for Executive Management Employees. 13. A RESOLUTION APPROVING AND AUTHOR- IZING CERTAIN SALARY ADJUSTMENTS, BENEFITS AND TERMS AND CONDITIONS OF EMPLOYMENT FOR EXECUTIVE MANAGEMENT EMPLOYE~I~.~O~) Staff Report 9/30/81 setting forth procedures for establishing an Improvement District for Brentwood Parking Lot. (TF-319) CITY MANAGER City Manager Birkelo requested that this item be deferred for action following the Closed Session at the end of the meeting. Concurrence of Council to defer until after the Closed Session. City Manager Birkelo explained that in response to Council's previous inquiries regarding the procedure to establish a.Parking Assessment District for the Brentwood Parking Lot.to carry out the general terms of the agreement this had been prepared by the City after discussion with the property owners in the event they were unwilling to execute the agreement~ That a letter had been received from Kenneth Jones, Jones Hall Hill & White, setting forth the City's ability to establish a district to cover the costs of improve- ments, the front end and the continu- ing maintenance costs annually thereafter. He indicated that a letter had been received from an attorney representing the three property owners which stated that the property owners had discussed the agreement the City had prepared, and stated that their primary objection to the agreement was the expense. He indicated that the owners were prepared to contribute a maximum of $10,000 toward the resurfacing of the facility and $3,500 annually toward the maintenance with an adjustment pew the CPI over that baSe figure. He stated that these figurmwere 50% of the estimate the City had given to the property owners. He explained that he had notified Mr. Lee of this evenings meeting and informed him that the matter of assess- ment proceedings would be discussed, and had commented to him that the offer of 50% of the costs for ~the improvements and the annual maintenance was not acceptable from Staff's viewpoint. 9/30/81 Page 7 AGENDA ACTI ON TAKEN CITY MANAGER 13. Staff Report 9/30/81 - Continued. Councilman Addiego steps down from the podium. Councilman Addiego returned to the podium. COMMUNITY DEVELOPMENT 14. Public Hearing - Mavroudis Pedestrian Easement on Municipal Parking Lot #1. CITY MANAGER Councilman Addiego requested an opinion from the City Attorney, since the participants in the Brentwood Holding Company are the same as the firm which he is employed by, would it be in his best interests to abstain on this matter. Acting City Attorney Rogers stated "If Brentwood Holding Company has an interest in this parking lot, to the extent that they are going to have to fund part of these improvements, then I do suggest that you remove yourself --- indirectly you are affected." Councilman Addiego stepped down from the podium at 9:05 p.m. Vice Mayor Teglia suggested that a Study Session be held with the property owners to fully explore the possibilities, and after this meeting agendize the matter after consideration of the direction in which the City was to procede. Councilman Damonte inquired, if the district was established, would free parking be maintained. City Manager Birkelo replied that yes, it would. Consensus of Council to schedule a Study Session and then agendize the matter for action. City Manager Birkelo requested that the matter not be scheduled fora Study Session until he returned from vacation. Councilman Addiego returned to the podium at 9:07 p.m. COMMUNITY DEVELOPMENT 9/30/81 Page 8 AGENDA ACTION TAKEN COMMUNITY DEVELOPMENT 14. Public Hearing - Continued. Staff Report 9/30/81 recommends that the Public Hearing be held and that the item be continued to the 10/21/81 meeting for consideration of the easement. (TF-360) 15. Staff Report 9/30/81 recommending adoption of an Urgency Ordinance, prohibiting the establishment of Amusement Arcades, as authorized by Government Code 36937 which will take effect immediately: 1) Motion to waive further reading of the Ordinance; 2) Motion that the Ordinance be passed and adopted. 1st Reading/Introduction AN URGENCY ORDINANCE OF THE CITY OF SOUTH SAN FRANCISCO PROHIBITING THE APPROVAL, ESTABLISHMENT OR ENLARGE- MENT OF ANY AMUSEMENT ARCADE AS DEFINED HEREIN DURING THE PENDENCY OF STUDIES, AND DECLARING THE URGENCY THEREOF (TF-385) COMMUNITY DEVELOPMENT Mayor Nicolopulos declared the Public Hearing open and invited those who wished to speak in favor of the matter to step to the dias. Joe Hansen, Hansen & Bueno Architects, 1023 Solano Avenue, Alta Vista, said the reason for the requested continuance of this matter was due to the fact that the bids which had been received for the proposed work were in excess of the amount anticipated. He stated that the owner needed additional time to work on the plans to lower the cost and to coordinate with staff. M/S Addiego/Teglia - To continue the Public Hearing to 10/21/81. Carried by unanimous voice vote. Senior Planner Christians explained that Staff had become aware of various amusement arcade projects currently being considered for areas throughout the community. He indicated that due to the potential planning and police problems related to these uses, that new policies and standards should be considered. He indicated that the proposed Ordinance contained these necessary standards and regulations. James J. Stark, 3650 Lawton Street, San Francisco, spoke on behalf of the San Francisco Coin Operated Amusement Association. He stated that the Association had no objections to the proposed ordinance and the only interest would be related to Section 5 which stated, "The City Council hereby refers to the Planning Commission the matter of zoning regulation of Amusement Arcades. The Commission shall prepare a report and recommendations to the City Council on these subjects prior to the expiration of this Ordinance." He indicated that it was the Associations concern that these matters be addresed within the four (4) month time period. 9/30/81 Page 9 AGENDA ACTION TAKEN COMMUNITY DEVELOPMENT 15. Staff Report 9/30/81 - Continued. COMMUNITY DEVELOPMENT Vice Mayor Teglia asked Acting City Attorney Rogers why the City had chose 5 amusement devices to identify an arcade instead of 3. Acting City Attorney Rogers replied that an attempt had been made to differ- entiate between an arcade and a business which only had a couple of machines for the purpose of a moratorium. Discussion followed regarding the procedure for the extension of a moratorium. M/S Damonte/Addiego - To waive further reading of the Ordinance. Vice Mayor Teglia asked if Council wanted to change the wording in the Section to read "three" rather than the present wording which stated "five." Councilman Addiego asked if there was presently any law on the books which controls the amusement arcades. Acting City Attorney Rogers stated that the only means of control at present was through the Business License Ordinance which requires a fee to be paid for a business. He further stated that there were regulations on games and how they were operated, there is one section which states that no one under 18 is allowed to operate these games. Motion and second were re- moved by Councilmembers Damonte and Addiego. Concurrence of Council to change the wording in Section 2A to "three." M/S Teglia/Damonte - To waive further reading of the Ordinance. Carried by unanimous voice vote. 9/30/81 Page 10 AGENDA ACTION TAKEN COMMUNITY DEVELOPMENT 15. Staff Report 9/30/81 - Continued. 16. Staff Report 9/30/81 recommending adoption of an Ordinance which amends Ordinance No. 455, Section 12 of the Sign Ordinance: 1) Motion to waive further reading of the Ordinance; 2) Motion that the Ordinance be passed and adopted. 2nd Reading/Adoption AN ORDINANCE AMENDING ORDINANCE NO. 455 ENTITLED, "SIGN ORDINANCE OF THE CITY OF SOUTH SAN FRANCISCO" AND THE SOUTH SAN FRANCISCO MUNICIPAL CODE (TF-442) FINANCE 17. Staff Report 9/30/81 recommending introduction of an Ordinance which amends the Transient Occupancy Tax Ordinance No. 554: l) Motion to waive further reading of the Ordinance; 2) Motion that the Ordinance be introduced. 1st Reading/Introduction AN ORDINANCE AMENDING THE SOUTH SAN FRANCISCO MUNICIPAL CODE AND ORDINANCE NO. 554, AS AMENDED, ENTITLED "AN ORDINANCE IMPOSING A TAX UPON THE PRIVILEGE OF TRANSIENT OCCUPANCY AND PROVIDING FOR THE COLLECTION THEREOF" (TF-446) COMMUNITY DEVELOPMENT M/S Teglia/Damonte - That the Ordinance be passed and adopted as an Urgency Ordinance to take effect immediately. ORDINANCE NO. 876-81 Carried by unanimous voice vote. This item to be considered at the meeting of 10/21/81 pursuant to Government Code Sections 36934, which states that only an Urgency Ordinance may be adopted at a Special Meeting. FINANCE City Manager Birkelo explained that this Ordinance had been introduced previously, subsequent to that intro- duction the City Attorney has made minor changes. He stated that the terms would remain the same, effective January 1, 1984 the exemption becomes available for airlines to book rooms for 30 days or more for persons. M/S Damonte/Teglia - To waive further reading of the Ordinance. Carried by unanimous voice vote. M/S Damonte/Teglia - To introduce the Ordinance. Vice Mayor Teglia requested clarification that this Ordinance would change the definition of transient from individual to person and it would become effective January 1, 1982 and not retroactive to July 1, 1981. 9/30/81 Page ll AGENDA ACTION TAKEN 50 FINANCE 17. Staff Report 9/30/81 - Continued, 18. Staff Report 9/30/81 recommending by Motion, authorization to award the bid for the Public Address System for the Municipal Services Building. (TF-469) FINANCE Acting City Attorney Rogers responded yes, that is what the Ordinance would accomplish. Councilman Addiego asked when the pro- vision to review the Ordinance would take place. Acting City Attorney Rogers stated that the provision to review the Ordinance was not within the Ordinance, it was a direction from Council. City Manager Birkelo stated that it would be reviewed at the end of 1982. Discussion followed as to the time element involved in reviewing the Ordinance. Carried by unanimous voice vote. City Manager Birkelo stated that the specifications had been prepared according to the concerns expressed by Council. He explained that the specs now include the switches and lights in connection with microphone controls. Discussion followed on the various alternatives available for the microphones; wiring; possibility of leasing the equipment before pur- chasing; guarantees and other concerns; with a request by Vice Mayor Teglia that the Acting City Attorney review the contract concerning the guarantees. M/S Teglia/Nicolopulos - That this matter be continued to 10/13/81 and that the Acting City Attorney review the contract and that the vendor provide models of the three types of apparatus. Discussion followed on the interfacing of the new equipment with the Cable Television equipment. Carried by majority voice vote, Councilman Addiego voted no. 9/30/81 Page 12 AGENDA ACTION TAKEN 51 FINANCE 19. Staff Report 9/30/81 recommending by Motion authorization to award the bid for the Recording System for the Nunicipal Services Building. PARKS AND RECRATION 20. Staff Report 9/30/81 recommending by Motion approval of the plans and specifications, authority for the Purchasing Officer to advertise and receive bids for the Orange Memorial Park Parking Lot Improve- ments Project. (TF-603) PUBLIC SERVICES 21. Staff Report 9/30/81 recommending adoption of a Resolution to execute an Agreement with Group 4/Archi- tecture, Research and Planning Inc., for the renovation of portions of the City Hall and the former Police Services Building, Project #PB-81-2. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH GROUP 4/ ARCHITECTURE, RESEARCH AND PLANNING INC. (RENOVATION OF FORMER POLICE BUILDING AND PORTIONS OF CITY HALL) FINANCE M/S Teglia/Nicolopulos - To continue this item to 10/13/81. PARKS AND RECREATION Director of Parks and Recreation Norton explained that this item had been presented previously and had been referred to the Engineering Division. He indicated that modifications had been completed and that a revised cost estimate had been prepared. He stated that the new parking would not be for the Park Corporation Yard and that a fence would be installed to separate the two areas. Councilman Addiego inquired as to the number of feet from the new parking area to the existing utility building. Director of Parks and Recreation Norton responded that it was 10 or 12 feet. M/S Damonte/Addiego - To approve. Carried by unanimous voice vote. PUBLIC SERVICES Director of Public Services Yee stated that a committee consisting of the City Manager, Director of Community Development, two Councilmembers and himself had selected the architects. He stated that the feasibility study would be th~iiln~tial ~stepliB ~de~tify- ing the different alternatives to accommodate the needs of the City. An in-depth discussion followed on the involvement of the subcommittee with the architects in the renovation. M/S Addiego/Damonte - To adopt the Resolution. RESOLUTION NO. 117-81 9/30/81 Page 13 AGENDA ACTION TAKEN PUBLIC SERVICES 21. Staff Report 9/30/81 - Continued. 22. Staff Report 9/30/81 recommending adoption of a Resolution to exeucte an agreement with the State of California, Department of Trans- portion to provide for reimburse- ment of funds for the East Grand Avenue Grade Separation Project. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE STATE OF CALIFORNIA, DEPARTMENT OF TRANS- PORTATION (EAST GRAND AVENUE GRADE SEPARATION PROJECT) 23. Staff Report 9/30/81 recommending: a) a Motion to establish 9/30/81 as the substantial completion date; b) a Motion to reduce retention to 5% of the contract amount for PFC. PUBLIC SERVICES Carried by unanimous voice vote. Director of Public Services Yee stated that this agreement would set the procedure for the reimbursement of 8.3 million dollars for the East Grand Avenue Grade Separation Project. He explained that the funding would not be made available until the award of contract which was tentatively scheduled for June of 1982. City Manager Birkelo explained that final approval of the geometrics oB the project would be from CALTRANS. M/S Addiego/Damonte - To adopt the Resolution. RESOLUTION NO. 118-81 Carried by unanimous voice vote. Director of Public Services Yee stated that this matter was related to the Municipal Services Building. He explained that the Contractor had requested a reduction of his 10% retention fee. He stated that this request had been reviewed with the Departments involved and the Architect, and they recommend the reduction of the retention from 10% to 5%. He explained that the items that were incomplete were minor, with the exception of the security system. He stated that the system was working but not in accordance with the specifications. He indicated that the contractor was working together with the Police Department to correct the situation. Vice Mayor Teglia inquired as to the operation of the firing range. Police Chief Datzman responded that the equipment is working well, but the noise modification has not been com- pleted. 9/30/81 Page 14 AGENDA ACTION TAKEN PUBLIC SERVICES 23. Staff Report 9/30/81 - Continued. PUBLIC SERVICES Discussion followed concerning the hours of use of the firing range; and the problems with the overhead door. Director of Public Services Yee stated that some of the problems concerning Council were design problems. The Contractor worked according to the plans and specifications. Associate Civil Engineer Wong explained that the overhead door had been built according to contract specifications. He stated that Staff had spoken to the Architect and that the problem with the overhead door could be corrected by installing isolators. An in-depth discussion followed con- cerning the various noise problems; the design of the building with re- lation to the firing range; and the alternatives available for correcting the design problems. Director of Public Services Yee ex- plained that a meeting had been held with a member of the City of San Jose's Staff who had been involved in a simi- lar situation and subsequent to that meeting a report is being prepared indicating the actions necesSary~.to rectify the design problems of the firing range and identifying the costs. Vice Mayor Teglia asked why the employees lounge had not been changed as directed by Council. Director of Public Services Yee stated that an estimate had been received from the Contractor in the amount of $5,000 and Staff is presently negotiating for a lower price. Associate Civil Engineer Wong stated that the City had received two esti- mates from the contractor: l) To include a door, add security equipment, complete the locking arrangements and provide electrical which was estimated 9/30/81 Page 15 AGENDA ACTION TAKEN PUBLIC SERVICES 23. Staff Report 9/30/81 - Continued. 24. Staff Report 9/30/81 recon~nending adoption of a Resolution authorizing the Mayor to execute an Agreement with the County of San Mateo for County participation in the 1981-82 Street Resurfacing Program, Project ST-81-1. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE COUNTY OF SAN MATEO FOR THE 1981-82 STREET RESURFACING PROGRAM 25. Staff Report 9/30/81 recommending adoption of a Resolution contingent upon the execution by the Board of Supervisors of San Mateo County of an Agreement providing for reim- bursement by the County for portions of the 1981-82 street resurfacing Program, Project No. ST-81-1, PUBLIC SERVICES at approximately $8,700; 2) installation of a door where the atrium is located, a retainment door in the corridor with a special lock arrangement so that no door could be accessed directly with- out a special key, thereby providing security for the Police Department and adjustments to the electrical equipment which was estimated at approximately $5,400 - $5,600. Discussion followed concerning the the problems which must be addressed regarding the costs~ labor and the amount of time involved. Concurrence of Council for Staff to return in a month with further information on the employee lounge. M/S Damonte/Addiego - To establish 9/30/81 as completion date. Carried by unanimous voice vote. M/S Teglia/Addiego - To reduce the retention to 5% of the contract amount. Carried by unanimous voice vote. Director of Public Services Yee explained that this agreement was with the County for the allocation of funds up to $117,000 for the City's resurfacing program. He stated that the agreement would be presented to the Board of Supervisors on October 6, 1981. M/S Teglia/Damonte - To adopt the Resolution. RESOLUTION NO. 119-81 Carried by unanimous voice vote. 9/30/81 Page 16 AGENDA ACTION TAKEN PUBLIC SERVICES 25. Staff Report 9/30/81 - Continued. awarding the contract for said project to Lowrie Paving Company, Inc. for the lowest bid. A RESOLUTION OF AWARD OF CONTRACT 1981-82 STREET RESURFACING PROGRAM PROJECT NO. ST-81-1 ITEMS FROM STAFF 26. Report on the selection of consultants for Oyster Point Grade Separation Feasibility Study. (TF-869) PUBLIC SERVICES M/S Teglia/Damonte - To adopt the Resolution. RESOLUTION NO. 120-81 Carried by unanimous voice vote. ITEMS FROM STAFF City Manager Birkelo stated that the Director of Public Services, Director of Community Development and he had talked to the consultants and after consideration recommended that the firm of George Nolte be selected to prepare the feasibility study. Discussion followed on the relationship of this firm with Reta/Nolte and the number of consultant firms considered and applications received. Further discussion followed on the qualifications of the George Nolte firm which were relative to the grade separation study. Councilman Addiego asked what firm was doing the East Grand Avenue grade separation study and inquired if the same firm could complete both projects. City Manager Birkelo responded that CH2M Itill was the consultant for the East Grand Avenue project and stated that the firm would be involved with that project and indicated that a fresh perspective for the Oyster Point pro- ject would provide varied ideas. He indicated that a presentation could be given by the Nolte firm before Council authorized execution of the agreement, however, he requested that tentati~approval be given in order to facilitate negotiating the agreement. 9/30/81 Page 17 AGENDA ACTION TAKEN 56 ITEMS FROM STAFF 26. Report on the selection of consultants for Oyster Point Grade Separation Feasibility Study - Continued. ITEMS FROM COUNCIL Councilman Damonte: Vice Mayor Teglia: GOOD AND WELFARE CLOSED SESSION: RECALL TO ORDER: 12. Staff Report 9/30/81 recommending adoption of a Resolution approving certain salary adjustments for Executive Management Employees. A RESOLUTION APPROVING AND AUTHO- RIZING CERTAIN SALARY ADJUSTMENTS, BENEFITS AND TERMS AND CONDITIONS OF EMPLOYMENT FOR EXECUTIVE MANAGEMENT EMPLOYEES ITEMS FROM STAFF An in-depth discussion followed concerning the inter-relationship of the two projects. Concurrence of Council to give tentative approval. ITEMS FROM COUNCIL Stated that he had received a letter from the Italian Society of Mutual Assistance indicating the the President of the Italian Senate and the Ambassador of Italy to the United States were comi:ng to San Francisco, and on October 15, 1981 they would be visiting the Italian/American Cemetery in Colma with a presentation of a floral piece in honor of the Italian/American pioneers buried there. He stated that Council had been invited to be in attendance. Requested Council's concurrence to place an item regarding the airport on'~the Agenda for the Special Meeting of 10/13/81. Concurrence of Council to place the item on the Agenda for 10/13/81. GOOD AND WELFARE No citizens chose to speak. Council adjourned to a Closed Session at ll:O0 p.m. The meeting was recalled to order at 12:25 a.m., all Council present, no action taken. M/S Damonte/Addigo - To adopt the Resolution. RESOLUTION NO. 121-81 Carried by majority voice vote, Vice Mayor Teglia voted no. /30/81age 18 AGENDA ACTION TAKEN ADJOURNMENT: RESPECTFULLY SUBMITTED, City of South San Francisco M/S Damonte/Teglia - That the meeting be adjourned. Carried by unanimous voice vote. Time of adjournment 12:25 p.m. APPROVED: Gus Nicolopulos, MayoK City of South San Francisco The entries of this Council meeting show the action taken by the City Council tp dispose of the item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the office of the City Clerk and available for inspection, review and copying. 9/30/81 Page 19