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HomeMy WebLinkAboutMinutes 1982-03-10Mayor Gus Nicolopulos Vice Mayor Roberta Cerri Teglia Council: Ronald G. Acosta Mark N. Addiego Emanuele N. Damonte MINUTES CITY COUNCIL City Council Conference Room March 10, 1982 NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, that the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, the 10th day of March, 1982, at 7:00 p.m., in the City Council Conference Room, City Hall, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Discussion of 1982-83 Budget General Guidelines/Programs. City of South San Francisco Dated: March 4, 1982 A G E N D A SPECIAL MEETING PLEDGE OF ALLEGIANCE CALL TO ORDER: Discussion of 1982-83 Budget Guidelines/Programs. Vice Mayor Teglia arrived: ACTION TAKEN SPECIAL MEETING Recited. 7:12 p.m. Mayor Nicolopulos presiding. Council present: Damonte, Acosta, Addiego and Nicolopulos. Council absent: Teglia. City Manager Birkelo stated that he had prepared a guideline of the object- ives to determine if the management guidelines coincide with Council objectives and policies. Vice Mayor Teglia arrived at 7:16 p.m. City Manager Birkelo said that the proposed budget submission was to be in early June 1982 and the the proposed budget adoption and M.O.U. approvals in July 1982. 3/10/82 Page 1 AG E N DA A C T I O,N TAKEN Discussion of 1982-83 Budget Gui delines/Programs - Cont. He spoke of the State withdrawing the major portion of bail,-out funds after the passage of Proposition 13 and its effect on the 1981-82 Budget. He said that the information that Staff had was a projection of 7½% increase in General Fund Discret- ionary Revenues. He spoke of probable further loss of bail-out monies, reduced construction and sale of residential properties, etc. He said that Director of Finance Lipton would comment on the methods by which he arrived at the revenue projections. Mayor Nicolopulos spoke of the Council as being policy makers, which he felt had not been the case in the past few years, and wanted to see the City headed in the right direction. City Manager Birkelo stated that he had met with all departments to look at current program activity to analyze needs and indicate that the priorities should be changed or emphasized. He said he had spoken to the departments on the fiscal restraints, which he said had been laid before Council tonight. He said that perhaps the elected officials would have a better feel on the needs of the community, and these needs could now be build into the process. Vice Mayor Teglia said that she felt that all of Council had the same idea in terms of the budget and how the departments should serve the City that Council represents. She said that by talking to each of the department heads it would become clear the policy role that Council must take. Councilman Acosta said that for years he had brought up the subject of management by objective programs. He said that there had always been goals and objectives and if they did not work then they should be looked at more closely. 3/10/82 Page 2 AGENDA ACTION TAKEN Discussion of 1982-83 Budget Guidelines/Programs - Cont. He said that the past budget had seen the Park & Recreation, after having budget cuts, being given other things like manpower to bring the level of service to a higher standard. He said there was still a lot of debris around, but whose fault was that - the debris dumper or the one respon- sible to clean it up. He said that that was what program budgeting is, to look at the programs and see if the programs met the objectives. He said that if they were not, then get rid or the objectives or expand, or find another method. City Manager Birkelo said that those types of options could be addressed tonight. Vice Mayor Teglia said that the department heads each day were looking at the programs to service the community and what is received from the money expended. Councilman Damonte said that Council did not discuss with the department heads what~ the priorities are, instead discussion is only after Council hears from its constituents that there is a problem. He said that a painting contractor when taking a job would know how many manhours it would take and stick by it - but he did not see the City doing that to any degree. City Manager Birkelo said that when the final budget was reached it would be easier to see the quality of the product and have a better judgement. Councilman Damonte said that citizens on Orange Avenue can see the yellow and white trucks going to and fro, but perhaps that was because it was close to Orange Park and the Corporation Yard. Vice Mayor Teglia said that Staff had spoken about trying to develop unit standards in the field and in the ranks and she felt that if so 3/10/82 Page 3 AGENDA ACTION TAKEN Discussion of 1982-83 Budget Guidelines/Programs - Cont. then standards should be developed for management and supervisors. Mayor Nicolopulos said that a policy should be set whereby when a problem arose the Councilmember would go to the department head for action or to learn what the problem was in the department. Vice Mayor Teglia expressed concern that when a department head put an equipment item in his budget it was cut before the budget ever went to the Council level. Director of Finance Lipton presented a supplemental information packet on the 1982-83 Budget and stated that it highlighted the Work, General, Sewer Rental, Parking District, Revenue Sharing, Gas Tax Funds, etc. He described in detail the estimate of the coming year revenues broken down by classifications. He continued, by explaining the department expendi- tures in terms of percentages of the total. He said that the revenue growth for the coming year was pro- jected at 7½%, which showed that the City could not rely on the State monies but must look to other sources of income. He said that the workers compensation that had been reimbursed by the State had been cut from the State budget. He spoke in detail of other losses in revenue, i.e., Highway Carriers Fees, Bail-Out Funds, etc. A discussion followed on depreciation of City equipment, City claims, growth of revenues, expenditures of the major departments, etc. City Manager Birkelo explained the implementation of the prior year surplus that had been allocated to the 1982-83 General Fund Budget of $600,000 which would allow for a balancing of current revenues and expenditures over a two to three year period without causing a drain on needed reserves. He said that departments would be required to: maintain proposed expenditures 3/10/82 Page 4 AG E N DA A C T I O N TA K E N ~,~ Discussion of 1982-83 Budget Guidelines/Programs - Cont. for materials and supplies within 105% of current levelsl maintain staffing at current levels; determine needs or shifts in priorities; submit equipment outl ay requests. Fire Chief Drago said that he had some concern with a 5% restriction on materials and supplies when that is impacted by the City Garage and Build- ing maintenance charges. Assistant City Manager Wilson said that budget figures would be forthcom- ing for maintenance and vehicles and that Chief Drago's concerns had been addressed. Fire Chief Drago said that his department could not represent work by unit measure- ment in that fires could not be predicted. He described the work of the paramedics, fire prevention and said that he did not anticipate additional programs, but he wanted to add one man to the bureau. He said that the Fire Department had not hired additional personnel for many years and that with the growth of the City there was concern ~h~ Fire De- partment cannot spend as much time on arson investigation and public educa- tion as needed. He said that he had put this request in the prior budget as a supplemental item and that it had not been acted upon. He described the projects to be built such as Homart and Diodati's and said this would place additional responsibilities upon the Fire Department. City Librarian Engels spoke of the continuance of the automated systems started in the prior year and spoke of using in-house services on the automated circulation. She said that contracting out for a catalogue system was being looked at, buying books in conjunction with the other cities to attract larger discounts, the need for some remodeling at the libraries, etc. 3/10/82 Page 5 AGENDA ACTION TAKEN Discussion of 1982-83 Budget Guidelines/Programs - Cont. Police Chief Datzman spoke of additional need for criminal analysis, the effect- iveness of the school liaison program, taking an active approach on narcotics, the TIP Program, police response time, etc. Director of Parks & Recreation Norton spoke of median strip maintenance, park maintenance, fewer problems due to the lighting of the parks, etc. City Attorney Rogers said that his department was a support department for the Council, City Manager and Staff in terms of advisement. He said that litigation had increased his office's workload from the Code Enforcement Officer and the Police Department. He said that most of the civil defense was handled by the insurance company's attornies and that if a case was $6,000 or less he could handle the litigation - anything higher than that figure he needed authorization from Council. He said that he worked closely with the Mr. Whitehead and the two decided whether the City Attorney should go into Court or the insurance company's attorney. He felt that with concurrence of Council he could save money in fees by going into Court and handling these matters himself. He said that he would be requesting a word processor to assist his secretaries with the volume of work in the office. Vice Mayor Teglia said that at some future appropriate time the Council would discuss the City Attorney spending more time in Court. Director of Community Development Dell'Angela spoke of the various projects underway and the processing of plans and applications. He said that he was going to propose a reclass- ification to a paraprofessional for the updating of the zoning map and presentations to Council. He said 3/10/82 Page 6 AGENDA ACTION TAKEN Discussion of 1982-83 Budget Guidelines/Program - Cont. that the position was presently a clerical position. He said that by the end of the fiscal year he planned to have completed the new General Plan and look at finalizing the Zoning Ordinance within the first six months. He said that a study was being made on the fee scales and that he hoped to come to Council with an escalated fee scale. Director of Public Services Yee said that he had no intention of increasing personnel in the budget, however an engineer would be needed for the Gateway Assessment District and that the funding would have to be from the District. He said that with the new projects underway it would increase his department's workload in permits and inspections, etc. He spoke of City mapping, microfisch being used for record storage, a street sweeper, street repairs, etc. Personnel Director Kutras said that he did not propose any changes in programs or personnel in the budget but would focus on improved services and training programs. City Clerk Battaya said that she would request a half-time person rather than contract labor which would save the City $200 per month. She said that if a word processor was purchased and put in her office there would be a need for a noise hood and an automatic paper and envelope feed to be author- ized by Council for the well being and efficient running of the Clerk's Office. She said that if Council chose to put a measure on the November 1982 ballot it would be necessary to project the cost within the budget. She said that at present there was a Selectric II being used by the Deputy City Clerk that was seven years old and not in good condition and would request the purchase of a new Selectric II. 3/10/82 Page 7 AG E N DA A C T I O N T A K E N ~'~ Discussion of 1982-83 Budget Guidelines/Program - Cont. ADJOURNMENT: RESPECTFULLY SUBMITTED, City Manager Birkelo said that the Downtown Merchants had requested the City buy a street cleaning machine and that the cost would be $7,000. M/S Acosta/Damonte - That the meeting be adjourned. Carried by unanimous voice vote. The meeting was adjourned at 9:57 p.m. APPROVED: Barbara A. Battaya~ City Ct~j~rk City of South San Francisco Gus Nicolopulos, May~ City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral presentations, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the office of the City Clerk and are available for inspection, review and copying. 3/10/82 Page 8