HomeMy WebLinkAboutMinutes 1982-08-03Mayor Roberta Cerri Teglia
Vice Mayor Mark N. Addiego
Council:
Ronald G. Acosta
Emanuele N. Damonte
Gus Nicolopulos
MINUTES
CITY COUNCIL
City Council Conference Room
August 3, 1982
AGENDA
ADJOURNED REGULAR MEETING
CALL TO ORDER: (Cassette l)
PLEDGE OF ALLEGIANCE
AGENDA REVIEW
City Manager Birkelo requested:
- Authorization from Council to
respond to a request from Senator
McCarthy's Office for the home
addresses and phone numbers of
Council.
- Council intentions concerning
a 6:00 p.m. recess for dinner.
Mayor Teglia requested:
- To discuss the portion of the
budget relating to the Downtown
Merchants Association at the be-
ginning of the meeting.
- Remove the maintenance portion
of the Finance Budget and dis-
cuss on 8/11/82 with the Parks
and Recreation Budget in order
to accommodate a request by the
Senior Citizens Advisory group
who would be present when the
matter was discussed.
Downtown Merchants Association:
ACTION TAKEN
ADJOURNED REGULAR MEETING
4:15 pomo Mayor Teglia presiding.
Council present: Acosta, Nicolopulos,
Addiego, Damonte
and Teglia.
Council absent: None.
Recited.
AGENDA REVIEW
Consensus of Council to authorize the
City Manager to provide the information.
Consensus of Council to recess at
6:00 p.m. for dinner.
Consensus of Council to discuss the
matter as the first item on the Agenda.
So ordered°
City Manager Birkelo explained that
a recent understanding had been reached
with the Downtown Merchants Association
regarding the funding participation
for the Art and Wine Festival. He
commented on the costs for security,
street cleaning and electrical hook-up.
He said that it had been agreed that
8/3/82
Page 1
AGENDA
Downtown Merchants Association -
Continued.
ACTION TAKEN
the Merchants Association would con-
tribute a minimum of $500 to a maximum
of $2,000. The actual amount would be
based on the City's receipt of fifty
percent of the Festival profit.
Discussion followed concerning the
number of persons involved in providing
security for the event, cost and
other related matters. Mayor Teglia
requested that a report be given to
Council after the Festival on the
findings concerning types of incidents
which occurred during the Festival and
how the community felt about the
level of security provided during the
event.
Consensus of Council to provide 6
Police Reserve Officers for the Festival
security.
Mayor Teglia expressed concern about
the debris on Grand Avenue on the week-
ends and Monday m~rnings. She commented
that perhaps there could be a reassign-
ing of personnel to provide a constant
source of maintenance for the area.
She further stated that the City should
provide the street cleaning services for
the Festival and not charge the Downtown
Merchants Association for the City's
work.
Discussion followed regarding the
services which would be provided by
the Public Works Division for the
Festival, consisting of the street
cleaning and electrical hook-up to
light poles.
Mr. Giorgi of the Downtown Merchants
Association spoke of alternative methods
for cleaning the streets in the down-
town area and commented that the mer-
chants could clean the refuge from the
Festival, saving the $700 fee to be
charged.
An in-depth discussion followed con-
cerning the possibility of steam clean-
8/3/82
Page 2
AGENDA
Downtown Merchants Association -
Continued.
City Attorneys Budget:
ACTION TAKEN
ing the streets, present condition
of the streets; holding the festival
in different areas of the City each
year; number of persons anticipated
to attend the Festival; type of license
required of the vendors who will
participate in the event; and the
amount of revenue to be derived; etCo
M/S Acosta/Damonte - To accept the
contents and recommendations of the
report as presented, with the
stipulation that if the costs can
be worked out with the Downtown
Merchants Association to pay a
lesser amount, it would be acceptable.
Carried by unanimous voice vote.
Discussion followed on personnel
costs; the need for a word processor
which would be shared with the Finance
Department and Personnel Division;
the effects of the 2½% reduction in
the budget upon the level of per-
sonnel services in the City Attorney's
Office; analysis of costs due to the
cancellation of the contract for the
publishing and assimilation of the
Municipal Code; etc.
An in-depth discussion followed con-
cerning the future use of word pro-
cessors within the City and the
possibility of having a centralized
word processing unit°
City Clerk Battaya stated that in
her experience in working with private
corporations, that a centralized word
processing system was not practical;
i.e., technical vocabularies were
unique to individual departments;
statistical typists are needed for
financial data and were paid higher
than a processing pool.
Mayor Teglia requested further in-
formation concerning the costs and
other areas of concern with a
centralized word processing unit.
8/3/82
Page 3
AGENDA
City Attorney - Continued.
Community Development Budget:
City Garage Budget:
Communi ca ti on Budget:
RECESS:
RECALL TO ORDER:
Fire Department Budget:
ACTION TAKEN
City Attorney Rogers commented that
"the immediate benefit of the word
processor is that without increasing
personnel costs, your increasing work
output per person°"
Discussion followed on the items
which had been eliminated or cut
from the City Attorney's budget
in order to adhere to the guidelines
set forth; etCo
Director of Community Development
Dell'Angela spoke of the effect of
the loss of a clerical position which
had been proposed for conversion into
a planning technician position, which
would have provided assistance in
drafting, taking some of the routine
field investigations, respond to
routine telephone inquiries, etc.
Discussion followed on consulting
costs; updating of the General Plan;
part-time salaries; anticipated pro-
jects; schedule of Planning Commission
meetings; and the need for improved
graphic detail on proposed projects.
Discussion ensued on the maintenance
of City equipment pertinent to the
cost of labor, tools and necessary
replacement of equipment; consideration
of lease/purchase contracts; etc.
Discussion commenced pertaining to
the actual work-credit amount for the
Division for fiscal year 1981-82; inter-
relationship between the Police, Fire
and Communications division.
Mayor Teglia declared a recess at
6:15 p.mo
Mayor Teglia recalled the meeting to
order at 7:00 p.m., all Council present.
Discussion ensued regarding the
over-time costs for the Department;
administrative costs; number of per-
sonnel needed to adequately maintain
the present level of service; effect
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AGENDA
Fire Department - Continued°
Finance Department Budget:
City Clerk's Budget:
ACTION TAKEN
of minimum manning and the relation-
ship of insurance rates upon com-
mercial operations; effectiveness
of the Fire Department; importance
of the Paramedic program in the
City°
Fire Chief Drago, in response to
inquiries by Councilj addressed the
issue of response time; fire alarm
systems; effectiveness of the para-
medic transportation system; ab-
senteeism rate among paramedics; etc.
An in-depth discussion followed
regarding annual salary costs;
total budget requests; types of
complaints received from citizens;
cost of training new personnel;
importance of fire prevention; the
capital outlay portion of the
budget; use of present operating
equipment; public image of the
Department.
Mayor Teglia requested that in-
formation regarding the resuming
of wage negotiations with various
units be presented to Council in
Closed Session at the meeting of
8/4/82°
Director of Finance Lipton commented
on the contributions made by the
Department to the budget process.
He indicated that the cuts which
had been ma~de in compliance with_~be
budget guidelines set forth were
minor. Further explanation was made
on the level of personnel services
provided; operating costs; etc.
Discussion followed concerning the
amount of revenue for tb~ mailing
of agendas; vehicle accidents,
sewer bills and other related items
and the method now being employed
to recover these funds; enforcement
of the business license ordinance.
Assistant City Manager Wilson ex-
plained the analysis of the City
8/3/82
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AGENDA
City Clerk - Continued°
RECESS:
RECALL TO ORDER:
City Clerk - Continued.
ACTION
TAKEN
Clerk's budget which he..had pre-
pared addressing the issues of
personnel services cost; materials
and services; election costs and
capital outlay° He commented on
the guideline budget adjusted by
2% totals and City Clerk Battaya's
adjusted budget requests.
Mayor Teglia declared a recess at
9:45 p.m.
Mayor Teglia recalled the meeting
to order at 9:55 p.mo, all Council
present°
City Clerk Battaya stated that upon
request she had adjusted her budget
to accommodate the 5% indicated in
the budget guidelines from the City
Manager's Office. She explained that
the most recently submitted budget,
was .8% over the actual for 1981/82.
City Clerk Battaya presented a detailed
account for expenditures requested°
In response to Council inquiries,
City Clerk Battaya explained the
need for certain expenditures, in-
dicating the legal ramifications
if certain documents were not
published properly and stated the
importance of being current with
state and local lawso
An in-depth discussion followed on
printing costs; materials; professional
services; staff development and seminars;
transcription costs; mileage and trans-
portation costs; fees for membership to
professional organizations; and community
relation costs.
Further discussion followed pertaining
to the City's part-time hiring policy;
costs for contract labor and over-
time°
Vice Mayor Addiego requested that the
City Clerk present a budget that is
2½% below the guideline and explain
the effects upon the Department to
Council°
8/3/82
Page 6
AGENDA
ACTION TAKEN
254
City Clerk - Continued.
ADJOURNMENT
RESPECTFULLY SUBMITTED,
Assistant City Manager Wilson spoke
of the City's part-time hiring policy
versus contract labor rules.
Mayor Teglia indicated that the
policies ruling part-time hiring
should be consistent and ~at an
administrative memorandum should
be sent addressing this subject.
Mayor Teglia instructed the City
Clerk to return to Council with
a budget reflecting a total of
$99,716.00 for their review.
M/S Damonte/Acosta - That the
meeting be adjourned.
Carried by unanimous voice vote.
The meeting was adjourned at 10:25 p.m.
APPROVED:
ara A. Bat~t~aya, City~ Cle~rk
City of South San Francisco
R(Td~rta Cerri ~<'~-
legal a, ~¢ayo/r/
City of South San Francisd6
The entries of this Council meeting show the action taken by the City Council
to dispose of an item. Oral presentations, arguments, and comments are
recorded on tape. The tape and documents related to ~e items are on file
in the office of the City Clerk and ~e available for inspection, review
and copying°
8/3/82
Page 7