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HomeMy WebLinkAboutMinutes 1982-08-03Mayor Roberta Cerri Teglia Vice Mayor Mark N. Addiego Council: Ronald G. Acosta Emanuele N. Damonte Gus Nicolopulos MINUTES CITY COUNCIL City Council Conference Room August 3, 1982 AGENDA ADJOURNED REGULAR MEETING CALL TO ORDER: (Cassette l) PLEDGE OF ALLEGIANCE AGENDA REVIEW City Manager Birkelo requested: - Authorization from Council to respond to a request from Senator McCarthy's Office for the home addresses and phone numbers of Council. - Council intentions concerning a 6:00 p.m. recess for dinner. Mayor Teglia requested: - To discuss the portion of the budget relating to the Downtown Merchants Association at the be- ginning of the meeting. - Remove the maintenance portion of the Finance Budget and dis- cuss on 8/11/82 with the Parks and Recreation Budget in order to accommodate a request by the Senior Citizens Advisory group who would be present when the matter was discussed. Downtown Merchants Association: ACTION TAKEN ADJOURNED REGULAR MEETING 4:15 pomo Mayor Teglia presiding. Council present: Acosta, Nicolopulos, Addiego, Damonte and Teglia. Council absent: None. Recited. AGENDA REVIEW Consensus of Council to authorize the City Manager to provide the information. Consensus of Council to recess at 6:00 p.m. for dinner. Consensus of Council to discuss the matter as the first item on the Agenda. So ordered° City Manager Birkelo explained that a recent understanding had been reached with the Downtown Merchants Association regarding the funding participation for the Art and Wine Festival. He commented on the costs for security, street cleaning and electrical hook-up. He said that it had been agreed that 8/3/82 Page 1 AGENDA Downtown Merchants Association - Continued. ACTION TAKEN the Merchants Association would con- tribute a minimum of $500 to a maximum of $2,000. The actual amount would be based on the City's receipt of fifty percent of the Festival profit. Discussion followed concerning the number of persons involved in providing security for the event, cost and other related matters. Mayor Teglia requested that a report be given to Council after the Festival on the findings concerning types of incidents which occurred during the Festival and how the community felt about the level of security provided during the event. Consensus of Council to provide 6 Police Reserve Officers for the Festival security. Mayor Teglia expressed concern about the debris on Grand Avenue on the week- ends and Monday m~rnings. She commented that perhaps there could be a reassign- ing of personnel to provide a constant source of maintenance for the area. She further stated that the City should provide the street cleaning services for the Festival and not charge the Downtown Merchants Association for the City's work. Discussion followed regarding the services which would be provided by the Public Works Division for the Festival, consisting of the street cleaning and electrical hook-up to light poles. Mr. Giorgi of the Downtown Merchants Association spoke of alternative methods for cleaning the streets in the down- town area and commented that the mer- chants could clean the refuge from the Festival, saving the $700 fee to be charged. An in-depth discussion followed con- cerning the possibility of steam clean- 8/3/82 Page 2 AGENDA Downtown Merchants Association - Continued. City Attorneys Budget: ACTION TAKEN ing the streets, present condition of the streets; holding the festival in different areas of the City each year; number of persons anticipated to attend the Festival; type of license required of the vendors who will participate in the event; and the amount of revenue to be derived; etCo M/S Acosta/Damonte - To accept the contents and recommendations of the report as presented, with the stipulation that if the costs can be worked out with the Downtown Merchants Association to pay a lesser amount, it would be acceptable. Carried by unanimous voice vote. Discussion followed on personnel costs; the need for a word processor which would be shared with the Finance Department and Personnel Division; the effects of the 2½% reduction in the budget upon the level of per- sonnel services in the City Attorney's Office; analysis of costs due to the cancellation of the contract for the publishing and assimilation of the Municipal Code; etc. An in-depth discussion followed con- cerning the future use of word pro- cessors within the City and the possibility of having a centralized word processing unit° City Clerk Battaya stated that in her experience in working with private corporations, that a centralized word processing system was not practical; i.e., technical vocabularies were unique to individual departments; statistical typists are needed for financial data and were paid higher than a processing pool. Mayor Teglia requested further in- formation concerning the costs and other areas of concern with a centralized word processing unit. 8/3/82 Page 3 AGENDA City Attorney - Continued. Community Development Budget: City Garage Budget: Communi ca ti on Budget: RECESS: RECALL TO ORDER: Fire Department Budget: ACTION TAKEN City Attorney Rogers commented that "the immediate benefit of the word processor is that without increasing personnel costs, your increasing work output per person°" Discussion followed on the items which had been eliminated or cut from the City Attorney's budget in order to adhere to the guidelines set forth; etCo Director of Community Development Dell'Angela spoke of the effect of the loss of a clerical position which had been proposed for conversion into a planning technician position, which would have provided assistance in drafting, taking some of the routine field investigations, respond to routine telephone inquiries, etc. Discussion followed on consulting costs; updating of the General Plan; part-time salaries; anticipated pro- jects; schedule of Planning Commission meetings; and the need for improved graphic detail on proposed projects. Discussion ensued on the maintenance of City equipment pertinent to the cost of labor, tools and necessary replacement of equipment; consideration of lease/purchase contracts; etc. Discussion commenced pertaining to the actual work-credit amount for the Division for fiscal year 1981-82; inter- relationship between the Police, Fire and Communications division. Mayor Teglia declared a recess at 6:15 p.mo Mayor Teglia recalled the meeting to order at 7:00 p.m., all Council present. Discussion ensued regarding the over-time costs for the Department; administrative costs; number of per- sonnel needed to adequately maintain the present level of service; effect 8/3/82 Page 4 AGENDA Fire Department - Continued° Finance Department Budget: City Clerk's Budget: ACTION TAKEN of minimum manning and the relation- ship of insurance rates upon com- mercial operations; effectiveness of the Fire Department; importance of the Paramedic program in the City° Fire Chief Drago, in response to inquiries by Councilj addressed the issue of response time; fire alarm systems; effectiveness of the para- medic transportation system; ab- senteeism rate among paramedics; etc. An in-depth discussion followed regarding annual salary costs; total budget requests; types of complaints received from citizens; cost of training new personnel; importance of fire prevention; the capital outlay portion of the budget; use of present operating equipment; public image of the Department. Mayor Teglia requested that in- formation regarding the resuming of wage negotiations with various units be presented to Council in Closed Session at the meeting of 8/4/82° Director of Finance Lipton commented on the contributions made by the Department to the budget process. He indicated that the cuts which had been ma~de in compliance with_~be budget guidelines set forth were minor. Further explanation was made on the level of personnel services provided; operating costs; etc. Discussion followed concerning the amount of revenue for tb~ mailing of agendas; vehicle accidents, sewer bills and other related items and the method now being employed to recover these funds; enforcement of the business license ordinance. Assistant City Manager Wilson ex- plained the analysis of the City 8/3/82 Page 5 AGENDA City Clerk - Continued° RECESS: RECALL TO ORDER: City Clerk - Continued. ACTION TAKEN Clerk's budget which he..had pre- pared addressing the issues of personnel services cost; materials and services; election costs and capital outlay° He commented on the guideline budget adjusted by 2% totals and City Clerk Battaya's adjusted budget requests. Mayor Teglia declared a recess at 9:45 p.m. Mayor Teglia recalled the meeting to order at 9:55 p.mo, all Council present° City Clerk Battaya stated that upon request she had adjusted her budget to accommodate the 5% indicated in the budget guidelines from the City Manager's Office. She explained that the most recently submitted budget, was .8% over the actual for 1981/82. City Clerk Battaya presented a detailed account for expenditures requested° In response to Council inquiries, City Clerk Battaya explained the need for certain expenditures, in- dicating the legal ramifications if certain documents were not published properly and stated the importance of being current with state and local lawso An in-depth discussion followed on printing costs; materials; professional services; staff development and seminars; transcription costs; mileage and trans- portation costs; fees for membership to professional organizations; and community relation costs. Further discussion followed pertaining to the City's part-time hiring policy; costs for contract labor and over- time° Vice Mayor Addiego requested that the City Clerk present a budget that is 2½% below the guideline and explain the effects upon the Department to Council° 8/3/82 Page 6 AGENDA ACTION TAKEN 254 City Clerk - Continued. ADJOURNMENT RESPECTFULLY SUBMITTED, Assistant City Manager Wilson spoke of the City's part-time hiring policy versus contract labor rules. Mayor Teglia indicated that the policies ruling part-time hiring should be consistent and ~at an administrative memorandum should be sent addressing this subject. Mayor Teglia instructed the City Clerk to return to Council with a budget reflecting a total of $99,716.00 for their review. M/S Damonte/Acosta - That the meeting be adjourned. Carried by unanimous voice vote. The meeting was adjourned at 10:25 p.m. APPROVED: ara A. Bat~t~aya, City~ Cle~rk City of South San Francisco R(Td~rta Cerri ~<'~- legal a, ~¢ayo/r/ City of South San Francisd6 The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral presentations, arguments, and comments are recorded on tape. The tape and documents related to ~e items are on file in the office of the City Clerk and ~e available for inspection, review and copying° 8/3/82 Page 7