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HomeMy WebLinkAboutMinutes 1982-08-11Mayor Roberta Cerri Teglia Vice Mayor Mark N. Addiego Council: Ronald G. Acosta Emanuele N. Damonte Gus Nicolopulos A G E N D A ADJOURNED REGULAR MEETING CALL TO ORDER: (Cassette l) AGENDA REVIEW City Manager Birkelo requested: - Handle the Closed Session for labor relations first. - Budget Review. - Airport Consultant Agreement with Dr. Garbell. - Presentation by the Chamber of Commerce re: bus services at Cabot, Cabot and Forbes. - Maintenance of facilities and inprovements request by the Senior Citizens. PLEDGE OF ALLEGIANCE CLOSED SESSION: RECALL TO ORDER: Park & Recreation Maintenance: MINUTES CITY COUNCIL City Council Conference Room August 11, 1982 ACTION TAKEN ADJOURNED REGULAR MEETING 3:10 p.m. Mayor Teglia presiding. Council present: Acosta, Nicolopulos, Addiego, Damonte and Teglia. Council absent: None. AGENDA REVIEW So ordered. Mayor Teglia suggested a dinner break at 5:00 p.m. Recited. Council adjourned to a Closed Session to discuss labor relations at 3:14 p.m. The meeting was recalled to order at 3:40 p.m., all Council present, no action taken. Ms. Lillian Conger, 759 Parkway, Chair- women of the South San Francisco Senior Advisory Council, asked if there would be funds allocated in the budget for the repair of the plumbing facilities at 230 Grand Avenue; in addition to needed painting. She spoke in detail of the deterioration of the building and the subsequent odor of the faulty plumbing in the lavatories. 8/11/82 Page 1 AGENDA ACTION TAKEN Park & Recreation Maintenance - Continued. Councilman Damonte asked if there was a stipulation in the rental agreement to the effect that the City was res- ponsible for all maintenance and repairs or did it fall upon the land- lord with the lease. Director of Park & Recreation Norton stated that the lease indicated that the City was responsible for the interior of the building and that what was being discussed was the replacement of the porcelain fixtures that have been utilized by the City. He stated that all of the repairs mentioned fell under the jurisdiction of the City. Discussion followed on replacement of porcelain fixtures, replastering and painting after scraping of the walls; dry rot found in some of the floors from the leakage of water and the related repair costs of $5,095; using wainscoating to minimize future gauging of walls; the fact that funds had not been allocated in the budget for the stated maintenance; whether the landlord would subsidize some of the repairs; a proposal from the seniors to do the repairs for a specific rate of pay which had not yet been finalized. Assistant City Manager Birkelo spoke of the need for respraying of the ceiling at City Hall and the concrete retaining wall and whether these items could be incorporated into the Grand Avenue Library Project; revitalization of the old Police Building; Fire Dept. Municipal Services Building living facilities; the reduction of one person in the maintenance division; all of the cuts resulting in a reduction of $10,000. He stated that each department had been asked to prioritize its maintenance needs to only spend funds as needed and defer the items that were not crucial. He spoke in detail of the maintenance schedule for manpower for cleaning and setting up meeting rooms, minor painting. 8/11/82 Page 2 AGENDA ACTION TAKEN Park & Recreation Maintenance - Continued. Presentation by the Chamber of Commerce re: bus services at Cabot, Cabot & Forbes. Mayor Teglia reiterated the repairs requested for the Senior Citizens Center and the $5,095 cost and stated that the matter would be taken under advisement and acted upon with the final budget: 1) Painting of the entire facility - $3,800; subflooring dry rot, tiling, wet rot - $970; two porcelain commodes and basin - $325. Ms. Conger asked if consideration was going to be given to the undev- eloped areas of the Municipal Services Building as a large recreation room for everyone to use. Discussion followed on the necessary repairs needed in the undeveloped space for painting and electrical wiring, etc. Mayor Teglia asked that a yearly report be given by the Maintenance Supervisor on all City facilities so the Council could be in a better position in future years to evaluate the maintenance budget. City Manager Birkelo stated that the Chamber of Commerce had for some time been working closely with SAMTRANS to initiate a bus service in the Cabot, Cabot & Forbes and Utah industrial areas and that SAMTRANS was asking for some kind of an underwriting committment from the City. He stated that this was not in the budget, however he felt it would require a small amount of money if the City was interested. He stated that based on the figures provided by SAMTRANS it would cost the City approximately $18,000 for the routing of 18 trips weekdays. He stated that his recom- mendation was that a proposition should be made to SAMTRANS to provide an underwriting committment for 75% and the fare box - rather than 100%. 8/11/82 Page 3 AGENDA Presentation by the Chamber of Commerce re: bus services at Cabot, Cabot & Forbes - Continued. ACTION TAKEN He continued, that the City should indicate to the Chamber a willingness to take 25% of that 75% so that the Chamber could assess the magnitude of what the Chamber would have to ask the businessmen of the area to join in and finance the bus route. Mr. Tony Palladino, President of the Chamber of Commerce, pointed up the importance of public transportation and its priority in the industrial area to solve on-going traffic con- gestion. He clarified the statement by the City Manager, in that the $34,930.08 was SAMTRANS figure for a full year cost and that within six months felt there could be a deter- mination of the profitability of the bus service. He stated that the Chamber's figure was $15,750 vs. $18,650, and that the difference in the figures still had to be resolved as the $18,650 was the total six month cost and did not include fares. He stated that SAMTRANS was willing to underwrite 10% and make available all monies in the fare box. He recommended that the City guaranty the bus service cost up to the $15,000 figure and that with the fares going to the City it was conceivable that the bus service might not cost the City anything. He stated that the survey that had been taken indicated that the bus run would be profitable. He stated that SAMTRANS would not implement the bus service without a guaranty that the route would be without cost to SAMTRANS. Discussion followed on the risk to the City when'this was SAMTRANS business - to provide transportation; suggested that the Chamber of Commerce go out into the industrial business areas to see if the businesses would subsid- ize the bus run; the Government sub- sidizing bus and train companies because of insufficient revenues from business; that fact that Councilman Nicolopulos had worked diligently for this group and to have service restored in Winston Manor. 8/11/82 Page 4 AGENDA Presentation by the Chamber of Commerce re: bus service at Cabot, Cabot & Forbes - Continued. ACTION TAKEN Councilman Acosta stated that if the City participated in the bus service a full year at 75% at would cost $26,197 and $6,549 for a half year with a 25% participation. He spoke of the City participating for six months at 25% and 21 businesses in the industrial area participating $500 each and after six months reevaluation of the cost sharing which might be a lesser figure for all parties. Discussion followed on the equitability of assigning shares for the businesses; the results of the survey in that over 2,000 employees stated that they would take public transportation to their jobs in the industrial area. Ms. Christine Rardin, Treasurer of the Chamber of Commerce, asked if the Council would pledge $5,000 if the Chamber was able to contact and obtain committments from the businesses that would total the six month expense. Mayor Teglia stated that the proposal from the City Manager was~have SAMTRANS to assume 25% of the total and that the City would guaranty 25% of the remaining 75%. Councilman Nicolopulos stated that he was optimistic about a bus service based upon talking to various firms in the industrial area and the surveys that had been taken of employees in the area. Vice Mayor Addiego stated that the cities had given up control of management to the County for public transportation and that he felt the control had become less responsive and that local governments had become more responsive to its citizens. Discussion followed:that the projection had been 420 riders a day at 25¢ a piece; $137 as a daily cost of running the service; the suggestion of a shuttle service operating outside of the SAMTRANS service. 8-11/82 Page 5 AGENDA Presentation by the Chamber of Commerce re: bus service at Cabot, Cabot & Forbes - Continued. (Cassette 2) RECESS: RECALL TO ORDER: Park & Recreation Budget: ACTION TAKEN ? ? Assistant City Manager Wilson stated that SAMTRANS had a limited budget and a countywide obligation for bus service. He said he understood from a point of saturation that there had been a recommendation by SAMTRANS Staff that any special request for bus service would become the obligation of the entity asking for the service. He stated that under the City Manager's proposal the City was only obligated for six months and then the responsi- bility falls back upon the District. He stated that the Council is to say how much they would like to partici- pate and what direction Council would like to give to the Chamber to match what was being considered by the City. Discussion followed on the various options open for the positive showing from SAMTRANS that the service was profitableja guaranty that the service would continued. M/S Acosta/Damonte - That the City agrees to underwrite 25% of the 75% cost which figure shall not exceed $3,500 and in six months the subsidy will expire. Carried by a unanimous roll call vote. Mayor Teglia declared a recess at 5:45 p.m. Mayor Teglia recalled the meeting to order at 7:03 p.m., all Council present. Director of Park & Recreation Norton said $34,865 included the curbside recycling grant which had been rejected and a cut had been made in the budget. He went through the list of cuts that totalled 2½% of the budget in detail. He spoke of a modification in fees and charges for special classes which would be going before the Commission on the 21st of August for approval. Discussion followed on the impacts of the budget cuts, i.e., reduction in recreation leaders; the training program; 8/11/82 Page 6 AGENDA Park & Recreation Budget - Continued. Library Budget: ACTION TAKEN Council requested a future meeting with the Director to discuss training and supervision of the leaders of the various programs. Director of Park & Recreation Norton stated that the Parks increase was due to the maintenance of occupied space. He stated that the Park Division was assuming the maintenance of the Corporation Yard by coming in and sweeping the floor and cleaning the tiolets. He spoke in detail of the leadmen and supervisory personnel who do attend two semesters each year and that the budget reflected only those people who want to attend the classes. He spoke of the personnel who main- tained the picnic grounds; park personnel who paint buildings at Orange Park; the need for a roof which the men had effected; retrofeeding; school ground maintenance; the need for a tree trimmer; maintenance of median strips and parkways, etc. Discussion followed on the amount of men used to maintain the median strips and the quality of the work being done; Council requested an analysis of contract labor vs. City labor to maintain the islands and medians; suggestion was made that the eternal flame be repaired and moved to Orange Memorial Park; the lack of water in some of the islands and perhaps the foliage should be replaced with rock or grass; the restoration of the Martin Fountain and the $1,500 donation from the Martin relative. Assistant City Manager Birkelo stated that the Library was basically main- tening the same level of services with the continuation of the automated circulation system. City Librarian Engels gave an in-depth analysis of the Library Budget: adult services vs. childrens book service; 8/11/82 Page 7 AGENDA Library Budget - Continued. Nondepartmental Budget: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH M.A.G. CONSULTANTS, INC. FOR PROFESSIONAL SERVICES ACTION TAKEN staff development; automated circulation; a technical processing contract; salary savings through the unfilled Librarian 3 position at Grand Avenue; the librarian pay scale in South San Francisco not being comparable to the open market. Discussion followed on a reorganization of the two libraries; implementation of the automated circulation system; whether to hire a Librarian 2 or a Librarian 3; staff training and employee motivation; a one year contract for the County technical processing, etc. Assistant City Manager Wilson spoke in detail of the contents of the Nondepartmental Budget: claim settlements; land purchase forthe MSB parking lot; flood damage; social services through Revenue Sharing; organizational devel- opment for management; reduction in JPAC expenses; Dr. Garbell's retainer as a noise consultant, etc. City Manager Birkelo recommended the adoption of a Resolution, by title only, to extend Dr. Garbell's current agreement which provides a $1,000 per month retainer; and only such other expenses authorized by the City Manager in writing. Discussion followed on Dr. Garbell's contract; Christmas decorations for City Hall and Sign Hill; Chamber of Commerce - $5,000; San Mateo Visitors and Convention Bureau - 12½% up to a maximum of $85,000; money be set aside for the November Choral Group; request for a report on enabling legislation for prompt restoration of private buildings through the use of City personnel to clean up graffitti, etc. M/S Addiego/Acosta - To adopt the Resolution by title only to extend Dr. Garbell's agreement. 8/11/82 Page 8 AGENDA ACTION TAKEN ADJOURNMENT: RESPECTFULLY SUBMITTED, Barbara A. Battaya, City C~rk City of South San Francisco RESOLUTION NO. 100-82 Carried by unanimous voice vote. M/S Acosta/Addiego - That the meeting be adjourned. Carried by unanimous voice vote. Time of adjournment 9:55 p.m. APPROVED: ~t~6berta Cerri Tegl ia, ~_a~r City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral presentations, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the office of the City Clerk and are available for inspection, review and copying. 8/11/82 Page 9