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HomeMy WebLinkAboutMinutes 1983-08-10Mayor Mark N. Addiego Vice Mayor Emanuele N. Damonte Counci 1: Ronald G. Acosta Gus Nicolopulos Roberta Cerri Teglia MINUTES City Council City Council Conference Room August 10, 1983 302 AGENDA ADJOURNED REGULAR MEETING CALL TO ORDER AGENDA REVIEW City Manager Birkelo requested: - A Closed Session at the end of the meeting on labor negotiations. - Appoint a Councilmember as the City's representative at the LAFCO hearing on Terrabay annexation. - A request from the Hillside Church of God to use a helicopter and give free rides in celebration of the Church's 25th anniversary - and permission had been granted permission to use the large open space in back of the Hill si de Elementary School on 9/4/83. 1. Budget Session. ACTION TAKEN ADJOURNED REGULAR MEETING 2:14 p.m. Mayor Addiego presiding. Council present: Acosta, Damonte, Nicolopulos and Addiego. Council absent: None. AGENDA REVIEW So ordered. Councilmembers Acosta and Nicolopulos will attend the meeting with Staff. Councilwoman Teglia asked if this would impose a liability upon the City. City Manager Birkelo stated that the property in question was owned by the District. Assistant City Manager Wilson stated that a report would be presented with the City Garage Budget for the 1983-84 Vehicle Replacement Program. He stated that at a later meeting a report would be given on an anti-graffiti program; revenue sharing, etc. City Manager Birkelo gave a brief over- view of the budget and stated that the Department Heads were prepared to answer any questions in detail. He stated that the general financial condition required a maintenance type budget which would be adjusted for labor costs in the M.O.U.s from last year and then adjust that figure by 99% which had been the guideline that the Departments had foll owed for 1983-84. 8/10/83 Page 1 AGENDA ACTION TAKEN 303 1. Budget Session. City Council Budget: He stated that the Departments had followed the guidelines and that the sum- merles indicated which departments had impacts that the Council might want to discuss with the Departament Heads. He stated that the budget was ba~ed on cer- tain assumptions of the revenue estimate and State subventions wherein the City would lose ball-out monies which had also been lost the previous year. He con- tinued, that the budget adopted by the legislature partly conforms to the same assumptions, for the first three months of this year the State would hold the subventions in the magitude we assume in the budget. He spoke in detail of the ABA deflater kicking out and if no pre- parations were made to relieve local governments, then the he estimated the revenue loss projections. He spoke of a seminar he had attended with legislators and stated that it appeared that the State would wind up with a two million dollar surplus which would allow some room for compromise with local governments. Director of Finance Lipton gave an in- depth analysis of the expected revenues of the City and ear-marked funds; State subventions; Fee Schedule for the City; sale of the fire station; Sewer Revenue Fund; Gas Tax Fund; Transient Occupancy Tax; Revenue Sharing Funds; the Capital Improvement Budget; etc. Discussion followed on the Capital Improvement Program; the Police Firing Range; Council request for a status report on the firing range; Equipment Revolving Fund; Discussion followed on those Councilmembers not having retirement benefits; social security not being with- held from individuals; Council spending for conferences and community relations; deferred compensation; having the budget realistically reflect proposed expenditures; entertaining visiting dignitaries; the 75th Anniversary Ball expenditures; etc. 8/10/83 Page 2 AGENDA ACTION TAKEN 1. Budget Session - City Clerk: City Attorney's Budget: City Manager, Finance and Garage Budgets: RECESS: RECALL TO ORDER: Building Maintenance Budget: Non-Departmental Budget: CLOSED SESSION 304 Councilw_oman Teglia requested a verbal report from the departments on the goals accomplished and future objectives. City Clerk Battaya stated she had put the City Budget on the word processor and had instructed City personnel in how to use the Mathpak feature to mathmatically prove their budget. She stated that her objective in the future was to establish a record retention and retrieval system, based on micro fisch, with the availabi- lity of an instant hard copy. She stated that she may come before Council later in the year for funds to have a study done on costs of the project. Discussion followed that there was not enough time for all department heads to give an overview of their goals. Councilwoman Teglia requested a report on the basic municipal legal costs paid by the City versus other Cities costs. Discussion followed on the City Manager, Finance and Garage Budgets with an in- depth discussion on the Vehicle Replacement Fund. M~or Addiego declared a recess at 4:39 p.m. Mayor Addiego recalled the meeting to order at 5:00 p.m., all Council present. Discussion followed on the services pro- vided by building maintenance; its need for additional bodies; sufficiency of the services provided, etc. Discussion followed on requests for reve- nue sharing funds; giving the San Mateo Visitors and Convention Center $100,000 rather than the $85,000 figure of last year's Transient Occupancy Tax; enticing a convention center to the City; Council requested a report on the T.O.T. reserves and the Mayor asked that the item be scheduled for a regular meeting. Council adjourned to a Closed Session at 5:45 p.m. for the discussion of labor negotiations and personnel. 8/10/83 Page 3 AGENDA ACTION TAKEN 305 RECALL TO ORDER: ADJOURNMENT: RESPECTFULLY SUBMITTED, ~attay~ City of South San Francisco The meeting was recalled to order at 6:40 p.m., all Council present, no action taken. M/S Acosta/Nicolopulos - To adjourn the meeting. Carried by unanimous voice vote. The meeting was adjourned at 6:41 p.m. APPROVED: City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and available for inspection, review and copying. 8110/83 Page 4