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HomeMy WebLinkAboutMinutes 1984-01-18Mayor Mark N. Addiego Vice Mayor Richard A. Haffey Counci 1: Emanuele N. Damonte Gus Nicolopulos Roberta Cerri Teglia MINUTES City Council City Council Conference Room January 18, 1984 175 AMENDED NOTICE NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, that the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, the 18th day of January, 1984, at 6:00 p.m., in the City Council Conference Room, City Hall, 400 Grand Avenue, South San Francisco, California Purpose of the meeting is a Study Session to discuss the following: 6:00 p.m. - Closed Session for the purpose of the discussion of personnel mat- ters, labor relations and litigation. 7:00 p.m. - Capital Improvement Program . City of South San Francisc~F Dated: January 16, 1984 AGENDA SPECIAL MEETING CALL TO ORDER ROLL CALL CLOSED SESSION: Councilwoman Teglia arrived: RECALL TO ORDER: '-- RECESS: RECALL TO ORDER: ACTION TAKEN SPECIAL MEETING 6:09 p.m. Mayor Addiego presiding. Council present: Council absent: Nicolopulos, Haffey~ Damonte and Addiego. Teglia. Council adjourned to a Closed Session at 6:10 p.m., for the purpose of the discussion of labor relations and a per- sonnel matter. Councilwoman Teglia arrived at 6:20 p.m. The meeting was recalled to order at 7:10 p.m~. all Council present, no action taken. M~or Addiego declared a recess at 7:10 p.m. Mayor Addiego recalled the meeting to order at 7:16 p.m., all Council present. 1/18/84 Page 1 AGENDA ACTION TAKEN 2. Capital Improvement Program: City Manager Birkelo spoke in detail of the summary of beginning balances of the Capital Improvement Program on 7/1/83; the estimated revenues to be received during the fiscal year; estimated funds available, some funds had been spent as a part of the operating budget approval; program expenditure to be spent in 1983-84; and the estimated balances at fiscal year end 6/30/84. IHe stated that the Finance Director had indicated that these figures were very similar to the figures discussed with Council in reference to fund balances as part of the operating budget. He stated that not included was that if the City sold any assets during this period that money would be in addition to the monies shown in the report. Discussion followed on the monies received yearly from the Colma Creek Improvement Fund in pay back for the loan. City Manager Birkelo highlighted the method of funding: Capital Improvement; Gas Tax 2106 and 2107; Sewer Fund; Parking District; Park Dedication Fee; Redevelopment Fund; PUC Xing Fund; FAU Funding; SB 174 Fund; Gateway Assessment District; Brentwood Assessment District; Federal Grants; County Funding; 1980 Bond Act; Town of Colma; S. F. Airport; San Bruno; Other Cities; and Private Develop- ment. He spoke of the functional breakdown of the total amount of money proposed for 1983-84; 1984-85; 1985-86; 1986-87; 1987-88 and future years. Discussion followed on where interest on the various funds was shown; interest to ear-marked accounts as opposed to interest earning funds going back into the General Fund. Director of Finance Lipton stated that before adoption of the Capital Improvement Program there would be an 1/18/84 Page 2 AGENDA ACTION TAKEN 107 2. Capital Improvement Program: update to include all interest figures. He stated that the annual audit report would show comprehensive balances which included the interest on all funds. Discussion followed on interest on Revenue Sharing; allotment of Revenue Sharing; Common Greens revenue; whether the Planning Commission had received the Capital Improvement Program and if they had made any recommendations. City Manager Birkelo stated that the Planning Commission, as required by law; had passed a Resolution saying that the Capital Improvement Program was con- sistent with the General Plan. Director of Community Development Dell'Angela stated that the Planning Commission had discussed the Hickey Boulevard Extension and of making that project a higher priority in the Capital Improvement Program. Discussion followed: That the Hickey Project was one that was shared with the County because of jurisdictional par- ticipation and that it was known that the County did not have the project in its budget; whether there were plans in the future for the undergrounding of utilities; the fact that the underground district presently consisted of the Gateway Assessment. Director of Public Services Yee stated that he was going to meet with PG&E representatives on the potential undergrounding of facilities on Produce Avenue between San Mateo Avenue and the Freeway. He stated that that was in the 1984 funding using FAU Funding. He spoke of the costliness of right-of-ways~ moving of utility poles that he was going to try to convince PG&E to underground the utilities. Discussion followed on the Gateway Assessment District and the cost of underground utilities which had been shared by Homart in the Gateway. 1/18/84 Page 3 AGENDA ACTION TAKEN I78 2. Capital Improvement Program: Streets Capital Improvement Program: Street Overlay. 2. Capital Improvement Program: Railroad Crossing. Capital Improvement Program: Storm DrainS. Director of Public Services Yee gave a status report and answered questions on the following: Grand Avenue Grade Separation at S.P.R.R.; Belle Air Road Improvement; Gateway Assessment District Improvements; East Grand Avenue Improvements; Produce Avenue Widening; Hickey & Junipero Serra Blvd., Intersection Modification; Westborough Street Light Conversions; North Canal Extension; Spruce Avenue Median between E1Camino and Huntington; Forbes Blvd. to Oyster Point Marina Street Extension; Bridge Repair Program; Linden Avenue Street Light Conversion; Oyster Point Overcrossing; Oyster Point Blvd. Improvement-Gateway Blvd. to Oyster Point Marina; Chestnut Avenue Improvement - Commercial to Hillside Blvd.; Hickey Blvd. Extension. Discussion followed on the maintenance of landscaping of public improvements; replacing old street lamps because parts were not available; beautification of Linden with new lamps using antique lamps that were used on Grand Avenue; the City developing its own street light molds; revitalization programs; the Downtown Assessment District revitalization. Discussion followed on the Street Resurfacing Program and prioritizing the streets to be repaired; materials to be used; the Pavement Recycling Project. Discussion followed on the eight projects to install appropriate signals and/or arms to provide safer railroad crossings. Councilman Damonte stated that he would not take part in the discussion of Colma Creek because there could be a financial gain to his benefit if Colma Creek is improved. Director of Public Services Yee stated that the Crestwood Creek, Mission Road to Colma was a critical project. He spoke of the future of Hickey Boulevard and Mission Road, wherein a system could be 1/18/84 Page 4 AGENDA ACTION TAKEN I79 2. Capital Improvement Program: Storm Drains - Continued. installed along that Boulevard; an align- ment to pick up Crestwood on top Hillside, to come down across Mission and Cuneo's property into Colma Creek. He stated the difficulty was with the rai lraod tracks are where the storm drain lies beneath the tracks which minimizes the velocity. Discussion followed whether to enter the Creek on an angle or a curve; solutions to the problem of the railroad tracks; going into another couple of hundred feet north into Cuneo's property then the railraod track swings over on the other side and then south and that the City needed the County and the Town of Colma's cooperation in funding; that perhaps Supervisor Speier would be supportive of the funding; that the City had $600,000 of gas tax money for funding for the storm drain; that the project would cost 1/4 million dollars; Council should form a subcommittee to deal with the County on these and other issues and then approach Colma. Director of Public Services Yee stated that the following projects had been completed: 1982 Storm Repair Project~ St. Veronica School Storm Drain Improvement and E1Campo Drive and Arroyo Drive Storm Drain Improvement. Vice Mayor Haffey stated that in the future the Capital Improvement Budget should be presented to the Council w{th the Operating Budget. Director of Public Services Yee stated that the Catch Basin Modification Project had been completed; that Franklin Avenue Storm Drain, Orange Avenue at S.P.R.R. Storm Drain, Yosemite at Shasta Court Storm Drain and the Lux - California - Pine Storm Drainage System were not complete. Councilwoman Teglia stated that the Lux - California - Pine area had been built without storm drains and questioned when the project would be started. 1/18/84 Page 5 AGENDA ACTION TAKEN Capital Improvement Program: Storm Drains - Continued. Capital Improvement Program: Sanitary Sewers. Capital Improvement Program: water Quality Control Plant. Director of Public Services Yee stated that money had been earmarked for the project in 1983-84, however, there was a problem with manpower due to the East Grand Avenue Project. He stated that the water ran down Linden Avenue to Airport Boulevard and the street became a river; and that the solution was to take the water underground with lateral lines. Discussion followed on the Cuesta Arroyo Drives Storm Drain; Forbes Outfall Storm Drains; Francisco Drive Storm Line Replacement; Second and C Street Storm Drain to Colma Creek; Linden Avenue Storm Drain and Hillside Boulevard; School Street Storm Line; Magnolia Avenue - Grand Avenue to Colma Creek; E1Camino Real Storm Drain Replacement; Avalon Drive Storm Drain. Councilman Nicolopulos expressed concern over problems on Avalon Drive and requested that money be put in reserve each year until the sum needed to effect repairs had been attained. Discussion followed on the prioritization of projects in the Capital Improvement Program; the Avalon project being impacted by surrounding projects; whether it had been addressed in the EIRs; Brentwood Storm System and the Oak Avenue Storm Drain and whether there would be any outside participation. Director of Public Services Yee spoke briefly of the Colma Creek Trunk Line; Basin 9 Sewer Replacement; Gateway Assessment District Sewer Construction; 1984 Miscellaneous Sewer Repair Projects, Alta Loma Sewer Replacement; Fairway Drive at West Orange Avenue Sewerline, etc. Discussion followed on the 17 Items which were improvements to the Water Quality Control Plan; energy utilized; use of effluent products; conservation of lights which cut the electricity bills in half~ etc. 1/18/84 Page 6 AGENDA ^c zo, 181 2. Capital Improvement Program: Facil i ti es. Public Director of Public Services Yee stated that the Police Building was underway and it was anticipated that it could be moved into in March; the elevator for City Hall; landscaping design being done in- house and would be done by the middle of March; adding some irrigation around the Police Building which would be contracted out; the plant replacement would be done in-house, etc. Councilwoman Nicolopulos questioned whether the Council had been apprised of the problems of the roof leaking at the Library even with temporary repairs to the roof. Councilwoman Teglia spoke of the project being deficient in taking care of the problems of restoring the Civic Center and stated that those items had to be addressed. She spoke of a letter from the architects that indicated areas that were still major, i.e., the balustrade, the clock tower, the leaky roof, air con- ditioning. She stated that the roof could not be repaired properly because of the ventilation equipment and suggested removing the out-dated equipment for more up-to-date equipment. Director of Public Services Yee reiterated the history of the project and stated that improvement of the roof had never been part of the project. Councilwoman Teglia felt that these repairs should be made even if it cost over $300,000.00 more because it was the most important building in the City. Director of Public Services Yee stated that it would cost $150,000.00 to put in a functioning air-conditioning system at City Hall. Discussion followed on the money spent to install and repair the existing . air-conditioning; giving the architect's letter to Staff to do a financial study and present a proposal to Council to 1/18/84 Page 7 AGENDA ACTION TAKEN Capital Improvement Program: Facilities - Continued. Public incorporate the balustrade, roof, air- conditioning into the existing Civic Center Project, discussion of City Hall stairs and what type of central rail to use. Air-conditioning unit at the Municipal Services Building - hold off until the study is received from Staff before spending money. Corporation Yard Improvements - that selling off land would yield over one million dollars to pay for a new cor- poration yard to house the Building Maintenance Supervisor, City Garage and a storage area; Staff to prepare eastern portion of property for a sale or lease to pay for a new corporation yard; put on the Agenda for the sale of land at the first meeting in February. Gasoline Tank for Corporation Yard - hold over until the Corporation Yard is settled. Discussion followed on garage floor for Fire Station No. 3; Demolition and Disposal of Existing Structures at 336-342 Baden Avenue and 365 3rd Lane; Municipal Parking Lot No. 12, Brentwood Parking Lot Improvements. Police Department Firing Range Improvements - Spend $40,000.00 for soundproofing and painting and scratch $110,000.00 for the firing range from the 1983-84 Budget. New Roof for Parking District Workshop - Proceed and have Mr. Prevetti paint and spruce up the outside of the building. Municipal Services Building Drainage Improvements - Mark the grate bigger to channel the water. Municipal Services Building Unoccupied Space Improvements - Hold off on Park and Recreation offices and go ahead with assembly space. Establish subcommittee 1/18/84 Page 8 AGENDA 2. Capital Improvement Program: Facilities - Continued. RECESS: RECALL TO ORDER: Capital Improvement Program: Division. Public Parks ACTION TAKEN z83 of Council and apply for County HDC funds. M~or Addiego declared a recess at 10:10 p.m. Mayor Addiego recalled the meeting to order at 10:15 p.m., all Council present. Facilities Maintenance Project - Staff to look at items that will cause more damage; look at cosmetic repairs and prioritize; hold off on air-condition unit in the Communications center. Discussion followed on the Orange Pool Repairs; Sellick Park; and Westborough Park Lighting Brentwood Park Improvements - Holes on tennis courts patching coming through. Orange Memorial Park Improvements - Complaints received regarding sidewalk adjacent to the pool that is never cleaned; no use of tot lot after the rainy season due to improper drainage. Discussion followed on the Buri-Buri Park Improvements and the Orange Park Master P1 an. Beautification - Tree Planting - Use youth to plant and maintain. Spruce Gym Renovation - Scratch for this year. Discussion followed on the Forbes Boulevard Median; Paradise Valley Park Improvement; Ballfield Improvement; Sign Hill Enhancement Access Road; and Southwood Field Improvements. Westborough Park Improvement - Replace seeding on stairs. Siebecker Center Improvement - Should be moved up. 1/18/84 Page 9 AGENDA ACTION TAKEN 2. Capital Improvement Program: Division - Continued. 2. Capital Improvement Program: Signals. ADJOURNMENT: RESPECTFULLY SUBMITTED, City of South San Francisco Parks Traffic Discussion followed on Winston #1 Improvements and Westborough Park Center Building. Discussion ensued regarding Chestnut and Grand Controller Replacement; Hillside Boulevard at Linden Avenue Intersection; Miller and Spruce Avenue Intersection; South Linden at San Mateo Avenues Controller; Baden at Linden Avenues Synchronize Controller with Fire Station; Railroad Avenue at Linden Intersection; Maple at Baden Avenue; and Fire Pre- emption Program. M/S Damonte/Haffey - To adjourn the meeting. Carried by unanimous voice vote. The meeting was adjourned at 11:00 p.m. APPROVED: ~Ma..rk I~... Addie~o, Mayor C~ty of South San Franciscl6 The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and available for (nspection, review and copying. 1/18/84 Page 10