HomeMy WebLinkAboutMinutes 1984-01-21Mayor Mark N. Addiego
Vice Mayor Richard A. Haffey
Council:
Emanuele N. Damonte
Gus Nicolopulos
Roberta Cerri Teglia
MINUTES
City Council
City Council Conference Room
January 21, 1984
185
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the
State of California, that the City Council of the City of South San Francisco will hold a
Special Meeting on Saturday, the 21st day of January, 1984, at 9:00 a.m.,.in the City
Council Conference Room, City Hall, 400 Grand Avenue, South San Francisco, California.
Purpose of the meeting:
1. Review of Departmental Goals.
9:00 a.m. - City Council
10:00 a.m. - City Manager
11:00 a.m. - Library
City of South San Francisco
Dated: January 17, 1984
AGENDA
SPECIAL MEETING
CALL TO ORDER
I~OLL CALL
1. Review of Departmental Goals.
9:00 a.m. - City Council:
ACTION TAKEN
SPECIAL MEETING
9:14 a.m. Mayor Addiego presiding.
Council present:
Council absent:
Nicolopulos, Teglia,
Haffey, and Addiego.
Damonte.
Mayor Addiego stated that the Council
subcommittee would give a report on the
Council's goals and objectives.
Vice Mayor Haffey stated that he and
Councilwoman Teglia had been appointed to
be the subcommittee by the Mayor and had
put together a draft on goals and objec-
tives for the Council. He stated that
the roman numerals were goals and the let-
ters were objectives: I. Balanced
Budget for 1984-85; A. Reorganized
Departmental Structure by July 1, 1984
(because it is of a personnel nature
dealing with personalities it would be
1/21/84
Page 1
AGENDA ACTION TAKEN 18G
1. Review of Departmental Goals.
9:00 a.m. - City Council - Continued.
conducted in a Closed Session); 1.
Reduced number of management personnel;
2. Increased service levels at public
contact points: B. Identify priorities
for surplus property sales.
Councilwoman Teglia stated that priori-
ties had been discussed for some time and
that goals and timetables were being set
to resolve the issues.
Vice Mayor Haffey continued: B. 1.
Resolution of Magnolia Center issue by
June 30, 1984; 2. Sale of~appropriate
Spruce property by June 30, 1984; 2a.
Development of Phase I of new cor-
poration yard by June 30, 1985; 3.
Resolution of Grand and Chestnut property
by January 1, 1985; 4. Disposition of
Alta Loma property by June 30, 1985.
Discussion followed on the Magnolia
Center study; the various phases;
development alternatives; looking at a
phase development for the corporation
yard and the Master Orange Park Plan
being phased in; freeing up Park and
Recreation office space by moving
Superintendent of Parks and Landscape to
the Corporation Yard to be closer to the
men he supervises; maintenance of
medians; having a Council retreat;
bringing in a consultant for the
interim period before hiring an
Assistant to the City Manager being
hired who would also facilitate Council
and serve as a partial facilitator in the
retreat with Council and the City
Manager to help with alternative organi-
zation for two or three months; moving
the Corporation Yard date up to June 30,
1985.
Vice Mayor Haffey continued: C. Build
on unappropriated reserves (sale of
surplus property); D. Fast track deve-
lopment of the Municipal Services
Building surplus area by January lj 1985;
E. Plan for Civic Center Renovation/
Restoration Project (landscaping, roof~
tower, other exterior repairs as well as
interior completion).
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Page 2
AGENDA ACT I 0 N TAK E N 187
Review of Departmental Goals.
9:00 a.m. - City Council - Continued.
Councilwoman Teglia stated that she
wanted an evaluation of the entire Civic
Center restoration including work on the
roof; wood railings, outside railings,
the clock tower, the Library roof and all
of the exterior repairs that have to be
done to keep the architectural integrity
of the building.
Mayor Addiego spoke of repairing the
eternal flame monument on the lawn at City
Hall and relocating it at Memorial Park.
Councilwoman Teglia spoke of a subcommit-
tee of Council and the Chamber to insti-
tute a tradition of planting a large
evergreen tree for a lighting ceremony
each Christmas.
Councilman Nicolopulos spoke of the
importance of having all Civic Center
repairs done before the project was
completed.
Councilwoman Teglia stated that it would
cost $500,000.00 or $600,000.00 more to
do the other repairs which would require
restructuring of the funding. She stated
she wanted the evaluation from the
Director of Public Services within 30
days.
Councilman Nicolopulos questioned why the
City didn't sell the $36,000 of pipe
sitting out in the field or use it for
Colma Creek.
City Manager Birkelo stated that he would
pursue the matter.
Councilwoman Teglia discussed the
following: E.1. Restructure priority
from other funded projects to assist in
completion of this pro3ect, E.2
Successive years budgeting from Revenue
Sharing Funds; E.3. Seek private sector
funding (partial corporate campaign
funding) to complete project; E.4. Seek
Government grant funding for restoration
projects such as the City Hall complex;
that the Library carpet should be ripped
1/21/84
Page 3
AGENDA
1. Review of Departmental Goals.
9:00 a.m. - City Council - Continued.
ACTION TAKEN
out and relaid so that the shelving of
books could be better utilized in that
the present carpet was laid around the
present shelving; F.1. Combine capital
and operating budgets in the same process
and complete by June 30, 1984; having a
joint session with the Planning Commission
on the Capital Improvement Budget before
it is adopted.
Vice Mayor Haffey discussed: II. Give
clear policy direction to the Personnel
Division; A. All MOU's on a Fiscal Year
basis by June 30, 1985; 1. Establish
bench mark cities policy; 2. Do not
allow MOU's to routinely extend beyond
their term necessitating retroactivity;
3. Establish percentage spread between
rank and file and supervisory, super-
visory and division, division and depart-
ment heads; B. Evaluate procedures on an
annual basis for all personnel; 1. Rank
and file plan to be presented June 30;
1984; 2. Mid-management plan to be pre-
sented by June 30, 1984; C. Performance
pay plan for the executive management
group to be presented by April 1, 1984;
D. Preparation of an employee recogni-
tion plan; E. Provide information to the
Council of all full time personnel vacan-
cies or expected vacancies prior to ini-
tiation of recruitment procedure; the
number of full time jobs in Parks and
Recreation held by part-time people; how
many openings there were in the parks and
maintenance area, public works and
building maintenance.
Consensus of Council - no hiring City-
wide, a freeze, Personnel Director to
relate all job openings to City Council.
Vice Mayor Haffey continued - III.
Reshape City Manager/City Council
Relations, he stated that this would be
discussed during the City Manager's por-
tion of goals; IV. Improve the effec-
tiveness of Parks and Recreation
operations and service delivery to the
public; A. Implement the process to make
1/21/84
Page 4
AGENDA
1. Review of Departmental Goals.
9:00 a.m. - City Council - Continued.
ACTION TAKEN
all six program coordinators full time at
no additional cost to the City using a
combination of expenditure deletions and
revenue increases by July 1, 1984; B.
Budget levels for the recreation division
are to be covered 50% by division
generated revenues, this is to be
accomplished for fiscal 1984/1985 and
fiscal years thereafter; C.
Implementation of a City liaison program
with all organized homeowners and neigh-
borhood associations for Parks and
Recreation; D. Beautify, modernize and
generally improve the entrances to the
City; 1. Including property signing
(Council will approve); 2. Report back
to the Council by January 1, 1985; E.
Improvement of play areas throughout the
City; 1. Replace antiquated metal
equipment; 2. Prepare and present to
Council this schedule to accomplish thls
goal and put in the Capital Improvement
Program; V. Improve the Quality of
Appointees on all Boards and Commissions;
A. Early appointments where possible to
enable advance preparation of appointees;
B. Assign specific projects and tasks
to Commmissions; 1. i.e. Jobs Program -
Youth Commission; C. Expansion of
Commissions; 1. Explore possibility of
the creation of Historical and Cultural
Commission; VI. Address the Police
Department's Futures Report; A. Begin
implementation of relevant areas of the
report; 1. Find resources to accomplish
implementation; 2. Create phase-in of
the implementation; B. Deal with Police
Department public relations problems; 1.
Canine Unit; 2. Minority communities; 3.
Abandoned vehicles. VII. Complete
General Plan Process by April 1, 1984 -
Meeting of February 15, 1984 to be
televised and will be without public
testimony; VIII. Creation of a Better
PR Image of City Officials; A. Improve
attitude and PR skills of our officials
(To be discussed in Closed Session due to
nature of issue); IX. Expedite Business
Meetings without Loss of Public Input; A.
Avoid digressions; 1. Save new subjects
1/21/84
Page 5
AGENDA
Review of Departmental Goals.
9:00 a.m. - City Council - Continued.
Review of Department Goals.
10:00 a.m. - City Manager
ACTION TAKEN
190
for Items from Council the agendize for
another meeting; 2. Council message to
public to be done under Oral
Communications and establish a Community
Forum after Oral Communications. Items
from Council will be used to agendize for
another meeting; B. Provide clear direc-
tion to Staff by reviewing that direction
at the conclusion of each agenda item; X.
Aggressively pursue Conference/Convention
Center Feasibility; A. Hold South
Airport ten acres for this purpose.
Councilwoman Teglia discussed the
following: XI. Pursue Successful
Completion of Airport Noise Insulation
Project and Begin Plans for Expansion of
Program; A. San Bruno School District
has taken out an application from FAA; 1.
Put on agenda for School District/City
liaison agenda.
Councilwoman Teglia stated that this item
was on both Council and City Manager
goals: I. Reshape City Manage/City Council
relationship; A. Review and make recom-
mendations to the City Council on the
performance evaluation of every member of
the executive management group by April
15th of every year beginning in 1984.
She stated that the Council had never
received this and felt there had been
differences of opinion as to the perfor-
mance of executive managers.
City Manager Birkelo stated that this
concept was embodied in the executive
managment proposal for performance.
Councilwoman Teglia continued: 1. Make
recommendations regarding retention or
replacement; 2. Implement Council direc-
tion regarding retention or replacement;
B. Review with Council by June 1st of
every year beginning in 1984 department
goals for the following fiscal year; 1.
Have department heads trained in similar
and consistent manner on how to write
goals and objectives; C. City
Council/City Manger retreat; that the
1/21/84
Page 6
AGENDA
Review of Department Goals.
10:00 a.m. - City Manager - Continued.
Review of Department Goals.
City Manager - Personnel:
ACTION TAKEN
City Manager's image as projected in
public relations to the public was the
one acceptable to the Council while some
department head's image was not accep-
table and performance evaluations would
instruct the proper image.
City Manager Birkelo stated that most of
his goals had been addressed and spoke
of the Oyster Point Overcrossing funding
Policy Development and contract nego-
tiations with Diodati and other
developers; attracting hotels to the
area; the Conference Center; Brentwood
Parking Assessment; processing the
Terrabay grading permit; the Catchment
Basin JPA; JPARK; City Garage mini
computer; Building Maintenance.
Discussion followed on why routine main-
tenance or replacement of things such as
toilets or doors should be shown in the
Capital Improvement Program; allocation
of resources in freezing positions to be
reallocated in different departments;
better maintenance of City facilities.
City Manager Birkelo continued: 1.
Reach policy decision on conference
center possibilities; 2. Develop
improved community reporting, combine it
in quarterly brochure, using the newspa-
pers, conducting weekly press conferen-
ces, study alternative community
promotion methods (industrial); Develop
sound two-year financial plan; Study
possible intern program to study funding
special projects, assist Council and the
Manager; Sand and gravel extraction
lease; Explore record retention and
retrieval; Inspect Millbrae implemen-
tation with City Clerk; Review trust fund
policies; Form Industrial Development
Authority required IDB financing.
Director of Personnel Marshall spoke of
her 1985-86 goals: Review and revise
employer-employee relations ordinance;
Review and revise Personnel Rules and
Regulations to eliminate duplication bet-
1/21/84
Page 7
AGENDA
1. Review of Department Goals.
10:00 a.m. - City Manager - Continued.
RECESS:
RECALL TO ORDER:
Review of Department Goals.
11:00 a.m. - Library
ACTION TAKEN
ween MOUs; evaluate and assess the
costs/benefits/problems associated with
joint recruitment and selection of
employees with other cities in the
region; establish on-going training and
staff development programs for City
Managers, and then City employees;
establish employee assistance program~
employee newsletter; improvement priori-
tization of staffing program; that the
most time is spent in labor relations;
trying to establish policy foundations;
target negotiation efforts; investigating
a comprehensive cost/benefit analysis of
insurance and leave policies;
establishing comprehensive labor
agreements; unit determinations and the
distinction of those represented by a
labor unit; using an ordinance or a reso-
lution for non-labor represented unit in
place of MOUs.
Vice Mayor Haffey stated that he would
prefer seeing MOUs for each unit and have
the groups form individual organizations.
Director of Personnel Marshall stated
that there was also the question of an
election of employees on whether to stay
in Social Security or withdraw. She
continued; establish formalized examina-
tion and selection procedures for closed
promotional and permanent part-time
positions; develop an executive manage-
ment performance pay program and eva-
luation system by March 1, 1984, etc.
M~or Addiego declared a recess at 11:05
aomo
Mayor Addiego recalled the meeting to
order at 11:22 a.m., all Council present.
City Librarian Goodrich stated that staff
morale had improved; the number of part-
time positions versus full time; the
absence of supervisory or professional
staff; the material selection process;
the frailty of newspapers, paper and
books; the need for acid-free folders and
1/21/84
Page 8
AGENDA
1. Review of Department Goals.
Library - Continued:
ACTION TAKEN
micro-filming to preserve records; the
San Mateo Library contract for acquisi-
tion review all internal policies and
procedures; the meeting room in the
Library; a networking of State
librarians;
Councilwoman Teglia stated that on net-
work meetings the Librarian should soli-
cit Council budget monies to provide
ameni ties for the meetings i ncl udi ng
having the Mayor welcome the out of town
1 ibrarians.
City Librarian Goodrich continued: she
voiced objection to spending $100,000 for
office space and building maintenance and
felt she would have better janitorial
service at a cheaper price by contracting
the work out.
Discussion followed on the City's jani-
torial service: insufficient cleaning of
bathrooms, dirty floors and rugs not
vacumned; departments contracting out for
service; holding the Building Maintenance
Supervisor accountable.
City Librarian Goodrich continued:
overhauling the materials for young
adults, spanish books and best sellers;
need for more large type books for the
elderly for out-reach programs; engaging
speakers for special programs at the
library. She spoke of SB-358 funds in
the amount of $13,346 and listed recom-
mendations for the expenditure of the
funds: 1) Security system for Grand
Avenue; 2) Record bins for West Orange;
3) Additional GEAC terminal at West
Orange; 4) Bike racks at West Orange;
5) Acid-free folders and boxes for the
History Room; 6) Magazine index for West
Orange; 7) 16mm projector for children
programs; 8) Telephone answering
machine.
M/S Nicolopulos/Haffey - To adjourn the
meeting.
Carried by unanimous voice vote.
1/21/84
Page 9
AGENDA
ACTION TAKEN
~ ADJOURNMENT
Time of adjournment was 12:00 p.m.
RESPECTFULLY SUBMITTED,
City of South San Francisco
APPROVED:
Addie~o . 0
City of South San Francisco
The entries of this Council meeting show the action taken by the City Council to dispose
Of the item. Oral communications, arguments, and comments are recorded on tape. The tape
and documents related to the items are on file in the office of the City Clerk and
available for inspection, review and copying.
1/21/84
Page 10