HomeMy WebLinkAboutMinutes 1984-04-25Mayor Mark N. Addiego
Vice Mayor Richard A. Haffey
Council:
Emanuele N. Damonte
Gus Nicolopulos
Roberta Cerri Teglia
AGENDA
CALL TO ORDER: (Cassette No. 1)
ROLL CALL:
PLEDGE OF ALLEGIANCE:
INVOCATION:
PRESENTATIONS
MINUTES
City Council
Municipal Services Building
Community Room
April 25, 1984
ACTION TAKEN
7:35 p.m. Mayor Addiego presiding.
Council present:
Council absent:
Nicolopulos, Haffey,
Damonte, Teglia and.
Addiego.
None.
Mayor Addiego introduced the following
students taking part in the Youth
Government Day: Mayor Sonja Lucas, Vice
Mayor Kevin Sullivan, Councilwoman
Adrienne Klm, Councilman John Mejia,
Councilwoman Mary Rogers, City Clerk
Kimberly Conley, City Manager Julie
Meyer, City Attorney Cindy Brown, Police
Chief Keith Cowlishaw, Fire Chief Michele
Egan, Director of Community Development
Craig Martinez, Director of Parks &
Recreation Kate To, Director of Public
Services Lydia Pozzato, Director of
Finance Gerald Villorente, Director of
the Library John Keane, Director of
Personnel Laurie Wong, Police Captain
Craig Matsumoto, Fire Marshall Gwen
Edward, Paramedic Coordinator Monica
Martinez, Battalion Chief Steven Machado,
Communications Supervisor Henry Dos
Santos, Code Enforcement Officer Gonzalo
Fernandez, Public Works Superintendent
Veronica Flores, Chief Building Inspector
Nanci Belt, Water Quality Control
Superintendent Beth Chagonjian and Parks
& Landscape Superintendent Marcie Flynn.
Recited.
Rev. Gillmore, Our Redeemer Lutheran
Church, gave the invocation.
Ms. Linda Simonson described the Summer
Jobs For Youth Program and stated that an
office would be open two days a week in
the Municipal Services Building for
youths ages 14-21 to assist in
employment.
4/25/84
Page i
AGENDA ACTION TAKEN
AGENDA REVIEW
City Manager Birkelo requested:
- Remove Item #2 as the retirement
had been deferred.
- Set a Public Hearing for 5/23/84
to hear the appeal of the Planning
Commission's approval of V-84-278/
No. Peninsula Neighborhood Svcs
and V-84-280/Elliott and Wimsatt by
the Parking Place Commission.
- A Closed Session prior to action on
the Memoranda of Understandings.
- 5/16/84 be discussed as a Joint
meeting with the P1 anning Comm.
or a Council meeting for the
Housing Element under Item 21a.
Councilwoman Teglia requested:
- Add Item 21b. a communication
from Spunsteak on the General
Plan.
ORAL COMMUNICATIONS
COMMUNITY FORUM
CONSENT CALENDAR
Minutes of the Special Meeting of
4/5/84 and the Regular Meeting of
4/11/84.
2. Adoption of a Resolution commending
Patrick A. Dunleavy.
A RESOLUTION COMMENDING PATRICK A.
DUNLEAVY
AGENDA REVIEW
So ordered.
So ordered.
ORAL COMMUNICATIONS
The Western Cable TV Camera Crew wished
City Clerk Battaya a happy birthday and
thanked her for being so helpful to the
Crew.
COMMUNITY FORUM
Director of Parks & Recreation Norton
stated that later there would be a
Resolution before the Council urging sup-
port of Proposition 18, which is the
California Park & Recreation Facilities
Act of 1984 which will appear on the June
ballot. He explained that this program
had been going on since 1974 and gave an
in-depth background on how the City had
benefitted from State Bond Acts in the
amount of $677,000. He strongly urged the
Council to adopt the Resolution.
CONSENT CALENDAR
Approved.
Removed from Agenda under Agenda Review.
~0~ 4/25/84
Page 2
AGENDA ACTION TAKEN 36
CONSENT CALENDAR
e
Staff Report 4/25/84 recommending
by Motion to deny and refer the
following claim to the City's
Insurance Adjuster and to the
Office of the City Attorney: Claim
as filed by L. Vanisi alleging
damage to his automobile as the
result of construction on Airport
Boulevard.
Staff Report 4/25/84 recommending
adoption of a Resolution awarding
the contract for the Buri Burl Park
Lighting Project to Fremont
Electric Construction in the amount
of $57,995 as the lowest respon-
sible bidder.
A RESOLUTION OF AWARD OF CONTRACT
BURI BURI PARK LIGHTING PROJECT -
PROJECT NO. PR-83-3
Staff Report 4/25/84 recommending
by Motion to set a Public Hearing
for 5/9/84 for the setting of
policy for the Oyster Point Grade
Separation Funding.
®
Staff Report 4/25/84 recommending
adoption of a Resolution approving
destruction of certain records of
the South San Francisco Police
Department in accordance with
Government Code Sections 34090,
34090.6 and Penal Code Section
832.5.
A RESOLUTION APPROVING DESTRUCTION
OF CERTAIN RECORDS OF THE SOUTH SAN
FRANCISCO POLICE DEPARTMENT IN
ACCORDANCE WITH GOVERNMENT CODE
SECTIONS 34090, 34090.6 AND PENAL
CODE SECTION 832.5
e
Staff Report 4/25/84 recommending
adoption of a Resolution awarding
the contract for the traffic signal
controllers for Hillside Blvd. at
Linden Avenue Intersection, and
Miller and Spruce Avenues
Intersection, Project No. TR-83-1
A RESOLUTION OF AWARD OF CONTRACT
TRAFFIC SIGNAL CONTROLLERS FOR
HILLSIDE BLVD. AT LINDEN AVENUE
CONSENT CALENDAR
So ordered.
RESOLUTION NO. 50-84
Public Hearing set for 5/9/84.
Removed from the Consent Calendar for
discussion by Councilwoman Teglia.
RESOLUTION NO. 51-84
4/25/84
Page 3
CONSENT CALENDAR
7. Staff Report - Continued.
INTERSECTION, AND MILLER AND SPRUCE
AVENUES INTERSECTION - PROJECT NO.
TR-83-1
Letter request from Mater Dolorosa
Church to waive the permit fees for
their carnival on 5/17/84 -
5/20/84.
g®
Staff Report 4/25/84 recommending
by Motion to set a Public Hearing
for 5/23/84 to consider an
Ordinance extending for a 12 month
period Ordinance No. 923 entitled
"An Interim Ordinance Prohibiting
Uses Which May Conflict With Zoning
Proposal s Related To General Plan
Amendments" as extended by
Ordinance No. 925.
Staff Report 4/25/84 recommending
adoption of a Resolution approving
destruction of certain records of
the South San Francisco Police
Department in accordance with
Government Code Sections 34090,
34090.6 and Penal Code Section
832.5.
A RESOLUTION APPROVING DESTRUCTION
OF CERTAIN RECORDS OF THE SOUTH SAN
FRANCISCO POLICE DEPARTMENT IN
ACCORDANCE WITH GOVERNMENT CODE
SECTIONS 34090, 34090.6 AND PENAL
CODE SECTION 832.5
Staff Report 4/25/84 recommending .4
by Motion to set a Public Hearing
for 5/23/84 to consider an
Ordinance extending for a 12 month
period Ordinance No. 923 entitled
"An Interim Ordinance Prohibiting
Uses Which May Conflict With Zoning
Proposals Related To General Plan
Amendments" as extended by
Ordinance No. 925.
CONSENT CALENDAR
fees waived.
Removed from the Consent Calendar for
discussion by Councilwoman Teglia.
M/S Teglia/Haffey - To approve the
Consent Calendar with the exception of
items 2, 6 and 9.
Carried by unanimous voice vote.
Councilwoman Teglia questioned why radio
tapes were not kept more than 100 days
when there could be pending litigation.
Police Chief Datzman stated that it had
been established as 100 days because of
the expense of the tapes, however in the
event of any litigation the tape was pre-
served for criminal action.
M/S Teglia/Damonte - To adopt the
Resolution.
RESOLUTION NO. 52-84
Carried by unanimous voice vote.
Councilwoman Teglia questioned fee sche-
dules for bridges.
City Manager Birkelo stated that the City
was operating under a moratorium and that
after the General Plan was adopted this
was the next order of business.
4/25/84
Page 4
AGENDA ACTION TAKEN
CONSENT CALENDAR
9. Staff Report 4/25/84 - Continued.
Closed Session:
RECALL TO ORDER:
APPROVAL OF BILLS
10. Approval of the Regular Bills of
-- CITY MANAGER
Staff Report 4/25/84 recommending
adoption of a Resolution accepting
and approving a Memorandum of
Understanding for Unit No. 3,
Crafts and Maintenance and Unit No.
9, Professional, Technical and
Office.
A RESOLUTION ACCEPTING AND
APPROVING A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF
SOUTH SAN FRANCISCO AND AMERICAN
FEDERATION OF STATE COUNTY, AND
MUNICIPAL EMPLOYEES LOCAL 1569
AFL-CIO FOR PERIOD OF JANUARY 1,
1984 THROUGH JUNE 30, 1985 FOR UNIT
NO. 3, CRAFTS AND MAINTENANCE AND
UNIT NO. 9, PROFESSIONAL, TECHNICAL
AND OFFICE EMPLOYEES
12.
Staff Report 4/25/84 recommending
adoption of a Resolution accepting
and approving a Memorandum of
Understanding for Unit No. 2,
Communications Dispatchers.
CONSENT CALENDAR
M/S Teglia/Haffey - To set the Public
Hearing for May 23, 1984.
Carried by unanimous voice vote.
Council adjourned to a Closed Session at
8:05 p.m. for the discussion of labor
rel ati ons.
Mayor Addiego recalled the meeting to
order at 8:20 p.m., all Council present,
no action taken.
APPROVAL OF BILLS
M/S Teglia/Haffey - To approve the regu-
lar bills of 4/25/84 in the amount of
$1,451,405.43.
Carried by unanimous voice vote, Mayor
Addiego did not participate or vote in
the matter of the claim of Brentwood Market.
CITY MANAGER
City Manager Birkelo stated that this
item would be continued to the adjourned
meeting to be held 4/28/84.
M/S Teglia/Damonte - To adopt the
Resolution.
RESOLUTION NO. 53-84
Carried by unanimous voice vote.
4/25/84
Page 5
AGENDA
ACTION TAKEN
CITY MANAGER
12. Staff Report 4/25/84 - Continued.
A RESOLUTION ACCEPTING AND
APPROVING A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF
SOUTH SAN FRANCISCO AND AMERICAN
FEDERATION OF STATE, COUNTY AND
MUNICIPAL EMPLOYEES LOCAL 1569
AFL-CIO FOR PERIOD OF SEPTEMBER 1,
1983 THROUGH JUNE 30, 1985 UNIT #2,
COMMUNICATIONS DISPATCHERS
COMMUNITY DEVELOPMENT
13.
Staff Report 4/25/84 recommending:
1) Motion to waive further reading
of the Ordinance; 2) Motion to
adopt the Ordinance on theater use
in the PCM zoning districts.
2nd Reading/Adoption
AN ORDINANCE AMENDING SECTIONS
20.66.030 AND 20.66.050 OF THE SOUTH
SAN FRANCISCO MUNICIPAL CODE AND
SECTION 4.42 OF ORDINANCE NO. 353,
ENTITLED "THE ZONING ORDINANCE OF
THE CITY OF SOUTH SAN FRANCISCO" AS
AMENDED BY ORDINANCE NO.'S 553 AND
712
14.
Public Hearin~ - UP-84-678/Naugles,
Inc. to consider the appeal of
Naugles, Inc. from the decision of
the Planning Commission to deny a
Use Permit to construct an 1,800
square foot restaurant with a
drive-through service window at
Hickey Blvd. and E1 Camino Real -
continued from 3/14/84 and 3/28/84
meetings.
Staff Report 4/25/84 recon~ending:
1) Continue the Public Hearing and
hear testimony; 2) Close the Public
Hearing; 3) Motion to deny the
appeal based on the findings.
CITY MANAGER
COMMUNITY DEVELOPMENT
City Clerk Battaya read the title of the
Ordinance in its entirety.
M/S Teglia/Haffey - To waive further
reading of the Ordinance.
Carried by unanimous voice vote.
M/S Damonte/Haffey - To adopt_the
Ordinance. ~/~
ORDINANCE NO. 949-84
Carried by unanimous voice vote.
City Planner Gorny stated that the
Planning Commission had denied this use
permit on 1/27/84 as the use was incon-
sistent with Policy 32 in that the site
plan was inconsistent with the traffic
study. He stated that the use would
create problems in the area; it was on
the north west corner of Hickey Boulevard
and E1 Camino Real; Policy 32 of the pro-
posed General Plan states that fast food
restaurants with drive-in windows should
only be allowed along E1 Camino Real
south of Westborough Boulevard. He
stated that the Policy was created to
address problems related to traffic,
loitering, odors and litter associated
with the use and a traffic study was
required to address the potential
impacts. He stated that contrary to the
traffic report the applicant did not pro-
pose to extend the raised median islands
past the driveways and instead requested
4/25/84
Page 6
AGENDA ACTION TAKEN
COMMUNITY DEVELOPMENT
14. Public Hearing - UP-84-678/Naugles,
Inc. - Continued.
°
COMMUNITY DEVELOPMENT
that a portion of the raised median
island on Hickey Boulevard be removed.
He continued, another recommendation
was that the length of the stacking
lane for the drive-through window
be increased and the applicant had
rejected this recommendation. He
spoke in depth of the requirements
of the Department of Public Services
on the access easement and traffic
safety concerns.
Mayor Addiego opened the Public Hearing
and invited those wishing to speak in
favor of the appeal to step to the dais.
Mr. Michael Palmer, Naugles, Inc., stated
that his firm agreed with the findings in
the staff report and admitted that the
items indicated had not been addressed.
He stated that there would be a new
revised site plan to resolve the issues
and requested permission to describe the
new plan.
Mayor Addiego stated that it was a
Council policy not to listen to changes
and that the site plan should be taken to
the Planning Commission and a case made
before that body. He stated that the
Council would deny the appeal and Naugles
could resubmit the site plan to the
Commission.
City Attorney Rogers stated that the
action before the Commission had been to
deny the use permit and if Council upheld
that decision then Naugles would start at
the beginning and pay the fees for a new
use permit.
Vice Mayor Haffey stated that the Council
was going to stick to the no drive-
through windows and that any resubmittal
should address that issue.
Discussion followed on the fees related
to a use permit and negative declaration;
that a drive-through window interferred
with traffic circulation
Mayor Addiego invited those wishing to
speak against the appeal to step to the
4/25/84
Page 7
COMMUNITY DEVELOPMENT
14. Public Hearing - UP-84-678/Naugles,
Inc. - Continued.
15.
Staff Report 4/25/84 recommending
adoption of a Resol uti on setting
standards for determination made
pursuant to Section 7 of Ordinance
No. 942 and giving blanket approval
of decisions made in compliance
wi th said standards.
A RESOLUTION SETTING STANDARDS FOR
DETERMINATIONS MADE PURSUANT TO
SECTION 7 OF ORDINANCE NO. 942 AND
GIVING BLANKET APPROVAL OF
DECISIONS MADE IN COMPLIANCE WITH
SAID STANDARDS
PARK & RECREATION
16.
Staff Report 4/25/84 recommending
adoption of a Resolution supporting
Proposition 18 which places before
the voters of California on June 5,
1984, a bond measure to provide
COMMUNITY DEVELOPMENT
dais - no one chose to speak. He then
closed the Public Hearing.
M/S Teglia/Haffey - To deny the appeal
based on the three findings in the Staff
Report.
Carried by unanimous voice vote.
Director of Community Development
Dell'Angela stated that the Council had
directed Staff to draft a Resolution
clarifying and facilitating the adminin-
istration of the Ordinance which deals
with landmarks. He continued, the
Resolution before Council proposed a plan
in which the downtown area would be the
focus for new landmark reviews using a
date of 1/1/48 as the cut-off date after
which any buildings constructed after
that date are not landmarks. He stated
that solar devices on buildings would be
excluded from landmarks in addition to
minor repairs. He stated that the areas
on the map bound Hill side/Airport and
Commershal and Chestnut which had been
compared with the list of historical
structures prepared in 1982.
Councilman Damonte stated that if the
California Golf Club was under the City's
jurisdiction it could fall under land-
marks, as well as some homes in Sunshine
Gardens built in the 1800s. He felt that
the 1948 date for landmarks should be
throughout the City.
M/S Nicolopulos/Damonte - to adopt the
Resol uti on.
RESOLUTION NO. 54-84
Carried by unanimous voice vote.
PARKS & RECREATION
M/S Teglia/Nicolopulos - To adopt the
Resol uti on.
RESOLUTION NO. 55-84
Carried by unanimous voice vote.
4/25/84
Page 8
AGENDA ACTION TAKEN
PARK & RECREATION
16. Staff Report 4/25/84 - Continued.
funding for parks and recreational
land acquisition, development and
other related purposes.
A RESOLUTION SUPPORTING PROPOSITION
18 WHICH PLACES BEFORE THE VOTERS
OF CALIFORNIA JUNE 5, 1984 A BOND
MEASURE TO PROVIDE FUNDING FOR
PARKS AND RECREATIONAL LAND
ACQUISITION, DEVELOPMENT AND OTHER
RELATED PURPOSES
POLICE
17.
Staff Report 4/25/84 recommending
by Motion to accept the gift of one
micro-computer and three printers
from MBC Marketing Corp. to the
Communications Department.
COMMUNICATIONS
17a. Appeal by the Parking Place
Commission of the P1 anning
Commission's decision to approve
V-84-278/North Peninsula
Neighborhood Services Center and
V-84-280/Patricia Elliott and
Kathryn Wimsatt {John & Kathy's
Restaurant).
PARKS & RECREATION
POLICE
Police Chief Datzman stated that Mr.
George Paulson, MBC Marketing Corp.,
had called indicating that for tax
purposes his firm would like to donate
a computer and three printers to the
Police Department. He stated that the
computer had word processing capabilities
which could be used by the Communications
Division for budget preparation and their
procedures and that one of the printers
could be used in the Fire Department for
in-coming calls. He stated that if
Council approved the gift he would like
to arrange for a presentation to the firm
through the Mayor's Office.
Discussion followed on the type of com-
puter and printers; on-going expenses,
etc.
M/S Teglia/Nicolopulos - To accept the
gift of one micro-computer and three
printers from MBC marketing Corp.
Carried by unanimous voice vote.
COMMUNICATIONS
Vice Mayor Haffey questioned if it was
unusual for one body to appeal another
body's decision.
City Attorney Rogers stated that it was
unusual and that normally it was handled
4/25/84
Page 9
AGENDA ACTION TAKEN
COMMUN I CAT IONS
17a. Appeal by the Parking Place
Commission - Continued.
RECESS:
RECALL TO ORDER:
COMMUNICATIONS
at a lower level. He stated that he had
drafted two ordinances that would go to
both bodies for review before being pre-
sented to Council for study.
He. suq~ested that a Public Hearing be
~c~pd~le~.for the second meeting in May
to ~ear this matter as an appeal on two
varl ances.
Mayor Addiego suggested that if the
Public Hearing was held at a later time
perhaps in the interim the matter could
be resolved. He stated that there would
be a recess to allow the City Attorney to
research how long the hearing could be
delayed.
Mayor Addiego declared a recess at 8:52
p.m.
Mayor Addiego recalled the meeting to
order at 9:10 p.m. with all Council
present.
City Attorney Rogers stated that the
Council could set the hearing date later
than the second meeting in May, however
the Ordinance would not be in effect. He
recommended that the hearing be set for
the second meeting in May.
Ms. Pat Elliott, 302 Vista Drive,
Millbrae, stated that she was a full
partner with John and Cathy which was
the building in question. She requested
that the Council not put her through any
further delays in that it could cost her
the project. She stated that she would
never have started the project if she
had not believed that parking was not a
problem because of the business the
restaurant had. She described the pro-
ject as being rental units with a
majority of use being by seniors and
reiterated that time was of the essence.
Mr. Larry Smith, Neighborhood Services,
urged the Council to act in concert with
the Planning Commission who unanimously
4/25/84
Page 10
AGENDA ACTION TAKEN
COMMUNICATIONS
17a. Appeal by the Parking Place
Commission - Continued.
ITEMS FROM STAFF
18.
Staff Report 4/25/84 requesting a
review of the 4/10/84 and 4/17/84
reports on building permits for the
Interim Ordinance on landmarks.
COMMUNICATIONS
approved the request for a waiver at
their last meeting and not hear the
appeal of the Parking Place Commission.
He stated that his organization started
the permit process last November and
appeared before the Design Review Board
and the Planning Commission three times.
He stated that they had abided by the
City's process and waiting any longer
jeopardizes the time frame of accomplish-
ment of the service activities of his
organization. He stated that sometimes
there was a difference between justice
and law and that holding up his organiza-
tion's project until new procedures can be
established, and new perspectives can be
brought to light by communications with
various bodies was unfair He continued,
new procedures implemented and new ordi-
nances - he did not feel that these
things applied to his or John & Kathy's
project primarily due to the time frame
and the length of time involved in the
process. He stated that Council had had
study sessions with the Planning
Commission and the Parking Place
Commission and was taking strides to
resolve the parking issue in the Downtown
Parking District. He stated that
merchants were also looking at the
parking place problems and he did not
feel that holding up these two projects
would benefit the parking situation or
bring about great harm.
M/S Haffey/Teglia - To set a public
hearing on 5/23/84 and have the appeal of
the variances handled as two separate
items.
Carried by unanimous voice vote.
ITEMS FROM STAFF
M/S Teglia/Damonte - To approve the
4/10/84 and 4/17/84 reports on building
permits.
Carried by unanimous voice vote.
4/25/84
Page 11
AGENDA ACTION TAKEN
ITEMS FROM COUNCIL
19. Super Bowl Task Force - Continued
from 4/11/84.
20.
Letter from Coun~ Planning
Director requesting approval of a
$600 contribution toward continuing
the services of the consultant
manager for the Roundtable for the
period of M~ 1, 1984 through April
30, 1985.
ITEMS FROM COUNCIL
City Manager Birkelo stated that the
County of San Mateo had put up $12,500 as
half of the San Mateo County contribution
to this Task Force that is going to help
provide all of these advances that will
lead up to the Super Bowl. He continued,
the County had in turn asked four cities
to share the other $12,500 based on their
portion of revenue from hotel tax between
those cities. He stated that this City's
was $3,000, San Mateo had a little less
and Burlingame was the most because of
all of the hotel rooms and Millbrae is
13%. He stated that the City of San Mateo
had approved their contributions to that
Task Force, Millbrae had carried the item
over to another meeting and Burlingame
had taken no action at this point. He
stated that the matter before the Council
was whether they wanted to contribute
their share of $3,250. He stated that
the report by the Director of Finance
indicated that on a conservative basis
taking into account the established
vacancy rate of hotels during the third
week of January, which is the period when
the event will occur, is about 45%. He
continued, the hotel industry would bene-
fit to the tune of $350,000 and the City
itself as a direct tax benefit from tran-
sient occupancy tax and sales tax would
be $10,000. He stated that the City and
County of San Francisco had put in
$100,000 and that Alameda County had
contributed $25,000.
M/S Nicolopulos/Haffey - To contribute
$3,250.00 to the Task Force.
Carried by unanimous voice vote.
M/S Teglia/Nicolopulos - To approve the
$600 contribution and Staff is to expe-
dite as soon as possible.
Carried by unanimous voice vote.
4/25/84
Page 12
AGENDA
ITEMS FROM COUNCIL
21. Approval of Council goals and
objectives.
ACTION TAKEN
ITEMS FROM COUNCIL
Councilwoman Teglia stated that there
were four dates named in the Council
goals and objectives that had passed
without action being take: E. Plan for
Civic Center renovation by 4/1/84; II.C.
performance pay plan for the Executive
Management Group 4/1/84. A copy of City
Council Goals and Objectives are attached
and made a permanent part of this record.
Mayor Addiego stated that the dates
should stand as they were still of high
priority even thought the dates had
passed.
Councilwoman Teglia expressed concern that
item IIIA. review and make recommen-
dations to Council of the performance
evaluation of every member of the
Executive Management Group by April 15th
of every year, beginning in 1984.
City Manager Bi rkelo stated that he had
met wi th Mr. Sipel this morning and
expected to have some proposals on the
performance pay plan evaluation process
by next week. He stated that a meeting
would have to be scheduled for Council to
deal with that issue and adopt the plan.
Councilwoman Teglia stated that in addi-
tion to the plan she wanted the City
Manager to come in once a year and make
recommendations on his analysis of the
performance of department heads.
City Manager Bi rkelo stated that the pro-
cess had to be first in place before his
recommendations were made and it would
require two additional Council meetings
to be scheduled.
Vice Mayor Haffey stated that the other
dates should stand, however the perfor-
mance evaluation should be revised to
6/1/84 and come back with evaluations at
that time; that each year thereafter the
April 15th date would stand.
City Manager Bi rkelo stated that if
4/25/84
Page 13
CITY COUNCIL GOALS & OBJECTIVES
Balanced Budget for 1984-85
Reorganized Departmental Structure by July l, 1984
(Objective can only be discussed in closed session
due to personnel nature of issue)
1. Reduced number of management personnel
2. Increased service levels at public contact points
a. See other goals and objectives related to individual
departments
B. Identify priorities for surplus property sales
1. Resolution of Magnolia Center issue by June 30, 1984
2. Sale of appropriate Spruce Property by June 30, 1984
a. Development of Phase I of new corporation yard
by June 30, 1985
C. Build on unappropriated reserves (sale of surplus properties)
1. Resolution of Grand and Chestnut property by January l, 1985
2. Disposition of Alta Loma property by June 30, 1985
D. Fast track development'of the MSB surplus area to be completed by
January 1, 1985
Plan for Civic Center Renovation/Restoration Project
(Landscaping, roof, tower, other exterior repairs as well as
interior completion - preliminary data from Director of Public
Services by April 1, 1984
1. Restructure priority from other funded projects to assist
in completion of this project
2. Successive years budgeting from Revenue Sharing Funds
3. Seek private sector funding (corporate campaign) to complete
project
4. Seek funding through appropriate state and federal grants
Page 13a
Minutes 4/25/84
II.
Balanced Budget for 1984-85 (Continued)
F.
Combine Capital and Operating budgets in the same process.
1. Bud§et should be submitted not later than the first meeting
in June.
2. Process should be completed by June 30, 1984. ~/~
~Give Clear Policy Direction to the Personnel Division
A. All MOU's on a Fiscal Year basis by June 30, 1985
1. Establish bench mark cities policy.
2. Do not allow MOU's to routinely extend beyond their terms,
necessitating retroactiVity.
3. Establish percentage spread between rank & file and supervisory;
supervisory & division; division and department heads.
B. Evaluation procedure on an annual basis for all personnel
1. Rank and File plan to be presented by June 30, 1985
2. Mid-management plan to be presented by June 30, 1984
C. Performance pay plan for the Executive Management Group to be
prepared by April l, 1984
D. Preparation of an Employee Recognition Plan
III.
Provide information to'the City Council of all full-time personnel
vacancies or expected vacancies prior to initiation of recruitment
procedure.
Reshape City Manager/City Council Relationship
Review and make recommendations to the City Council of the performance
evaluation of every member of the Executive Management Group by
April 15 of every year, beginning in 1984.
1. Make recommendations regarding retention or replacement.
2. Implement Council direction regarding retention or replacement.
B. Review with Council by June 1 of every year beginning in 1984
department goals for the following fiscal year.
1. Have department heads trained in similar and consistent manner
on hOW to write goals and objectives
C. City Council/Management Retreat
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Minutes 4/25/84
IV.
Ve
Improve the Effectiveness of Parks and Recreation Operations and Service
Delivery to the Public
Implement the process to make all six program coordinators full time
at no additional cost to the City, using a combination of expenditure
deletions and revenue increases by July 1, 1984.
Be
Budget levels for the Recreation Division are to be covered 50% by
division-generated revenues. This is to be accomplished for fiscal
1984/1985 and fiscal years thereafter.
Implementation of a City liaison program with all organized homeowners
and neighborhood associations
1. Facilitate a line of communication.
2. Encourage continuation of current groups.
3. Encourage the expansion of new groups.
D. Beautify, modernize, and generally improve the entrances to the City.
1. Including proper signing
2. Report back to the Council by January l, 1985.
E. Improvement of play areas throughout the City
1. Replace antiquated metal equipment.
2. Prepare and present to Council time schedule to accomplish
this goal.
F. Explore the possibility of establishing a child-care program for
municipal employees.
Improve the Quality of Appointees on All Boards and Commissions
Ae
Early appointments where possible to enable advance preparation of
appointees
Address need i~or "Boardmanship" training and annual meeting of all
Boards and Commission with Council for overview of City progress.
C. Assign specific projects and tasks to Commission.
1. i.e., Jobs Program - Youth Commission
D. Expansion of Commissions
1. Explore possibility of the creation of Historical and
Cultural Commission
-3-
13c
Ninutes'4/25/84 '
VI.
VII.
VIII.
Xo
XI.
Address the Police Department's Futures Report
A. Begin implementationof relevant areas of the report.
1. Find resources to accomplish implementation
2. Create phase-in of the implementation
B. Deal with Police Department Public Relations' problems.
1. Canine Unit
2. Minority Communities
3. Abandoned Vehicles
Complete General Plan Process by April l, 1984
A. Expedite Zoning Ordinance conformity to new General Plan
Creation of a Better Public Relations Image of City Officials
A. Improve attitude and.Public Relations skills of our officials
(To be discussed in closed session due to nature of issue.)
Expedite Business Meetings without Loss 'of Public Input
A. Avoid digressions
1. Save new subjects for "Items from Council" -- then agendize
for another meeting.
e
"Community Forum" ~ at the beginning of the Council meeting,
there will be a five-minute opportunity for Council members
to report to constituents.
Provide clear direction to staff by reviewing that direction at the
conclusion of each agenda item.
Agressively pursue Conference/Convention Center Feasibility
A. Hold City-owned ten (10) acres off Belle Aire Road to potentially
facilitate this project.
Pursue S'uccessful Completion of Airport Noise Insulation Project and
Begin Plans for Expansion of Program
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13d
Minutes 4/25/84
AGENDA ACTION TAKEN 51
ITEMS FROM COUNCIL
21. Approval of Council goals and
objectives - Continued.
21a. Communication from Mr. Burston of
Spun Steak Company regarding the
General Plan given to Council for
review at a later date. ~)~f·
21b. City Manager Birkelo questioned
whether the Council wanted to have
a joint meeting with the Planning
Commission to discuss the Housing
Element on 5/16/84 or have a
separate meeting. ~~.~~~
GOOD AND WELFARE
ITEMS FROM COUNCIL
Council would meet timely and approve the
process he felt he could meet the 6/1/84
deadline. He susggested that the 5/9/84
meeting be adjourned to Monday, 5/14/84
at 5:15 p.m. for performance evaluation
process.
Consensus of Council - To strike Item X.
A., hold ten acres of City owned property
off Belle Air Road, and Item X. stands
alone.
M/S Teglia/Haffey - To approve the
Council goals and objectives.
Carried by unanimous voice vote.
Councilwoman Teglia stated that she had
had an appointment with Mr. Kenneth
Bertelsen, Spun Steak Company, who had
given here a letter for the City Council
outlining his concerns with the proposed
new general plan. She asked that Council
review the material before further
meetings on the general plan.
Consensus of Council - To have a joint
meeting with the Planning Commission.
GOOD AND WELFARE
Lawrence Pera, 758 Baden Avenue,
suggested: the garbage company give used
aluminum cans to senor citizens to make
money; create more jobs for young people;
take better care of the policemen and
firemen; that he was going to run for
President of the United States; put out
soup rather than coffee at Council
meetings; the small business proprietors
on Grand Avenue were good people; hookup
loud speakers in atrium so people can
hear the meetings.
City Manager Birkelo stated that tomorrow
morning the students and their counter
4/25/84
Page 14
AGENDA ACTION TAKEN 52
GOOD AND WELFARE
CLOSED SESSION
22.
Closed Session for the purpose of
the discussion of personnel mat-
ters, labor relations and litiga-
tion.
RECALL TO ORDER:
ADJOURNMENT:
RESPECTFULLY SUBMITTED,
Barbara A. Battaya, City ~erk
City of South San Francisco
GOOD AND WELFARE
parts would meet at 9:00 a.m. for Youth
Government Day.
CLOSED SESSION
Council adjourned to a Closed Sesson at
9:40 p.m., for the discussion of
litigation.
Mayor Addiego recalled the meeting to
order at 10:13 p.m., all Council present,
no action taken.
M/S Haffey/Teglia - To adjourn the
meeting to Saturday, April 28, 1984, at
1:00 p.m., in the West Orange Avenue
Library Auditorium, 840 West Orange
Avenue, South San Francisco.
Carried by unanimous voice vote.
The meeting was adjourned at 10:14 p.m.
APPROVED:
City of South San Francisco
The entries of this Council meeting show the action taken by the City Council to dispose
of an item. Oral communications, arguments, and comments are recorded on tape. The tape
and documents related to the items are on file in the Office of the City Clerk and
available for inspection, review and copying
4/25/84
Page 15