HomeMy WebLinkAboutMinutes 1984-06-05Mayor Mark N. Addiego
Vice Mayor Richard A. Haffey
Council:
Emanuele N. Damonte
Gus Nicolopulos
Roberta Cerri Teglia
MINUTES
City Council
City Council Conference Room
June 5, 1984
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the
State of California, that the City Council of the City of South San Francisco will hold a
Special Meeting on Tuesday, the 5th day of June, 1984, at 4:30 p.m., in the City Council
Conference Room, City Hall, 400 Grand Avenue, South San Francisco, California.
Purpose of the meeting:
1. Budget Review.
e
Closed Session for the purpose of the discussion of personnel matters, labor
relations and litigation.
City of South San Francisco
Dated: May 31, 1984
AGENDA
SPECIAL MEETING
CALL TO ORDER
ROLL CALL
Mayor Addiego arrived:
1. Budget Review.
ACTION TAKEN
SPECIAL MEETING
4:37 p.m. Vice Mayor Haffey presiding.
Council present:
Council absent:
Nicolopulos, Teglia,
Damonte and Haffey.
Addi ego.
Mayor Addiego arrived at 4:38 p.m.
City Manager Birkelo stated that before
starting on the budget there were some
items related to the Civic Center
restoration work wherein the architects
had talked to individual Councilmembers
previously and that some portions of that
work needed immediate decisions by the
Council as a body. He stated that the
matter would come up later in the meeting
and the Council might want to wait to
deal with the rest of the program deci-
sions when reviewing the Capital
Improvement Budget on 6/20/84.
He stated that there were some replace-
ment sheets before Council which changed
6/5/84
Page 1
AGENDA ACTION TAKEN 115
1. Budget Review - Continued.
the heading on the last column and that
the summary pages had not carried forward
the proper totals by some $14,000. He
stated that the budget provided for very
modest increases in materials and
supplies in the various departments;
there were three additional positions
included: fire inspector, civil engineer
and a librarian; that MOUs had been pro-
vided for that the Council had approved
and a reserve of $350,000 had been put
aside to cover any new MOUs such as Unit
1, and Unit 3's MOU that had come in
after their budget had been submitted and
that this would provide adjustments to
the budgets submitted in salaries and
wages; that the budget did not make any
major changes in programs; the Park &
Recreation Department had a significant
increase in programs which was offset by
an additional $100,000 in fees; that the
revenues include a transfer of $1,300,000
from Revenue Sharing to the Operating
Budget which was necessitated by the fact
that the City had to allocate the funds
within two years from the time of
receipt, which means they are aging to
that point, so the City must provide for
the expenditures, but since that raises
the excess revenues over expenditures by
that much more he suggested the Council
transfer $700,000 into the Capital
Improvement Fund where money was needed
to cover some of these projects.
Director of Finance Lipton stated that
the revenue picture for the coming year
had increased and General Fund revenues
over this current year were approximately
$2,300,000. He stated that the sizable
increase was based on several factors and
that in property taxes there was not only
a normal growth but was supplemented by
the business inventory taxes; sales tax
would be favorable and healthy with
franchise and transcient occupancy taxes;
an increase in other taxes of approxima-
tely $840,000; revenue from other agen-
cies increased a net of $690,000 from
motor vehicle in-lieu tax subventions
being fully restored to cities, this
represents approximately $720,000 that
was finally coming to this city;
6/5/84
Page 2
AGENDA ACTION TAKEN
1. Budget Review - Continued.
City Council Budget:
City Clerk, City Treasurer,
City Attorney, City Manager,
Personnel, Community Development,
Finance, Parking Place Commission,
Accounting and Purchasing Budgets:
Building Maintenance Budget:
recreation fees were increasing approxi-
mately $100,000 to partially offset the
increased programs provided; other reve-
nues seem to be down $120,000; last year
the City sold the fire station and this
year sold the Orange Avenue house;
decreasing reliance on Gas Tax Funds
lessened; more reliance on Revenue
Sharing Funds; the City is not raising
sewer charges this year; the Sewer Fund
was transferring a sizable sum of money
to the Capital Improvement Fund for need
repairs on the sewer project. He spoke
of the Maintenance District and decreased
revenue; debt service tax as the property
tax levy for the Municipal Services
Building, etc.
Councilwoman Teglia stated that at some
point Council should discuss the stan-
dards of maintenance of the,Maintenance
Districts and the options available.
Discussion followed on Council fringe
benefits and the total compensation
package.
Council did not question the following
budgets: City Council, City Clerk, City
Treasurer, City Attorney, City Manager.
Councilwoman Teglia questioned what was
taking the management audit so long by
the Personnel Division.
Councilwoman Teglia stated that she
wanted Mr. Sipel to investigate the
purchasing functions.
Vice Mayor Haffey stated that as a
Councilmember he was dissatisfied with
the level of building maintenance
received for the amount of money spent
for the service. He stated that he had a
real concern for the City Hall Annex,
which was a new building with a large
investment in the building, and if the
City was going to have the same type of
maintenance in the Annex as in the rest
of the City it could cause extensive
refurbishing. He questioned whether
other options were being considered.
6/5/84
Page 3
AGENDA ACTION TAKEN 117
1. Budget Review - Continued.
Building Maintenance:
City Garage:
Non-Departmental:
City Manager Birkelo stated that this was
a prime candidate for the reorganization
discussion which would be coming up next
month. He spoke of the personnel factors
in supervision and scheduling; that the
division had been operating on a shoe
string with the number of square feet per
man; the supervisor being on sick leave
for over a month; and that there were
improvements to be made.
Councilwoman Teglia stated that she had
given the Manager a list of questions she
had having to do with standards; how the
areas were assigned; how the departments
were involved in the standards of their
areas; how supervision takes place; how
the employees are evaluated; and her con-
cern that there were ten permanent posi-
tions, etc.
City Manager Birkelo requested additional
time to give a thoughtful report on the
matter and hoped he would have infor-
mation within a week before the final
adoption of the budget on 6/27/84.
Discussion followed: backlog in the past
fiscal year on equipment needing repair
and out of service - priority levels;
progress on the current year's replace-
ment program; outline of the 1984-85
vehicle replacement program; equipment
outlay and the upgrading of equipment.
City Manager Birkelo stated that included
in the Non-Departmental was $50,000 for
the estimated annual cost of the City's
social grant program for Revenue Sharing
and that $70,000 was broken down into a
record retention program and other costs.
He stated that instead of the $15,000 for
the Chamber of Commerce, included was
$25,000 under advertising without being
allocated to any organization.
Councilwoman Teglia questioned if that
included one of the Council's goals and
objectives which was a program for Boards
and Commissions as an annual in-service
type of thing, i.e., like a all day
Saturday meeting required for all Boards
and Commissions to attend.
6/5/84
Page 4
AGENDA ACTION TAKEN i18
Budget Review - Continued.
Non-Departmental:
Fire Budget:
He stated that it had not been earmarked
but that there was sufficient funds in
the account that were not specifically
allocated that could be used, a general
reserve of $20,000.
Fire Chief Drago stated that the addi-
tional person had been requested for
three years running due to the increased
workload for the Fire Prevention Bureau
in that for over ten years no one had
been hired. He stated that two years ago
Council had stated that it would look
into the hiring of another person if
additional fees were found, and a year
and a half ago the Fire Department had
looked for additional revenue by putting
together a building fee for plan checking
and such. He stated that in the last
year the Department had collected
$22,000. He stated that for the first
time this last year the department had
failed to annually inspect all of the
industrial buildings in the City because
of the increased workload, also failing
in the training of firefighters in the
industrial area. He stated that hiring
the additional man would take up the
slack and relieve the workload of the
department and aid in training.
Discussion followed on the wages and
benefits of hiring a new person; arson
inspection being a full time position;
inspections for smoke detectors in homes;
that there were ten fire alarms a day;
utilizing other City inspectors to
inspect smoke detectors; perhaps consider
the new position next year but not this
year; that Councilwoman Teglia wanted a
much greater understanding of the speci-
fics in fire protection; if the inspec-
tion duties were given to the Building
Department then they in turn would want
additional people due to an overload;
that the Police and Fire constitute 53%
of the City's budget.
Consensus of Council - To postpone adding
another person to the Fire Prevention
Staff.
6/5/84
Page 5
AGENDA ACTION TAKEN
1. Budget Review - Continued.
Fi re Budget:
Police Budget:
Councilwoman Teglia questioned the lack
of training in the Fire Department and
the $16,000 increase in overtime for
added training activity.
Fire Chief Drago stated that the priority
set in the training division was to
improve officer training in the depart-
ment because of a lack of managerial
skills and secondly for hazardous
material training. He explained the
training in great detail.
Councilwoman Teglia requested that the
Fire Chief develop other training methods
and come back to the Council.
Discussion followed on the apprenticeship
program and the fact that the union had
to vote to go into the program, etc.
Councilman Nicolopulos questioned whether
the administration of the school crossing
guards was covered in the Vehicle Code
which would give the vehicle to turn it
over to the School District.
Police Chief Datzman stated that that had
been discussed with the City Manager and
the City Attorney and the Vehicle Code
says that the School District may admi-
nister a crossing guard program if they
chose to rather than the City. He stated
that the Superintendent of Schools had
said he was proud of the program as it
was being run by the City and could not
see a reason for a change.
Councilman Nicolopulos requested the
Mayor to direct the Police Chief to pur-
sue the matter, in that it was a $94,906
program that the City pays.
A long discussion ensued on the crossing
guard program; fines and forfeitures
paying for the program.; that the School
District did not have the manpower to
administer the program; was it possible
to have the School District share in the
expense of the program; that the School
District paid for a campus patrol, etc.
6/5/84
Page 6
AGENDA ACTION TAKEN
1. Budget Review - Continued.
Police Budget:
Public Services Budget:
Vice Mayor Haffey questioned transferring
the crime analyst to communications as
systems manager and asked if it had ori-
ginally been covered by a grant.
Police Chief Datzman stated that up to
two and a half years ago it had been
covered by the ICAP Grant which included
the PSTs. He stated that he had sent a
senior clerk to the crime analyst school
and that she was presently gathering
information and putting together the
crime bulletin which worked out very
well. He stated that Daryl Jones,
because of his computer expertise, had
less and less time to spend in crime,
personnel, etc. and that Lieutenant
Haskins took care of supervision.
Discussion followed on the chain of com-
mand of communications; that Mr. Jones
had written programs for the Fire
Department and was an integral part of
all of the systems employed, etc.
Discussion followed on the number of
sworn officers vs. non-sworn; that a lot
of Police Departments, like Santa Rosa,
have more non-sworn than sworn officers
and a report was requested of other
cities' ratios; putting more sworn offi-
cers on the street; parking enforcement
needs on Grand Avenue; the boundaries
that the Parking Enforcement Officer
covered; when the present Officer retired
hiring a new one and utilizing PSTs to
assist; strike the word "cultural" on
page 23 and substitute the word "human."
Director of Public Services Yee stated
that his department had been understaffed
for quite some time because of the
volume of projects in the City which
drained the permanent personnel which
included the airport noise project. He
stated that because of that he was
lacking in the Capital Improvement
Project. He stated that there were
options: 1) hire someone full time to
catch up the work for $20,000; 2) hire a
consultant which would cost $50.00 an
hours and was not as effective; 3) leave
it alone until we get around to it and
6/5/84
Page 7
AGENDA ACTION TAKEN
1. Budget Review - Continued.
Public Services Budget:
Parks & Recreation:
Library Budget:
get the projects done. He stated that
the longer it took to complete a project
inflation would escalate the costs. He
stated that that was why he was
requesting one additional engineer who
would help with the storm drain projects
in the downtown.
Councilwoman Teglia stated that the City
needed some engineers with specialized
technology to deal with some of the
future projects and that that should be
addressed in the near future rather than
just filling engineering spots.
Discussion followed on the Assessment
District engineer, an independent
contractor, who was paid by the hour,
etc.
Discussion followed; that Council's
goals and objectives stated 7/1/84 as the
date for the classification of six
program coordinators as full time
employees - not 9/1/84; revenue
projections; 50% of the expenditures in
the Recreation Division would be reco-
vered through revenue; the amount of
people required for the administration of
new programs.
Councilwoman Teglia questioned where the
report was on the maintenance of medians.
Director of Parks & Recreation Norton
stated that the material was being worked
up and he would have something within a
week.
City Librarian Goodrich stated that a
year ago her predecessor had requested
the elimination of a position and that
when she had been hired by the City she
had asked for a year to analyze the
position without its elimination. She
was now requesting that that position
remain. She suggested that instead of
continuing the processing contract with
San Mateo County Library that the City
not renew the contract. She stated that
the price per title from the County was
$9.00, which was going up to $9.50, and
that she could get the title for $.99.
She stated that she wanted to take the
6/5/84
Page 8
AGENDA ACTION TAKEN
1. Budget Review - Continued.
Library Budget:
Park & Recreation Budget:
Civic Center Renovation:
savings and buy another professional
librarian which was greatly needed for
mid-management and that the person would
also speak Spanish to facilitate the
community.
Vice Mayor Haffey stated that the City
Librarian was proposing to reduce her
materials and services by cancellation of
the contract and increase personnel ser-
vices - which he could not see.
City Librarian Goodrich stated that he
could not see it because the way the
budget worked the giant portion of it was
building maintenance - $108,000, library
materials - $108,000, other operating
expenses where $68,000. She stated that
if another librarian was not hired the
City would still be looking at an addi-
tional $54,000 for the contract with San
Mateo County Library.
Councilwoman Teglia stated that what was
being suggested was to fill a slot -
not to hire an additional position.
City Librarian Goodrich stated that
she was proposing to carry out the
function in a different manner,
rather than buying it from the
County the City's library was going
to provide the service. She stated
that there had not been a pro-
fessional to supervise staff by
scheduling work and taking care of
problems because the staff was com-
posed of part time people.
Further discussion followed on
future programs and dincreased
employee costs being offset by the
fees charged.
City Manager Birkelo stated that
within the budget he had recommended
transferring $750,000 over to the
Capital Improvement Fund for the
renovation.
Mayor Addiego stated that the archi-
tect had met at different times with
all the members of Council and that
the report showed areas of unanimous
6/5/84
Page 9
AGENDA ACTION TAKEN
1. Budget Review - Continued.
Civic Center Renovation:
agreement or on areas upon which
there had been discussion.
Councilwoman Teglia stated that she
would have preferred having the
report in advance of the meeting so
she could read it thoroughly.
Mr. Munoz, Group 4/Architecture,
stated that these were all high
priority items which are not agreed
to at this time and will be either
included with the proposed work or
in the schedule of completion. He
recommended that the allocation of
$55,500 for Task i be added to the
approved costs.
Motion by Teglia - to approve the
$55,500 for Task 1.
Councilman Nicolopulos stated that
he agreed to that but questioned if
there was a total of everything pro-
posed in the report.
Mr. Munoz stated that the figure was
1.98 million which was an aggregate
total of the 1.2 million. He
requested that Council include the
work to be done in Task 2 as imme-
diate work to be done by the same
general contractor as exterior
miscellaneous work.
Councilwoman Teglia stated that she
would include that in her motion.
Vice Mayor Haffey stated that
Councilman Damonte had seconded the
motion.
Carried by unanimous voice vote.
Director of Public Services Yee stated
that the figures for Task i and 2 were
just estimates.
Mr. Munoz stated that the direction given
by Council was for the contractor to pre-
pare change orders and come back to the
Council.
6/5/84
Page 10
AGENDA ACTION TAKEN
1. Budget Review - Continued.
Civic Center Renovation:
Vice Mayor Haffey left the podium:
Mayor Addiego stated that there was one
aspect of Task 3 he did not like. He
questioned why the air conditioning was
not an immediate concern.
Mr. Munoz stated that it was not an imme-
diate high priority for the short range
future of the contractor's work but was
more in terms of high priority in terms
of medium and long range plans.
Vice Mayor Haffey left the meeting at
6:57 p.m.
Discussion followed on the air con-
ditioning and heating system; the duct
system; Task 4a. maintain HVAC work; that
the building was continuing to
deteriorate without the work being done;
Task 4b. to redesign the ductwork at the
first floor if the HVAC equipment ser-
vicing this floor was to be replaced in
the near future (Task 3c.); Task 4c. new
HVAC System for City Hall; Task 5 archi-
tectural and related roof work (excluding
tower); that the total project cost with
all options was 2,000,000; did the City
have the additional $700,000 to complete
the whole project rather than doing it
piecemeal, etc.
Mayor Addiego suggested accepting
everything through Task 6 except for Task
3. He stated that the burden was on the
Council to save the building.
Director of Public Services Yee stated
that something should be done on Task 3,
otherwise the carpeting and furnishing
would be nice everywhere in City Hall
except the Mayor's Office. He suggested
that Council direct the architect to pre-
pare plans for the Council to look at and
then made a decision later.
Councilwoman Teglia stated that the HVAC
was a major item that would determine
what was going to be done in the future.
Councilman Nicolopulos stated again that
he wanted to do the entire project and
requested conversation on reservations
councilmembers might have on the various
6/5/84
Page 11
AGENDA ACTION TAKEN
1. Budget Review - Continued.
Civic Center Renovation:
tasks. He questioned if the City had the
$2,000,000 to do the entire project.
Councilman Damonte stated that the pre-
vious improvements to the air con-
ditioning system had only lasted for ten
years and questioned how long this reno-
vation would last before repairs were
necessary.
Motion by Teglia - To approve Task 4c and
Task 5.
Councilman Damonte stated he thought the
motion would include 6 also.
Amended Motion by Teglia - To approve
Task 4c, Task 5 and Task 6.
Councilman Nicolopulos stated he would
second the motion to question how long it
would take to complete all of the renova-
tion items in the report.
Mr. Munoz stated that it would take
another six months.
Councilwoman Teglia questioned where the
report spoke of the planter box on the
second floor and how much more to have an
opening and a rail.
Mr. Munoz stated that it was shown under
Task i as 3c. and would cost an addi-
tional $14,000.
Councilwoman Teglia stated that she would
like to include that in her motion or
perhaps make a new motion.
Mayor Addiego expressed concern over the
$100,000 to create high ceilings which he
felt was excessive when the program was
reaching $2,000,000 in costs.
Councilman Nicolopulos withdrew his
second to the motion.
Motion by Teglia - To approve Task 4c.,
Task 5, and the $14,000 in Task I item
3c.
Councilman Damonte questioned how
Councilman Nicolopulos could withdraw a
6/5/84
Page 12
AGENDA ACTION TAKEN
1. Budget Review - Continued.
Civic Center Renovation:
Councilman Damonte left the podium:
ADJOURNMENT:
second that Councilman Damonte believed
he had made. He stated that he was not
withdrawing his second and called for the
vote on the original motion.
The Motion and Second failed to carry:
yes votes - Nicolopulos and Damonte; no
votes Addiego and Teglia.
Confusion ensued on whether Task i and 2
had passed; that the money would be
better spent on employees salary, etc.
Councilman Damonte left the meeting at
7:16 p.m.
Discussion followed: that a new vote
should be taken; that no vote should be
taken unless all five members of Council
are present to discuss the spending of
City funds.
M/S Nicolopulos Teglia - That the meeting
be adjourned.
Carried by unanimous voice vote.
The meeting was adjourned at 7:19 p.m.
RESPECTFULLY SUBMITTED,
APPROVED:
City of South San Francisco
City of South San Francisc6~
The entries of this Council meeting show the action taken by the City Council to dispose
of an item. Oral communications, arguments, and comments are recorded on tape. The tape
and documents related to the items are on file in the Office of the City Clerk and
available for inspection, review and copying.
6/5/84
Page 13