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HomeMy WebLinkAboutMinutes 1984-06-19Mayor Mark N. Addiego Vice Mayor Richard A. Haffey Counci 1: Emanuele N. Damonte Gus Nicolopulos Roberta Cerri Teglia A G E N D A ADJOURNED REGULAR MEETING CALL TO ORDER: ICassette No. 1) ROLL CALL: AGENDA REVIEW ORAL COMMUNICATIONS COMMUNITY FORUM CLOSED SESSION Closed Session for the purpose of the discussion of personnel matters, labor relations and litigation. RECALL TO ORDER: 2. Discussion of Performance Pay Plan Evaluation. MINUTES City Council City Council Conference Room June 19, 1984 149 ACTION TAKEN ADJOURNED REGULAR MEETING 5:07 p.m. Mayor Addiego presiding. Council present: Council absent: Nicolopulos, Teglia, Haffey, Damonte and Addiego. None. AGENDA REVIEW City Manager Birkelo stated that he had nothing to add to the agenda. ORAL COMMUNICATIONS No one chose to speak. COMMUNITY FORUM No one chose to speak. Council adjourned to a Closed Session to discuss the items listed at 5:09 p.m. Mayor Addiego recalled the meeting to order at 5:24 p.m., all Council present, no action taken. Mr. Sipel stated that he needed a sign off from Council on the Statement of City Council Philosophy and Intent, in that he had not received in the mail individual input from the Council. Councilwoman Teglia stated that she had crossed out "internal relationships" but it still appeared on the Policy Statement. She stated that it was annually based on the market survey data, internal relationships and City financial conditions. She expressed concern that one year the request for additional money 6/19/84 Page 1 AGENDA ACTION TAKEN 150 2. Discussion of Performance Pay Plan Evaluation - Continued. Vice Mayor Haffey left the podium. would be based on internal differences and percentages and next time because they are out of whack with the market place it would be based on that - and the City gets whipped either way. Mr. Si pel stated that the internal rela- tionships which were included in the document were because some positions could not be surveyed on the outside and must be related to existing positions. Mayor Addiego stated that if there wasn't data from the market place then the posi- tion must be considered and a salary established. Vice Mayor Haffey stated that Council could talk about internal relationships for specific positions but overall look at the market place when necessary. Mayor Addiego said that a policy could be stated that the City was going to be fair and base salaries on the market situation unless there were financial concerns. Vice Mayor Haffey left the meeting at 5:30 p.m. Mr. Sipel spoke of internal job equity and gave a specific example: that in the market place the Police Chief is paid 10% more than the Fire Chief. Councilwoman Teglia stated that that sta- tement was not true in this City. She felt that the Police Chief should be looking at Police Chiefs in other cities to determine if his salary was compatible. Discussion followed on salary differen- tial between the chief and the captains in the Police Department; how some people are more important to the manager than others; whether the City Attorney was more important than the Fire or Police Chief; encouraging people to per- form to the maximum within their pro- fession; in the event of financial adversity, as with Proposition 13, the emergency personnel would be the last to 6/19/84 Page 2 AGENDA ACTION TAKEN i5i 2. Discussion of Performance Pay Plan Evaluation - Continued. be touched; in establishing salary guide- lines for Unit 1 the Police Chief would always make 15% more than a captain - then slide that scale from 15 - 25%; that the City had kept its management people at the market place's minimum pay and then has had problems when someone left the City to find a good professional per- son who would work for the City at that salary; establish what it would cost in the market place for a professional and put that price on the position; that the Council demanded and expected a lot from its management people and if they did not function get rid of them; etc. Mr. Si pel stated that if the City went out and surveyed women dominated depart- ments it would find that the market was depressed in terms of what the City wanted to pay them so the City could use the internal equity argument. He con- tinued, that the job is more important to the City than what is reflected in the market place. He stated that the market place would drive the pay for Police Chief, City Engineer and Community Development positions. Discussion followed: that the Fire Department was an insurance policy and the City paid a premium until a fire occurred and that if the paramedics were not there the police would fill the gap; breaking the paramedics out as a special division; the Council being involved in management appraisals twice a year as opposed to once a year; implementing a process for Council to voice dissatisfac- tion with department heads so the wrong doing is immediately noted and have steps taken to rectify the situation or put the person on notice; taking notice of sloppy reports given to the Council; poor vocal presentations to the Council to be eva- luated in the appraisal system; that the Manager was a clearing house for infor- mation and the catalyst for taking some kind of action with concurrence of the majority of Council; Mr. Sipel's suggestion that quarterly the Council meet in Closed Session with department 6/19/84 Page 3 AGENDA ACTION TAKEN 152 2. Discussion of Performance Pay Plan Evaluation - Continued. Councilman Damonte left the podium. heads with whom they have complaints and monitor whether there are improvements; that the Council was trying to reward people when it was justified so the people would know where they stood; etc. Discussion followed on establishing a criteria of performance evaluation; integrity and loyal ty should be a given; oral communications; staff reports; employee contact; problem solving; leadership; public contact skills; con- tact with the employees; organizational skills; problem solving; whether the individual is giving the Council the type of information needed at a Council meeting; etc. Mr. Sipel stated that there was a deve- loping consensus to have ten critera for the performance evaluation and suggested trying it and if it didn't work change it. Councilman Nicolopulos stated that loyalty and dedication should be in one category. Discussion followed: being efficient but not very effective; that management was created by managers for the protection and preservation of the species; minimize the suspicion of management; that Mr. Sipel would have a draft of the perfor- mance evaluation within a week; etc. Councilman Damonte left the meeting at 7:15 p.m. Mayor Addiego directed the City Clerk to add City participation in the School bungalow to the 6/27/84 Agenda. Councilwoman Teglia stated that she had received a call from Dave Murphy and had related events at the meeting of the Council/School liaison concerning the bungalow. M/S Teglia/Nicolopulos- To adjourn the meeting to Wednesday, 6/20/84 at 7:00 p.m., at City Hall. 6/19/84 Page 4 AGENDA ACTION TAKEN ADJOURNMENT: Carried by unanimous voice vote. Time of adjournment 7:30 p.m. RESPECTFULLY SUBMITTED, ~Battay~k City of South San Francisco APPROVED: Mark~.City o~South Addi~g'Osan, Mayor~ Francis~ The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 6/19/84 Page 5