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HomeMy WebLinkAboutMinutes 1984-08-22Ma~or Mark N. Addiego Vice Ma~or Richard A. Haffe~ Council: Emanuele N. Oamonte Gus Nicolopulos Roberta Cerri Teglia MINUTES City Council Municipal Services Building Community Room August 22, 1984 A G E N D A CALL TO ORDER: (Cassette No. 1) ROLL CALL: PLEDGE OF ALLEGIANCE: INVOCATION: AGENDA REVIEW City Manager Birkelo requested: - Remove Item No. 14 from the Agenda. - Add Item No. 26, Authorization for an appraisal of the Gateway Extension right-of-way. Mayor Addiego requested: - Add Item No. 27, Report from Subcommittee on entrances to the City. ORAL COMMUNICATIONS ACTION TAKEN 7:47 p.m. Mayor Addiego presiding. Council present: Council absent: Nicolopulos, Haffey, Damonte, Teglia and. Addiego. None. The presentation of colors was made by Boy Scout Troop No. 281 and the pledge of allegiance was recited. Rev. Pitts, Good News Chapel, gave the invocation. AGENDA REVIEW So ordered. So ordered. ORAL COMMUNICATIONS Police Lt. Mark Raffaelli introduced new Police Officers: Joe Allio, Art Thomas, and Mark Saunders; new Police Service Technicians: Vorisia Anderson and Julie Castellanos. Ms. Linda Simonsen, Summer Jobs for Youth Programs, spoke of having coor- dinated the clearing house for the County summer jobs program and gave a verbal report on on its success in the community. Mayor Addiego introduced Mr. Silvestri, a candidate for San Mateo County Supervisor. 8/22/84 Page 1 AGENDA ACTION TAKEN ORAL COMMUNICATIONS COMMUNITY FORUM CONSENT CALENDAR Minutes of the Regular Meeting of 7/25/84, Adjourned Regular Meeting of 8/6/84. Staff Report 8/28/84 recommending by Motion to deny and refer the following claim to the City's Insurance Adjuster and to the Office of the City Attorney: Claim I I I ORAL COMMUNICATIONS Mr. Silvestri stated that he felt privi- leged to address the residents of South San Francisco and stated that he hoped when he was elected to coordinate all of the San Mateo cities for the good of all. Mr. Lawrence Pera suggested building a new train station at Oyster point which would provide easy access for commuters to the trains and make a coffee shop of the old one for pedestrians. He spoke of his neighbors harassment; if he was elected to the Senate he was going to shake up the City because something was funny ~in it. Mayor Addiego told Mr. Pera he was disrupting the meeting and requested he leave the meeting and not return this evening. COMMUNITY FORUM Mayor Addiego expressed concern of the City entrances that were problem areas and was interested in soliciting comments from the community to make the City look better. He requested that people call City Hall with their comments or cri ti- cisms to aid in the overall image of the City. Councilwoman Teglia stated that this was one of Council's goals to spruce up the entrances to the City, as well as cleaning up empty lots with weeds, debris and abandoned vehicles through abatement procedures. CONSENT CALENDAR Approved. So ordered. 8/22/84 Page 2 AGENDA CONSENT CALENDAR 2. Staff Report - Continued. as filed by Steven A. Chase, Esq., on behalf of Linda Baraona alleging distress, injury and violation of rights as the result of an incident involving members of the Police Department. Staff Report 8/28/84 recommending: 1) Motion to approve the applica- ti on for leave to file a late claim by Patrick Joseph O'Connor, alleg- ing damage to his automobile when struck by a City vehicle; 2) Motion to approve payment of the claim in the amount of $287.92. e Staff Report 8/22/84 recommending adoption of a Resolution author- izing execution of an Agreement for Professional Engineering Services in connection with a Comprehensive Traffic Signal Safety Study between DKS Associates and the City. A RESOLUTION AUTHORIZING EXECUTION AND APPROVAL OF AN AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH A COMPREHENSIVE TRAFFIC STUDY Staff Report 8/22/84 recommending adoption of a Resolution author- izing execution of a Supplement to the Agreement with Group 4/Architecture, Research & Planning, Inc. in connection with the Civic Center, Project No. PB-81-2. A RESOLUTION AUTHORIZING EXECUTION AND APPROVAL OF A SUPPLEMENT NO. 4 TO THE AGREEMENT TO FURNISH ARCHI- TECTURAL AND RELATED DESIGN SERV- ICES TO THE CITY OF SOUTH SAN FRANCISCO Staff Report 8/22/84 recommending adoption of a Resolution of award of contract for the Yosemite and ACTION TAKEN CONSENT CALENDAR So ordered. RESOLUTION NO. 122-84 RESOLUTION NO. 123-84 8/22/84 Page 3 AGENDA ACTION TAKEN CONSENT CALENDAR 6. Staff Report - Continued. Shasta Court Storm Drain Improve- ments Project No. SD-83-6 to DMP Excavating in the amount of $9,450 as the lowest responsible bidder. A RESOLUTION OF AWARD OF CONTRACT YOSEMITE AND SHASTA COURT STORM DRAIN IMPROVEMENTS PROJECT NO. SD-83-6 Staff Report 8/22/84 recommending adoption of a Resolution of award of contract for the Franklin and Hill side Sanitary/Storm Drain Improvements Project No. SS/SD-83-4 to Pacific Contractors in the amount of $57,870 as the lowest responsible bidder. A RESOLUTION OF AWARD OF CONTRACT FRANKLIN AND HILLSIDE SANITARY/ STORM DRAIN IMPROVEMENTS PROJECT NO. $S/SD-83-4 Staff Report 8/22/84 recommending adoption of a Resolution of award of contract for the 1984 Catch Basin Modification Project No. SD-84-1 to Lowrie Paving Co. in the amount of $44,800 as the lowest responsible bidder. A RESOLUTION OF AWARD OF CONTRACT 1984 CATCH BASIN MODIFICATION PROJECT NO. SD-84-1 Staff Report 8/22/84 recommending adoption of a Resolution of award of contract for the East Grand Avenue Improvement Project No. ST-83-3 to Fisk, Firenze & McClean in the amount of $369,342 as the lowest responsible bidder. A RESOLUTION OF AWARD OF CONTRACT EAST GRAND AVENUE IMPROVEMENT PROJECT NO. ST-83-3 CONSENT CALENDAR RESOLUTION NO. 124-84 RESOLUTION NO. 125-84 RESOLUTION NO. 126-84 RESOLUTION NO. 127-84 8/22/84 Page 4 AGENDA CONSENT CALENDAR 10. Staff Report 8/22/84 recommending adoption of a Resolution of award of contract for the Hickey Boulevard - Hilton Avenue Pedestrian Overcrossing, Project No. ST-84-1 to W. G. Thompson in the amount of $25,111 as the lowest responsible bidder. A RESOLUTION OF AWARD OF CONTRACT HICKEY BOULEVARD - HILTON AVENUE PEDESTRIAN OVERCROSSING, PROJECT NO.~ ST-84-1 11. Staff Report 8/22/84 recommending by Motion to accept the 1983-84 Street Resurfacing Program, Project No. ST-83-6 as complete in accor- dance with the approved plans and specifications. 12. Staff Report 8/22/84 recommending adoption of a Resolution to designate the Department of Public Services as the Right-Of-Way Agent to negotiate with property owners to acquire street right-of-way; and execute right-of-way certification and other related activities. A RESOLUTION DESIGNATING THE DIRECTOR OF PUBLIC SERVICES AS THE RIGHT-OF-WAY AGENT TO NEGOTIATE WITH PROPERTY OWNERS TO ACQUIRE STREET RIGHTS-OF-WAY AND TO EXECUTE A RIGHT-OF-WAY CERTIFICA- TION 13o¸ Staff Report 8/22/84 recommending by Motion to set 9/26/84 as a Public Hearing date to consider an amendment to the General Plan adding the Gateway Boulevard Extension to said Plan. 14. Staff Report 8/22/84 recommending adoption of a Resolution author- izing execution of an agreement for animal control services and shelter ACTION TAKEN CONSENT CALENDAR Removed from the Consent Calendar for discussion by Councilman Nicolopulos. Removed from the Consent Calendar for discussion by Councilwoman Teglia. RESOLUTION NO. 128-84 Removed from Agenda under Agenda Review. 8/22/84 Page 5 AGENDA ACTION TAKEN CONSENT CALENDAR 14. Staff Report - Continued. facilities for the City by the County of San Mateo for 1984-85. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR ANIMAL CONTROL SERVICES AND SHELTER FACILITIES WITH THE COUNTY OF SAN MATEO 10. Staff Report 8/22/84 recommending adoption of a Resolution of award of contract for the Hickey Boulevard - Hilton Avenue Pedestrian Overcrossing, Project No. ST-84-1 to W. G. Thompson in the amount of $25,111 as the lowest responsible bidder. A RESOLUTION OF AWARD OF CONTRACT HICKEY BOULEVARD - HILTON AVENUE PEDESTRIAN OVERCROSSING, PROJECT Z ,o. 11. Staff Report 8/22/84 recommending by Motion to accept the 1983-84 Street Resurfacing Program, Project CONSENT CALENDAR M/S Haffey/Nicolopulos - To approve the Consent Calendar with the exception of Items No. 10 and 11. Carried by unanimous voice vote. Councilman Damonte questioned why the Staff Report on Item No. 7 was different than the agenda. City Engineer Leong stated that the contractor had made a computation error in the bid. Councilwoman Teglia stated that there was a stop sign on Franklin with an over grown tree that made it impossible to view the stop sign. She requested Staff look into the matter. Councilman Nicolopulos questioned the extent of the work. City Manager Birkelo stated that the work was a result of a survey made by the State on bridges. City Engineer Leong stated that it was concrete repairs on the stairway and other repairs as a result of years of wear and tear. M/S Nicolopulos/Haffey - To adopt the Resol uti on RESOLUTION NO. 129-84 Carried by unanimous voice vote. Councilwoman Teglia questioned when the Staff would assemble a list of streets for 1984-85 as she had some to add. 8/22/84 Page 6 AGENDA ACTION TAKEN 11. Staff Report - Continued. No. ST-83-6 as complete in accor- dance with the approved plans and specifications. APPROVAL OF BILLS 15. Approval of the Regular Bills of 8/22/84. ~)~ CITY MANAGER 16. Staff Report 8/22/84 recommending adoption of a Resolution author- izing execution of a cooperation agreement as amended with the County of San Mateo for the City's participation in the County's Housing and Community Development Program. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO AUTHORIZING EXECUTION OF A COOPERATION AGREEMENT WITH THE COUNTY OF SAN MATEO WHICH PERMITS THE CITY'S PARTICIPATION IN THE COUNTY'S HOUSING AND COMMUNITY DEVELOPMENT PROGRAM I I I City Engineer Leon stated that the streets were being looked at, however a list had not yet been compiled. M/S Teglia/Haffey - To accept the 1983-84 Street Resurfacing Program, Project No. ST-83-6 as complete in accordance with the approved plans and specifications. Carried by unanimous voice vote. APPROVAL OF BILLS M/S Teglia/Damonte - To approve the Regular Bills of 8/22/84 in the amount of $1,195,546.17. Carried by unanimous voice vote, Mayor Addiego did not participate or vote in the matter of the claim of Brentwood Market. CITY MANAGER City Manager Bi rkelo stated that the resolution authorizes the City to enter into a three year cooperative agreement with San Mateo County so that the City may receive Federal Community Development Block Grant Funds through the County. He continued, in talking with HUD officials regarding the City's population cer- tification for the CDBG Program it is anticipated that it will certify the population slightly over 50,000 people and make the City eligible as an entitle- ment city for the federal fiscal year 1985; and allow the City to receive funds directly from the Federal Government for the programs. He stated that the City could expect to receive significantly more funds directly from the Federal Government, as an entitlement City, then has been received from the county. He stated that the population certification was expected to be received from the Federal Government within the next ninety days. Councilman Nicol opul os congratulated Staff on this fi ne piece of work. M/S Nicolopulos/Teglia - To adopt the Resolution. 8/22/84 Page 7 AGENDA ACTION TAKEN 24? CITY MANAGER 16. Staff Report - Continued. RECESS: RECALL TO ORDER: COMMUNITY DEVELOPMENT 17. Public Hearing - On Ordinance adding Section 20.08.115 and Subsection 20.66.045D to the Municipal Code (Dinner House Restaurants in the PCM Zone) ZA-84-29 and Negative Declaration No. 453. Staff Report 8/22/84 recommending: 1) Open the Public Hearing and hear testimony; 2) Close the Public Hearing; 3) Motion to Approve Negative Declaration No. 453; 4) Motion to waive further reading of an Ordinance; 5) Motion to intro- duce the Ordinance. 1st Reading/Introduction AN ORDINANCL ADDING SECTION 20.08.115 AND SUBSECTION 20.66.045D TO THE SOUTH SAN FRANCISCO MUNICIPAL CODE (USES PERMITTED IN PCM ZONE) CITY MANAGER RESOLUTION NO. 130-84 Carried by unanimous voice vote. Mayor Addiego declared a recess at 8:25 p.m. Mayor Addiego recalled the meeting to order at 8:37 p.m., all Council present. COMMUNITY DEVELOPMENT Mayor Addiego declared the Public Hearing open. City Clerk Battaya read the title of the Ordinance in its entirety. Director of Community Development Dell'Angela stated that this amendment to the PCM Zone District was primarily to allow the establishment of a dinner house restaurant at the northeast corner of E1 Camino Real and Noor Avenue, it would apply to any PCM-zoned property most of which is located along South Spruce Avenue, Huntington Avenue and Noor Avenue. He continued, any dinner house restaurant located in the PCM Zone within 300 feet of a residential zone district would be subject to the granting of a Use Permit under existing provisions of the PCM Zone District. Mayor Addiego invited those wishing to speak in favor of the Ordinance, step to the dais - no one chose to speak. He then invited those wishing to speak against the Ordinance to step to the dais - no one chose to speak and he closed the Public Hearing. Councilwoman Teglia stated that the PCM Zone required a use permit for a restaurant within 300' of a residential area and questioned why it did not require a use permit for any restaurant in a PCM Zone. She stated that a dinner house use was high density and went t?ough the design review process, which she was not satisfied with and preferred the use permit process. 8/22/84 Page 8 AGENDA ACTION TAKEN COMMUNITY DEVELOPMENT 17. Public Hearing - Continued. 18. Staff Report 8/22/84 recommending: 1) Motion to waive further reading of an Ordinance; 2) Motion to adopt an Ordinance on In-Lieu Fees. 2nd Reading/Adoption ~1~ AN ORDINANCE AMENDING SUBSECTION 20.52.070C OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE AND SUBSECTION 4.131{c) OF ORDINANCE NO. 353 ENTITLED "THE ZONING ORDINANCE OF THE CITY OF SOUTH SAN FRANCISCO" AND ADDING SUBSECTION 20.52.070D TO SAID MUNICIPAL CODE (PARKING "IN LIEU" FEES) FINANCE 19. Staff Report 8/22/84 recommending: 1) Motion to waive further reading of an Ordinance; 2) Motion to introduce an Ordinance to modify the Purchase Ordinances No. 857-81 and 467-61. 1st Reading/Introduction AN ORDINANCE ADDING SECIION 4.04.095 TO THE SOUTH SAN FRANCISCO MUNICIPAL CODE AND AMENDING THE FIRST SENTENCE OF SECTION 4.04.100, THE FIRST SENTENCE OF SUBSECTION 4.04.100B AND SECTION 4.04.110 OF COMMUNITY DEVELOPMENT Councilman Damonte stated that Noor and E1 Camino Real were within a residential area and would require a use permit. M/S Damonte/Nicolopulos - To approve Negative Declaration No. 453. Carried by unanimous voice vote. M/S Damonte/Nicolopulos - To waive further reading of the Ordinance. Carried by unanimous voice vote. M/S Damonte/Teglia - To introduce the Ordinance. Carried by unanimous voice vote. City Clerk Battaya read the title of the Ordinance in its entirety. M/S Teglia/Haffey - To waive further reading of the Ordinance. Carried by unanimous voice vote. M/S Teglia/Haffey - To adopt the Ordinance. ORDINANCE NO. 959-84 Carried by unanimous voice vote. FINANCE Director of Finance Lipton stated that based upon the Purchasing Devision's experience in the past thirteen years; and to reflect current market conditions, the attached ordinance provides for an updated Purchasing Ordinance. He con- tinued, certain words and terminology had been changed for the purpose of clarity and that the open market procedure, which is a sealed bid process but less formal than the Public Works requirements, would be modified to allow purchases up to $10,000 effective 10/12/84. He stated that the purpose of this increase is to Page 9 ^GE,D^ ACTIO, TAKE, 24§ FINANCE 19. Staff Report - Continued. SAID CODE AND AMENDING THE CORRES- PONDING PORTIONS OF ORDINANCE NO. 857 ENTITLED, "AN ORDINANCE OF THE CITY OF SOUTH SAN FRANCISCO PROVIDING FOR THE PROCEDURE FOR THE PURCHASE AND SALE OF SUPPLIES, SERVICES AND EQUIPMENT AND REPEALING ORDINANCE NO. 467" FIRE 20. Staff Report 8/22/84 recommending: 1) Motion to waive further reading of an Ordinance; 2) Motion to introduce an Ordinance adopting.the 1982 Uniform Fire Code; 3) Motion to set a Public Hearing date for 1st Reading/Introduction AN ORDINANCE REPEALING CHAPTER 15.24 OF THE MUNICIPAL CODE AND ORDINANCES 848, 895 AND 930 AND ADDING TO THE SOUTH SAN FRANCISCO MUNICIPAL CODE CHAPTER 15.24 ENTITLED "UNIFORM FIRE CODE" ADOPTING BY REFERENCE THE UNIFORM FIRE CODE AND UNIFORM FIRE CODE STANDARDS, 1982 EDITIONS PARKS & RECREATION 21. Staff Report 8/22/84 recommending adoption of a Resolution author- izing execution of a revocable license agreement with Reynolds Aluminum for recycling. A RESOLUTION AUTHORIZING EXECUTION AND APPROVAL OF AGREEMENT FOR REVOCABLE LICENSE FOR USE OF REAL PROPERTY OWNED BY THE CITY OF SOUTH SAN FRANCISCO FINANCE recognize present day costs compared to dollar values established in past years. He stated that open market purchases which exceed these limits would continue to require more formal bid procedures of the Public Works category. M/S Teglia/Haffey - To waive further reading of the Ordinance. Carried by unanimous voice vote. M/S Teglia/Nicolopulos - To introduce the Ordinance. Carried by unanimous voice vote. FIRE City Clerk Battaya read the title of the Ordinance in its entirety. M/S Nicolopulos/Teglia - To waive further reading of the Ordinance. Carried by unanimous voice vote. M/S Nicolopulos/Teglia - To introduce the Ordinance. Carried by unanimous voice vote. M/S Teglia/Nicolopulos - To set 9/12/84 as a Public Hearing date. Carried by unanimous voice vote. PARKS & RECREATION Director of Parks & Recreation Norton stated that this agreement with Reynolds would provide more income through the rental than what was now being made in recycling. M/S Haffey/Damonte - To adopt the Resolution. RESOLUTION NO. 131-84 Carried by unanimous voice vote. 8/22/84 Page 10 AGENDA ACTION TAKEN 250 PUBLIC SERVICES 22. Staff Report 8/22/84 recommending: 1) Adoption of a Resolution of Findings; 2) Motion to waive further reading of an Ordinance; 3) Motion to introduce an Ordinance adopting the International Conference of Building Officials' Uniform Building Code and Uniform Building Code Standards, 1982 Editions; 4) Motion to set a Public Hearing for 9/12/84 on the 1982 Uniform Building Code. A RESOLUTION FINDING AND DETERMINING THAT BECAUSE OF LOCAL CONDITIONS, THE PUBLIC HEALTH, SAFETY, WELFARE AND NECESSITY REQUIRE CHANGES OR MODIFICATIONS TO CERTAIN PROVISIONS OF THE UNIFORM BUILDING CODE AND UNIFORM BUILDING CODE STANDARDS, 1982 EDITIONS 1st Reading/Introduction AN ORDINANCE REPEALING CHAPTER 15.08 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE, ORDINANCE NOS. 849, 920, 939, 940 AND 953, AND ADDING CHAPTER 15.08 ENTITLED "UNIFORM BUILDING CODE" TO SAID MUNICIPAL CODE ADOPTING BY REFERENCE THE INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS' UNIFORM BUILDING CODE AND UNIFORM BUILDING CODE STANDARDS, 1982 EDITIONS 23. Staff Report 8/22/84 recommending: 1) Motion to waive further reading of an Ordinance; 2) Motion to introduce an Ordinance adopting the 1984 accumulative supplement to the Uniform Building Code, Uniform Building Code Standards and Uniform Fire Code, 1982 Editions; 3) for Motion to set a Public Hearing ~ 9/12/84 on the 1984 Uniform Building Code. 1st Reading/Introduction AN ORDINANCE AMENDING CHAPTERS 15.08 AND 15.24 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE BY ADOPTING THE 1984 ACCUMULATIVE PUBLIC SERVICES City Clerk Battaya read the title of the Ordinance in its entirety. M/S Teglia/Haffey - To adopt the Resolution of Findings. RESOLUTION NO. 132-84 Carried by unanimous voice vote. M/S Teglia/Damonte - To waive further reading of the Ordinance. Carried by unanimous voice vote. M/S Teglia/Haffey - To introduce the Ordinance. Carried by unanimous voice vote. M/S Teglia/Damonte - To set 9/12/84 as a Public Hearing date. Carried by unanimous voice vote. City Clerk Battaya read the title of the Ordinance in its entirety. M/S Teglia/Nicolopulos - To waive further reading of the Ordinance. Carried by unanimous voice vote. M/S Teglia/Nicolopulos - To introduce the Ordinance. Carried by unanimous voice vote. M/S Teglia/Nicolopulos - To set 9/12/84 as a Public Hearing date. Carried by unanimous voice vote. 8/22/84 Page 11 AGENDA ACTION TAKEN PUBLIC SERVICES 23. Staff Report - Continued. SUPPLEMENT TO THE UNIFORM BUILDING CODE, UNIFORM BUILDING CODE STANDARDS AND UNIFORM FIRE CODE, 1982 EDITIONS ITEMS FROM STAFF 24. Report on Grand Avenue Library_~ remodeling. 25. Transfer of responsibility of the Baden Avenue Lot No. 12 from the,~.i City to the Parking District. 25a. Authorization for appraisal of Gateway Extension right-of-way. ITEMS FROM COUNCIL 25b. Subcommittee report on beautification of entrances to City - South Airport Boulevard - between Mitchell and Baden. GOOD AND WELFARE CLOSED SESSION 26. Closed Session for the purpose of the discussion of personnel mat- ters, labor relations and litiga- tion. PUBLIC SERVICES ITEMS FROM STAFF M/S Haffey/Teglia - To approve $20,000 for a painting contract at the Library. Carried by unanimous voice vote. M/S Damonte/Haffey - The City Attorney is to proceed with the inclusion of interest on the transfer of Lot No. 12 to the Parking District. M/S Teglia/Haffey - To proceed with the appraisal of the Gateway Extension right-of-way. Carried by unanimous voice vote. ITEMS FROM COUNCIL Councilwoman Teglia stated that the South Airport Boulevard, between Mitchell and Baden, entrance to the City was not a complimentary access to the City. She stated that the City has easement in that area and suggested soliciting the owners of the private property in the area to cooperate with the City in beautifying the area. M/S Teglia/Damonte - To immediately pre- pare and ask for proposals to address the blight in this area. Carried by unanimous voice vote. GOOD AND WELFARE No one chose to speak. CLOSED SESSION Council adjourned to a Closed Session at 9:32 p.m. for the discussion of labor relations and litigation. 8/22/84 Page 12 AGENDA ACTION TAKEN RECALL TO ORDER: ADJOURNMENT RESPECTFULLY SUBMITTED: City of South San Francisco Mayor Addiego recalled the meeting to order at 10:50 p.m., all Council present, no action taken. M/S Teglia/Haffey - To adjourn the meeting. Carried by unanimous voice vote. Time of adjournment was 10:51 p.m. APPROVED: Ma~r~N'c1 ty/o~fSouthAdd~gO~san FranciSco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 8/22/84 Page 13