HomeMy WebLinkAboutMinutes 1985-01-30Mayor Richard A. Haffey
Vice Mayor Roberta Cerri Teglia
Counci 1:
Mark N. Addiego
Emanuele N. Damonte
Gus Nicol opulos
AGENDA
ADJOURNED REGULAR MEETING
CALL TO ORDER: (Cassette No. 1)
ROLL CALL:
AGENDA REVIEW
City Manager Birkelo requested:
- Add Item 1. Review of Gateway
Extension Project and Right-Of-
Way Acquisition Program.
- Add Item 2. Review of Airport
Noise Insulation Program.
- Add Item 3. County Island Fire
Protection Fee Agreement.
- Add Item 4. Closed Session
for the discussion of personnel
matters, labor relations and
litigation.
Review of Gateway Extension
Project and Right-Of-Way
Acqui si ti on Program.
MINUTES
City Counci 1
City Council Conference Room
City Hall
January 30, 1985
ACTION TAKEN
ADJOURNED REGULAR MEETING
5:10 p.m. Mayor Haffey presiding.
Council present:
Council absent:
Nicolopulos, Addiego,
Teglia and Haffey.
Damonte.
AGENDA REVIEW
So ordered.
Deputy City Manager/City Engineer Yee
stated that the Gateway Assessment
District had been started a couple of
years ago and that Phase I was nearly
complete. He stated that Phase 2 con-
sisted of, among other things, the biggest
project - the Gateway Extension. He
stated that now was the appropriate time
to move ahead and that Staff wanted to
give Council a financial status report on
where the City was on the Assessment
District and Phase I; and what kind of
money was needed for Phase 2. He stated
that at the conclusion of tonight's
meeting, concurrence of Council was needed
for approval to proceed on the right-of-
way negotiations and in reference to the
design Mr. Sowunmi, Wilsey & Ham, would
give a brief summary on the financial
status of the phases.
1/30/85
Page 1
AGENDA
Review of Gateway Extension
Project and Right-Of-Way
Acquisition Program - Continued.
ACTION TAKEN
Mr. Sowunmi, Civil Engineer for Wilsey &
Ham, spoke of their work on the Gateway
since 1982 and their involvement in
setting up the redevelopment area and the
resultant project. He spoke of the engi-
neering report adopted by Council in
1982, 15.8 million dollars for bonds for
public improvements that were necessary
for the Gateway Project. He continued,
at that time the engineer's report was
approved for 21.8 million dollars and
there was an initial bond sale of 15.8
million and based on the bond sale the
contract was let to O.C. Jones which was
substantially complete except for a few
minor items. He stated that at this
point there was a projection of 14.6
million dollars as the final cost for the
Phase I which would leave 1.2 million in
available funds for the second phase of
the project. He stated that his company
was designing the Phase 3 improvements
which consisted of the Gateway extension
which was the extension of Gateway down to
the Homart site and would connect East
Grand Avenue to South Airport or
Mitchell. He spoke of an appraisal being
done to determine the cost of right-of-
way acquisition. He spoke in great
detail of the figures in the financial
report; the cost of right-of-way acquisi-
tion; an estimated project cost for the
Gateway Extension of 6.6 million; that an
application had been filed with the PUC,
etc.
Deputy City Manager/City Engineer Yee
stated that basically the message was
that the Gateway Extension Projection
looked like, right now including right-
of-way costs and so forth, 6.6 million
dollars. He stated that the question was
whether or not the City had enough money
in the Assessment District left over from
Phase I, selling bonds, the remainder of
interest accrued on the bonds plus which
was figured to be larger than 6.6 million
- and that the City did have enough money
to do the project. He stated that there
were other factors that the City Manager
might want to cover related to the OPA.
1/30/85
Page 2
AGENDA ACTION TAKEN
Review of Gateway Extension
Project and Right-Of-Way
Acquisition Program - Continued.
I
I
I
I
City Manager Birkelo stated that the OPA
provision, the Fourth Amendment, the
Council contemplated the possibility that
the cost might reach these proportions
down the road. He continued, it also
says that after 5.5 million dollars the
two parties could agree to abandon the
project if in their mutual view they felt
it was too burdensome. He stated that
Staff was not recommending that and he
did not feel Homart was either.
Mr. Aguilar, Homart Development Company,
stated that some months ago the Council
and Homart had mutually agreed to proceed
with the project with all due haste, not
only for the benefit that was accruing to
the Gateway but also for all traffic cir-
culation on 101. He stated that there
may be some negotiations that will take
place between the City Manager and him-
self to consider the reallocation of the
funds to allow Homart to proceed,
however, Homart would go along with the
City with that in mind.
Discussion followed: that Homart and the
city was in agreement; the cost of the
right-of-way acquisitions; that abandon-
ment of the project had to be by mutual
consent; land acquisition of a con-
tingency of one million dollars on the
land acquisition; mathematical descrepan-
cles in the report; reserve and discount
on the bonds, etc.
Mr. Castelegrio, Jones Hall Hill and
White stated that reserve and discount
would always be a piece of the bonds; that
the reserve fund was created to protect
bond holders and the City which was a
separate chunk of money that the City
Treasurer keeps and invests separately in
the event there should be a non-payment
of one of the assessment installments,
that reserve fund was there to protect
the City. He stated that under
California law as presently written
under the regulations lived with on the
Internal Revenue on sizing it could con-
tinue to grow subject to IRS' scrutiny.
He continued, at that point it could be
1/30/85
Page 3
AGENDA ACTION TAKEN
Review of Gateway Extension
Project and Right-Of-Way
Acquisition Program - Continued.
Review of Airport Noise Insulation
Program.
poured off as credits on assessments, to
in effect lighten the load of those
paying ~he assessments, and then about
year 181~ or 191~ on a 20 year bond issue
there is probably enough money in that
reserve fund to retire the remaining
bonds - which was a safety valve in case
something went awry.
Vice Mayor Teglia asked if the City
Treasurer had any concerns or questions to
raise.
City Treasurer Bonalanza stated that he
was not going to kill off the project~
however, he was concerned with the amount
of money being spent by the City.
Vice Mayor Teglia stated that when the
City Treasurer wanted to know how the
money was being spent, that there should
not be a problem telling him.
City Manager Birkelo stated that the
figures were pretty well outlined in the
report and Staff would be willing to
review any figures with the Treasurer as
the custodian of City funds. He stated
that the Treasurer's concern was in not
being given enough notice to liquidate
funds invested when needed. He stated
that now that the City was talking about
selling the next 5.7 million dollar bonds
then the Treasurer would be kept fully
advised.
Discussion followed: that the City
Treasurer would be fully advised of any
expenditures; that any questions on land
acquisition could be discussed in Closed
Session with Mr. Fitzgerald; that there
was no question in that the City could
carry over the interest accrued to the
second phase; consensus of Council for
Staff to proceed.
Deputy City Manager/City Engineer Yee
stated that Council authorized Staff to
go ahead with insulation of twelve homes.
He continued, the only remaining project
was the two schools and proceeded to give
a status report on the twelve homes,
z/3o/85
Page 4
AGENDA
ACTION TAKEN
75
2. Review of Airport Noise Insulation
Program - Continued.
Ponderosa and St. Veronicas Schools. He
stated that he had consultants from
Earthmetrlcs and Group 4 to give status
reports and answer any questions.
Mr. Hogan, Earthmetrics, spoke of the
technical steps that had gone into the
work completed by Earthmetrics and
Group 4. He stated that a sampling
program had been undertaken to understand
where within the larger population of
homes in the affected airport impact area
of the City to see where the twelve homes
would fit in and made comparisons of
zones to select those twelve homes as a
sampling criteria. He continued, then
made simultaneous indoor/outdoor sound
level measurements under stringent,
rigorous criteria under controlled cir-
cumstances in each home on magnetic media
for technical analysis. He spoke in
detail of the technical monitoring, fre-
quency sounding; working with the home
owners to make them aware of the tech-
nical work being done; computer data from
the testing used for strategy of sound
insulation; the first priority was
getting the sound level down to 45 CNEL
interior or lower; cost sensitivity; this
information was turned into plans and
specifications by Group 4 which were now
out to the bidding process.
He stated that with the schools the pro-
cedure was similar with the tape analy-
sis. He stated that with Saint Veronica
two controlled classrooms were selected
for noise exposure; then devised a noise
abatement strategy that encompassed the
eight classrooms; tape analysis; computer
analysis; alternative insulation strategy
and came up with a recommended strategy;
Group 4 in turn completed the plans and
specifications.
He stated that with Ponderosa School two
controlled classrooms had been selected or
the wings, worked with the principals,
and gathered data which was 85%
completed. He stated that there were
budgetary problems with Ponderosa and
Council direction was needed.
1/30/85
Page 5
AGENDA
ACTION TAKEN
2. Review of Airport Noise Insulation
Program - Continued.
Vice Mayor Teglia stated that there had
in fact been no adopted strategy for
Ponderosa School.
Mr. Hogan stated that that was correct
only the technical analysis of what
could be accomplished at Ponderosa School
.had been completed and was at the point
of how to determine how to proceed in the
final packaging.
Councilman Nicolopulos stated that so much
money had been budgeted and the plans and
specs went out to bid and the bids came
in sky high.
Mr. Hogan stated that because sound insu-
lation technology was such a new field
there were not enough responses to the
call for bids for Saint Veronica's School
dwellings by contractors skilled in this
area, and those that put in bids raised
their prices for unforeseen contingencies.
Discussion followed: that the City had
not gone to bid on Ponderosa School;
Saint Veronica's went to bid and the bids
were rejected because the bids were con-
siderably more than anticipated; doing the
school projects in June when the schools
were closed; whether there would be
enough funds to do the school projects.
Mr. Munoz, Group 4, stated that Saint
Veronica and Ponderosa School had pre-
established budgets by FAA represen-
tatives; that the lowest bidder had
dropped out after his bid had been
reviewed even though the project was
suited for the small contractor, but there
was fear of the technology involved.
Deputy City Manager/City Engineer Yee
stated that the City had approximately
$1,000,000 from two sources, one from FAA
(80%) and the other from San Francisco
Airport {20%), so as far as the dollar
amount there was enough money there for
schools or housing. He continued, the
question was when the bids came in they
could be lower based on better infor-
mation based on the analysis and back-
1/30/85
Page 6
AGENDA ACTION TAKEN
2. Review of Airport Noise Insulation
Program- Continued.
ground.
City Manager Birkelo stated that the num-
bers submitted in the application did not
have the benefit of the analysis
background because of the time frame to
become the first one to secure the grant.
Vice Mayor Teglia stated that the City
had bid for monies that it knew in fact
were available and that if that cycle was
not hit then in the next cycle the City
would have had to compete with other
kinds of projects. She continued, the
kind of in-depth analysis that was
necessary for the City to develop plans
and specifications was not done, because
who was going to spend that money - the
City, the School District, nobody had
that money. She stated that the City had
Dr. Garbel do its work, which was the
best professional guess at that tlme~ and
the figures were developed. She stated
that the original projection of homes to
be insulated had been 100, however each home
cost between $3,000 - $10,000 which could
not at this time be determined as to the
total number of homes to be insulated.
Deputy City Manager/City Engineer Yee
stated that the original estimate per
home had been $75,000 which now was
estimated at $85,000 - $95,000 per home.
Vice Mayor Teglia stated that regardless
of the cost the City was going to do what
it set out to do, which was at Saint
Veronica's to do eight classrooms and the
central core.
Mr. John questioned if the plans for
Saint Veronica's would still be set for
June 15 - 20 with which his school would
work actively with the City.
Vice Mayor Teglia congratulated Mr. John
and his Staff at Saint Veronica's for
their cooperative efforts on this
project.
Mr. Hogan spoke of a misstated newspaper
article quoting the wrong number of class-
Z/30/85
Page 7
AGENDA
ACTION TAKEN
2. Review of Airport Noise Insulation
Program - Continued.
County Island Fire Protection
Fee Agreement.
rooms to be insulated at Ponderosa School
when a number has not been determined by
the Council from the analysis of the two
types of classrooms monitored.
Discussion followed: that the Mayor had
scheduled a City/School Liaison Committee
meeting for Wednesday, February 6, 1985,
at 4:30 p.m.; estimated costs for
Ponderosa School and the option and best
strategy for the twelve classrooms or
any portion thereof and the corrider was
$174,240; for the eight classrooms at
Saint Veronica's $95,000; whether the
City could earmark FAA funds and allow
the schools to go in for more grants;
that the conditions for the specifics of
the grants were not in place from
discussions with FAA; that the public and
private schools should be treated equally
in FAA funding; that the School District
should make application to the FAA; after
these projects were completed reapplying
for FAA funds; that South San Francisco
was the pilot City for these projects;
that the contact for these projects for
the City was Mr. Yee and Mr. Hainey was
the contact for the School District.
Deputy City Manager/City Engineer Yee
introduced Mr. Joseph Glowitz, Associate
civil Engineer with the City.
He recommended that Council direct the
Staff to complete the plan for the twelve
houses.
Discussion followed on the various
options available on the work at Saint
Veronica's and Ponderosa - do a portion
or to do all the work.
City Manager Birkelo stated that for some
time the Fire Department has been nego-
tiating with the County to see if they
would be willing to pay for fire protec-
tion services for Country Club Park that
are provided by this City. He stated
that an agreement had been worked out to
pay the City the amount the County billed
Country Club Park and asked if the item
could be put on the next Agenda for
1/30/85
Page 8
AGENDA ACTION TAKEN
~--3. County Island Fire Protection
Fee Agreement - Continued.
ITEMS FROM COUNCIL
CLOSED SESSION
Closed Session for the purpose
of discussion of personnel matters,
1 abor rel ati OhS and 1 i ti gati on.
RECALL TO ORDER:
action by Council.
Consensus of Council - To agendize the
item for the next regular meeting.
ITEMS FROM COUNCIL
Mayor Naffey gave a report on a meeting
of PIBC: request for the City to contri-
bute $2,000 a month for staffing.
Discussion followed on what the $2,000
would buy; comparing PIBC to the Chamber
of Commerce; PIBC using the money for a
full time director and a staff person
with items to promote; that the City did
not have the funds to get into this type
of thing this year; that PIBC should come
forward with a contract before 7-1-85;
that Council opinions on retention of the
Sign Hill Sign had been communicated to
PIBC.
City Clerk Battaya stated that Deputy
City Manager Lewis had requested a spe-
cial meeting on 2/13/85 at 7:00 p.m., for
a Closed Session and because only the
Mayor or a majority of Council could call
for a special meeting she needed direction
from Council.
Consensus of Council - To call a Special
Meeting for 2/13/85 at 7:00 p.m., at the
Municipal Services Building, Community
Room, 33 Arroyo Drive, South San
Francisco, California.
CLOSED SESSION
Council adjourned to a Closed Session for
discussion of the right-of-way acquisi-
tion at 6:30 p.m.
Mayor Haffey recalled the meeting to
order at 6:38 p.m., all Council present,
no action taken.
M/S Teglia/Nicolopulos - To adjourn the
meeting.
Carried by unanimous voice vote.
1/30/85
Page 9
AGENDA
ACTION TAKEN
8O
ADJOURNMENT
RESPECTFULLY SUBMITTED:
Time of adjournment was 6:39 p.m.
APPROVED:
~Battay~k
City of South San Francisco
Richaro A. ~affey, Mayor
City of South San Francis
The entries of this Council meeting show the action taken by the City Council to dispose
of an item. Oral communications, arguments, and comments are recorded on tape, the tape
and documents related to the items are on file in the Office of the City Clerk and are
available for inspection, review and copying.
1/30/85
Page 10