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HomeMy WebLinkAboutMinutes 1985-01-30Mayor Richard A. Haffey Vice Mayor Roberta Cerri Teglia Counci 1: Mark N. Addiego Emanuele N. Damonte Gus Nicol opulos AGENDA ADJOURNED REGULAR MEETING CALL TO ORDER: (Cassette No. 1) ROLL CALL: AGENDA REVIEW City Manager Birkelo requested: - Add Item 1. Review of Gateway Extension Project and Right-Of- Way Acquisition Program. - Add Item 2. Review of Airport Noise Insulation Program. - Add Item 3. County Island Fire Protection Fee Agreement. - Add Item 4. Closed Session for the discussion of personnel matters, labor relations and litigation. Review of Gateway Extension Project and Right-Of-Way Acqui si ti on Program. MINUTES City Counci 1 City Council Conference Room City Hall January 30, 1985 ACTION TAKEN ADJOURNED REGULAR MEETING 5:10 p.m. Mayor Haffey presiding. Council present: Council absent: Nicolopulos, Addiego, Teglia and Haffey. Damonte. AGENDA REVIEW So ordered. Deputy City Manager/City Engineer Yee stated that the Gateway Assessment District had been started a couple of years ago and that Phase I was nearly complete. He stated that Phase 2 con- sisted of, among other things, the biggest project - the Gateway Extension. He stated that now was the appropriate time to move ahead and that Staff wanted to give Council a financial status report on where the City was on the Assessment District and Phase I; and what kind of money was needed for Phase 2. He stated that at the conclusion of tonight's meeting, concurrence of Council was needed for approval to proceed on the right-of- way negotiations and in reference to the design Mr. Sowunmi, Wilsey & Ham, would give a brief summary on the financial status of the phases. 1/30/85 Page 1 AGENDA Review of Gateway Extension Project and Right-Of-Way Acquisition Program - Continued. ACTION TAKEN Mr. Sowunmi, Civil Engineer for Wilsey & Ham, spoke of their work on the Gateway since 1982 and their involvement in setting up the redevelopment area and the resultant project. He spoke of the engi- neering report adopted by Council in 1982, 15.8 million dollars for bonds for public improvements that were necessary for the Gateway Project. He continued, at that time the engineer's report was approved for 21.8 million dollars and there was an initial bond sale of 15.8 million and based on the bond sale the contract was let to O.C. Jones which was substantially complete except for a few minor items. He stated that at this point there was a projection of 14.6 million dollars as the final cost for the Phase I which would leave 1.2 million in available funds for the second phase of the project. He stated that his company was designing the Phase 3 improvements which consisted of the Gateway extension which was the extension of Gateway down to the Homart site and would connect East Grand Avenue to South Airport or Mitchell. He spoke of an appraisal being done to determine the cost of right-of- way acquisition. He spoke in great detail of the figures in the financial report; the cost of right-of-way acquisi- tion; an estimated project cost for the Gateway Extension of 6.6 million; that an application had been filed with the PUC, etc. Deputy City Manager/City Engineer Yee stated that basically the message was that the Gateway Extension Projection looked like, right now including right- of-way costs and so forth, 6.6 million dollars. He stated that the question was whether or not the City had enough money in the Assessment District left over from Phase I, selling bonds, the remainder of interest accrued on the bonds plus which was figured to be larger than 6.6 million - and that the City did have enough money to do the project. He stated that there were other factors that the City Manager might want to cover related to the OPA. 1/30/85 Page 2 AGENDA ACTION TAKEN Review of Gateway Extension Project and Right-Of-Way Acquisition Program - Continued. I I I I City Manager Birkelo stated that the OPA provision, the Fourth Amendment, the Council contemplated the possibility that the cost might reach these proportions down the road. He continued, it also says that after 5.5 million dollars the two parties could agree to abandon the project if in their mutual view they felt it was too burdensome. He stated that Staff was not recommending that and he did not feel Homart was either. Mr. Aguilar, Homart Development Company, stated that some months ago the Council and Homart had mutually agreed to proceed with the project with all due haste, not only for the benefit that was accruing to the Gateway but also for all traffic cir- culation on 101. He stated that there may be some negotiations that will take place between the City Manager and him- self to consider the reallocation of the funds to allow Homart to proceed, however, Homart would go along with the City with that in mind. Discussion followed: that Homart and the city was in agreement; the cost of the right-of-way acquisitions; that abandon- ment of the project had to be by mutual consent; land acquisition of a con- tingency of one million dollars on the land acquisition; mathematical descrepan- cles in the report; reserve and discount on the bonds, etc. Mr. Castelegrio, Jones Hall Hill and White stated that reserve and discount would always be a piece of the bonds; that the reserve fund was created to protect bond holders and the City which was a separate chunk of money that the City Treasurer keeps and invests separately in the event there should be a non-payment of one of the assessment installments, that reserve fund was there to protect the City. He stated that under California law as presently written under the regulations lived with on the Internal Revenue on sizing it could con- tinue to grow subject to IRS' scrutiny. He continued, at that point it could be 1/30/85 Page 3 AGENDA ACTION TAKEN Review of Gateway Extension Project and Right-Of-Way Acquisition Program - Continued. Review of Airport Noise Insulation Program. poured off as credits on assessments, to in effect lighten the load of those paying ~he assessments, and then about year 181~ or 191~ on a 20 year bond issue there is probably enough money in that reserve fund to retire the remaining bonds - which was a safety valve in case something went awry. Vice Mayor Teglia asked if the City Treasurer had any concerns or questions to raise. City Treasurer Bonalanza stated that he was not going to kill off the project~ however, he was concerned with the amount of money being spent by the City. Vice Mayor Teglia stated that when the City Treasurer wanted to know how the money was being spent, that there should not be a problem telling him. City Manager Birkelo stated that the figures were pretty well outlined in the report and Staff would be willing to review any figures with the Treasurer as the custodian of City funds. He stated that the Treasurer's concern was in not being given enough notice to liquidate funds invested when needed. He stated that now that the City was talking about selling the next 5.7 million dollar bonds then the Treasurer would be kept fully advised. Discussion followed: that the City Treasurer would be fully advised of any expenditures; that any questions on land acquisition could be discussed in Closed Session with Mr. Fitzgerald; that there was no question in that the City could carry over the interest accrued to the second phase; consensus of Council for Staff to proceed. Deputy City Manager/City Engineer Yee stated that Council authorized Staff to go ahead with insulation of twelve homes. He continued, the only remaining project was the two schools and proceeded to give a status report on the twelve homes, z/3o/85 Page 4 AGENDA ACTION TAKEN 75 2. Review of Airport Noise Insulation Program - Continued. Ponderosa and St. Veronicas Schools. He stated that he had consultants from Earthmetrlcs and Group 4 to give status reports and answer any questions. Mr. Hogan, Earthmetrics, spoke of the technical steps that had gone into the work completed by Earthmetrics and Group 4. He stated that a sampling program had been undertaken to understand where within the larger population of homes in the affected airport impact area of the City to see where the twelve homes would fit in and made comparisons of zones to select those twelve homes as a sampling criteria. He continued, then made simultaneous indoor/outdoor sound level measurements under stringent, rigorous criteria under controlled cir- cumstances in each home on magnetic media for technical analysis. He spoke in detail of the technical monitoring, fre- quency sounding; working with the home owners to make them aware of the tech- nical work being done; computer data from the testing used for strategy of sound insulation; the first priority was getting the sound level down to 45 CNEL interior or lower; cost sensitivity; this information was turned into plans and specifications by Group 4 which were now out to the bidding process. He stated that with the schools the pro- cedure was similar with the tape analy- sis. He stated that with Saint Veronica two controlled classrooms were selected for noise exposure; then devised a noise abatement strategy that encompassed the eight classrooms; tape analysis; computer analysis; alternative insulation strategy and came up with a recommended strategy; Group 4 in turn completed the plans and specifications. He stated that with Ponderosa School two controlled classrooms had been selected or the wings, worked with the principals, and gathered data which was 85% completed. He stated that there were budgetary problems with Ponderosa and Council direction was needed. 1/30/85 Page 5 AGENDA ACTION TAKEN 2. Review of Airport Noise Insulation Program - Continued. Vice Mayor Teglia stated that there had in fact been no adopted strategy for Ponderosa School. Mr. Hogan stated that that was correct only the technical analysis of what could be accomplished at Ponderosa School .had been completed and was at the point of how to determine how to proceed in the final packaging. Councilman Nicolopulos stated that so much money had been budgeted and the plans and specs went out to bid and the bids came in sky high. Mr. Hogan stated that because sound insu- lation technology was such a new field there were not enough responses to the call for bids for Saint Veronica's School dwellings by contractors skilled in this area, and those that put in bids raised their prices for unforeseen contingencies. Discussion followed: that the City had not gone to bid on Ponderosa School; Saint Veronica's went to bid and the bids were rejected because the bids were con- siderably more than anticipated; doing the school projects in June when the schools were closed; whether there would be enough funds to do the school projects. Mr. Munoz, Group 4, stated that Saint Veronica and Ponderosa School had pre- established budgets by FAA represen- tatives; that the lowest bidder had dropped out after his bid had been reviewed even though the project was suited for the small contractor, but there was fear of the technology involved. Deputy City Manager/City Engineer Yee stated that the City had approximately $1,000,000 from two sources, one from FAA (80%) and the other from San Francisco Airport {20%), so as far as the dollar amount there was enough money there for schools or housing. He continued, the question was when the bids came in they could be lower based on better infor- mation based on the analysis and back- 1/30/85 Page 6 AGENDA ACTION TAKEN 2. Review of Airport Noise Insulation Program- Continued. ground. City Manager Birkelo stated that the num- bers submitted in the application did not have the benefit of the analysis background because of the time frame to become the first one to secure the grant. Vice Mayor Teglia stated that the City had bid for monies that it knew in fact were available and that if that cycle was not hit then in the next cycle the City would have had to compete with other kinds of projects. She continued, the kind of in-depth analysis that was necessary for the City to develop plans and specifications was not done, because who was going to spend that money - the City, the School District, nobody had that money. She stated that the City had Dr. Garbel do its work, which was the best professional guess at that tlme~ and the figures were developed. She stated that the original projection of homes to be insulated had been 100, however each home cost between $3,000 - $10,000 which could not at this time be determined as to the total number of homes to be insulated. Deputy City Manager/City Engineer Yee stated that the original estimate per home had been $75,000 which now was estimated at $85,000 - $95,000 per home. Vice Mayor Teglia stated that regardless of the cost the City was going to do what it set out to do, which was at Saint Veronica's to do eight classrooms and the central core. Mr. John questioned if the plans for Saint Veronica's would still be set for June 15 - 20 with which his school would work actively with the City. Vice Mayor Teglia congratulated Mr. John and his Staff at Saint Veronica's for their cooperative efforts on this project. Mr. Hogan spoke of a misstated newspaper article quoting the wrong number of class- Z/30/85 Page 7 AGENDA ACTION TAKEN 2. Review of Airport Noise Insulation Program - Continued. County Island Fire Protection Fee Agreement. rooms to be insulated at Ponderosa School when a number has not been determined by the Council from the analysis of the two types of classrooms monitored. Discussion followed: that the Mayor had scheduled a City/School Liaison Committee meeting for Wednesday, February 6, 1985, at 4:30 p.m.; estimated costs for Ponderosa School and the option and best strategy for the twelve classrooms or any portion thereof and the corrider was $174,240; for the eight classrooms at Saint Veronica's $95,000; whether the City could earmark FAA funds and allow the schools to go in for more grants; that the conditions for the specifics of the grants were not in place from discussions with FAA; that the public and private schools should be treated equally in FAA funding; that the School District should make application to the FAA; after these projects were completed reapplying for FAA funds; that South San Francisco was the pilot City for these projects; that the contact for these projects for the City was Mr. Yee and Mr. Hainey was the contact for the School District. Deputy City Manager/City Engineer Yee introduced Mr. Joseph Glowitz, Associate civil Engineer with the City. He recommended that Council direct the Staff to complete the plan for the twelve houses. Discussion followed on the various options available on the work at Saint Veronica's and Ponderosa - do a portion or to do all the work. City Manager Birkelo stated that for some time the Fire Department has been nego- tiating with the County to see if they would be willing to pay for fire protec- tion services for Country Club Park that are provided by this City. He stated that an agreement had been worked out to pay the City the amount the County billed Country Club Park and asked if the item could be put on the next Agenda for 1/30/85 Page 8 AGENDA ACTION TAKEN ~--3. County Island Fire Protection Fee Agreement - Continued. ITEMS FROM COUNCIL CLOSED SESSION Closed Session for the purpose of discussion of personnel matters, 1 abor rel ati OhS and 1 i ti gati on. RECALL TO ORDER: action by Council. Consensus of Council - To agendize the item for the next regular meeting. ITEMS FROM COUNCIL Mayor Naffey gave a report on a meeting of PIBC: request for the City to contri- bute $2,000 a month for staffing. Discussion followed on what the $2,000 would buy; comparing PIBC to the Chamber of Commerce; PIBC using the money for a full time director and a staff person with items to promote; that the City did not have the funds to get into this type of thing this year; that PIBC should come forward with a contract before 7-1-85; that Council opinions on retention of the Sign Hill Sign had been communicated to PIBC. City Clerk Battaya stated that Deputy City Manager Lewis had requested a spe- cial meeting on 2/13/85 at 7:00 p.m., for a Closed Session and because only the Mayor or a majority of Council could call for a special meeting she needed direction from Council. Consensus of Council - To call a Special Meeting for 2/13/85 at 7:00 p.m., at the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. CLOSED SESSION Council adjourned to a Closed Session for discussion of the right-of-way acquisi- tion at 6:30 p.m. Mayor Haffey recalled the meeting to order at 6:38 p.m., all Council present, no action taken. M/S Teglia/Nicolopulos - To adjourn the meeting. Carried by unanimous voice vote. 1/30/85 Page 9 AGENDA ACTION TAKEN 8O ADJOURNMENT RESPECTFULLY SUBMITTED: Time of adjournment was 6:39 p.m. APPROVED: ~Battay~k City of South San Francisco Richaro A. ~affey, Mayor City of South San Francis The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape, the tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 1/30/85 Page 10