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HomeMy WebLinkAboutMinutes 1985-05-13Mayor RichaYd A. Haffey Vice Mayor Roberta Cerri Teglia Council: Mark N. Addiego Emanuele N. Damonte Gus Nicol opulos MINUTES City Council City Council Conference Room City Hal 1 May 13, 1985 AGENDA ADJOURNED REGULAR MEETING CALL TO ORDER: (Cassette No. 1) ROLL CALL: CLOSED SESSION: RECALL TO ORDER: AGENDA REVIEW City Manager requested: - Add goals and objectives of the City Attorney and Chief of Police. AGENDA Staff Report 5/13/85 recommending adoption of a Resolutions author- izing the City to enter into a lease agreement with Warmington Co. for a strip of City owned property adjacent to Warmington's - continued from 5/8/85. A RESOLUTION AUTHORIZING APPROVAL AND EXECUTION OF LEASE NO. 1 BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND THE ROBERT P. WARMINGTON COMPANY A RESOLUTION AUTHORIZING APPROVAL AND EXECUTION OF LEASE NO. 2 ACTION TAKEN ADJOURNED REGULAR MEETING 7:08 p.m. Mayor Haffey presiding. Council present: Council absent: Nicolopulos, Addiego, Teglia, Damonte and Haffey. None. The Council adjourned to a Closed Session at 7:09 p.m. to discuss a personnel item. Mayor Haffey recalled the meeting to order at 7:45 p.m, all Council present, no action taken. AGENDA REVIEW So ordered. City Manager Birkelo stated that there would be a MTC hearing on Thursday and that he had information for Council on the hearing. AGENDA City Manager Birkelo stated that he was only recommending adoption of the Resolution for Lease No. i which was a portion of the old Industrial Way right- of-way to the Warmington Company. He stated that this was intended to facili- tate the prompt issuance of a building permit to allow construction of the hotel project which was needed for landscaping in connection with the project. He stated that it was a short term lease and the Redevelopment Agency had agreed in the Gateway OPA to try to facilitate the transfer of the ownership of this pro- perty to Homart and then to the buyer. He stated that the rental terms were 5/13/85 Page 1 AGENDA ACTION TAKEN AGENDA 1. Staff Report - Continued. BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND THE ROBERT P. WARMINGTON COMPANY CLOSED SESSION Councilman Damonte left the podium. RECALL TO ORDER: e Hearing - Show cause hearing regard- ing violations of Chapters 14.04 and 14.08 of the South San Francisco Municipal Code occurring at 1410 E1Camino Real - Continued from 5/8/85 meeting. AGENDA nominal because of its short term nature and the ability of the City to determine reasonable value in the eventual ~ale of the parcel. Discussion followed: That the parcel was 6200 square feet; what the value of the property was; that the Agency would pay the City for the acquisition of the pro- perty in the future; that the City would have to declare the property as surplus property before it could sell the land to Homart under the OPA; that the City had abandoned some land on East Grand for Warmington; the need to discuss this matter in a Closed Session, etc. CLOSED SESSION Council adjourned to a Closed Session at 7:57 p.m. to discuss property nego- tiations. Councilman Damonte left the meeting at 8:10 p.m. Mayor Haffey recalled the meeting to order at 8:27 p.m., all Council present, no action taken. Mayor Haffey stated that the Council decided to not take action on the lease tonight and wanted Staff to talk to the concerned parties, i.e., Homart and Warmington. Deputy City Manager/City Engineer Yee described the violations in detail: that there were no public sewers adjacent to the site; that the septic tank serving 1410 E1 Camino Real was discharging into Colma Creek; notice of violations were issued to the property owner; residents notified that they had 60 days to vacate the property and that the property would be developed as a commercial site; that the installation of a 10' sewer main was feasible; that upon completion of the new sewer line the septic tank would be aban- doned and the property permanently con- nected to the sewer in accordance with the Code, etc. 5/13/85 Page 2 AGENDA ACTION TAKEN AGENDA 2. Hearing - Continued. Goals and objectives of the City Attorney and Chief of Police. CLOSED SESSION: RECALL TO ORDER: ADJOURNMENT RESPECTFULLY SUBMITTED: City of South San Francisco AGENDA City Manager Birkelo stated that the long term solution had not been effected and recommended that the item be continued. Mayor Haffey stated that to expedite the meeting the goals and objectives would be incorporated into the record (which are attached and a permanent part of the record of this meeting) and not discussed. He stated that the Council would now go into a Closed Session to discuss the performance evaluation of the City Attorney and Chief of Police, per- sonnel matters, labor relations and litigation. Council adjourned to a Closed Session at 8:40 p.m. to discuss the items enumerated by the Mayor. Mayor Haffey recalled the meeting to order at 11:11 p.m., all Council present, no action taken. M/S Teglia/Nicolopulos - To adjourn the meeting. Carried by unanimous voice vote. Time of adjournment 11:12 p.m. APPROVED: ~i~y ofh~rd' A"H~sout fSfan ,:e)~, ~,YncO~sco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 5/13/85 Page 3 ~ITY OF SO~"I SAN INTER-OFFICE lVlEMO NDUM Date March 28, 1985 TO: SUBJECT: FflOM: The Honorable City Council CITY ATTORNEY'S DEPARTMENT GOALS AND OBJECTIVES - 1985-86 FISCAL YEAR City Attorney coPrzs To: City Manager I. STATUS OF PRIOR YEAR'S GOALS AND OBJECTIVES. A. Goal: Act as primary counsel to Redevelopment Agency. Outside counsel should be needed only for specialized areas such as acquisitions and bond issues. Status: Was appointed Redevelopment Co-Counsel by the City Council and after attending two seminars on the subject of Redevelop- ment which were presented by the Community Redevelopment Association, I have revised my goal so that it is now a long term goal that I become more involved as Redevelop- ment Co-Counsel. I now believe it is in the City's best inter%q-ts to have an outside Redevelopment counsel who can devote his full time and attention to agency projects. Goal: Become more involved in labor relations issues while negotiations are underway in order to insure that concerns are expressed during the draft and negotiations stage rather than after promises have been exchanged and put on paper. Status: Completed in 1984. C. Goal: Develop a policy among the City's custodians of records regarding the disclosure of records regarding the disclosure of public records. Status: 10% complete. D. Goal: Adoption of Nuisance Abatement Ordinance. Status: 90% complete. (Completion expected in Fiscal 1984-85) II. SHORT TERM GOALS. A. Goal: To develop and publish a workable process for staff members to develop plans.,..sp~ications and agreements for purchases of ser- vic~§,a~:equipmen'~ quickly and efficientl in keeping with the C i t y' s ~ ~Ulrc h a S~ n.g! ~Ol-d i n a n c e. Y " Page 3a AS/SS 205 (8/84) 5M Objectives: 1. Develop and publish a checklist of routine steps for staff members to complete in purchasing goods and services. 2. Develop and publish standard forms for certain types of contracts for purchases of goods and services by various departments of the city. ~3. Develop and publish a guide for city staff members to follow in con- tract negotiations of a routine minor nature. Synthesize Numbers I through 3 above into a chapter of the City Attorney's Procedural Manual and publish same as the first chapter in the City Attorney's Procedural Manual. Expected completion for this goal and the objectives contained therein is by the end of the first half of the fiscal year. B. Goal: Develop a policy among the City's custodians of records regarding the disclosure of public records. Objectives: 1. Research various laws and regulations regarding the disclosure of public records. 2. Identify various categories of records having specific protections and the process that must be followed prior to disclosure of them. 3. Identify the various employees in the city who are custodians of records and discuss the foregoing issues with them. mo Out of the research and discussions listed above develop and publish a second chapter to the City Attorney's Procedural Manual which will establish a policy and procedure for disclosure of public records city wide and which will include sensitivity to certain types of records that may be unable to be treated in a generic approach to this issue. Expected completion of this goal and the objectives contained thereunder is the second half of the fiscal year. Ce Goal: Update several outdated City ordinances as required by State law or as desired by the departments charged with enforcing or adminis- tering those ordinances. Objectives: 1. Update Title 19 of the Municipal Code to conform with current State law and to include the new requirements for "Vesting Tentative Maps." Completion - first half of fiscal year. 5/13/85 Page 3b De III. 2. Update the City's Tow Car Ordiance. Completion - second half of fiscal year. 3. Update the Palmistry Ordinance. Completion - second half of fiscal year. Goal: Achieve and maintain a high standard of training and efficiency for all members of the City Attorney's Department staff. Objectives: Maintain a high level of legal proficiency through purchases of cassettes, attendance at seminars and conferences and attendance at in-house training progrms. Insure that clerical personnel attend in-house training programs, are availed of cassettes related to the areas of their responsibility and attend seminars and/or conferences designed to achieve increased skills and efficiency. e Encourage professional excellence in staff members by requiring them to set personal goals and objectives to be accomplished during each fiscal year and by following up to insure they achieve the goals and objectives that they set for themselves. Note: There is no expected completion date for this goal and the objectives thereunder since it is an ongoing process. LONG TERM GOALS: A. Goal: Develop and publish the City Attorney's Manual of Procedures to enable employees in this department and other departments to better understand the "nuts and bolts" issues of mutual concern. Objectives: 1. Identify the major areas of concern and list them as chapters in the manual. 2. Develop an outline of the manual chapter by chapter. 3. Research the law applicable to each area of concern and discuss it with other staff members. 4. Develop and publish the manual on a chapter by chapter basis. Expected completion by the end of fiscal year 1986-87. 5/13/85 Page 3c B. Goal: Continue the update of City ordinances not achieved in fiscal year 1984-85. Objectives: 1. Redraft the Taxicab Ordinance. Expected completion - first half of fiscal year 1986-87. 2. Redraft the Labor Relations and Personnel Ordinance. Expected completion - second half of fiscal year 1986-87. C. Goal: In cooperation with the City Manager's office and the Personnel Board develop a more workable discipline and grievance process for the City including, but not limited to, clearer and more specific rules of conduct for City employees, more efficient hearing and appeal processes for disciplinary actions and for grievances, and clearer lines of jurisdiction for the Personnel Board. Objectives: Amendment to the City's Personnel Rules related to disciplinary actions to refer to a separate chapter or rule which outlines basic conduct required of City employees and which may or may not refer to departmental rules and regulations (i.e., Police and Fire Depart- ment Personnel Rules). 0 Set some simple rules for the hearing and appeal process before the Personnel Board to clarify the roles of the Board and the participants in the hearing, thus avoiding confusion during the hearing and appeal process. e To develop and publish simple procedures for a stepped disciplinary process for classified employees that may be followed by department heads and supervisory personnel in order to provide a swift, consistent and fair system of discipline in the city. Expected completion by the end of fiscal year 1987-88: (Completion of this project will require an update of the disciplinary action chapter of the City Attorney's Procedural Manual expected to be completed in fiscal 1986-87). R.~s/pect~ul ly submitted, ~K. Rogers, Or. City A~torney 5/13/85 Page 3d RKR/ep 4 CITY OF SOUTH SAN FRANCISCO INTER- O ICE MENIO NDU Date O1 April 1985 TO: CITY MANAGER COP~S TO: SUBJECT: FROM: GOALS & OBJECTIVFS FOR lgFI5-1986 CHIEF OF POLICE As per your instructions dated February 12, 1985, we have updated Goals & Objectives for the Police Department as follows: STATUS OF PRIOR YEARS GOALS & OBJECTIVES ( 1984-85 ) II. SHORT-TERM GOALS (1985-1986) III. LONG-TERM GOALS (1986-1989) IV. PERSONAL GOALS (1985-1986) Jame~ Datzman, Chief or,Police 5/13/85 Page 3e AS/SS 205 STATUS OF PRIOR YEARS GOALS & OBJECTIVES (1984-1985) Goal #1: Develop and implement a total training program for the Communications Bureau Status: 75% Complete 1. We added an additional supervisory position to improve span of control deficiencies. (Complete) e We completed an extensive training manual for new employees to include evaluation components as a part of the training process. (Complete) o We completed a Team Building Workshop for all employees (conducted by Lt. Raffaelli and myself) to outline administrative expectations and to update training needs. (Completed March 1985) o We will use information from the Team Building Clinic to implement a comprehensive training plan before July l, 1985 to complete this commitment. Goal #2: Complete the Fire and Police M6dule Programs for the computer as approved in the 1983-1984 budget. Status: 100% Complete We developed the Police Records Management System to allow for retrieval of Called-For-Services information in a variety of useful ways, (Complete) We completed the Calls-For-Services Program for the Fire Department. (Complete) We completed the Computer Aided Dispatch Program for the Fire Department to coincide with 911 fire calls. (Complete) We are still evaluating installation of a computerized Property/Evidence Management System before deciding whether or not to proceed with this program. (Not complete - future action to be determined) 5/13/85 Page 3f 1/10 Goal #3: Review existing patrol/staffing configurations in accordance with the Long-Range Plan. Status: 100% Complete The City Council approved consideration to the addition of two officers ($64,000}, one Watch Commander Lieutenant {$51,000), and one Patrol Vehicle {$9,000} for inclusion in the 1985-86 Police Budget. Goal #4: Improve walking-beat coverage with staffing from Long-Range P1 an. Status: 50% Complete Although we have not yet increased our Patrol Staffing Resources the walking-beat coverage remains a high priority as part of our Patrol 'Objectives Program. Increased focus on this activity has resulted in additional time being devoted to walking patrols by both the dayshift and the evening shifts. Goal #5: Expand coverage of the Heroin Impact Team Program in accordance with the Long-Range Plan. Status: 100% Complete A budget increase of S15,000 for overtime was made effective 1/1/85 to provide four HIT Officers on weekly overtime (32 hrs. total) to focus on community narcotics activities. We are establishing an evaluation tool to track arrests and disposi- tions as a quality control measure. Goal #6: Arrange for South San Francisco participation in a comprehensive Counts-Wide Drug Enforcement Unit. Status: 0% Complete 1. We obtained "approval in concept" for this program on 1/16/85 at a special council meeting. e The item was then referred to the County Board of Supervisors and the City Attorneys Association for refinement of details to create a Joint Powers Agreement. The extent and amount of our participation will be based on further Council consideration of the final document. 5/13/85 Page 3g 2/10 Goal #7: Develop a Training Program for Senior Citizen Crime Prevention for presentation to Senior residents in accordance with Long-Range Plan. Status: 100% Complete Sgt. Moss and PST Sue Harris provided a series of presentations on burglary security, fraud and bunco, rape prevention, etc. at Rotary Plaza, The Hagan' Apartments', Westborough Royale, and at the Senior Centers this year. 2. The Seniors have been made aware of our interest in providing on-going training to them. Goal #8: Continue with Phase Two of the Cultural Awareness Training for all department personnel in accordance with the Long-Range Plan. Status: 50% Complete 1. The City Manager and I met with a vendor to discuss the possibility of a "Citizen Contact Training Program" for all city employees. In January we briefed the City Council and determined that the first phase of the program would be to complete, and video tape a program by the vendor, A1 Kalminoff, for Police personnel. 3. We have scheduled our personnel for April and May and will have the sessions completed and evaluated by 7/1/85. Goal #9: Develop a plan for.Permits & Licensing review using a PST in accordance with the Long Range Plan. Status: 100% Complete 1. Last year the Council determined that this position could not be funded at this time as patrol positions deserved priority status. e We reviewed the existing Permits & Licensing functions and trans- ferred most of them to the Court Liaison Officer, with assistance from the Community Relations Officer. 0 The reassignment and clarification of these functions has allowed for satisfactory coverage in this area without adding additional personnel. Page 3h 3/10 Goal #10: Continue the use of Field Objectives for Patrol in order to assist "Directed Patrol" efforts and to monitor the effectiveness of various programs. Status: 100% Complete 1. We continued with our slate of seven patrol objectives: a. Reduction of burglaries b. Reduction of robberies c. Providing foot patrol in the downtown area d. Reduction of vandalism in parks and schools e. Removal of abandoned vehicles f. Reduction of the rate of traffic accidents at the ten highest accident locations for 1982 g. Reduce the number of unlicensed businesses by strict enforcement on violators. 2. We evaluate our progress on these monthly at our Department Staff meetings and provide appropriate feedback to patrol. e We have a Directed Patrol review meeting weekly before the Department Staff meeting to update each problem area noted in the Directed Patrol file. This is working we}l. 4/10 5/13/85 Page 3i II. SHORT TERM GOALS (1985-1986) Goal #1: Complete the Administrative Reorganization and Training Plan for the Police Communications Bureau. e As part of the plan developed in our Team Building Clinic held this month, we are updating every policy and procedure relate'd to Communications as a high priority item. (By 7/86) We will be doing some extensive training for both new and more experienced employees based on a training plan developed at the workshop. (Start by 7/85) We will review our progress and hold special training sessions at our monthly employee meetings. (Start by 4/85) Goal #2: Implement a Master ~ame Index Program for the Records Section For several years now we have been participating in a County- wide study to consider full implementation of such a program. The history of this project does not suggest a strong possibility of county-wide adoption. We hope to make a decision concerning participation on a county-wide basis by 7/1/85. Costs for participation have been estimated as approximately $15,000 per year or less. Systems Manager Daryl Jones can implement an in-house system to eliminate our dependence on 3x5 file cards for approximately $1,000. This would also provide a second data terminal in Records for updating and retrieval purposes. {Decide by 9/1/85) Goal #3: Implement Phase I of the Long-Range Staffing Plan for the Police Department based on approval and inclusion inclusion in the 1985-1986 Budget. 1. Two additional Patrol Officers (Approx. $64,000). (By 9/1/85) 2. Implement HIT Program for full year based on continuing program. 5/10 ($30,000) (By 7/1/85) 5/13/85 Page 3j e One additional Lieutenant as a Patrol Watch Commander to improve administrative supervision on nights and weekends. (By 9/1/85) One additional Patrol Vehicle associated with expansion of patrol coverage ($9,000) (By 9/1/85) Goal #4: Implement an Employee Assistance Program. This was originally part of the Police Long-Range Plan and our Task Force agreed to work with the Personnel Department to consider the potential for a program to cover all City emp 1 oyees. e We completed many meetings and surveys which resulted in approval of a proposal at the Police Staff level for submission to the City Manager. 3. We hope that the plan can be completed and reviewed prior to 6/1/85 at the Council level. e We hope that a plan can be initiated to implement a program prior to 1/1/86, either city-wide or within the Police Department. Estimated cost for family coverage is $40 per year per family, or $4,240 per year for Police Department coverage. 5. The Employee Assistance Task Force will remain in existence until a program decision is reached by Council. Goal #5: Complete a Team Building Workshop for Police Records personnel. Based on the success we had with the Communications Bureau workshop I suggest a similar program be completed, for the Records Section prior to 10/1/85. Costs are very nominal as we use split-staffing for day long sessions, we use the City Training Center for the sessions and I will act as coordinator for the program to eliminate consulting services costs. We will use these sessions to develop an "Operational Plan" for the Records Section to cover training of new employees, updating of policies and procedures, on-going training needs, etc. (By 1/1/86) ~a§e 3k 6/10 277 Goal #6: Arrange for participation by South San Francisco in a County-Wide Drug Enforcement Unit. We hope that approval of this plan will allow for direct participation by our City in assigning an employee to the Task Force. (By 5/85) e Council will be presented with a document outlining various alternatives for participation as part of the review process of the Joint Powers Agreement. (By 4/85) We will establish a document trail to evaluate the impact of our participation for Council review. (Before 6/86) Goal #7: Patrol will place a continued emphasis on Crime- Reduction, Directed Patrols, and Community-Oriented Policing. We will continue to monitor crime statistics and patrol objectives as an agenda item for our staff meetings on a monthly basis. (Continuing monthly evaluation) We will continue to usepatrol observations and citizen complaints as a basis for initiating Directed Patrol activities in our neighborhoods and parks. (Continuing monthly evaluation) We will improve the amount of patrol officer hours devoted to walking patrols and community meetings to increase, general public contacts. (Continuing monthly evaluation)' 5/13/85 Page 3] 7/10 III. LONG TERM GOALS (1986-1989) Goal #1: We hope to obtain budget approval in 1986-1987 and 1987-1988 for Phases II and III of the Police Long-Range Staffing Plan. Approval of the final two phases will result in: We will seek confirmed approval in the 1986-1987 budget for two additional Patrol Officers (approx. $64,000), an additional Patrol Lieutenant for evening and weekend Watch Commander cover- age (Approx. $51,000), continuation of overtime at $30,000 for the Heroin Impact Team Program. (Implement by 7/86) o We will seek confirmed approval in the 1987-88 budget for one additional Patrol Officer (.$32,000) to bring the total officer complement to five for around the clock staffing purposes and one additional Senior Police Clerk (approx. $26,500) to provide increased supervision and work flow coverage in the Records Section. (Implement by 7/87) Goal #2: Implement a Community Language Bank Program to assist with translator availability. - As the number of non-English speaking residents in our community increases, the difficulty in providing police services increases because of language barriers. The establishment of a cadre of volunteers with appropriate language skills will help to reduce problems associated with communications difficulties. Possibly the Neibhborhood Services Center can play a lead role in identifying, training and creating an "Emergency Language Bank Volunteer Program" for community assistance purposes. (Approve in concept by 7/85) e We have requested information from some agencies in the State with similar programs already in operation for review and evaluation. (Complete by 7/86) e Any costs associated with such a program can be identified and included in the 1987-1988 Budget with a plan for the recruit- ment and training of program volunteers as well as other operational criteria. (By 7/87) ~~~ 5/13/85 Page 3m 8/10 Goal #3: Continue the process of Staff Development by focusing on policy development and updating, training, and other activities aimed at professionalizing services and reducing liability potential. Continue annual team building sessions along with regularly scheduled Staff-Supervisor meetings to retain focus on "Administrative Expectations". (Continuing) Design~,.and hold a training session for City personnel (managers and supervisors) focusing on reducing legal and civil liability using the City Attorneys Office as a Coordinating Agency. (By 7/86) e Assure that a comprehensive training program is developed by 7/1/87, if not sooner, that will create a "policy-review stream" to minimize potential for claims of "negligent training" and/or "negligent supervision". Goal #4: Consider installation of a Computer Automated Dispatch System (CAD) to improve the safety and speed of the information flow from Communications to Field Units, etc. t We will evaluate our communications information flow to determine the cost effectiveness of a CAD System similar to those used by San Mateo Police Department. (Prior to 7/86) We can use this information (if it merits) to consider costs associated with implementing such a program for the 1986-1987 or the 1987-1988 Budget. 9/10 5/13/85 Page 3n IV. PERSONAL GOALS (1985-1986) Goal #1: I will continue the regularly scheduled Staff Meetings and Staff/Supervisors Meetings to clarify "administrative direction and expectations". (Continuing) Goal #2: I will complete a Team Building Clinic for the Records Section and implement those items listed in the Operational Plan from the Co~unications Team Building Clinic. (Complete by 10/i/85) Goal #3: I will meet with all personnel in team meetings to exchange information with ail organizational employees on "how they see the organization". (Complete by 8/85) Goal #4: I will participate in Patrol rides with officers to refresh my exposure to operational problems and activities on each shift. (Complete by 1/86) 5/13/85 Page 3o 10/10