Loading...
HomeMy WebLinkAboutMinutes 1985-06-04Mayor Richard A. Haffey Vice Mayor Roberta Cerri Teglia Cou nci 1: Mark N. Addiego Emanuele N. Damonte Gus Nicolopulos MINUTES City Council City Council Conference Room City Hall June 4, 1985 335 AGENDA ADJOURNED REGULAR MEETING CALL TO ORDER: (Cassette No. 1) ROLL CALL: AGENDA REVIEW City Manager requested: - Add Item 1 Staff Report recommending adoption of a Resolution authorizing execution of an agreement with South San Francisco Unified School District for development of the Spruce Gym Renovation. - Add Item 2 Request for contributions for the Summer Youth Employment Program. - Add Item 3 Progress Report on the Civic Center Renovation Project. - Add Item 5 Closed Session for the purpose of the discussion of litigation at 7:00 p.m. ORAL COMMUNICATIONS ACTION TAKEN ADJOURNED REGULAR MEETING 5:30 p.m. Mayor Haffey presiding. Council present: Council absent: Nicolopulos, Addiego, Teglia, Damonte and Haffey. None. AGENDA REVIEW So ordered. So ordered. So ordered. Councilman Damonte stated that he had an installation meeting he had to attend at 7:00 p.m. City Manager Birkelo stated that the Closed Session could be held at 6:45 p.m. Mayor Haffey stated that in future the City Manager should poll the Council to see who was available for meetings with Closed Sessions. So ordered. ORAL COMMUNICATIONS Ms. Diane Smith stated that she lived on Rainier Avenue and her backyard faced Ponderosa Road. She requested the City to put up No Parking signs along Ponderosa Road for the following reasons: 6/4/85 Page i AGENDA ACTION TAKEN ORAL COMMUNICATIONS Staff Report 6/4/85 recommending adoption of a Resolution authorizing execution of an agreement with South San Francisco Unified School District for development of the ~t Spruce Gym Renovation. A RESOLUTION AUTHORIZING APPROVAL AND EXECUTION OF DEVELOPMENT AGREEMENT FOR SPRUCE GYMNASIUM ORAL COMMUNICATIONS garbage constantly being thrown in her and other neighbor's yards; it would force people to use the Ponderosa School parking lot; would alleviate the traffic on Ponderosa and make it safer for children darting across the street to get to the baseball diamond. She stated that another problem was the lack of public restrooms at Ponderosa and other school facilities which resulted in adult men voiding against her fence. Councilman Damonte stated that that part of Ponderosa Road was County property as was the School. Mayor Haffey directed Staff to look into where the property was located; what type of enforcement was applicable; look into the use of restrooms at Ponderosa School and if not available looking into the use of portable restrooms. Director of Recreation & Community Services Norton stated that he had looked into the use of portable restrooms and the request to the School Board had been denied because it was felt that they would be kicked over. He stated that Ponderosa, Spruce, Avalon and Parkway do not have public restroom facilities, and the District did not want to open the schools for public use. He stated that he could deal with the adults, if the problems persisted, by taking some action in the athletic programs after consulting with the Police Chief. City Manager Birkelo stated that the language in the contract had been clarified in relation to vandalism which had been agreed to by the Superintendent of Schools. He stated that it would go before the School Board on June 11, 1985 for final approval and that there had been agreement on the draft agreement. Councilman Nicolopulos expressed concern 6/4/85 Page 2 AGENDA ACTION TAKEN 1. Staff Report 6/4/85 - Continued. 0 Request for contributions for the Summer Youth Employment Program. Progress report on the Civic Center Renovation Project. that the documentation had been passed out to the Council this evening which did not leave sufficient time for review. Discussion followed: use of the facility by the Director and the City; maintenance costs of the facility; programs for the facility. M/S Addiego/Damonte - To adopt the Resolution. RESOLUTION NO. 102-85 Carried by unanimous voice vote. City Manager Bi rkelo stated that the Council had agreed, along with other cities, last year to pay its share of $1,500 and that this year the share would be $2,100. Discussion followed: on increasing the City's contribution; that the cities share was matched by the County; that the program should be focused in South San Francisco, and serve more of the people through a five day week. M/S Teglia/Nicolopulos - To expend $2,100.00 on the Summer Youth Employment Program. Carried by unanimous voice vote. City Manager Birkelo stated that the architects were available to answer questions on the Project. Mr. Munoz, Group 4/Architecture, intro- duced Mr. David Sturges who had overseen the project's Phase I on a day-to-day basis and would continue throughout the other phases. He stated that Phase I was nearly com- pleted with Harvis Construction and that only a hand full of items remained to be done because Harvis was under going arbitration. He stated that the new contractor ZCON was rapidly moving through and had a scheduled completion date and move in of mid-September for total occupancy. 6/4/85 Page 3 AGENDA ACTION TAKEN 223 e Progress report on the Civic Center Renovation Project - Continued. e Presentation and Preliminary Review of the 1985-86 Budget. ~1~) I He passed out information containing a summary of items for Phase II Construction/Renovation. Councilman Nicolopulos expressed concern over the change orders in Phase I and that he did not want that process repeated. He stated that three days ago there had been an order to scrape the clock tower and put a primer on it, then two days later an order came through to burn off the paint to test the wood which he did not understand the lack of coordination. Mr. Sturges stated that the contract drawings call for all of the paint to be removed, the clock tower inspected and for any loose deteriorating wood to be removed and replaced, nailed, sealed and put back together. He stated that the painter removed some of the paint and then without even the General Contractor's permission began painting the clock tower, at which point the General Contractor told the Subcontractor to stop work and follow the contract drawings specifications which would not cost the City money. Discussion followed: inspection of Sub- contractors work by the Contractor; on- going litigation; that responsibility for the work fell upon the Contractor; that the Council should not change its mind and in so doing create change orders; when the balustrade would be restored and where the funds would come from; that restoration of the balustrade and cupola would cost an additional $400,000; that the latest anticipated cost for the restoration was 2.7 million dollars; that the bottom line of construction dollars that the Council was committed to was 1.8 million; a commendation by Vice Mayor Teglia to the architects and Deputy City Manager/City Engineer Yee; that Councilman Nicolopulos wanted to see coordination in the work to expedite the project, etc. City Manager Birkelo gave a brief over view of the budget and stated that Finance Director Lipton would give 6/4/85 Page 4 AGENDA ACTION TAKEN 23 . 4. Presentation and Preliminary Review of the 1985-86 Budget - Continued. a revenue picture after which four department heads who were requesting additional personnel or new programs would speak. He stated that there would be a meeting on 6/19/85 for the Capital Improvement Budget and perhaps adoption of both budgets on 6/26/85. Director of Finance Lipton stated that the City revenue picture got back on its feet during this current year by the return of the City's revenue that this City had traditionally enjoyed with a modest increase in property taxes and sales tax. He modestly projected a 12% increase in revenues in 1984-85 and for 1985-86 an increase of 111~%. He described in detail the individual increases in the various taxes and other sources of revenue. City Manager Birkelo stated that the big reserve for capital improvements was not as great as it had been in the past and the City was facing the loss of revenue sharing funds in the next few years. He stated that the City would begin looking at longer term funding methodolog~ to deal with the capital improvement project down the road. Police Chief Datzman stated that the budget did not include figures for the requested personnel; a lieutenant and two officers on page 3, 14, 30, 31 and 32 which if approved would not come on board until September. He spoke of the $341,000.00 increase plus the salaries for the lieutenant and two captains that were related MOU increases. Deputy City Manager Lewis stated that the Finance Department was requesting the addition of an Account Clerk and a part- time courier. He stated that the Planning Department was requesting the addition of an Associate Planner part of whose time would be charged to Redevelopment and the rest of his time would be spent on Airport problems. He stated that a reclassification of an Associate Planner to a Senior Planner; and in Finance a reclassification of an 6/4/85 Page 5 AGENDA ACTZON TAKEN 4. Presentation and Preliminary Review of the 1985-86 Budget - Continued. Accountant to a Supervisor. Mayor Haffey stated he remembered that there had been a title Accounting Officer and when the position was vacated through retirement the Council authorized two accountants to give the Department more professional help and eliminate the former position. Deputy City Manager Lewis stated that the accountant who had been with the City for several years was performing in the func- tion of a senior capacity and had requested a reclassification which he felt had merit. Mayor Haffey spoke of the Management letter received every year from the auditors and stated that if the Council knew they were going to have additional allocations of personnel and were going to eliminate certain deficiencies as identified by the auditors then Council would feel more comfortable with the allocation of additional positions. Deputy City Manager Lewis stated that the auditors had suggested dividing some of the functions in the Finance Department which this reclassification would allow. He stated that when the City gets a new wholly integrated computer on line, with the additional personnel there would be opportunities in the future through attrition to meet the suggestions of the auditors. Deputy City Manager Lewis stated that the Personnel Division was requesting funds for programs: employee assistance; training and development programs. Vice Mayor Teglia questioned when there would be a greater discussion on Personnel. Mayor Haffey stated that he was setting up a meeting with the organizational sub- committee to discuss the Personnel Division. Deputy City Manager Lewis stated that a 614/85 Page 6 A G E N D A A C T I O'N T A K E N e Presentation and Preliminary Review of the 1985-86 Budget - Continued. CLOSED SESSION 5. Closed Session for the purpose of the discussion of litigation. RECALL TO ORDER: Councilman Damonte left the podium. 4. Presentation and Preliminary Review of the 1985-86 Budget - Continued. (Cassette No. 2) survey was being conducted by users on the Personnel Division which he felt would be helpful to the subcommittee. Vice Mayor Teglia stated that the Council had given specific direction as to what they wanted the Personnel Division to become. CLOSED SESSION Council adjourned to a Closed Session at 6:45 p.m. for the discussion of 1 i ti gati on. Mayor Haffey recalled the meeting to order at 7:12 p.m., all Council present, no action taken. Councilman Damonte left the podium at 7:12 p.m. Deputy City Manager/City Engineer Yee discussed the following: Garage - the Equipment Maintenance Supervisor's posi- tion would be eliminated; the Mechanic Foreman would become Supervisor - Garage; eliminate Mechanic-Foreman; increase the Mechanic position from a 2 to a 3; Building Maintenance - Custodian category be increased from 4 to 7 to accommodate the park Buildings, City Hall and MSB expansion. Mayor Haffey questioned whether Mr. Yee had investigated contracting the custo- dial service out. Deputy City Manager/City Engineer Yee stated that he had not but was looking at contracting out for median maintenance. He stated that sewers had not been included under Public Works in the budget and was requesting additional personnel, an Assistant Electrical Technician for Public Works. He stated that in the Parks budget he was looking to contract out for medians that were difficult to maintain. Discussion followed: that the City was 6/4/85 Page 7 AGENDA ACTION TAKEN 4. Presentation and Preliminary Review of the 1985-86 Budget - Continued. obligated under conditions of the current MOU to meet and confer before contracting out the medians; CALTRANS standards for median maintenance; that Vice Mayor Teglia wanted a listing of the medians to be contracted out and a rationale of why the City would receive better service. Deputy City Manager/City Engineer Yee stated that if the Council did not contract the work out he would ask for two or more additional positions. Discussion followed: the morale of the park employees if the City contracts out for median services; that contracting out was cheaper than using City services; contracting out would allow more workers in the parks; that the employees should be made aware that this would not elimi- nate their jobs. Deputy City Manager/City Engineer Yee stated that the scope of work for the Superintendent of Parks and Landscape had been reduced and he recommended the title be changed to that of Landscape Coordinator. He stated that the Water Quality Control Plant had been reduced by two positions that had never been filled; that one position of Laboratory Chemist had been eliminated through attrition. He stated that in Public Works the senior typist clerk had taken on all of the paper work for the reorganization of the Parks and Maintenance in addition to her original duties and he felt that she should be better compensated or there should be a typist clerk from Recreation to ease the workload. Director of Recreation & Community Development Norton stated one girl in his department handled the recreational programs and the other was his secretary who handled his work and the Superinten- dent of Parks & Landscape's work. He stated that CDC funds paid for 20% of both he and his secretary's salary. 6/4/85 Page 8 AGENDA ACTION TAKEN Presentation and Preliminary Review of the 1985-86 Budget - Continued. 343 Deputy City Manager/City Engineer Yee stated that if the title was changed from senior typist clerk to principal clerk it would allow her to have a 10% increase to accommodate her workload which he felt was meri ted. Vice Mayor Teglia stated that the 20% rebate that Mr. Norton received could be worked out to accommodate the 10% increase for the clerk. Fire Chief Feuerstein stated that the Fire Department was not requesting any new positions or equipment, however he did have a request in the Capital Improvement Budget and would have a long range plan developed for next year's budget to show the need for apparatus replacement over the next twenty years. Vice Mayor Teglia questioned what the Chief's perspective was on the main- tenance of equipment. Discussion followed on the replacement of vehicles; engines out of service; imple- menting some of the maintenance projects that had been included in the budget for a number of years and which had not been completed; that a complete evaluation of all the stations would be done within the next year and a recommendation would be forthcoming to the Council in the next year's budget. City Librarian Jeanne Goodrich stated that she felt that the budget would allow the Library to make the programs that were currently existing better. She stated that the additional number of per- sonnel reflected the part-time person who through transition had become a full time employee and that there were no new posi- tions in the budget. She stated that the new position addressed the workload to be met in the increased circulation and con- tinuous conversion of the Grand Avenue collection. She stated that in response to the Finance Department's request to consolidate the Grand Avenue and West Orange Avenue Library's budgets had been done and what was reflected in the budget 6/4/85 Page 9 AGENDA ACTION TAKEN 4. Presentation and Preliminary Review of the 1985-86 Budget - Continued. addressed this request, wherein in the previous year there were eight different programs that had been consolidated into five. Discussion followed on the number of part-time hours in the budget; the tran- sition of a part-time person to full- time; remodeling of the Grand Avenue Library; increased use of the libraries; updating of materials available to the public, etc. Director of Recreation & Community Services Norton presented an in-depth explanation of personnel costs for the Department and explained that some of the costs were offset by various grants; costs of maintaining the recreation buildings; costs of replacing basketball nets, backboards, which had previously been charged to the Parks Division were now currently charged to the Recreation Department; costs for floor maintenance at Siebecker and the MSB for dance studios. Discussion followed regarding inter- office work credits; additional costs for lighting repairs which cannot be done in- house; the tennis and ball field lights maintenance had to be contracted out because the City did not have the proper equipment to reach the lights; that before approving the allocation of funds check to see if it could be done in- house; additional part-time hours reflected the need to put extended day care in Spruce; that there were ten programs which would require additional funds in personnel and community ser- vices; that there was a large response to day camp; that the costs for the ten programs would be approximately $115,113 and the anticipated revenues were $122,000. Vice Mayor Teglia questioned when the next brochure would be going out for the fall. She stated that the Council had hoped that the matter of the Youth Commission could be addressed before the end of this school term so that it would 6/4/85 Page 10 Presentation and Preliminary Review of the 1985-86 Budget - Continued. be in position for September. She stated that she wanted to use the brochure as a vehicle to recruit commissioners and set up interviews. Discussion followed: on a senior day care center to be instituted in September; that there were a number of corrections to be made in the budget documents and that these would be in the Council packets on Friday, etc. M/S Teglia/Addiego - To adjourn the meeting. Carried by unanimous voice. ADJOURNMENT Time of adjournment 8:30 p.m. RESPECTFULLY SUBMITTED: ~ara~. Batta~ City of South San Francisco APPROVED: Richard' A. Haffey, May~_f~ City of South San Franc-~ The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 6/4/85 Page 11