HomeMy WebLinkAboutMinutes 1985-06-04Mayor Richard A. Haffey
Vice Mayor Roberta Cerri Teglia
Cou nci 1:
Mark N. Addiego
Emanuele N. Damonte
Gus Nicolopulos
MINUTES
City Council
City Council Conference Room
City Hall
June 4, 1985
335
AGENDA
ADJOURNED REGULAR MEETING
CALL TO ORDER: (Cassette No. 1)
ROLL CALL:
AGENDA REVIEW
City Manager requested:
- Add Item 1 Staff Report recommending
adoption of a Resolution authorizing
execution of an agreement with
South San Francisco Unified School
District for development of the
Spruce Gym Renovation.
- Add Item 2 Request for contributions
for the Summer Youth Employment
Program.
- Add Item 3 Progress Report on the
Civic Center Renovation Project.
- Add Item 5 Closed Session for
the purpose of the discussion of
litigation at 7:00 p.m.
ORAL COMMUNICATIONS
ACTION TAKEN
ADJOURNED REGULAR MEETING
5:30 p.m. Mayor Haffey presiding.
Council present:
Council absent:
Nicolopulos, Addiego,
Teglia, Damonte and
Haffey.
None.
AGENDA REVIEW
So ordered.
So ordered.
So ordered.
Councilman Damonte stated that he had an
installation meeting he had to attend at
7:00 p.m.
City Manager Birkelo stated that the
Closed Session could be held at 6:45 p.m.
Mayor Haffey stated that in future the
City Manager should poll the Council to
see who was available for meetings with
Closed Sessions.
So ordered.
ORAL COMMUNICATIONS
Ms. Diane Smith stated that she lived on
Rainier Avenue and her backyard faced
Ponderosa Road. She requested the City
to put up No Parking signs along
Ponderosa Road for the following reasons:
6/4/85
Page i
AGENDA ACTION TAKEN
ORAL COMMUNICATIONS
Staff Report 6/4/85 recommending
adoption of a Resolution authorizing
execution of an agreement with
South San Francisco Unified School
District for development of the ~t
Spruce Gym Renovation.
A RESOLUTION AUTHORIZING APPROVAL
AND EXECUTION OF DEVELOPMENT
AGREEMENT FOR SPRUCE GYMNASIUM
ORAL COMMUNICATIONS
garbage constantly being thrown in her
and other neighbor's yards; it would
force people to use the Ponderosa School
parking lot; would alleviate the traffic
on Ponderosa and make it safer for
children darting across the street to get
to the baseball diamond. She stated that
another problem was the lack of public
restrooms at Ponderosa and other school
facilities which resulted in adult men
voiding against her fence.
Councilman Damonte stated that that part
of Ponderosa Road was County property as
was the School.
Mayor Haffey directed Staff to look into
where the property was located; what type
of enforcement was applicable; look into
the use of restrooms at Ponderosa School
and if not available looking into the use
of portable restrooms.
Director of Recreation & Community
Services Norton stated that he had looked
into the use of portable restrooms and
the request to the School Board had been
denied because it was felt that they
would be kicked over. He stated that
Ponderosa, Spruce, Avalon and Parkway do
not have public restroom facilities, and
the District did not want to open the
schools for public use.
He stated that he could deal with the
adults, if the problems persisted, by
taking some action in the athletic
programs after consulting with the Police
Chief.
City Manager Birkelo stated that the
language in the contract had been
clarified in relation to vandalism which
had been agreed to by the Superintendent
of Schools. He stated that it would go
before the School Board on June 11, 1985
for final approval and that there had
been agreement on the draft agreement.
Councilman Nicolopulos expressed concern
6/4/85
Page 2
AGENDA ACTION TAKEN
1. Staff Report 6/4/85 - Continued.
0
Request for contributions for
the Summer Youth Employment
Program.
Progress report on the Civic
Center Renovation Project.
that the documentation had been passed
out to the Council this evening which did
not leave sufficient time for review.
Discussion followed: use of the facility
by the Director and the City; maintenance
costs of the facility; programs for the
facility.
M/S Addiego/Damonte - To adopt the
Resolution.
RESOLUTION NO. 102-85
Carried by unanimous voice vote.
City Manager Bi rkelo stated that the
Council had agreed, along with other
cities, last year to pay its share of
$1,500 and that this year the share would
be $2,100.
Discussion followed: on increasing the
City's contribution; that the cities
share was matched by the County; that the
program should be focused in South San
Francisco, and serve more of the people
through a five day week.
M/S Teglia/Nicolopulos - To expend
$2,100.00 on the Summer Youth Employment
Program.
Carried by unanimous voice vote.
City Manager Birkelo stated that the
architects were available to answer
questions on the Project.
Mr. Munoz, Group 4/Architecture, intro-
duced Mr. David Sturges who had overseen
the project's Phase I on a day-to-day
basis and would continue throughout the
other phases.
He stated that Phase I was nearly com-
pleted with Harvis Construction and that
only a hand full of items remained to be
done because Harvis was under going
arbitration. He stated that the new
contractor ZCON was rapidly moving
through and had a scheduled completion
date and move in of mid-September for
total occupancy.
6/4/85
Page 3
AGENDA ACTION TAKEN 223
e
Progress report on the Civic
Center Renovation Project -
Continued.
e
Presentation and Preliminary Review
of the 1985-86 Budget. ~1~)
I
He passed out information containing a
summary of items for Phase II
Construction/Renovation.
Councilman Nicolopulos expressed concern
over the change orders in Phase I and
that he did not want that process
repeated. He stated that three days ago
there had been an order to scrape the
clock tower and put a primer on it, then
two days later an order came through to
burn off the paint to test the wood which
he did not understand the lack of
coordination.
Mr. Sturges stated that the contract
drawings call for all of the paint to be
removed, the clock tower inspected and
for any loose deteriorating wood to be
removed and replaced, nailed, sealed and
put back together. He stated that the
painter removed some of the paint and
then without even the General Contractor's
permission began painting the clock
tower, at which point the General
Contractor told the Subcontractor to stop
work and follow the contract drawings
specifications which would not cost the
City money.
Discussion followed: inspection of Sub-
contractors work by the Contractor; on-
going litigation; that responsibility for
the work fell upon the Contractor; that
the Council should not change its mind
and in so doing create change orders;
when the balustrade would be restored and
where the funds would come from; that
restoration of the balustrade and cupola
would cost an additional $400,000; that
the latest anticipated cost for the
restoration was 2.7 million dollars; that
the bottom line of construction dollars
that the Council was committed to was 1.8
million; a commendation by Vice Mayor
Teglia to the architects and Deputy City
Manager/City Engineer Yee; that
Councilman Nicolopulos wanted to see
coordination in the work to expedite the
project, etc.
City Manager Birkelo gave a brief over
view of the budget and stated that
Finance Director Lipton would give
6/4/85
Page 4
AGENDA ACTION TAKEN
23 .
4. Presentation and Preliminary Review
of the 1985-86 Budget - Continued.
a revenue picture after which four
department heads who were requesting
additional personnel or new programs
would speak. He stated that there would
be a meeting on 6/19/85 for the Capital
Improvement Budget and perhaps adoption
of both budgets on 6/26/85.
Director of Finance Lipton stated that
the City revenue picture got back on its
feet during this current year by the
return of the City's revenue that this
City had traditionally enjoyed with a
modest increase in property taxes and
sales tax. He modestly projected a 12%
increase in revenues in 1984-85 and for
1985-86 an increase of 111~%. He
described in detail the individual
increases in the various taxes and other
sources of revenue.
City Manager Birkelo stated that the big
reserve for capital improvements was not
as great as it had been in the past and
the City was facing the loss of revenue
sharing funds in the next few years. He
stated that the City would begin looking
at longer term funding methodolog~ to
deal with the capital improvement project
down the road.
Police Chief Datzman stated that the
budget did not include figures for the
requested personnel; a lieutenant and two
officers on page 3, 14, 30, 31 and 32
which if approved would not come on board
until September. He spoke of the
$341,000.00 increase plus the salaries
for the lieutenant and two captains that
were related MOU increases.
Deputy City Manager Lewis stated that the
Finance Department was requesting the
addition of an Account Clerk and a part-
time courier. He stated that the
Planning Department was requesting the
addition of an Associate Planner part of
whose time would be charged to
Redevelopment and the rest of his time
would be spent on Airport problems. He
stated that a reclassification of an
Associate Planner to a Senior Planner;
and in Finance a reclassification of an
6/4/85
Page 5
AGENDA ACTZON TAKEN
4. Presentation and Preliminary Review
of the 1985-86 Budget - Continued.
Accountant to a Supervisor.
Mayor Haffey stated he remembered that
there had been a title Accounting Officer
and when the position was vacated through
retirement the Council authorized two
accountants to give the Department more
professional help and eliminate the
former position.
Deputy City Manager Lewis stated that the
accountant who had been with the City for
several years was performing in the func-
tion of a senior capacity and had
requested a reclassification which he felt
had merit.
Mayor Haffey spoke of the Management
letter received every year from the
auditors and stated that if the Council
knew they were going to have additional
allocations of personnel and were going
to eliminate certain deficiencies as
identified by the auditors then Council
would feel more comfortable with the
allocation of additional positions.
Deputy City Manager Lewis stated that the
auditors had suggested dividing some of
the functions in the Finance Department
which this reclassification would allow.
He stated that when the City gets a new
wholly integrated computer on line, with
the additional personnel there would be
opportunities in the future through
attrition to meet the suggestions of the
auditors.
Deputy City Manager Lewis stated that the
Personnel Division was requesting funds
for programs: employee assistance;
training and development programs.
Vice Mayor Teglia questioned when there
would be a greater discussion on
Personnel.
Mayor Haffey stated that he was setting
up a meeting with the organizational sub-
committee to discuss the Personnel
Division.
Deputy City Manager Lewis stated that a
614/85
Page 6
A G E N D A A C T I O'N T A K E N
e
Presentation and Preliminary Review
of the 1985-86 Budget - Continued.
CLOSED SESSION
5. Closed Session for the purpose of
the discussion of litigation.
RECALL TO ORDER:
Councilman Damonte left the podium.
4. Presentation and Preliminary Review
of the 1985-86 Budget - Continued.
(Cassette No. 2)
survey was being conducted by users on
the Personnel Division which he felt
would be helpful to the subcommittee.
Vice Mayor Teglia stated that the Council
had given specific direction as to what
they wanted the Personnel Division to
become.
CLOSED SESSION
Council adjourned to a Closed Session at
6:45 p.m. for the discussion of
1 i ti gati on.
Mayor Haffey recalled the meeting to
order at 7:12 p.m., all Council present,
no action taken.
Councilman Damonte left the podium at
7:12 p.m.
Deputy City Manager/City Engineer Yee
discussed the following: Garage - the
Equipment Maintenance Supervisor's posi-
tion would be eliminated; the Mechanic
Foreman would become Supervisor - Garage;
eliminate Mechanic-Foreman; increase the
Mechanic position from a 2 to a 3;
Building Maintenance - Custodian category
be increased from 4 to 7 to accommodate
the park Buildings, City Hall and MSB
expansion.
Mayor Haffey questioned whether Mr. Yee
had investigated contracting the custo-
dial service out.
Deputy City Manager/City Engineer Yee
stated that he had not but was looking at
contracting out for median maintenance.
He stated that sewers had not been
included under Public Works in the budget
and was requesting additional personnel,
an Assistant Electrical Technician for
Public Works.
He stated that in the Parks budget he was
looking to contract out for medians that
were difficult to maintain.
Discussion followed: that the City was
6/4/85
Page 7
AGENDA ACTION TAKEN
4. Presentation and Preliminary Review
of the 1985-86 Budget - Continued.
obligated under conditions of the current
MOU to meet and confer before contracting
out the medians; CALTRANS standards for
median maintenance; that Vice Mayor
Teglia wanted a listing of the medians to
be contracted out and a rationale of why
the City would receive better service.
Deputy City Manager/City Engineer Yee
stated that if the Council did not
contract the work out he would ask for
two or more additional positions.
Discussion followed: the morale of the
park employees if the City contracts out
for median services; that contracting out
was cheaper than using City services;
contracting out would allow more workers
in the parks; that the employees should
be made aware that this would not elimi-
nate their jobs.
Deputy City Manager/City Engineer Yee
stated that the scope of work for the
Superintendent of Parks and Landscape had
been reduced and he recommended the title
be changed to that of Landscape
Coordinator.
He stated that the Water Quality Control
Plant had been reduced by two positions
that had never been filled; that one
position of Laboratory Chemist had been
eliminated through attrition.
He stated that in Public Works the senior
typist clerk had taken on all of the
paper work for the reorganization of the
Parks and Maintenance in addition to her
original duties and he felt that she
should be better compensated or there
should be a typist clerk from Recreation
to ease the workload.
Director of Recreation & Community
Development Norton stated one girl in his
department handled the recreational
programs and the other was his secretary
who handled his work and the Superinten-
dent of Parks & Landscape's work. He
stated that CDC funds paid for 20% of
both he and his secretary's salary.
6/4/85
Page 8
AGENDA ACTION TAKEN
Presentation and Preliminary Review
of the 1985-86 Budget - Continued.
343
Deputy City Manager/City Engineer Yee
stated that if the title was changed from
senior typist clerk to principal clerk it
would allow her to have a 10% increase to
accommodate her workload which he felt
was meri ted.
Vice Mayor Teglia stated that the 20%
rebate that Mr. Norton received could be
worked out to accommodate the 10% increase
for the clerk.
Fire Chief Feuerstein stated that the
Fire Department was not requesting any
new positions or equipment, however he
did have a request in the Capital
Improvement Budget and would have a long
range plan developed for next year's
budget to show the need for apparatus
replacement over the next twenty years.
Vice Mayor Teglia questioned what the
Chief's perspective was on the main-
tenance of equipment.
Discussion followed on the replacement of
vehicles; engines out of service; imple-
menting some of the maintenance projects
that had been included in the budget for
a number of years and which had not been
completed; that a complete evaluation of
all the stations would be done within the
next year and a recommendation would be
forthcoming to the Council in the next
year's budget.
City Librarian Jeanne Goodrich stated
that she felt that the budget would allow
the Library to make the programs that
were currently existing better. She
stated that the additional number of per-
sonnel reflected the part-time person who
through transition had become a full time
employee and that there were no new posi-
tions in the budget. She stated that the
new position addressed the workload to be
met in the increased circulation and con-
tinuous conversion of the Grand Avenue
collection. She stated that in response
to the Finance Department's request to
consolidate the Grand Avenue and West
Orange Avenue Library's budgets had been
done and what was reflected in the budget
6/4/85
Page 9
AGENDA ACTION TAKEN
4. Presentation and Preliminary Review
of the 1985-86 Budget - Continued.
addressed this request, wherein in the
previous year there were eight different
programs that had been consolidated into
five.
Discussion followed on the number of
part-time hours in the budget; the tran-
sition of a part-time person to full-
time; remodeling of the Grand Avenue
Library; increased use of the libraries;
updating of materials available to the
public, etc.
Director of Recreation & Community
Services Norton presented an in-depth
explanation of personnel costs for the
Department and explained that some of
the costs were offset by various grants;
costs of maintaining the recreation
buildings; costs of replacing basketball
nets, backboards, which had previously
been charged to the Parks Division were
now currently charged to the Recreation
Department; costs for floor maintenance
at Siebecker and the MSB for dance
studios.
Discussion followed regarding inter-
office work credits; additional costs for
lighting repairs which cannot be done in-
house; the tennis and ball field lights
maintenance had to be contracted out
because the City did not have the proper
equipment to reach the lights; that
before approving the allocation of funds
check to see if it could be done in-
house; additional part-time hours
reflected the need to put extended day
care in Spruce; that there were ten
programs which would require additional
funds in personnel and community ser-
vices; that there was a large response to
day camp; that the costs for the ten
programs would be approximately $115,113
and the anticipated revenues were
$122,000.
Vice Mayor Teglia questioned when the
next brochure would be going out for the
fall. She stated that the Council had
hoped that the matter of the Youth
Commission could be addressed before the
end of this school term so that it would
6/4/85
Page 10
Presentation and Preliminary Review
of the 1985-86 Budget - Continued.
be in position for September. She stated
that she wanted to use the brochure as a
vehicle to recruit commissioners and set
up interviews.
Discussion followed: on a senior day care
center to be instituted in September; that
there were a number of corrections to be
made in the budget documents and that
these would be in the Council packets on
Friday, etc.
M/S Teglia/Addiego - To adjourn the
meeting.
Carried by unanimous voice.
ADJOURNMENT
Time of adjournment 8:30 p.m.
RESPECTFULLY SUBMITTED:
~ara~. Batta~
City of South San Francisco
APPROVED:
Richard' A. Haffey, May~_f~
City of South San Franc-~
The entries of this Council meeting show the action taken by the City Council to dispose
of an item. Oral communications, arguments, and comments are recorded on tape. The tape
and documents related to the items are on file in the Office of the City Clerk and are
available for inspection, review and copying.
6/4/85
Page 11