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HomeMy WebLinkAboutMinutes 1986-01-29Mayor Roberta Cerri Teglia Vice Mayor Mark N. Addiego Counci 1: John "Jack" Drago Ri chard A. Haffey Gus Nicol opul os MINUTES City Council City Council Conference Room City Hal 1 January 29, 1986 AGENDA ADJOURNED REGULAR MEETING CALL TO ORDER: (Cassette No. 1) ROLL CALL: PLEDGE OF ALLEGIANCE AGENDA REVIEW City Manager Birkelo requested that the following items be added to the agenda. 1. Request from the Election Department to have a permanent precinct at City Hall in one of the upper con- _~ ference rooms that will be effec- tive with the April Election, if approval is given, due to the fact that a determination was made that All Souls Church, as a precinct, is not accessible to the handi- capped. 2. Review of the Capital Improvement ~I~v Program. 3. Joint meeti~ ~t~ ~h~ ~a~ n~~ Place Commi i o h ssio of the Master Parking Plan. CLOSED SESSION RECALL TO ORDER: ACTION TAKEN ADJOURNED REGULAR MEETING 5:12 p.m. Mayor Teglia presiding. Council present: Nicolopulos, Addiego, Drago and Teglia. Council absent: Haffey. The pledge of allegiance was recited. AGENDA REVIEW Discussion followed: using one of the two conference rooms; the foyer, the Staff Lounge; Grand Avenue entrance of the Library in the Children's Section. Consensus of Council - That the City Manager was to investigate using the Grand Avenue entrance of the Library or the foyer at City Hall. So ordered. So ordered. CLOSED SESSION Mayor Teglia stated that the Council would adjourn to as Closed Session on litigation, City and County of San Francisco at 5:20 p.m. vs. So. San Francisco Case No. 303853 (Shearwater). Mayor Teglia recalled the meeting to order at 5:33 p.m., all Council present, and stated that there had been clarifica- tion of past direction and further direc- tion given to the City Manager. 1/29/86 Page I AGENDA ACTION TAKEN 2. Review of the Capital Improvement Program. City Manager Birkelo stated that the pur- pose of this discussion was to give a mid-year review of the Capitral Improvement Program on the projects approved last June, and to have prelimi- nary discussions on potential financial conditions governing projects to be dealt with over the next three years. He stated that Deputy City Manager/City Engineer Yee would give an over-view of the Capital Improvement Program and then Mr. Aguillar of Homart Development Co. wished to address one of the items. Deputy City Manager/City Engineer Yee made reference to the various street pro- jects and the individual status of completion. Mr. John Aguillar, Homart Development Co., stated that he would like to discuss the Gateway Extension Project: the criticalness of completing the pro- ject this year; the critical elements, i.e., the SP crossing agreement, PG&E's agreement to relocate the transmission towers, and a schedule to accommodate the work being started in May on storm drains, etc. City Manager Birkelo stated that the City Attorney was still working with PG&E's Attorney on the insurance clause in the agreement. Deputy City Manager/City Engineer Yee stated that the agreement was not holding up PG&E because they could still go ahead with the design. Mr. Aguillar spoke of options available that could result in assurance that the project could be completed this year, one of which was that Homart could front the money even though the bonds had already been sold; complete the construction and be reimbursed by bond proceeds already in place providing the City gave Homart title. Discussion followed: that SP was still a 1/29/86 Page 2 AGENDA ACTION TAKEN 2. Review of the Capital Improvement Program. (Cassette No. 2) major stumbling block; that the City had control of the right-of-way if it was ready to pay for it; PG&E had given assurance it would finish in May, in which case the project could he finished this year; the plans and specifications would be completed by February; final negotiations on the adjacent properties could or could not necessitate changes that could take place, such as driveways and curb cuts that could change the plan or in moving the roadway over two feet; details of property negotiation were sub- jects for a closed session; building the roadway in two pieces rather than one; that five parties were involved in the property negotiations; that some of the negotiations would be adjudicated in Court; whether the Council wanted to go out to bid on a project knowing that the crossing may not be completed when the roadway was finished. Deputy City Manager/City Engineer Yee stated that the council could advertise to go to bid on 2/26/86 and set the award of bid for 60 days later to assure that the property has been acquired before acceptance of the award. He continued, if the City Manager could get the right- of-way in that 90 day time table then the job could be awarded. Discussion followed on the various proj- ects: Railroad Crossing; Storm Drains; Sanitary Sewers; Water Quality Control Plant. Discussion followed on Public Facilities: that water was going into the cupola and would cause further dry rot at City Hall; that the roof had been flashed and there were no leaks; water leak onto the pistol range - safety problem; water leakage in the Fire Station at MSB; Airport Noise Insulation; Magnolia Center - master plan design was 90% completed, however the drawings were only 20-30% complete; public restrooms would have Councilmembers Drago and Nicolopulos serve as a Subcommittee for ways of improving cleanliness and vandalism. 1/29/86 Page 3 AGENDA ACTION TAKEN 2. Review of the Capital Improvement Program. RECALL TO ORDER: ® Joint meeting with the Parking Place Commission for the discussion of the Master Park Plan. Discussion followed on Parks and Traffic Signals. Mayor Teglia recessed the meeting at 7:04 p.m. Mayor Teglia recalled the meeting to order at 8:08 p.m., all Council present. Commissioners Present: Matteucci, Welker and Chairman Sciandri. Director of Finance Lipton stated that with the concurrence of Council the Parking Place Commission had undertaken a parking study and had employed Wilbur Smith & Associates in September 1984 and that the study was completed October 1985. He stated that there were many meetings with Wilbur Smith & Associates, the Commission, Police, Planning, City Traffic Engineer, plus members of the downtown business community. He stated that the final study incorporated the suggestions, comments and criticisms of all the various participants involved (a copy of the staff report outlining the recommendations is attached as Exhibit A and a permanent part of the record of this meeting). He stated that there were three phases and that the recommendation was that they be combined as one and that implemen- tation be done as quickly as possible. Discussion followed: preserving a por- tion of the Miller lot for a possible building that the Chamber of Commerce could lease; that the bungalow could not be moved to the Miller lot from the Magnolia site; the need for the Chamber to have permanent quarters near City Hall; that all City lots were regulated from 9:00 a.m. to 6:00 p.m.; changing the Miller lot to a free lot for the use of Grand Avenue merchants employees to allow the Grand Avenue meters to be used for customers; that reserving a piece of the Miller lot for the Chamber could have adverse impacts on the plan for a free lot; implementation of the free lot for 1/29/86 Page 4 AGENDA ACTION TAKEN (Cassette No. 3) six months and if it didn't work, reserve a piece of the lot for the Chamber; that the Chamber's first objective was to hire an Executive Director and then acquire a permanent office, which could be six months from now; that the burden was on the Chamber to raise funds to build a permanent structure after the City reserved a portion of land that the Chamber could lease on a long term basis; improving pathfinder signs to City lots, indicating also the price of parking; that the Parking Commission was going to improve every municipal lot; imposing time limits on all metered spaces; that Grand Avenue from Walnut to Spruce Avenue should not be changed; that there were metered areas that were not within the Parking District, such as Grand Avenue from Walnut to Spruce; expanding the Parking District boundaries; that the west side of Spruce from Miller down to Linden was zoned commercial; concern that the Downtown Merchants wre not in agreement in changing meters to one hour maximum; whether one hour maximum meter parking was sufficient for customers; that the Downtown Merchants should be contacted for a consensus of one hour parking and then have the Parking Place Commission present a proposal to Council; hiring an additional Parking Enforcement Officer; including all of Linden Avenue to Hillside as part of the District's boundaries; that in-lieu fees should be abandoned and the District increased; public relations and promotion of the downtown area; that in-lieu fees were a deterrent to growth in an area; prohibi- tive costs in providing rear access for customers; building a multi-storage parking lot rather than buying new lots; selling air rights over parking lots for commercial uses. M/S Welker/Sciandri - To adjourn the Parking Place Commission meeting. Carried by unanimous voice vote. Time: 10:38 p.m. 1/29/86 Page 5 AGENDA ACTION TAKEN ADJOURNMENT Deputy City Manager/Community Development & Administration Lewis outlined the esti- mated funds available for capital pro- jects (a copy of the memo, dated 1/28/86, is attached as Exhibit B and a permanent part of the record of this meeting). M/S Nicolopulos/Drago - To adjourn the meeting. Carried by unanimous voice vote. Time of adjournment 10:55 p.m. RESPECTFULLY SUBMITTED , City of South San Francisco ED. R~erta Cerri Teglia, Ma.~ City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 1/29/86 Page 6 January 29, 1986 Subject: Action: The Honorable City Council Downtown Parking Study - Recommended Parking In~provemant Program Motion to Adopt Rec~,,~ndation It is recc~waended that the City Council concur with the findings of the Parking C~,,~ssion and support implementation of the recommended parking improvement program. Background In October 1985, the South San Francisco Downtown Parking Study Final Report w~s completed by Wilbur Smith and Associates. During the study and afterwards, there has been discussion and input among City desklzht~ts and cut, trinity leaders. recc~xaendations made this evening are sun~arized in Table 6 and Figure 12 of the Study. Discussion The Parking C~,,,~ssion wishes to combine Phase I (1985-86) and Phase II (1986-88), implementing each item as soon as practical. Implement Free parking at Miller/Maple Lot Free parking on a first CCmle first served basis would attract parking to an otherwise underutilized lot. Improve "pathfinder" signage These signs would direct cars to City lots with improved traffic flow. Signs in City lots will be modified to indicate fees charged and the avail- ability of parking permits. 1/29/86 Pa§e 7 Page 2 D~.~town Parking Study - Recc~',i%~_nded Parking Improvement Program Discussion (continued) Modally Parking Ordinance to impose time limits o~ all metered spaces. Two hour limit on Maple, Linden, Cypress and Airport, all frcm Baden to Miller. Linden is already signed as such. One hour limit on Grand from Airport to Spruce. Chang~ m~ters on Miller from Maple to ~.inden to 10 hour limit, 5¢ per hour. These metered spaces are underutilized. Tne change will allow long-term metered parking as on Walnut Avenue, but closer to the heart of downtown. Ticket lots will return to the 50¢ per day, $10 per mo~th fee structure. Modify Parking District Management. No change is proposed. Redefine Boundaries. ~ne City Attorney's office is assisting in this effort. At the outset of the parking study, a study area was defined. This geographic area is the basis for new District boundaries. Hire Enforcement Officer (Police). ~ne Parking District and the Police DepazU,~nt support the hiring of a second Parking Enforcement Officer, to work exclusively in the Downtown area, and to be funded 100% by the Parking District. With time limits imposed on all metered spaces, there will be a greater need for enforcement than can be currently p~-ovided by the one officer. As is now the case, all ticket revenue will go to the City's general fund. In the future, there may be the opportunity for the Parking District to share in this revenue. Public Relations/Prc~mtion The Cc~nission recognizes the n~-~cd for c~:~,~nication with the downtown merchants, workers and custcmers. None of the changes proposed will be made without "getting the word out.." Modify In-Lieu Fee Ordinance Since implementation of the in-lieu fee ordinance, it D~s not been applied. Planning and the Cc~nission will address this problem, and have no recc~menda- tion at this time. 1129186 Page 8 Page 3 D~wntown Parking Study - Recc~mnended Parking Improvement Program Discussion (continued) Consider new walkways between lanes and Grand Avenue as development occurs. If the lot at Miller/Cypress became a City lot, tot No. 1 (adjacent to Senior Center) would be narrowed to create a walkway to Grand Avenue. Grand Avenue merchants whose rear entrance face Lots 3, 8 and 10 on Fourth Lane, and Lots 5 and 12 on Third Lane have been encouraged to develop rear entrances for customer walk through. Buy parcel at Cypress and Miller; construct a 32 space lot. Tnis lot is the first piece of South San Francisco property owned by the DeBenedetti family and has sentimental value. Prior contact revealed a reluctance to sell. The possibility of trade or lease was greater. The Cc~ssion views this lot as vital to the relief of parking congestion in the 100-200 block of Grand Avenue. Explore purchase option adjacent to Lots 3, 8 and 10 for expanded facility. Additional land would be purchased for increased surface parking or provide more than adequate space for a multi-level parking structure. Increase on-street meter rates to 30¢/t~ hours; change time limits on Grand Avenue to one hour, Airport to Walnut Avenue. As stated previously, the District favors one hour parking on Grand from Airport to Spruce. An increase in meter rates from 10¢ to 15¢ per hour will bring additional revenue to be used for financing capital improvements. Install ticket dispenser Cypress/Miller LOt. If and when developed, the demand for all day parking may be such that this lot could become 100% "by permit only," as is half of lot No. 12 on Baden Avenue. We thank you for the opportunity to discuss the future of downtown parking needs at this joint meeting David Sciandri, Chairman Parking Cu,,,,~ ssion BRL:ti 1/29/86 Page 9 .CITY OF SOUTH SAN FRANCISCO TO: INTER-OFFICE MEMOHANDUM D~e January 28,~ 1986 City Man~ger SUBJECT: ESTIMATED FUNDS-AVAILABLE FOR CAPITAl, PROJECTR F~O~ ESTIt~TED FUNDS AVAILABLE (6130186) Capital Pro- ject Fund Deputy City Manager The following is an analysis of funds available for the Fiscal Year I986-87 Capital Budget, along with projections of available funds for Fiscal Years 1987-88'and 1988-89: $1,379,228 ESTI)~TED- ESTIMATED " EsTImATED FUNDS .- FUNDS FUNDS AVAILABLE AVAILABLE AVAILABLE '( FY' 86' 87 )m '~mount (Fy87-88): "Amoont (FY 88,89) Amount Re'venue Revenue Revenue Sharing $182,000 SharingI $ 0 Sharing $. 0 Re__venue .'~.."..~' .~ .ring Fund General Fund 1,362,831 ' Contri buti on General Fund General Fund 200,000 Contribution 650,000 Contribution 950,000' C:,,eral Fund Contribution Total Fund Balance Available 6/30/86 Total Estimated Funds Avail. $2,742,059 (FY 86-87) Total Estimated Funds Avail. $382,000 (FY 87-88) Total Esti~ted Funds Avai 1. $650,000 (FY 88-89 ) $950 For purposes of budgeting for the FY86-87 Capital Budget, the total funds availabl6 would be the total of the beginning fund balances and the estimated contributions during the 1986-87 Fiscal Y~ar. Total Beginning Fund.Balance {6/30/86) $2,742,059 General Fund & Revenue Sharing Fund Estimted Contributions Total Funds Available f6r Budgeting Purposes FY 1986-87 .l~apital Budget 380,000 $3,122,059 1/29/86 Page 10 AS/SS 205 (8/84) The following is a three-year projection of the total estimated funds available for Capital Budget: Year Amount FY 1986-.87 $3,122,059 FY 1987-.88 650,000 FY 1988-89 .. 950,000 Total FY 1986-87 to . ~$4,722,059 1988-89 Major Capital Projects that are in the planning stages, not in'any priority order, are the following: ·Project New Corporation Yard Civic Center Phase III Magnolia Center · ' Orange Park Expansion Estimated Total Cost $ 3,8OO,000 500,000 1,500,000 1,500,000 (Land) ~,000,000 (Improvement) Westborough Park Center l, 500,000 Routine Capital Project Fund Expenditures ($300,000 per year) Total Estimated Capital Project Costs FY 86-87 - FY'88-89 ''900,000 $10,700,000 The difference between funds available for Fiscal Year 1986-87 - Fiscal Year 1988-89 and Estimated Capital Project costs is: $10,700,000 - Costs '4,722,059 - FUnds $(5,977,941) Other sources of funds to fund the Capital Budget could include: 1) Sale of property A - Chestnut and Grand B - GSA Property ,000,000 ,500,000 ,500,000 .2) various forms of' borrowing beginrlilng in FY 1987-88, $350,000 to $400,000 could support 3.5 million dollars in Capital Project borrowing 3) Tax increases 1/29/86 Page 11 Modified utility users tax - $ 400,000 per year B. 2% increase in TOT in FY 1986-87 - from 8% to 10% 288,000 per year (Foster City is already at 10%) ~ are ha~py to discuss any of these items with you, at your convenience. Mark Lewis Deputy City Manager ML:ad 1/29/86 Page 12