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HomeMy WebLinkAboutMinutes 1986-06-11Mayor Roberta Cerri Teglia Vice Mayor Mark N. Addiego Counci 1: John "Jack" Drago Ri chard A. Halley Gus Nicolopulos AGENDA CALL TO ORDER: (Cassette No. 1) ROLL CALL: PLEDGE OF ALLEGIANCE PRESENTATIONS AGENDA REVIEW City Manager Birkelo Requested: - Add Item 8a. Staff Report 6/11/86 recommending by Motion to set a Public Hearing for 6/25/86 to receive public comments on the proposed sewer services charges for Fiscal Year 1986-87. ORAL COMMUNICATIONS MINUTES City Council Municipal Services Building Community Room June 11, 1986 0229 ACTION TAKEN 7:40 p.m. Mayor Teglia presiding. Council present: Council absent: Nicolopulos, Halley, Addiego, Drago and Teglia. None. The pledge of allegiance was recited. PRESENTATIONS Mayor Teglia spoke of the South San Francisco Community Night at the Giants Game. She stated that 2,700 people attended and that a tailgate party had been very successful as arranged by Recreation Supervisor Tsitovich. Battalion Chief Sciandri introduced new Fire Fighters Arthur Mosqueda and Bill Svojil. Lt. Raffaelli introduced new Police Officers Ed Normandy and Angel Bernel. AGENDA REVIEW So ordered. City Attorney Rogers spoke of a writ on the Regional Planning Commission and ALUC and stated that in Closed Session he would advise Council on the progress of the suit. ORAL COMMUNICATIONS Mr. John Ferreira, 2334 Greendale Dr., spoke of the Eagle Project Race to be 6/11/86 Page 1 AGENDA ACTION TAKEN 0230 ORAL COMMUNICATIONS ORAL COMMUNICATIONS held at Oyster Point on 6/21/86, with 29 runners and that awards would be presented. He stated that this was a Bay Area organization using past and present professional and amateur athletes as role models, and providing drug and alcohol prevention, intervention, and treatment services. Mr. Tom Callan stated that that afternoon he had spoken to Planning Director Smith and proceeded to relate the conversation after the last meeting when the Council, in their wisdom, decided that he was to provide the City with a new EIR. He stated that he had been informed by Mrs. Smith that in order to accomplish that it was necessary for him to pay the City a fee of $900; and on top of that he must guarantee that whoever the City awarded that contract to that he must agree to spend a minimum of $19,000. He stated that he had had EIRs prepared for other communities outside of South San Francisco, and he found that request to be very abusive. He stated that he had suggested to Mrs. Smith that URS, a very distinguished firm in San Mateo County that had been hired by the City to do the original EIR for his project, prior to the hearing of the City Council review all of the reports that had been submitted to the City. He continued, and get a recommendation from URS as to whether or not an EIR was needed, which he felt was in fairness to himself and to the people of the City. He stated that he had offered to pay the resultant expenses. He stated that Mrs. Smith had told him she had not followed his suggestion, and he had told her that his Attorney was going to request that the supplemental reports be added to the original EIR. He stated that early on when Orchard Supply was coming into the City, one of the firm's requirements was to have their 6/11/86 Page 2 AGENDA ACTION TAKEN 0 31 ORAL COMMUNICATIONS ORAL COMMUNICATIONS executive officer meet with the City Department Heads. He stated that Mr. Peter Graves and several others made arrangements to do just that. He stated that City Manager Birkelo was not available and the gentlemen waited 35 minutes to an hour, and Mr. Yee was kind enough to see them - at that time he had known that something was wrong with the project. He stated that he had told Councilman Haffey on one occasion, if you don't want me to develop in your City, I can wait until your out of Office and come back. He stated that he felt that Orchard Supply was too good to lose and Vice Mayor Addiego had had him talk to Mr. Lewis. He continued, he had been informed that if he could meet all the set Staff requirements he would have a fair consideration. He stated that he had met all the requirements and he had hired professional people to handle the project 100%. He stated that now after two and half years he had been denied the project and he no longer had Orchard Supply as the project. He stated that he now felt that the land could sit there for five or ten years and the taxes and the assessment bonds will cost him $50,000 a year. He stated that he was prepared to develop the land without touching the slopes at all, land felt that Staff should come up with a plan that was feasible for development. He stated that he had spent over $100,000 on Orchard Supply because he believed in them. He stated that he had known that the building would not produce income for him for at least fifteen years, and he had been looking towards the future. He stated that he had met two weeks ago with K-Mart, who had asked for a reduc- tion of their lease or they might have to close the store. He stated that 6/11/86 Page 3 ^GE.D^ ^CT O. T^KE. 0232 .... ORAL COMMUNICATIONS ORAL COMMUNICATIONS McDonald's had informed him that their store was the lowest volume of any of their stores in California. He stated that the Traffic Engineer had stated that the survey of traffic in 1980 in Westborough had more traffic than in 1985. He requested the Council to direct the Planning Staff to have whomever they want to review all the documents and come up with a recommendation, rather than he continue to walk into a blank wall. Vice Mayor Addiego stated that perhaps rather than continuing light uses in that area, perhaps a study, using the existing documents in hand, could be made to determine what the area could support. He stated that the adjacent parking for new uses was sufficient, but the support of the streets on either side was insuf- ficient for the peak amount of traffic and suggested looking at different types of use. He continued, given the hillside directly behind it and take a natural advantage which he did not feel would impact anyone. Mayor Teglia questioned what the $900 covered and whether it was a standard fee. Director of Planning Smith stated that the $900 was standard. She stated that more than one firm would be asked to do an EIR and that it would take a lot of work to review the documents and make a proposal on the amount of work to be done. She stated that $15,000 rather than $19,000 was just a figure of the top of her head. She stated that the fees were comparable to other communities. Vice Mayor Addiego stated that Mr. Callan's people were crying about the level of business, and he thought that had been was was intended for the area because of the horrible traffic in the area. 6/11/86 Page 4 ^GE,D^ ^CT O. T^KE. 0222 --COMMUNITY FORUM COMMUNITY FORUM CONSENT CALENDAR No one chose to speak. CONSENT CALENDAR Requesting approval of the Minutes of the Special Meeting of 4/5/86; Regular Meeting of 4/9/86; Adjourned Regular Meeting of 4/14/86; Adjourned Regular Meeting of 4/16/86; and the Regular Meeting of 4/23/86. Approved. Staff Report 6/11/86 recommending that the following claims be denied and referred to the City's Insurance Adjuster and the City Attorney: So ordered. a) b) Claim as filed by Elizabeth A. Mayor Teglia requested an explanation of Lawrence, Esq on behalf of ~O~c~ this item in Closed Session. Martha Bouyer'~lleging negli- gent maintenance of floor at Orange Avenue Pool. Claim as filed by Elizabeth A. Lawrence, Esq., on behalf of Duke Bouyer, a minor, alleging negligent maintenance of floor at Orange Avenue Pool. Staff Report 6/11/86 recommending by Motion to accept the Zamora Brentwood Lighting Project as ~ complete in accordance with the approved plans and specifications. -Removed from the Consent Calendar for discussion by Mayor Teglia. Staff Report 6/11/86 recommending adoption of a Resolution author- izing an Amendment of the Consultant Services Agreement with Records Systems Association, Inc. Removed from the Consent Calendar for discussion by Councilman Haffey. A RESOLUTION AUTHORIZING EXECUTION OF A SECOND AMENDMENT TO CONSULTANT SERVICES AGREEMENT (RECORD SYSTEMS ASSOCIATION, INC.) 5. Staff Report 6/11/86 recommending adoption of a Resolution author- 6/11/86 Page 5 AGENDA ACTION TAKEN 0 34 CONSENT CALENDAR 5. Staff Report - Continued. izing an agreement to restrict the use of real property at 320 Shaw Road (Shaw Associates). A RESOLUTION AUTHORIZING APPROVAL AND EXECUTION OF AN AGREEMENT TO RESTRICT THE USE OF REAL PROPERTY (320 SHAW ROAD) Gm Staff Report 6/11/86 recommending adoption of a Resolution author- izing approval of Supplement No. 10 to the Local Agency-State Agreement No. 04-5177 (Federal Aid Urban System Projects) in connection with the South Airport Boulevard and Produce Avenue Traffic Signal Improvement Project. A RESOLUTION AUTHORIZING APPROVAL AND EXECUTION OF SUPPLEMENT NO. 10 TO LOCAL AGENCY-STATE AGREEMENT NO. 04-5177 (FEDERAL AID URBAN SYSTEM PROJECTS) ® Staff Report 6/11/86 recommending adoption of a Resolution of award of contract for the Municipal Services Building Police Dept. HVAC Improvements Project No. 85-3 to the lowest responsible bidder. A RESOLUTION OF AWARD OF CONTRACT FOR THE MUNICIPAL SERVICES BUILD- ING POLICE DEPARTMENT HVAC IMPROVE- MENTS PROJECT NO. 85-3, BID NO. 1721 0 Staff Report 6/11/86 recommending: 1) Adoption of a Resolution rejecting bids for the roof replacement at Fire Station 2 Project No. PB-83-10.2; 2) Adoption of a Resolution approving plans and specifications, author- ize the work and call bids for the CONSENT CALENDAR RESOLUTION NO. 106-86 RESOLUTION NO. 107-86 Removed from the Consent Calendar for discussion by Councilman Nicolopulos. Removed from the Consent Calendar for discussion by Councilman Nicolopulos. 6/11/86 Page 6 AGENDA ACTION TAKEN 0235 CONSENT CALENDAR 8. Staff Report - Continued. roof replacement at Fire Station 2 Project No. PB-83-10.3. A RESOLUTION REJECTING BIDS FOR THE ROOF REPLACEMENT AT FIRE STATION 2 PROJECT NO. PB-83-10.2 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AUTHORIZE THE WORK AND CALL BIDS FOR THE ROOF REPLACEMENT AT FIRE STATION 2 PROJECT NO. PB-83-10.3 ® Staff Report 6/11/86 recommending by Motion to accept the Zamora Brentwood Lighting Project as ~ complete in accordance with the approved plans and specifications. ® Staff Report 6/11/86 recommending adoption of a Resolution author- _ izing an Amendment of the ~x~// Consultant Services Agreement with Records Systems Association, Inc. A RESOLUTION AUTHORIZING EXECUTION OF A SECOND AMENDMENT TO CONSULTANT SERVICES AGREEMENT (RECORD SYSTEMS ASSOCIATION, INC.) CONSENT CALENDAR M/S Addiego/Haffey - To approve the Consent Calendar with the exception of Items No. 3, 4, 7 and 8. Carried by unanimous voice vote. Mayor Teglia stated that there was fence on a property that had been severely damaged by City trees and requested a report at the next meeting. M/S Haffey/Addiego - To accept the Zamora Brentwood Lighting Project as complete. Carried by unanimous voice vote. Councilman Haffey questioned where the records would be stored. He stated that the original idea had been at the MSB so the City would not have to lease prop- erty; now it was said that the storage area was not sufficient. City Manager Birkelo stated that he had not received the Architect's report in reference to the expansion or the storage space, and that Souza's garage was still being used for storage. Councilman Haffey stated that that infor- mation should have been received before the expansion project and then perhaps a larger kitchen could have been built. 6/11/86 Page 7 AGENDA ACTION TAKEN 0236 e Staff Report - Continued. Staff Report 6/11/86 recommending adoption of a Resolution of award of contract for the Municipal Services Building Police Dept. HVAC Improvements Project No. 85-3 to the lowest responsible bidder. A RESOLUTION OF AWARD OF CONTRACT FOR THE MUNICIPAL SERVICES BUILD- ING POLICE DEPARTMENT HVAC IMPROVE- MENTS PROJECT NO. 85-3, BID NO. 1721 Staff Report 6/11/86 recommending: 1) Adoption of a Resolution rejecting bids for the roof replacement at Fire Station 2 Project No. PB-83-10.2; 2) Adoption of a Resolution approving plans and specifications, author- ize the work and call bids for the roof replacement at Fire Station 2 Project No. PB-83-10.3. A RESOLUTION REJECTING BIDS FOR THE ROOF REPLACEMENT AT FIRE Director of Finance Lipton stated that the City budget was $14,000 for Phase II, the contract was about to expire and the work had not been completed. Discussion followed: who had worked with the architect on the MSB space; that $9,000 remained and that a solid cement floor had been recommended which was not in existence at the MSB; microfilming of records; concern that the architect did not accommodate the expansion as well as the record retention; that the agreement in the packet had expired June 1984; that there had been an extension of the agreement to June 1985; that the Council wanted a full representation of the City's records and its storage needs and would not act upon this item until that was accomplished. Councilman Nicolopulos questioned the damage to the existing system. Mr. Gherke, Group 4, stated that the existing HVC System was a large unit that functioned for the entire building and that with the renovation it would correct the warm temperatures in the Police Department. M/S Nicolopulos/Haffey - To adopt the Resolution. RESOLUTION NO. 108-86 Carried by unanimous voice vote. Councilman Nicolopulos questioned why there had only been one bid, which was going to be refused, and asked if there was something wrong with the system. Deputy City Manager/City Engineer Yee stated that twelve firms had taken out the plans and specifications, yet only one had submitted a bid. He stated that the estimate had been low, $14,000, and by going out to bid again there would be a better response. 6/11/86 Page 8 AGENDA ACTION TAKEN 0237 8. Staff Report - Continued. STATION 2 PROJECT NO. PB-83-10.2 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AUTHORIZE THE WORK AND CALL BIDS FOR THE ROOF REPLACEMENT AT FIRE STATION 2 PROJECT NO. PB-83-10.3 M/S Nicolopulos/Haffey -To adopt the Resolution rejecting the bids. RESOLUTION NO. 109-86 Carried by unanimous voice vote. M/S Nicolopulos/Haffey - To adopt the Resolution to call bids for the roof replacement at Fire Station 2. RESOLUTION NO. 110-86 Carried by unanimous voice vote. APPROVAL OF BILLS APPROVAL OF BILLS Approval of the Regular Bills of 6/11/86. ~/~ M/S Haffey/Addiego - To approve the Regular Bills in the amount of $1,200,038.98. Carried by unanimous voice vote. COMMUNITY DEVELOPMENT & ADMINISTRATION COMMUNITY DEVELOPMENT & ADMINISTRATION Public Hearing - UP-85-743 Appeal of the Planning Commission decision of 4/24/86 denying Use Permit Modification of Quinton Robertson to allow occupancy of one of the.~_~ tenant spaces at Winston Manor Shopping Center by a bakery at 123 Hickey Boulevard in the C-1 Neighborhood Commercial Zone District - Public Hearing closed and the item was continued from the 5/28/86 meeting City Manager Birkelo stated that he should have requested under Agenda Review that this item be continued. He stated that Dr. Robertson had been working with different sets of plans, and that the agreement and the money to be deposited in an escrow account had not been effected. Consensus of Council - To continue the item. Staff Report 5/28/86 recommending consideration of an agreement that addresses the concerns cited in the 5/28/86 staff report. 11. Staff Report 6/11/86 recommending Coordinator of Labor Relations Tolmacheff adoption of a Resolution author- stated that this was being brought for- izing an Agreement with AFSCME ward for Council consideration and adop- Local 1569, Unit No. 2 (Dispatcher ~z?~tion of the Resolution. and Senior Dispatcher). ~J~/~ Councilman Nicolopulos stated that the A RESOLUTION ACCEPTING AND APPROV- proposal would cost an additional ING AN AGREEMENT BETWEEN THE CITY $50,000. 6/11/86 Page 9 AGENDA ACTION TAKEN 0238 COMMUNITY DEVELOPMENT & ADMINISTRATION 11. Staff Report - Continued. OF SOUTH SAN FRANCISCO AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, LOCAL 1569, AFL-CIO, UNIT NO. 2 FOR THE PERIOD JUNE 11, 1986 THROUGH JUNE 30, 1987 ITEMS FROM STAFF ITEMS FROM COUNCIL GOOD AND WELFARE CLOSED SESSION 12. Closed Session for the purpose of the discussion of personnel mat- ters, labor relations and litiga- tion. COMMUNITY DEVELOPMENT & ADMINISTRATION Councilman Drago stated that there were no new positions authorized in the budget and wanted the item discussed in Closed Session. Mayor Teglia stated that the item would not be acted upon and that it would be discussed in Closed Session. ITEMS FROM STAFF No one chose to speak. ITEMS FROM COUNCIL Councilman Drago reported that he had met with the Cable Company on their franchise and had been informed that the only way they could do programs of community ser- vice is if the tapes were supplied, which they in turn would televise at night. Mayor Teglia stated that the fund raiser for the trip to Deloros Hidalgo, Mexico had raised $5,500 and more money was needed to subsidize the 19 students who would attend. She stated that the City Attorney was preparing waivers for the students to sign. Councilman Nicolopulos questioned the liability factor for the students attending. City Manager Birkelo stated that he intended to take out flight insurance, for a maximum of $300,000; $100,000 for accident and sickness. M/S Addiego/Drago - To allocate $4,000 for the trip. Carried by unanimous voice vote. CLOSED SESSION Council adjourned to a closed session at 8:52 p.m. to discuss the items mentioned. 6/11/86 Page 10 AGENDA ACTION T^KE" 0239 RECALL TO ORDER: 13. Request to adjourn the meeting to Thursday, 6/12/86, at 1:00 p.m., at City Hall for a budget session. ADJOURNMENT: Mayor Teglia recalled the meeting to order at 10:05 p.m., all Council present, no action taken. M/S Haffey/Drago - To adjourn the meeting to 6/12/86, at 1:00 p.m., in the Council Conference Room at City Hall for a budget session. Carried by unanimous voice vote. Time was 10:06 p.m. RESPECTFULLY SUBMITTED, arbara A. Battaya City of South San Francisco APPROVED. --~ersa cerrl leg/la, Mg~or City of South San Franc~fsco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 6/11/86 Page 11