HomeMy WebLinkAboutMinutes 1987-06-16Mayor Mark N. Addiego
Vice Mayor John "Jack" Drago
Council:
Richard A. Halley
Gus Nicolopulos
Roberta Cerri Teglia
MINUTES
City Council
Municipal Services Building
Community Room
June 16, 1987
000 .50
AGENDA
ADJOURNED REGULAR MEETING
CALL TO ORDER: (Cassette No. 1)
ROLL CALL:
PLEDGE OF ALLEGIANCE
AGENDA REVIEW
1. Budget Session.
Councilman Nicolopulos Arrived:
ACTION TAKEN
ADJOURNED REGULAR MEETING
9:09 a.m. Mayor Addiego presiding.
Council present:
Council absent:
Haffey, Drago,
Addie9o, and Teglia.
Nicolopulos.
The pledge of allegiance was recited.
AGENDA REVIEW
City Manager Lewis stated that he felt
that the budget was the single most
important event of the year, and repre-
sented the fiscal plan for the next
fiscal calendar year. He stated that
review of the budget would continue to
late afternoon; then a dinner break;
discussion of Council goals and objec-
tives as redrafted and expanded upon by
the department heads; discussion of
Chestnut and Grand; then a Closed Session
for labor relations at the end of the
meeting.
He spoke of the budget being balanced,
and conservative in its revenues and
expenditures recommendations. He stated
that the revenue growth had diminished;
that the budget had been designed to
maintain services in all levels of opera-
tion; and that revenues were expected to
increase 2% over the prior year. He
related the following: no new positions
would be requested; that the budget
included replacement of emergency
vehicles.
Councilman Nicolopulos arrived at 9:15
City Manager Lewis continued: that the
Capital Budget would use funds from the
6/1~/87
Page i
A G E N D A A C T I 0 N T A K E N 000~.,~
1. Budget Session - Continued.
sale of surplus property; that the impact
on sales tax from the Price Club was pro-
jected to be $600,000.00 a year.
Councilwoman Teglia questioned if there
was a report from the firm that had been
hired to check out unpaid sales tax to
the City.
City Manager Lewis stated that a report
would be forthcoming.
He stated that the anticipated increase
in the budget would be from salary
adjustments, which amounted to 75% of
the budget.
He spoke in detail of the projected
operating revenues for fiscal year
1986-87 and fiscal year 1987-88.
Finance Director McVey pointed out that
the 1986-87 revenues had not included the
Park'N'Fly tax that had been involved in
a law suit.
City Attorney Armento stated that the
Supreme Court had denied the petition,
and Park'N'Fly had indicated they might
attempt an appeal to the U. S. Supreme
Court, however, the City had won the
case.
Councilman Nicolopulos stated that he
hoped that all new businesses in the City
had paid for their business licenses.
Vice Mayor Drago stated that in past
years the Fire Department had physically
inspected every business in town and
could follow up on business licenses.
Discussion followed: that building per-
mits were on the decline; increasing code
enforcement; that the City did not hire
specifically for peak periods, but
contracted out for planning and difficult
jobs; checking the yellow pages against
the business license list; asking for a
list of businesses from the utility com-
panies; auditing hotel books in reference
6/16/87
Page 2
AGENDA
1. Budget Session - Continued.
(Cassette No. 2)
RECESS:
RECALL TO ORDER:
Recreati on:
ACTION
TAKEN
to T.O.T.; parking meter revenues;
franchise fees; that the 1987-88 fees had
been conservatively estimated; trust
funds; recreation program fees; service
fees; Maintenance Districts - that the
Council did not want to transfer funds,
that it should be put back on homeowner
groups; how vacancy factors were derived;
that there was a 6% increase in sales tax
due to the Price Club; reduction in reve-
nue from traffic and Court fees; concern
over one-half million dollar expenditure
over approved budget due to M.O.U.s;
suggestion to put several thousand
dollars in reserve for visiting digni-
taries; increase community relations for
the Council by $2,500; City Clerk's
budget increased due to picking up the
maintenance of the CPT; City Treasurer's
salary should be reevaluated by Staff and
presented to Council.
Mayor Addiego declared a recess at 10:53
a.m.
Mayor Addiego recalled the meeting to
order at 11:08 a.m., all Council present.
Discussion followed: the Council goal
that 50% of the recreation expenditures
be covered by program revenues; that
the recreation programs for seniors were
augmented by grants; that Councilman
Halley wanted to see how recreation met
the Council's goals through grants and
resources; lease payments and sales tax
revenue anticipated from the Price
Club; gas tax revenue; sewer fund
transfers; that the S.F. Water Co.
pipe repair project would not include
proper repair of the City's streets;
prioritizing of funds not earmarked;
Parking District budget; flexible
manning approaches through M.O.U.s in the
Fire Department: overtime in the Fire
Department budget; giving the Fire Chief
more flexibility in handling shifts
through minimum manning; whether sick
leave was being abused in the Fire
Department; that overtime was
generated through under staffing,
6/16/87
Page 3
A G E N D A A C T I 0 N T A K E N O00~L~
Budget - Continued.
Library:
RECESS:
RECALL TO ORDER:
CLOSED SESSION:
RECALL TO ORDER:
Police Department:
by at least three people; having several
years actual data to check the vacancy
factor being applied; long term disabi-
lity cases, etc.
Discussion followed: that the previous
Director had wanted a predominance of
part-time people in the library; that
there were fifty-two employees; the
budget had increased 4%; that circulation
had increased 29%; that the Director per-
sonally supervised thirteen people; what
number of part-time people converted to
full-time would make the libraries run
smoother.
Mayor Addiego declared a recess at 12:25
p.m.
Mayor Addiego recalled the meeting to
order at 1:13 p.m.
Mayor Addiego stated that the Council
would hold a Closed Session for the pur-
pose of labor relations and negotiations.
Mayor Addiego recalled the meeting to
order at 1:21 p.m., all Council present,
no action taken.
Discussion followed: that the Police
and other departments had made a con-
centrated effort to stay within the
budget guidelines; that the Police
Department had a minor reduction in
materials and services, and had reduced
overtime by $25,000 over the prior year;
that the salary of the City's Officer on
the County Task Force was reimbursed to
the City; that the cities contribute to
the Task Force on a population basis;
that police assignments rotate every two
years; that the Planning Liaison Officer
made the decisions on development pro-
ject, land was not on a rotating basis;
whether the Planning Liaison assignment
should be other than permanent due to
the slow down in development projects;
that the Liaison Officer also did field
inspections and follow-ups; that the
6/16/87
Page 4
AGENDA
Budget - Continued.
(Cassette No. 3)
Recreation: (Cassette No. 4)
Community Development:
RECESS:
RECALL TO ORDER:
Building Inspection:
Personnel:
Finance:
ACTION TAKEN
0001S :
level of Code Enforcement was too low,
and perhaps the Liaison Officer could pro-
vide a higher level of service; that a
Task Force had been set up to study the
Code'Enforcement workload; that perhaps
the liaison position should be performed
by a civilian, rather than a Police
Officer; duties of the Code Enforcement
Officer, etc.
Discussion followed: on additional reve-
nue producing programs not reflected in
the budget; after school day care at
Ponderosa and Martin; kindergarden
programs; after school programs, etc.
Discussion followed: that the Community
Development budget was 2.5% over the
1986-87 fiscal year budget; major
planning areas: improvement of the down-
town; continued work on the General Plan,
the design review process on single
family homes; a proposal was wanted
from staff on the design review process
which included a cost for landscaping
being passed on to the Developer, etc.
Mayor Addiego declared a recess at 3:17
p.m.
Mayor Addiego recalled the meeting to
order at 3:24 p.m., all Council present.
Discussion followed: that the division
was well stretched due to major construc-
tion going on in the City this year,
however, staffing had never been done on
a peak basis; to focus on and expand the
code enforcement function.
Discussion followed: that the Personnel
Division did not anticipate initiating
new programs, and would continue the same
level of services; that there were two
major contracts facing the Labor
Coordinator this year.
Discussion followed: that the Department
still had two major pieces to add this
year to the computer system: payroll
and accounting.
6/16/87
Page 5
AGENDA
Budget - Continued.
Water Quality Control Plant:
Parks:
Building Maintenance:
RECESS:
RECALL TO ORDER:
2. Discussion of Council Goals and
Objectives.
ACTION TAKEN
000 5
Councilwoman Teglia complimented the
Division on their work on the employment
force.
Discussion followed: on the outside con-
sultant not being used for negotiations
unless authorized by Council.
Discussion followed: that the additional
personnel needed was due to an inspection
and recommendation by the Regional Water
Quality Control Board; that the cost for
the additional employee would be shared
by all cities using the system; that an
audit had been performed in 1986 by the
State and a determination had been made
that one man could not perform the work,
as well as, turn out quarterly reports to
document the findings.
Discussion followed: frequency of
cleaning catch basins was only once a
year; resultant pollution; treating run-
off; the habitat in the bay; that a sewer
charge increase was being proposed by
staff at the 7/8/87 meeting; that Tillo
was saving the City money by hauling away
sludge; that Tillo would continue to
operate until something was done with the
fingers land; the capacity of the beds,
etc.
Discussion followed: maintenance of
parks and medians; medians maintained by
outside firms; levels of service, etc.
Discussion followed: that there was an
increase in the number of City buildings
- without an increase in maintenance
employees; that vacation and sick leave
was detrimental to maintenance levels of
service; levels of service at the various
buildings.
Mayor Addiego declared a recess at 4:27
p.m.
Mayor Addiego recalled the meeting to
order at 7:07 p.m., all Council present.
Discussion followed on the Management
Task Force redraft: its composition;
6/16/87
Page 6
AGENDA
Discussion of Council goals and
Objectives - Continued.
Discussion and direction to Staff
on the Chestnut and Grand Property.
ACTION TAKEN
O00I. SG
that reports would be forthcoming to
Council in November; that the Council
goals and objectives had been assigned to
the Task Force; review of the Task Force
findings on each Council goal and objec-
tive; that better guidelines of enfor-
cement were needed for nuisance
abatement, and perhaps the ordinance
should be rewritten; authorized enfor-
cement by Municipal Code vs. State Code
on nuisance abatement; backup for the
Code Enforcement Officer; grant funding
for the noise insulation program; that
there may be problems in getting the 20%
funding from the Airport; reduction of
overtime expenditures; the use of civi-
lian personnel in safety services; sale
of Chestnut and Grand, GSA, and the
fingers property or potential leasing;
development of employee performance eva-
luation criteria; establishing a child
care program; guidelines for disability
retirements that were in the best
interests of the City; timely emergency
response of employees living outside of
the City; implementation of a telephone
study to purchase phones; elimination of
the vacancy factor; a 50% ratio in
recreation in revenue vs. expense; review
of all existing franchises; the
Westborough Community Center being on
target; tree trimming program in the
parks; work in Buri Buri; improving City
entrances.
City Manager Lewis stated that the City
had offered to surplus the Chestnut and
Grand property to State agencies pursuant
to State Law, and San Mateo County had
expressed an interest in the property for
low cost housing for first time home
buyers through a non-profit company using
a low interest housing type bonds. He
stated that the County would apply for an
increase in density for the site if the
County purchased the land, and it would
be made available to County and City
employees.
He stated that Council could direct Staff
to further review the proposal and put
6/16/87
Page 7
AGENDA
Discussion and direction to Staff
on the Chestnut and Grand Property -
Continued.
(Cassette No. 5)
®
Discussion and direction to Staff
on Orange Park Expansion November
3, 1987 Ballot Measure.
ACTION TAKEN
0001.5'2
the item before Council at a later time
for action.
Discussion followed: on how the City
could legally limit the buyers to City or
County employees; concern over an
increase in density of the units per acre
on a piece of property on a major inter-
section; that the City had made some
major planning mistakes in density on the
property adjacent to Chestnut and Grand;
that the City had already provided suf-
ficient low and moderate income housing;
that rezoning should be based on the
merits of the community; the Council to
look at the site in San Mateo in
reference to this type of housing, etc.
Councilwoman Teglia requested the
following be added to the Council goals
and objectives or refer it to the Council
Subcommittee: look at the area of
Chestnut to Spruce -
Railroad-Commercial-Baden as a target
area for blight.
City Manager Lewis stated that the Staff
Task Force had been looking at the Orange
Park Expansion Measure being put on the
November 1987 Ballot.
Director of Recreation & Community
Services Norton traced the history of the
Orange Park and its present amenities on
the twenty one acres.
He described the scope of the project:
4.6 acres owned by the Mazzantis and
available for acquisition; 7.2 acres
owned by CA Water Service that the City
could maintain and use; that the
Recreation Commission had endorsed the
concept of the acquisition and develop-
ment; that it would provide flexible
uses, i.e., a sports facility, a meadow
to use for community concerts; that the
preliminary cost estimate was
$3,370,000.00.
City Librarian Goodrich stated that due
to prior experience on bond measures, she
had identified the following three deci-
6/16/87
Page 8
AGENDA ACTION TAKEN
Discussion and direction to Staff
on Orange Park Expansion November
3, 1987 Ballot Measure - Continued.
sion points and their merits to present
to the voters: 1) sizing of the bond
issue: acquisition only $1.975 million;
acquisition and improvements $3.295
million; 2) support strategy; 3) election
- general or special election when a 2/3
positive vote was required.
She stated that a special election might
be more effective due to the County tax
measures on the November ballot.
Mr. Tom Lockhart, Stone & Youngberg,
spoke in detail of the property tax
effects from the bond measure for land
acquisition and improvements vs. land
acquisition only as a ballot measure
(information is available and on file in
the City Clerk's Office).
Councilman Haffey stated that the
Subcommittee had been concerned over the
cost to the individual homeowner in pro-
perty taxes for a bond measure for
acquisition of the land vs. acquisition
of the land and improvements. He felt
that land acquisition and improvements
was the better option for a bond measure
based on the small additional property
tax that would be assessed, as well as,
the limited resources of the City.
Vice Mayor Drago stated that he had ori-
ginally been for the acquisition of the
land only, however, being that the impro-
vements would only be a small amount of
additional assessment he had changed his
mind.
He stated that a commitment had been made
to the Mazzantis, that if the voters
failed to pass the bond issue - then it
was a whole new ballgame.
Councilman Haffey stated that the
recreation plan called for a ballfield,
however, he felt that there should be
public input to decide the issue after
the property was acquired.
City Librarian Goodrich stated that time
6/16/87
Page 9
Discussion and direction to Staff
on Orange Park Expansion November
3, 1987 Ballot Measure - Continued.
(Cassette No. 6)
ACTION TAKEN
was needed for community input, rather
than move too quickly and have the
measure go down in defeat.
Councilwoman Teglia stated that she felt
that this was the last opportunity for
the City to do something about Orange
Park. She stated that the measure should
only be for acquisition of the property,
in that the City would be unable to deve-
lop the property for up to six or seven
years. She stated that when the resour-
ces were available the City could go to
the voters for the improvements, in that
the bond measure would create the vehicle
for expansion of the park.
She stated that it was not the City's
responsibility to go and sell the expan-
sion, in that if that was decided, then
the City was not being fiscally respon-
sible when the measure required a 2/3
vote.
She stated that on the November 1987
election the County would have a measure
on the fairgrounds, and one for addi-
tional transportation - which if this
City was anti bond measures, these would
go down in defeat and jeopardize a City
bond measure. She stated that the Orange
Park Expansion bond measure should be on
a ballot by itself.
Councilman Halley stated that he agreed
that there should be a separate election,
however, he did not agree that the
measure should only be for land acquisi-
tion. He stated that the difference in
the measure in property tax only amounted
to 3 or 4~ per day, and if it was
approached carefully with citizen input
it had a good chance of being passed by
the voters.
Discussion followed: that the Mazzanti
contract stated that the City could deve-
lop the land in six years, but there was
a City option after five years; polling
the community on the bond measure for a
special election; when to hold a special
6/16/87
Page 10
A G E N D A A C T I 0 N T A K E N
--4. Discussion - Continued.
CLOSED SESSION:
RECALL TO ORDER:
ADJOURNMENT:
RESPECTFULLY SUBMITTED,
Barbara A. Battaya,
City of South San Francisco
election - April 1988; if the measure was
not on the November ballot there would
have to be an amendment to the Mazzanti
agreement.
Council adjourned to a Closed Session at
8:53 p.m. for the purpose of the
discussion of a PG&E Street Light
Condemnation Issue, and Labor Relations.
Mayor Addiego recalled the meeting to
order at 9:27 p.m., all Council present,
no action taken.
City Manager Lewis stated that a request
had been received from Millbrae City
Manager Erickson for attendance at a
meeting on 6/22/87 to discuss the pro-
posed BART extension, and whether or not
the two issues should be combined or
separated on the ballot. He stated that
Council and Staff represented would be at
the meeting from Burlingame, San Bruno
and Millbrae.
Mayor Addiego stated that a member of
Council would be present at the meeting.
M/S Haffey/Teglia - To adjourn the
meeting.
Carried by unanimous voice vote.
Time of adjournment 9:35 p.m.
APPROVED.
City of South San Francisco
The entries of this Council meeting show the action taken by the City Council to dispose
of an item. Oral communications, arguments, and comments are recorded on tape. The tape
and documents related to the items are on file in the Office of the City Clerk and are
available for inspection, review and copying.
6/16/87
Page 11