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HomeMy WebLinkAboutMinutes 1987-06-16Mayor Mark N. Addiego Vice Mayor John "Jack" Drago Council: Richard A. Halley Gus Nicolopulos Roberta Cerri Teglia MINUTES City Council Municipal Services Building Community Room June 16, 1987 000 .50 AGENDA ADJOURNED REGULAR MEETING CALL TO ORDER: (Cassette No. 1) ROLL CALL: PLEDGE OF ALLEGIANCE AGENDA REVIEW 1. Budget Session. Councilman Nicolopulos Arrived: ACTION TAKEN ADJOURNED REGULAR MEETING 9:09 a.m. Mayor Addiego presiding. Council present: Council absent: Haffey, Drago, Addie9o, and Teglia. Nicolopulos. The pledge of allegiance was recited. AGENDA REVIEW City Manager Lewis stated that he felt that the budget was the single most important event of the year, and repre- sented the fiscal plan for the next fiscal calendar year. He stated that review of the budget would continue to late afternoon; then a dinner break; discussion of Council goals and objec- tives as redrafted and expanded upon by the department heads; discussion of Chestnut and Grand; then a Closed Session for labor relations at the end of the meeting. He spoke of the budget being balanced, and conservative in its revenues and expenditures recommendations. He stated that the revenue growth had diminished; that the budget had been designed to maintain services in all levels of opera- tion; and that revenues were expected to increase 2% over the prior year. He related the following: no new positions would be requested; that the budget included replacement of emergency vehicles. Councilman Nicolopulos arrived at 9:15 City Manager Lewis continued: that the Capital Budget would use funds from the 6/1~/87 Page i A G E N D A A C T I 0 N T A K E N 000~.,~ 1. Budget Session - Continued. sale of surplus property; that the impact on sales tax from the Price Club was pro- jected to be $600,000.00 a year. Councilwoman Teglia questioned if there was a report from the firm that had been hired to check out unpaid sales tax to the City. City Manager Lewis stated that a report would be forthcoming. He stated that the anticipated increase in the budget would be from salary adjustments, which amounted to 75% of the budget. He spoke in detail of the projected operating revenues for fiscal year 1986-87 and fiscal year 1987-88. Finance Director McVey pointed out that the 1986-87 revenues had not included the Park'N'Fly tax that had been involved in a law suit. City Attorney Armento stated that the Supreme Court had denied the petition, and Park'N'Fly had indicated they might attempt an appeal to the U. S. Supreme Court, however, the City had won the case. Councilman Nicolopulos stated that he hoped that all new businesses in the City had paid for their business licenses. Vice Mayor Drago stated that in past years the Fire Department had physically inspected every business in town and could follow up on business licenses. Discussion followed: that building per- mits were on the decline; increasing code enforcement; that the City did not hire specifically for peak periods, but contracted out for planning and difficult jobs; checking the yellow pages against the business license list; asking for a list of businesses from the utility com- panies; auditing hotel books in reference 6/16/87 Page 2 AGENDA 1. Budget Session - Continued. (Cassette No. 2) RECESS: RECALL TO ORDER: Recreati on: ACTION TAKEN to T.O.T.; parking meter revenues; franchise fees; that the 1987-88 fees had been conservatively estimated; trust funds; recreation program fees; service fees; Maintenance Districts - that the Council did not want to transfer funds, that it should be put back on homeowner groups; how vacancy factors were derived; that there was a 6% increase in sales tax due to the Price Club; reduction in reve- nue from traffic and Court fees; concern over one-half million dollar expenditure over approved budget due to M.O.U.s; suggestion to put several thousand dollars in reserve for visiting digni- taries; increase community relations for the Council by $2,500; City Clerk's budget increased due to picking up the maintenance of the CPT; City Treasurer's salary should be reevaluated by Staff and presented to Council. Mayor Addiego declared a recess at 10:53 a.m. Mayor Addiego recalled the meeting to order at 11:08 a.m., all Council present. Discussion followed: the Council goal that 50% of the recreation expenditures be covered by program revenues; that the recreation programs for seniors were augmented by grants; that Councilman Halley wanted to see how recreation met the Council's goals through grants and resources; lease payments and sales tax revenue anticipated from the Price Club; gas tax revenue; sewer fund transfers; that the S.F. Water Co. pipe repair project would not include proper repair of the City's streets; prioritizing of funds not earmarked; Parking District budget; flexible manning approaches through M.O.U.s in the Fire Department: overtime in the Fire Department budget; giving the Fire Chief more flexibility in handling shifts through minimum manning; whether sick leave was being abused in the Fire Department; that overtime was generated through under staffing, 6/16/87 Page 3 A G E N D A A C T I 0 N T A K E N O00~L~ Budget - Continued. Library: RECESS: RECALL TO ORDER: CLOSED SESSION: RECALL TO ORDER: Police Department: by at least three people; having several years actual data to check the vacancy factor being applied; long term disabi- lity cases, etc. Discussion followed: that the previous Director had wanted a predominance of part-time people in the library; that there were fifty-two employees; the budget had increased 4%; that circulation had increased 29%; that the Director per- sonally supervised thirteen people; what number of part-time people converted to full-time would make the libraries run smoother. Mayor Addiego declared a recess at 12:25 p.m. Mayor Addiego recalled the meeting to order at 1:13 p.m. Mayor Addiego stated that the Council would hold a Closed Session for the pur- pose of labor relations and negotiations. Mayor Addiego recalled the meeting to order at 1:21 p.m., all Council present, no action taken. Discussion followed: that the Police and other departments had made a con- centrated effort to stay within the budget guidelines; that the Police Department had a minor reduction in materials and services, and had reduced overtime by $25,000 over the prior year; that the salary of the City's Officer on the County Task Force was reimbursed to the City; that the cities contribute to the Task Force on a population basis; that police assignments rotate every two years; that the Planning Liaison Officer made the decisions on development pro- ject, land was not on a rotating basis; whether the Planning Liaison assignment should be other than permanent due to the slow down in development projects; that the Liaison Officer also did field inspections and follow-ups; that the 6/16/87 Page 4 AGENDA Budget - Continued. (Cassette No. 3) Recreation: (Cassette No. 4) Community Development: RECESS: RECALL TO ORDER: Building Inspection: Personnel: Finance: ACTION TAKEN 0001S : level of Code Enforcement was too low, and perhaps the Liaison Officer could pro- vide a higher level of service; that a Task Force had been set up to study the Code'Enforcement workload; that perhaps the liaison position should be performed by a civilian, rather than a Police Officer; duties of the Code Enforcement Officer, etc. Discussion followed: on additional reve- nue producing programs not reflected in the budget; after school day care at Ponderosa and Martin; kindergarden programs; after school programs, etc. Discussion followed: that the Community Development budget was 2.5% over the 1986-87 fiscal year budget; major planning areas: improvement of the down- town; continued work on the General Plan, the design review process on single family homes; a proposal was wanted from staff on the design review process which included a cost for landscaping being passed on to the Developer, etc. Mayor Addiego declared a recess at 3:17 p.m. Mayor Addiego recalled the meeting to order at 3:24 p.m., all Council present. Discussion followed: that the division was well stretched due to major construc- tion going on in the City this year, however, staffing had never been done on a peak basis; to focus on and expand the code enforcement function. Discussion followed: that the Personnel Division did not anticipate initiating new programs, and would continue the same level of services; that there were two major contracts facing the Labor Coordinator this year. Discussion followed: that the Department still had two major pieces to add this year to the computer system: payroll and accounting. 6/16/87 Page 5 AGENDA Budget - Continued. Water Quality Control Plant: Parks: Building Maintenance: RECESS: RECALL TO ORDER: 2. Discussion of Council Goals and Objectives. ACTION TAKEN 000 5 Councilwoman Teglia complimented the Division on their work on the employment force. Discussion followed: on the outside con- sultant not being used for negotiations unless authorized by Council. Discussion followed: that the additional personnel needed was due to an inspection and recommendation by the Regional Water Quality Control Board; that the cost for the additional employee would be shared by all cities using the system; that an audit had been performed in 1986 by the State and a determination had been made that one man could not perform the work, as well as, turn out quarterly reports to document the findings. Discussion followed: frequency of cleaning catch basins was only once a year; resultant pollution; treating run- off; the habitat in the bay; that a sewer charge increase was being proposed by staff at the 7/8/87 meeting; that Tillo was saving the City money by hauling away sludge; that Tillo would continue to operate until something was done with the fingers land; the capacity of the beds, etc. Discussion followed: maintenance of parks and medians; medians maintained by outside firms; levels of service, etc. Discussion followed: that there was an increase in the number of City buildings - without an increase in maintenance employees; that vacation and sick leave was detrimental to maintenance levels of service; levels of service at the various buildings. Mayor Addiego declared a recess at 4:27 p.m. Mayor Addiego recalled the meeting to order at 7:07 p.m., all Council present. Discussion followed on the Management Task Force redraft: its composition; 6/16/87 Page 6 AGENDA Discussion of Council goals and Objectives - Continued. Discussion and direction to Staff on the Chestnut and Grand Property. ACTION TAKEN O00I. SG that reports would be forthcoming to Council in November; that the Council goals and objectives had been assigned to the Task Force; review of the Task Force findings on each Council goal and objec- tive; that better guidelines of enfor- cement were needed for nuisance abatement, and perhaps the ordinance should be rewritten; authorized enfor- cement by Municipal Code vs. State Code on nuisance abatement; backup for the Code Enforcement Officer; grant funding for the noise insulation program; that there may be problems in getting the 20% funding from the Airport; reduction of overtime expenditures; the use of civi- lian personnel in safety services; sale of Chestnut and Grand, GSA, and the fingers property or potential leasing; development of employee performance eva- luation criteria; establishing a child care program; guidelines for disability retirements that were in the best interests of the City; timely emergency response of employees living outside of the City; implementation of a telephone study to purchase phones; elimination of the vacancy factor; a 50% ratio in recreation in revenue vs. expense; review of all existing franchises; the Westborough Community Center being on target; tree trimming program in the parks; work in Buri Buri; improving City entrances. City Manager Lewis stated that the City had offered to surplus the Chestnut and Grand property to State agencies pursuant to State Law, and San Mateo County had expressed an interest in the property for low cost housing for first time home buyers through a non-profit company using a low interest housing type bonds. He stated that the County would apply for an increase in density for the site if the County purchased the land, and it would be made available to County and City employees. He stated that Council could direct Staff to further review the proposal and put 6/16/87 Page 7 AGENDA Discussion and direction to Staff on the Chestnut and Grand Property - Continued. (Cassette No. 5) ® Discussion and direction to Staff on Orange Park Expansion November 3, 1987 Ballot Measure. ACTION TAKEN 0001.5'2 the item before Council at a later time for action. Discussion followed: on how the City could legally limit the buyers to City or County employees; concern over an increase in density of the units per acre on a piece of property on a major inter- section; that the City had made some major planning mistakes in density on the property adjacent to Chestnut and Grand; that the City had already provided suf- ficient low and moderate income housing; that rezoning should be based on the merits of the community; the Council to look at the site in San Mateo in reference to this type of housing, etc. Councilwoman Teglia requested the following be added to the Council goals and objectives or refer it to the Council Subcommittee: look at the area of Chestnut to Spruce - Railroad-Commercial-Baden as a target area for blight. City Manager Lewis stated that the Staff Task Force had been looking at the Orange Park Expansion Measure being put on the November 1987 Ballot. Director of Recreation & Community Services Norton traced the history of the Orange Park and its present amenities on the twenty one acres. He described the scope of the project: 4.6 acres owned by the Mazzantis and available for acquisition; 7.2 acres owned by CA Water Service that the City could maintain and use; that the Recreation Commission had endorsed the concept of the acquisition and develop- ment; that it would provide flexible uses, i.e., a sports facility, a meadow to use for community concerts; that the preliminary cost estimate was $3,370,000.00. City Librarian Goodrich stated that due to prior experience on bond measures, she had identified the following three deci- 6/16/87 Page 8 AGENDA ACTION TAKEN Discussion and direction to Staff on Orange Park Expansion November 3, 1987 Ballot Measure - Continued. sion points and their merits to present to the voters: 1) sizing of the bond issue: acquisition only $1.975 million; acquisition and improvements $3.295 million; 2) support strategy; 3) election - general or special election when a 2/3 positive vote was required. She stated that a special election might be more effective due to the County tax measures on the November ballot. Mr. Tom Lockhart, Stone & Youngberg, spoke in detail of the property tax effects from the bond measure for land acquisition and improvements vs. land acquisition only as a ballot measure (information is available and on file in the City Clerk's Office). Councilman Haffey stated that the Subcommittee had been concerned over the cost to the individual homeowner in pro- perty taxes for a bond measure for acquisition of the land vs. acquisition of the land and improvements. He felt that land acquisition and improvements was the better option for a bond measure based on the small additional property tax that would be assessed, as well as, the limited resources of the City. Vice Mayor Drago stated that he had ori- ginally been for the acquisition of the land only, however, being that the impro- vements would only be a small amount of additional assessment he had changed his mind. He stated that a commitment had been made to the Mazzantis, that if the voters failed to pass the bond issue - then it was a whole new ballgame. Councilman Haffey stated that the recreation plan called for a ballfield, however, he felt that there should be public input to decide the issue after the property was acquired. City Librarian Goodrich stated that time 6/16/87 Page 9 Discussion and direction to Staff on Orange Park Expansion November 3, 1987 Ballot Measure - Continued. (Cassette No. 6) ACTION TAKEN was needed for community input, rather than move too quickly and have the measure go down in defeat. Councilwoman Teglia stated that she felt that this was the last opportunity for the City to do something about Orange Park. She stated that the measure should only be for acquisition of the property, in that the City would be unable to deve- lop the property for up to six or seven years. She stated that when the resour- ces were available the City could go to the voters for the improvements, in that the bond measure would create the vehicle for expansion of the park. She stated that it was not the City's responsibility to go and sell the expan- sion, in that if that was decided, then the City was not being fiscally respon- sible when the measure required a 2/3 vote. She stated that on the November 1987 election the County would have a measure on the fairgrounds, and one for addi- tional transportation - which if this City was anti bond measures, these would go down in defeat and jeopardize a City bond measure. She stated that the Orange Park Expansion bond measure should be on a ballot by itself. Councilman Halley stated that he agreed that there should be a separate election, however, he did not agree that the measure should only be for land acquisi- tion. He stated that the difference in the measure in property tax only amounted to 3 or 4~ per day, and if it was approached carefully with citizen input it had a good chance of being passed by the voters. Discussion followed: that the Mazzanti contract stated that the City could deve- lop the land in six years, but there was a City option after five years; polling the community on the bond measure for a special election; when to hold a special 6/16/87 Page 10 A G E N D A A C T I 0 N T A K E N --4. Discussion - Continued. CLOSED SESSION: RECALL TO ORDER: ADJOURNMENT: RESPECTFULLY SUBMITTED, Barbara A. Battaya, City of South San Francisco election - April 1988; if the measure was not on the November ballot there would have to be an amendment to the Mazzanti agreement. Council adjourned to a Closed Session at 8:53 p.m. for the purpose of the discussion of a PG&E Street Light Condemnation Issue, and Labor Relations. Mayor Addiego recalled the meeting to order at 9:27 p.m., all Council present, no action taken. City Manager Lewis stated that a request had been received from Millbrae City Manager Erickson for attendance at a meeting on 6/22/87 to discuss the pro- posed BART extension, and whether or not the two issues should be combined or separated on the ballot. He stated that Council and Staff represented would be at the meeting from Burlingame, San Bruno and Millbrae. Mayor Addiego stated that a member of Council would be present at the meeting. M/S Haffey/Teglia - To adjourn the meeting. Carried by unanimous voice vote. Time of adjournment 9:35 p.m. APPROVED. City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 6/16/87 Page 11