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HomeMy WebLinkAboutMinutes 1988-06-08Mayor Jack Drago Counci 1: Mark N. Addiego Ri chard A. Halley Gus Nicolopulos Roberta Cerri Teglia AGENDA CALL TO ORDER: (Cassette No.1) ROLL CALL: PLEDGE OF ALLEGIANCE: INVOCATION: PRESENTATIONS Proclamation - Chi ropractic Wellness Week June 11-17, 1988 Proclamation - National Safe Boating Week June 5-11, 1988 AGENDA REVIEW City Manager Lewis Requested: - Change the reading of Item No. 5 to, Motion to refer the item back to the Planning Commission on the basis of new information just received after the Planning Commission made their decision. - Consider Item No. 17 after the Consent Calendar due to interested parties in the audience. ORAL COMMUNICATIONS MINUTES City Council 0198 Municipal Services Building Community Room June 8, 1988 ACTION TAKEN 7:33 p.m. Mayor Drago presiding. Council present: Council absent: Addiego, Halley, Nicolopulos, Teglia, and Drago. None. The pledge of allegiance was recited. Rev. David McFarland, First Assembly of God Church, gave the invocation. PRESENTATIONS Councilman Nicolopulos read the Proclamation aloud and presented it to Ms. Giela Bushey. Vice Mayor Teglia read the Proclamation aloud and presented it to Mr. Zig Burngen, Oyster Point Flotilla Command of the U.S. Coast Guard. City Manager Lewis introduced Mr. Jerry Jewel as the newly hired Director of Recreation & Community Services Director. AGENDA REVIEW So ordered. ORAL COMMUNICATIONS Mr. Jerry Wilkinson, Chamber of Commerce, gave an update of activities of the 6/8/88 Page i AGENDA ACTION TAKEN 0139 ..... ORAL COMMUNICATIONS COMMUNITY FORUM CONSENT CALENDAR 1. Minutes of the Regular Meeting of 5/11/88. ® Staff Report 6/8/88 recommending of a Resolution of adoption Intention to vacate a Public Utility and Storm Drain Easement located within Lot 14 and a Public Utility Easement located with Parcel A, Viewmont Terrace No. 5 Subdivision, and setting a Public Hearing for 7/13/88. A RESOLUTION OF INTENTION TO VACATE A PUBLIC UTILITY AND STORM DRAIN EASEMENT LOCATED WITHIN LOT 14 AND A PUBLIC UTILITY EASEMENT LOCATED WITHIN PARCEL A, VIEWMONT TERRACE NO. 5 SUBDIVISION -'~ 3. Staff Report 6/8/88 recommending adoption of a Resolution approving ORAL COMMUNICATIONS Chamber: 6/9/88 Chamber dinner in recognition of Genentech as the outstanding business of the year; 6/23/88 Women in Business Luncheon that will deal with child care issues. Vice Mayor Teglia stated that she hoped future Chamber events that honor South San Francisco businesses would be held in South San Francisco hotels. Mr. Wilkinson stated that when new hotels were built to accommodate 400+ people the functions would be held in this City. COMMUNITY FORUM Councilman Nicolopulos reiterated his announcement of the 75th Birthday celebration of S.S.F. High School. Councilman Addiego announced the upcoming production of the Odd Couple by Art Rise on 6/10-11, 6/17-18, and 6/24-25 at E1 Ranch School. CONSENT CALENDAR Approved. Public Hearing set for 7/13/88. RESOLUTION NO. 68-88 6/8/88 Page 2 a enDa actzon taken .-. CONSENT CALENDAR e Staff Report - Continued. Amendment 0-4 to the 1987-88 Operating Budget for the Library Department. A RESOLUTION APPROVING AMENDMENT 0-4 TO THE 1987-88 OPERATING BUDGET ® Staff Report 6/8/88 recommending by Motion to set a Public Hearing on 7/13/88 to consider the appeal made by Mr. Tom Saberi of the Planning Commission decision of 5/12/88 to approve UP-88-820/Jailhouse Bait Shop (James Elmore, Owner). ~o$q Be Staff Report 6/8/88 recommending by Motion to set a Public Hearing on 6/22/88 to consider the appeal made by Alfred T. Tomlinson of the Planning Commission decision of 5/12/88 to deny UP-88-831/Rolling Leasing Corp. (Alfred T. Tomlinson, Owner) at 266 Harbor Way. Staff Report 6/8/88 recommending by Motion to set 6/22/88 as a Public Hearing to consider Negative Declaration No. 626, PUD-88-12, SA-88-99 St. Frances Heights Development (G.P. Trading & Services, Inc., Owner) and environmental determination of same to allow development of 35 single- family homes at the southeast corner of Appian Way and Gellert Blvd. ® staff Report 6/8/88 recommending adoption of a Resolution estab- lishing regulations governing use and a fee chart for the Westborough Park Building. .~o ob A RESOLUTION ADOPTING REGULATIONS GOVERNING USE AND A FEE CHART FOR THE WESTBOROUGH PARK BUILDING CONSENT CALENDAR RESOLUTION NO. 69-88 Public Hearing set for 7/13/88. Appeal sent back to the Planning Commission because the basis of the appeal is new information which was done under Agenda Review. Set 6/22/88 as a Public Hearing. RESOLUTION NO. 70-88 6/8/88 Page 3 AGENDA ACTION TAKEN ~CONSENT CALENDAR ® Staff Report 6/8/88 recommending adoption of a Resolution author- izing approval and execution of an agreement for Consultant Services with Dan Roos for the Community Block Grant Program. A RESOLUTION AUTHORIZING APPROVAL AND EXECUTION OF AN AGREEMENT FOR CONSULTING SERVICES FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Staff Report 6/88 recommending adoption of a Resolution approving the specifications, authorizing the purchase of supplies, equipment or services and calling bi ds for Leisure Activities Brochure, Bid No. 1772. ~0o& A RESOLUTION APPROVING SPECIFI- CATIONS, AUTHORIZING THE PURCHASE OF SUPPLIES, EQUIPMENT OR SERVICES AND CALLING BIDS FOR LEISURE ACTIVITIES BROCHURES, BID NO. 1772 10. Adoption of a Resolution commending Richard L. Stewart upon his retire- ment as a Building Inspector for the City. A RESOLUTION COMMENDING RICHARD L. STEWART Staff Report 6/8/88 recommending adoption of a Resolution author- i zing approval and execution of an agreement for Consultant Services with Dan Roos for the Community Block Grant Program. A RESOLUTION AUTHORIZING APPROVAL AND EXECUTION OF AN AGREEMENT FOR CONSULTING SERVICES FOR THE CONSENT CALENDAR Removed from the Consent Calendar for discussion by Councilmember Nicolopulos. RESOLUTION NO. 71-88 RESOLUTION NO. 72-88 M/S Teglia/Addiego - to approve the Consent Calendar with the exception of Item No. 8. Carried by unanimous voice vote. Councilman Nicolopulos wondered if this item was so complex that the City needed to hire a consultant. City Manager Lewis stated that it was complex because the Federal Government had many regulations, and it was very important that when the funds were expended it was in compliance with those regulations for audit purposes. 6/8/89 Page ~ AGENDA ACTION TAKEN 0 02 Staff Report - Continued. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Consideration of a request for funding from the Samoan community for their Flag Day ceremonies. Discussion followed: on why staff could not do the work; that this was the third year that Council had expressed interest in some in-house training from Mr. Roos, and taking over the work; that with a $40,000 salary it would be easy for the City to hire its own expert, and send that person to school; the experience needed to allow an individual in-house to take over the position; staff to explore in-house training and discontinue the use of consultants; concern over the increase of 45 hours over the prior year's contract; that perhaps the new Director had the expertise to take over the func- tion, etc. M/S Nicolopulos/Haffey - To adopt the Resolution, however, staff is to investi- gate in-house training for this position. RESOLUTION NO. 73-88 Carried by unanimous voice vote. Mayor Drago stated that this item was in response to a request from the Samoan Chiefs Council for assistance, and although the function could be considered a San Francisco function, this community was involved. He requested a recommen- dation from the City Manager on the item. City Manager Lewis stated that he had reviewed the matter, and had met with the Chief on more than one occasion. He stated that the long boat canoe race was actually originating in South San Francisco, and there was a large Samoan segment of the community participating in the event. He stated that the race was budgeted for $600.00, which the Council might want to fund, as well as providing recreational leadership for that event. Samoan Chief Mike Fenene, National Samoan Chiefs Council, stated that the Samoan people would appreciate any assistance the City chose to give. M/S Teglia/Haffey - To approve $600.00 for the Samoan Flag Day ceremonies, and some recreation assistance. 6/8/88 Page 5 AGENDA ACTION TAKEN 0,.,02 17. Samoan Flag Day - Continued. APPROVAL OF BILLS 11. Approval of the Regular Bills of~ I~ 6/8/88. o CITY MANAGER - BUILDING 12. Staff Report 5/25/88 recommending: 1) Motion to waive further reading of the Ordinance; 2)Motion to ~/,6~ adopt the Ordinance. 2nd Reading/Adoption AN ORDINANCE AMENDING, REPEALING AND ADDING PROVISIONS OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE PERTAINING TO NUISANCE ABATEMENT AND ENFORCEMENT OF THE MUNICIPAL CODE CITY MANAGER - PLANNING 13. Staff Report 6/8/88 recommending adoption of a Resolution setting ~'a policy on private roadways for single family planned unit develop- ments. A RESOLUTION ADOPTING A POLICY ON THE USE OF PRIVATE ROADWAYS IN RESIDENTIAL DEVELOPMENTS IN SOUTH SAN FRANCISCO Discussion followed: that the Samoan budget for the ceremonies was $20,000; that San Francisco was providing $8,000 in a donation; that the services to be provided from this City were considerable in cost, etc. Carried by unanimous voice vote. Mayor Drago stated that the City was willing to underwrite the publicity for the event,, and offer recreational ser- vices. APPROVAL OF BILLS M/S Haffey/Teglia - To approve the Regular Bills of 6/8/88 in the amount of $940,386.54. Carried by unanimous voice vote. CITY MANAGER - BUILDING City Clerk Battaya read the title of the Ordinance in its entirety. M/S Haffey/Teglia - To waive further reading of the Ordinance. Carried by unanimous voice vote. M/S Teglia/Haffey - To adopt the Ordinance. ORDINANCE NO. 1033-88 Carried by unanimous voice vote. CITY MANAGER - PLANNING Director of Planning Smith stated that the Planning Commission was recommending that Council adopt the policy to guide applicants on the type of circumstances that must be present on a site and con- tained in a project which would make pri- vate roadways acceptable. She stated that the policy was intended to apply 6/8/88 Page 6 AGENDA ACTION TAKEN CITY MANAGER - PLANNING 13. Staff Report - Continued. CITY MANAGER - PLANNING to the type of detached or semi-detached single-family planned unit developments that had recently been proposed for the Stonegate and Westborough communities. Discussion followed: on the five charac- teristics; that the parking language be stated in a stronger manner; who would determine if the parking was adequate, and the process to be used; that two parking spaces would be required; adja- cent parking; driveways being large enough to accommodate a vehicle; having adequate guest parking; enforcement of parking violations; that there was less enforcement on private streets; Police Chief Datzman's suggestion to include apron parking, and that if the apron parking was not long enough it could create problems; that the language should be amended to state that a dri- veway must be sufficient to accommodate a vehicle; lengths of aprons and driveways; Fire Chief Feuerstein had a concern over cars hanging out into the street with short aprons, etc. City Manager Lewis suggested the following language be added at the end of condition 5, "In addition, driveway apron lengths will be long enough to accom- modate the normal vehicles." Discussion followed: on whether the suggested language should specify the lengths; Police Chief Datzman suggested that there might be some cases where the substandard apron would be the only thing that might fit on a given block, but if there was additional parking provided to offset those areas where it wasn't available - then the City was reaching the same results; Councilman Addiego suggested that when the topography was too steep, the shape of the lot too irre- gular or other unique physical features were present, that public streets would not reasonably fit upon this site - then strike the balance of the condition; if 6/8/88 Page 7 AGENDA ACTION TAKEN --CITY MANAGER - PLANNING 13. Staff Report - Continued. 14. Staff Report 6/8/88 recommending by Motion to approve: a) Negative Declaration No. 623; b) Planned Unit Development Permit (PUD-88-9) A~ and Tentative Subdivision Map ~aB (SA-88-98) of Westborough Development Corporation (Sunrise) to develop a 46-unit residential project. CITY MANAGER - PLANNING there was a security gate or closed access into a community then other stan- dards could be used; what standard street widths accommodated; that private streets did not meet the standards for emergency vehicles, etc. Consensus of Council - Staff should redraft the policy based on the comments made tonight, and bring it back to Council at the next meeting. Director of Planning Smith stated that the staff report addressed Council con- cerns from the 5/11/88 meeting (a copy of the staff report and special conditions are on permanent file in the City Clerk's Office). Councilman Nicolopulos questioned if the policy previously discussed had been adopted - would this project be grand- fathered in. Vice Mayor Teglia questioned how many driveways in this project would not meet the standards just discussed. Director of Planning Smith stated that the Council had adopted a policy on streets, and that the Planning Commission recommendation had not included aprons, but necessary adjustments could be added to what was being proposed. Mayor Drago stated that the prior Council discussion had been concerning the main- tenance of private roads; and then pri- vate roads vs. public roads. He stated that he did not want to go back and rede- sign a development that was ready to move ahead after six to nine months of the development process. He stated that the open-ended pedestrian walkway could be a controversy tonight. Vice Mayor Teglia stated that she had no problem with the project, however, she wanted the driveways to be 16' 6/8/88 Page 8 AGENDA ACTION TAKEN ---CITY MANAGER - PLANNING 14. Staff Report - Continued. (Cassette No. 2) CITY MANAGER - PLANNING Mr. Gordon Jacobi, Vice President of Westborough Development Corp., stated that his firm had a good number of cases that did not have 16' streets, but have a 41/2' apron plus a 5' sidewalk on steep slopes of 25-50 degrees. He stated that there would be five spaces with an apron for guests, and proceeded to describe the proposed parking in detail and related expenses of retaining walls. Discussion followed: that there was no curbside parking; width of cars in rela- tion to sidewalks; that the parking spa- ces had been increased to 52 in number; enforcement of private streets; viola- tions would be enforced by homeowners; the only way to add parking with steep slopes would be to cut back the number of units; substandard aprons such as in Stonegate; private streets vs. public streets; that sidewalks were only on one side of the street; 15' setbacks; poten- tial pedestrian use of sidewalks; CC&Rs prohibit blocking driveways; that the signage had not been adequate in Stonegate for parking; special security measures, such as gates, signage, special pavements; that gates on Gellert could impact traffic trying to go in and out; that the homeowners bylaws could be amended for parking restrictions and requirements as a situation arises, etc. M/S Haffey/Addiego - To approve Negative Declaration No. 623. Carried by majority voice vote, Nicolopulos voted no. M/S Haffey/Addiego - To approve PUD-88-9 based on the conditions and findings in the staff report, and the special con- ditions (attached hereto and made a per- manent part of the minutes of this meeting). Carried by majority voice vote, Nicolopulos voted no. 6/8/88 Page 9 · SPECIAL CONDITIONS SA-88-98 1. The Final Map shall be substantially consistent with the Vesting Tentative Map dated March, 1988, prepared by Oberkamper & Associates, Civil Engineers. Prior to submittal of the Final Map the applicant shall comply with all applicable requirements of PUD-88-9. 3. Prior to submittal of the Final Map the applicant shall pay in-lieu park fees in accordance with Sections 19.24.090 and 19.24.100 of the South San Francisco Municipal Code. 4. The Final Subdivision Map shall comply with all applicable require- ments of the City's Subdivision Ordinance (Title 19 of the South San Francisco Municipal Code) and the State Subdivision Map Act. 5. The applicant shall comply with all conditions and requirements of all affected City departments and divisions as contained in the attached inter-office memoranda. 6. The applicant shall incorporate a deed restriction in the Conditions, Covenants and Restriction's (CC&R's) requiring that all garages shall be used primarily for vehicular parking and that minimal storage of materials and equipment may only be permitted if the two required parking spaces are not affected. Also, the CC&R'$ shall require that the two-car garages and the third apron parking spaces shall be primarily utilized for overnight parking and that the common guest spaces may only be used by, the residents during __ evening hours if those primary parking spaces are already being utilized. SPECIAL CONDITION PUD-88-9 The project shall be constructed substantially as shown on the plan dated March 4, 1988, as amended by plans of May 19, 1988, prepared by Chris Craiker, Inc., unless the City Council deletes the 10' pedestrian easement located along the northerly property line. In that event the stairway shall be deleted and that area improved as shown on the alternate site plan attached to this Staff Report. 2. Garage doors shall have automatic openers. Two entry signs not exceeding 4 feet in overall height shall be permitted. If any fencing is to be constructed, a plan showing location, type of design and height, shall be submitted to the Planning Division for review and approval prior to issuance of a building permit. The applicant shall comply with all applicable Standard Conditions and all conditions of all City divisions and departments as contained in the'attached inter-office memoranda. Any retaining walls visible from the public right-of-way or common driveways shall be constructed of decorative concrete block such as split face, slumptstone or stucco finish. 6/8/88 Page 9a 0 08 Special Conditions - PUD-88-9 Page 2 Prior to issuance of a building permit, the applicant shall obtain a Final Subdivision Map in accordance with related case $A-88-98. Prior to issuance of a building permit, the applicant shall submit a noise analysis prepared by an acoustical engineer prescribing mitigation measures to reduce interior noise levels to 45dB CNEL. These measure shall be incorporated into the final working drawings. The final landscape plan shall be designed to ensure that adequate sight distances are maintained for both of the entrance driveways subject to review and approval by the City Engineer and the City's landscape architect and in accordance with the recommendations of the Traffic Analysis dated March 3, 1988 prepared by Bankston/Pine Associates. 10. The applicant shall incorporate storage areas, wherever possible, throughout the project. 11. Shrubbery shall not block the major views of the existing adjoining homes. 12. An informational sign and decorative pavement treatment, clearly indicating the private nature of the common driveways, shall be provided at each driveway entrance subject to the approval of a specific design by the Planning Division. 13. A six-foot-high solid decorative fence shall be provided along the southerly property line (except within any required setbacks adjacent to the two public streets) subject to approval of a specific design by the Planning Division. The design shall incorporate concrete block columns and solid wood panels. 14. Six-foot-high temporary fencing shall be provided around all construction areas to prevent unauthorized access. 15. Before a building permit is issued the developer shall either (a) provide the City with a bond, subject to the approval of the City Attorney, guaranteeing the timely completion of construction of the project, or (b) provide proof to the City that it agrees to pay during construction the general prevailing rate of per diem wages as determined and published by the California Department of Industrial and Labor Relations pursuant to Section 1770 et seq. of the Labgr Code. ' 6/8/88 Page 9b Special Conditions - PUD-88-9 Page 3 16. Once the site has been graded, a temporary off-street parking area shall be provided for all construction vehicles. 17. The City Council should consider abandoning the 10' easement for drainage utilities and pedestrian access and the area landscaped and incorporated into the common areas after appropriate hearings are held and sufficient opportunities for input from the neighborhood and public utility companies is obtained. 18. Ail heavy grading vehicles shall be required by the Engineering Division in the grading permit to utilize Westborough Boulevard and Gellert Boulevard for access to the site. 19. The Subdivider shall landscape the existing median islands within Appian Way between Gellert Boulevard and Valleyview Way at no cost to the City. The work shall be accomplished in accordance with plans approved by, and to the satisfaction of, the City Engineer and the City's Landscape Architect. 20. If the pedestrian easement at the north end of the site is retained and the stairway constructed, at least 50 percent of the costs of maintenance and liability insurance shall be borne by the Sunrise Homeowner's Association, and an insurance policy holding the City harmless, acceptable to the City Attorney, shall be provided. The remaining 50 percent of the costs shall be required of the adjacent development, St. Francis Heights. 6/8/88 Page 9c AGENDA ACTION TAKEN 02i0 ~CITY MANAGER - PLANNING 14. Staff Report - Continued. RECREATION & COMMUNITY SERVICES 15. Staff Report 5/25/88 recommending: 1) Motion to waive further reading of an Ordinance; 2) Motion to adopt the Ordinance. 2nd Reading/Adoption AN ORDINANCE OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE CHANGING THE TITLE OF CHAPTER 2.60 to "PARKS AND RECREATION COMMISSION" AND AMENDING CHAPTER 2.60.010, 2.60.020, 2.60.030, 2.60.050 AND 2.60.080 ITEMS FROM STAFF 16. Response to Council on the situation at 123 Edison Avenue involving Mrs. Dohrmann and the animal permit. CITY MANAGER - PLANNING M/S Haffey/Addie§o - To approve SA-88-98 based on the conditions and findings in the staff report, and the special con- ditions (attached hereto and made a per- manent part of the minutes of this meeting). Carried by majority voice vote, Nicolopulos voted no. RECREATION & COMMUNITY SERVICES City Clerk Battaya read the title of the Ordinance in its entirety. City Attorney Armento corrected one word in the title of the Ordinance that was read by the City Clerk. M/S Te§lia/Haffey - To waive further reading of the Ordinance. Carried by unanimous voice vote. M/S Teglia/Haffey - To adopt the Ordinance. ORDINANCE NO. 1034-88 Carried by unanimous voice vote. ITEMS FROM STAFF City Manager Lewis stated that staff was working with Mrs. Dohrmann to get the situation resolved. Mayor Drago questioned if Mrs. Dohrmann was aware of the fact that she could only have the number of animals that were acceptable to the Health Inspector. Chief Building Inspector Wittwer stated that the Code Enforcement Officer was working closely with Mrs. Dohrmann, and a key ingredient was a new coop that had to be built - 6' wide and 10' long to satisfy the Ordinance. 6/8/88 Page 10 AGENDA ACTION TAKEN ITEMS FROM COUNCIL 17. Consideration of a request for funding from the Samoan community for their Flag Day ceremonies. GOOD AND WELFARE CLOSED SESSION 18. Closed Session for the purpose of the discussion of personnel mat- ters, labor relations, property negotiations and litigation. 19. Request to adjourn the meeting to Wednesday, 6/15/88, at 6:00 p.m., Council Chambers at City Hall, 400 Grand Avenue, for a Budget Study Session. ADJOURNMENT: ITEMS FROM COUNCIL Discussed and acted upon after the Consent Calendar. GOOD AND WELFARE No one chose to speak. CLOSED SESSION Council chose not to hold a Closed Session. M/S Haffey/Teglia - To adjourn the meeting to Wednesday, 6/15/88, 6:00 p.m., Council Chambers at City Hall, 400 Grand Avenue, for a Budget Study Session. Carried by unanimous voice vote. Time of adjournment was 9:40 p.m. RESPECTFULLY SUBMITTED, ~aya~, ~ City of South San Francisco APPROVED. ity of South San The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 6/8/88 Page 11