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HomeMy WebLinkAboutMinutes 1989-06-07 Mayor Roberta Cerri Teglia Counci 1: Mark N. Addiego Jack Drago Richard A. Halley --- Gus Nicolopulos MINUTES City Council City Council Conference Room City Hal 1 June 7, 1989 AGENDA ADJOURNED REGULAR MEETING CALL TO ORDER: (Cassette No. 1) ROLL CALL: 1. Study session on the Common Greens. ACTION TAKEN ADJOURNED REGULAR MEETING 7:08 p.m. Mayor Pro Tem Haffey pre- siding. Council present: Council absent: Drago, Nicolopulos, and Halley. Addiego and Teglia. City Clerk Battaya stated that Mayor Teglia was in Southern California, and Councilman Addiego had informed her Office that he would not be in attendance because he had to work. City Manager Armas stated that staff had developed some information that had been presented to the Council, and the reason staff wanted to have a study session was that should the Council elect to modify the assessments there would not be a hearing in July. He continued, rather than notice the property owners, draw them out and bring them to the Council chambers before there was indication of Council interest in doing this supplement assessment. He stated that staff wanted to review the subject with the Council, get some reaction and direction on addi- tional maintenance work and addressing the long term capital needs of the District. Acting Deputy City Manager/City Engineer Wong cited the background of the common greens and the formation of the assessment districts: that they were developed prior to Proposition 13; that the revenues from the County were fixed in terms of the value of the land; that the augmentation revenue was $59,000; difficulty in maintaining levels of ser- vice; surface tree roots made maintenance of the lawns difficult; that much of the contractor's time was taken up by 6/7/89 Page i AGENDA ACTION TAKEN Study session on the Common Greens - Continued. removing debris from the common greens; a deficit of funds in some of the districts, etc. He described the various options: 1) continuing the present maintenance level would require the distribution of the Augmentation Fund to offset district expenses and negative fund balances; 2) additional assessments have to be levied against the properties .in the three districts, or the fund balance would have to be tapped; 3) increasing the main- tenance in Option 2, and replacing existing facilities (a copy of the staff report is on permanent file in the City Clerk's Office). Discussion followed: that Willow Gardens was the poorest district; that Prop. 13 created a loss of revenue in the Special Districts; maintenance needs of the districts; additional costs for a typical unit or home for assessments of the various options; an added assessment would pay for the improvements needed in the DistriCts for irrigation, land- scaping, and to remedy the deterioration and corrosion of existing equipment; that staff recommended Option 3; that it would be helpful to Council if staff cited their recommendation in the staff report; concern by Councilman Drago that an added assessment would be passed on to the renters; who set the standards for the maintenance of the common greens by a contractor; that the Willow Gardens District was the most severely impacted by the lack of augmentation funds.; that the Districts should not be subsidized by the General Fund; that there had been a meeting a year ago with property owners on the subject, however, very few owners had attended; that if the fund balances were used they would be soon dissipated; that unsafe.conditions existed in the common greens; that Councilman Drago wanted meetings in the various districts before any new assessment was scheduled for consideration; that $300,000 for landscaping was more than appropriate; 6/7/89 Page 2 AGENDA ACTION TAKEN 1. Study session on the Common Greens - Continued. ® Closed Session for the purpose of the discussion of personnel matters, labor relations, property negotiations and litigation. RECALL TO ORDER: that it was important to find out if the property owners were satisfied with the level of maintenance; Councilman Nicolopulos questioned the level of main- tenance last year vs. this year; that Willow Gardens had contract maintenance services, but was cluttered with debris; whether the City had specified contractor services to be performed; services that the Council had requested in the previous year to be done by the contractor; that Council had voiced previous dissatisfac- tion with the level of contractor ser- vices; to set the standards and then see what the bids are; that Councilman Nicolopulos wanted control and accoun- tability of the maintenance services on the common greens; upgrading the stan- dards; improvements needed; Councilman Nicolopulos wanted the residents put on notice, and receive input on maintenance service levels; Mayor Pro Tem Halley pre- fecred Option 3; Councilman Drago would prefer something between Option 1 and Option 2; Councilman Nicolopulos agreed with Councilman Drago but wanted Willow Gardens brought into an acceptable con- dition. City Manager Armas summarized the direc- tion given: pursue Option 2, but use both the augmentation fund and fund balances to cover the deficits; not deal with an supplemental assessment in the coming year; get a better handle on main- tenance service in terms of frequency and type of maintenance that will be per- formed; and meet with the property owners to discuss the options. Council adjourned to a Closed Session at 7:57 p.m. to discuss the items noticed. Mayor Pro Tern Halley recalled the meeting to order at 9:15 p.m., all Council pre- sent, no action taken. M/S Haffey/Drago - To adjourn the meeting to Wednesday, 6/14/89, 6:30 p.m., in the Municipal Services Building, 6/7/89 Page 3 AGENDA ACTION TAKEN ADJOURNMENT: Community Room, 33 Arroyo Drive, for the purpose of a Closed Session. Councilman Drago stated that he would not be in attendance at the 6/14/89 meeting due to his vacation. Time of adjournment was 9:16 p.m. RESPECTFULLY SUBMITTED, Barbara A. Battaya, City C1 City of South San Francisco APPROVED. -Roberta Ce~ Teglfar-~yor City of South San Fr~-ncisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 6/7/89 Page 4 Mayor Roberta Cerri Teglia Counci 1: Mark N. Addiego Jack Drago Richard A. Halley ~Gus Nicolopul os MINUTES City Council Municipal Services Building Community Room June 14, 1989 AGENDA ADJOURNED REGULAR MEETING CALL TO ORDER: (Cassette No. 1) ROLL CALL: Closed Session for the purpose of the discussion of personnel matters, labor relations, property negotiations and litigation. Councilman Addiego Arrived: RECALL TO ORDER: ADJ OUR NME N T: RESPECTFULLY SUBMITTED, ~taya ,~ City of South San Francisco ACTION TAKEN ADJOURNED REGULAR MEETING 6:40 p.m. Mayor Teglia presiding. Council present: Council absent: Haffey, Nicolopulos, and Teglia. Addiego and Drago. City Clerk Battaya announced that Councilman Drago was on vacation, and would not be in attendance. Council adjourned to a Closed Session at 6:41.p.m. to discuss the items noticed. Councilman Addiego arrived at 6:45 p.m. Mayor Teglia recalled the meeting to order at 7:35 p.m., all Council present, no action taken. M/S Addiego/Haffey - To adjourn the meeting. Time of adjournment was 7:36 p.m. City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 6/14/89 Page i