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HomeMy WebLinkAboutMinutes 2000-04-12MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING APRIL 12, 2000 MUNICIPAL SERVICES BUILDING COMMUNITY ROOM 33 ARROYO DRIVE CALL TO ORDER: 7:39 p.m. (Cassette Tape No. 1) ROLL CALL: Present: Councilmembers Datzman, Mullin and Penna, Mayor Pro Tern Femekes and Mayor Matsumoto. Absent: None PLEDGE OF ALLEGIANCE: Led by Mayor Matsumoto INVOCATION: Given by Deacon Frank Almeda, St. Augustine Catholic Church PRESENTATIONS BART Update - Ms. Jaymie Steen gave a progress report and mentioned that the South San Francisco BART station is still in the design phase, completion should be mid-to-late June, and announced a kick-off celebration on May 5. In response to Councilman Penna's question regarding the noise emerging from the vents, she stated it will be minimal and within EIR requirements. Noon Day Shuttle Service Program - Ms. Angela Rae, Peninsula Congestion Relief Alliance, submitted information to Council and explained the mid-day call-on-demand taxi program for East of 101 employees. The program is in partnership with the City and the Chamber of Commerce. To initiate the program seed money ($12,000) will be used to offer free trips, employers will subsidize the program in the future. The Alliance will manage the program and it will begin operation June 1. In response to Mayor Matsumoto and Councilman Penna, Ms. Rae indicated that initially there will be three stops along Grand Avenue, but eventually more stops will be added to move people around to other areas, such as Oyster Point. Community Wide Garage Sale Program - Community Outreach Director Quinn stated the last day to submit applications for the May 6 garage sale is April 17. Applicants' addresses will be advertised in the Independent and will be indicated on a map for distribution. One hundred applications have been received to date. She also announced that the Library will be holding a book, plant, computer equipment and software sale on the same day. In response to Mayor Matsumoto, Director Quinn stated that maps will be available at City Hall and in the Independent. Director Quinn encouraged residents not to dump items during the Scavengers' Spring Clean-up as they can be sold during the garage sale. AGENDA REVIEW No changes. PUBLIC COMMENTS Mr. Saresh Patel, 700 Freesia Drive, stated his concerns regarding the Promenade housing development. He felt there was a safety and security issue that the City needed to address due to a fire that occurred near his home. (Pictures and fire report were submitted to the Clerk.) Mr. Ravi Patel, 700 Freesia Drive, related a recent incident when he fell over a rock after chasing his basketball down the hill from where he lives. He suggested a sound wall be built between the Promenade and Greenridge developments to prevent future accidents. Park and Recreation Commission Chairman Rick Ochsenhirt, 323 Holly Avenue, announced the annual Easter Egg Hunt at Orange Park on Saturday, April 15, and a homeowners workshop at the Municipal Services Building, Community Room, on Tuesday evening, April 18. Mr. Don Mason, 10 Arlington Drive, stated his concern regarding a letter he received from the City in response to questions he had asked at previous Council meetings. He felt the responses were inadequate, he questioned staffs conclusions, and asked that he receive the letter again using layman terms. Mrs. Sophie Mason, 10 Arlington Drive, read from a letter that was written to her husband by Director Gibbs, dated March 22. She stated there was a conflict between his letter and a statement made by former City Engineer Kianpour regarding the funding for the Arlington Drive signalization. She also commented on Councilman Datzman's decision to retire. Mr. Pedro Gonzalez, 804 Olive Avenue, announced that the Historic Old Town Homeowners and Renters Association received a grant from the Peninsula Community Foundation for a series of workshops on parenting and civic engagement at the Learning Center. It will be called "Always Forward" in honor of former Mayor Gus Nicolopulos. On behalf of HOTHRA and Sur San Francisco, he recognized and thanked Councilman Datzman for his contributions to the community Ms. Jackie Williams, 242 Longford Drive, reported on the April 11,West Winston Manor HOA meeting regarding the school zone designation and their recommendation. She commented on the School Board's recent actions, asked that future meetings be conducted in open sessions, and wanted to know what process Council will now follow. City Manager Wilson stated he will respond to Ms. Williams question in writing after conferring with the Council subcommittee (Fernekes/Datzman). ITEMS FROM COUNCIL · Community Forum · Subcommittee Reports REGULAR CITY COUNCIL MEETING APRIL 12, 2000 MINUTES PAGE 2 Mayor Pro Tern Fernekes announced that the Day in the Park Subcommittee (Matsumoto/ Fernekes) recently met and plans are progressing. He reported on the Arbor Day celebration at Winston Manor No. 1, the retirement brunch for retired Police Detective Doug McCool, and the departure of Stan Davis from First National Bank. He thanked Mayor Matsumoto for inviting Judge Quentin Kopp to participate in the Progress Seminar recently held in Monterey. Councilman Datzman recognized and complimented Director Gibbs for the many projects that his department is working on which was recently documented in a 17 page report. Councilman Mullin reported on the following: · Participating on a panel discussion for child care activities at the Monterey Progress Seminar; · Community Partnership discussion held at Terrabay on April 1; · Youth in Government Day, that concluded with a mock council meeting on April 5; · Recent issues concerning Airport Community Roundtable - airport upgrades for landing more planes, and a recent report presented to the Roundtable regarding variations on departure patterns that will allow more plans to take-off per hour; · Attended ABAG meeting to develop new formula for housing allocation for the Bay Area as mandated by the State. He explained how the formula calculates the number of housing units needed to meet the number of jobs generated in an area. ABAG will be modifying the formula to increase the allocation of housing in the inner Bay Area; · North County temporary winter homeless shelter site. He stated that the GSA site has encountered many obstacles, and another site at San Mateo and Lowrie Avenues may possibly become a preferred site. He asked the City Manager to contact nearby businesses in the area and schedule two meetings to address any concerns they may have. He stated that the facility would only be open four months out of the year and could be used for something else the other eight months. Mayor Matsumoto responded to comments regarding Councilman Datzman's retirement and praised his forty years of service to the community. She announced the April 13 community meeting at El Camino High School Cafeteria, 7:00 p.m. She announced that at the March 29 Special Meeting the City Council, by a 4-1 majority, expressed their continued support of, and confidence in the performance of City Manager Mike Wilson. She asked that an item be placed on the next agenda regarding the Council's role in the FPPC's process. Mayor Matsumoto reported on the events she recently attended, including the Library Volunteers Annual Recognition Luncheon, and the City Employees Annual Recognition Luncheon. Councilman Mullin announced that Fire Education Specialist Susan Kennedy and Senior Planner Susy Kalkin were recognized as employees of the year. CONSENT CALENDAR Motion to approve the minutes of the March 15, 22, and 29 special meetings and March 22, 2000 regular meeting 2. Motion to confirm expense claims of April 12, 2000 in the amount of $2,127,170.52 Resolution No. 24-2000, modifying CDBG budget to incorporate HOME administrative funds received from San Mateo County for program year 2000-2001 in the amount of $39,170 REGULAR CITY COUNCIL MEETING APRIL 12, 2000 MINUTES PAGE 3 Resolution No. 25-2000, authorizing emergency repairs to the Cypress Avenue main sewer line, foregoing the formal bidding process, approving plans and specifications and approving an amendment to the 1999-2000 Capital Improvement Program in the amount of $98,130 o Motion to adopt an ordinance, amending Title 20 of the SSFMC adding Chapter 20.105, antenna and tower standards and regulations of telecommunication facilities throughout the City Pulled from the Consent Calendar. Motion to accept Gateway Boulevard traffic signal system project as complete in accordance with plans and specifications o Resolution No. 26-2000, certifying the election results of the March 7, 2000 Special Municipal Election and declaring the results of Measure B Resolution No. 27-2000, authorizing a purchase and sale agreement for property on Executive Drive, adjacent to 899 Gateway Boulevard (abandoned pump station) Motion to dispense with bidding requirement for maintenance work at 109 Longford Drive Pulled from the Consent Calendar Mayor Pro Tem Fernekes asked that Consent Calendar Item No. 5 be pulled and Councilman Penna requested Item No. 9 be pulled. Motion-Mullin/Second-Fernekes: To approve Consent Calendar Item Nos. 1, 2, 3, 4, 6, 7, and 8. Unanimously approved by voice vote. Consent Calendar Item No. 5: Motion to adopt an Ordinance, amending Title 20 of the SSFMC adding Chapter 20.105, antenna and tower standards and regulations of telecommunication facilities throughout the City Mayor Pro Tem Fernekes and Councihnan Mullin asked if the School Board is aware of the antenna ordinance as they are installing an antenna at the South San Francisco High School site. Staff will follow up on the item. Motion-Fernekes/Second-Mullin: To approve Ordinance No. 1267-2000, amending Title 20 of the South San Francisco Municipal Code adding Chapter 20.105, antenna and tower standards and regulations of telecommunication facilities throughout the City. Unanimously approved by voice vote. Consent Calendar Item No. 9: Motion to dispense with bidding requirement for maintenance work at 109 Longford Drive REGULAR CITY COUNCIL MEETING APRIL 12, 2000 MINUTES PAGE 4 Councilman Penna discussed construction costs with Coordinator Fragoso, who reported $45,000 is budgeted. She stated cosmetic and minor rehab work will be performed by the Neighborhood Services Center's Househelpers program. Councilman Penna questioned if selling the property was feasible and Director Van Duyn explained why it was not justified at this time. He stated that there is sub-surface soil problems and foundation work is necessary. The property will be used for transitional housing operated by Shelter Network. Councilman Mullin stated he received a letter from a nearby property owner who supports the home being upgraded and occupied. Director Van Duyn further explained the problems that have delayed the rehab work, including the death of the contractor, Dick Catanzaro. Motion-PennaJSecond-Datzman: To approve motion to dispense with bidding requirement for maintenance work at 109 Longford Drive. Unanimously approved by voice vote. (Recess: 8:53 p.m. - 9:02 p.m.) PUBLIC HEARING 10. Receive public comments on one year plan and projected use of funds for Community Development Block Grant Program Year 2000-01, approve resolution authorizing submittal of all required documents to the Department of Housing and Urban Development and authorizing the execution of all documents necessary to secure and award CDBG funds for the City Public hearing opened. Staff report presented by CDBG Coordinator Fragoso. She advised Council of a second year of funding from the HOME Investment Partnership Program that the Council subcommittee was not aware of. She suggested the funds be allocated to fair housing activity or set-aside until next year. Speakers thanking Council for CDBG allocation: · Ms.Diane Papan, John's Closet · Mr. Ray Pittsinger, CID Social Services · Mr. Dale Lloyd, Boys and Girls Club - asked for additional funding in the amount of $5,000 · Mr. Paul Cohen, North Peninsula Services Center, La Raza Centro Legal - asked for an additional funding in the amount of $5600 · Ms. Barbara Walker, Daybreak Shelter After discussing the recommended allocations and the additional funding received from the HOME program, the Council subcommittee (Matsumoto/Penna) requested the item be continued so that a meeting can be set with staff to discuss allocating the additional funds. By consensus of the Council the public hearing is continued to April 26. REGULAR CITY COUNCIL MEETING APRIL 12, 2000 MINUTES PAGE 5 Motion-Fernekes/Second-Penna: To continue the public hearing for receiving public comments on one year plan and projected use of funds for Community Development Block Grant Program Year 2000-01, approve resolution authorizing submittal of all required documents to the Department of Housing and Urban Development and authorizing the execution of all documents necessary to secure and award CDBG funds for the City to the April 26 meeting. Unanimously approved by voice vote. 11. Receive public comments for Supplemental Environmental Impact Report for the Second Amendment to the Redevelopment Plan for the E1 Camino Corridor Redevelopment Project Mayor Matsumoto reconvened Redevelopment Agency No 4. Public hearing opened. Refer to the Redevelopment Agency minutes for discussion. Public hearing closed and item continued to the June 14 meeting. ADMINISTRATIVE BUSINESS 12. Consideration of policy related to the extension of sewer services in the Country Club Park area, outside City boundaries Staff report presented by engineering consultant, Mr. Cyrus Kianpour. Mr. Ronald Brown, 217 Country Club Drive, stated he is not opposed to having sewer lines brought into Country Club Park, but stated his opposition to annexation, h~ reference to the seven items listed in the staff report, he suggested item #1 be omitted and asked for clarification on #5. He further stated that he does not want any traffic impacts due to over-development in Country Club Park. Mr. Kianpour clarified item #5 and stated the City's intent is not to intensify the land use in the area. Future subdivisions will not be recognized in the policy. Mr. Brown stated he currently has two septic systems on his property and felt the City needed to look at each property's situation. Mr. Kianpour stated the proposed policy suggests one sewer connection per property. Mr. Lou Dell'Angela, 1818 Gilbrethe Road, Burlingame, (submitted an aerial view for Council's information) stated he has been working with staff for the past several months on this issue, he did not object to item #1, but stated his opposition to #5. He stated the property owner, Mr. Singh, at 222 Country Club Drive, would like to reconfigure his lot and have sewer connections to the rear parcels when developed. He felt item #5 would prevent that from occurring. Councilman Datzman stated his opposition to the policy and how there have been concerns from residents in the past. In response, City Manager Wilson and Mr. Kianpour REGULAR CITY COUNCIL MEETING MINUTES APRIL 12, 2000 PAGE 6 explained why this matter has been brought before Council. The area does not "perc" well, therefore, San Mateo County is reluctant to issue any new septic tank permits. Mr. Dell'Angela felt the proposed policy will not cause any dispute in the area. Mr. Roger Peters, 288 Alta Vista Drive, stated that he bought his property in 1988 and has not been able to build his dream home, nor obtain a septic tank permit, and San Marco County will not accept any other system. He would like to be connected to the City's sewer system. Councilman Penna queried why Mr. Peters could not connect from an adjoining lot. Mr. Kianpour stated his uncertainty and deferred to the Plumbing Code. He suggested each property be hooked up independently. Mr. Ciaran Harty, 118 Wilshire Avenue, Daly City, stated he owns 273 Country Club Drive, it is 150' away from the City's sewer line, and asked to be connected so that he can build on his property. Regarding disclosure laws, Councilman Penna explained what information he knows regarding the septic tank situation and that it does not fall under disclosure. Councilman Mullin stated his support for the policy and concern for #5. He felt an accommodation should be made for minor lot modifications yet the character of the neighborhood should be maintained. City Attorney Mattas suggested a modification to #5 by adding the following: "this policy would not prohibit lot line adjustments as long as the total of legal lots does not exceed the number existing on the date of the policy". He explained this will allow anyone who has a lot to be able to utilize that lot right now. Council discussed with staff conforming and non-conforming lots, the number of units on a parcel, the number of connections allowed per parcel, Water Quality Control Plant concerns, the current General Plan designation, and City services already provided to the area. (Cassette Tape No. 2) Mrs. Elaine Bill, 297 Alta Vista Drive, suggested that each parcel be looked at on a case- by-case basis. Her neighborhood is concerned about future developments. Council continued its discussion with staff and verified that all costs associated with the sewer connection will be assumed by the property owners. City Manager Wilson mentioned that San Mateo County recently met with property owners to discuss improvements in the area and Mr. Brown stated the meeting was for road improvements. Councilman Fernekes stated his support for a policy, without loosing the character of the neighborhood. City Manager Wilson agreed that the conforming and non-conforming structures need to be verified with County. Sewer hook-up could not be given to non- conforming structures. Mayor Matsumoto verified that current hook-ups were done on a case-by-case basis and asked for further clarification on what other services are provided to the Country Club area such as police and fire. Councilman Datzman questioned imposing an assessment for services and City Attorney Mattas stated that limitations are made under Proposition REGULAR CITY COUNCIL MEETING APRIL 12, 2000 MINUTES PAGE 7 13. 218 for basic services. Mayor Matsumoto further discussed with staff the rural nature of Country Club and the need to verify conforming and non-conforming structures with San Mateo County before allowing hook-ups. Councilman Penna verified that many of the parcels have guest houses. Councilman Mullin supported a case-by-case adjudication and asked for clarification on reimbursement for first response service for police and fire. Fire Chief Lee explained the fire protection agreement and formula that is used to calculate a trade-for-service. A brief discussion between staff and Council regarding the agreement ensued. In response to Mayor Matsumoto, Mr. Dell'Angela stated there are approximately 50 potential hook-ups in the area. Councilman Mullin suggested staff revise the proposed policy with the direction given from Council, including lot line adjustments, County zoning, information on non- conforming structures, and connecting lateral hook-ups. Staff stated a revised draft policy will be prepared and brought back to Council. Mayor Pro Tern Femekes suggested it be clear that no hook-ups are permitted until this policy is approved. Councilman Datzman verified that the policy will include the property owner waiving his/her rights to protest annexation and asked how this policy would be implemented. Councilman Mullin explained how this process is done with the Aircraft Noise Insulation Program. City Manager Wilson suggested that a process be prepared where Council will see each request with guidelines to follow. Councilman Mullin asked that County's zoning be verified to see if a case-by-case review is necessary. It was agreed that the policy will be revised and brought back to Council for final approval. (Recess: 10:51 p.m. - 11:06 p.m.) Resolution authorizing emergency repairs to the 200 block of Orange Avenue storm drain line, foregoing the formal bidding process, approving plans and specifications, and awarding contract to G. Bortolotto & Co. in the amount of $277,059 Staff report presented by Public Works Superintendent White. In response to Councilman Penna's question regarding the cost of the repair work, Supt. White explained that there are contingencies, engineering costs and additional work at homes that were effected by the break in the storm drain line. Councilman Mullin asked for clarification on the difference between a formal and informal bidding process and Supt. White stated that the formal bidding process requires advertising, pre-bidding conferences, whereas the informal process bidders are contacted directly to submit a proposal and completed packages are not prepared. Councilman Penna asked where the missing pipe occurred and Supt. White stated it was at Orange Avenue and Third Lane. He assured Council that the drainage system along Commercial Avenue is on a different system than Orange Avenue and is in good shape. REGULAR CITY COUNCIL MEETING APRIL 12, 2000 MINUTES PAGE 8 Motion-Fernekes/Second-Penna: To approve Resolution No. 28-2000 authorizing emergency repairs to the storm drain line on Orange Avenue, foregoing the formal bidding process, approving plans and specifications, awarding the construction contract to G. Bortolotto and Company and approving an amendment to the 1999-2000 capital improvement program budget (CIP-00-3). Unanimously approved by voice vote. Item 14 tabled until after Item 15. CLOSED SESSION 15. Pursuant to Government Code Section 54957.6, labor negotiations for City Manager Convened into Closed Session: 11:47 p.m. Reconvened into Open Session: 12:53 p.m., all Councilmembers present Report from Closed Session: City Attorney Mattas announced direction given to go forward with the City Manager's contract, extending it one year, and increasing compensation in an amount of 4%. ADMINISTRATIVE BUSINESS - continued 14. Resolution approving amendment to employment agreement between City Manager and City of South San Francisco Motion-Fernekes/Second-Mullin: To approve Resolution No. 30-2000, approving Amendment No. 6 to the Employment Agreement between the City of South San Francisco and Michael A. Wilson. Approved by voice vote. AYES: Councilmembers Datzman, and Mullin, Mayor Pro Tem Fernekes, and Mayor Matsumoto. NOES: Councilman Penna. ABSTAIN: None. ABSENT: None. ADJOURNMENT Motion-Penna/Second-Datzman: To adjourn the meeting at 12:54 a.m. Unanimously approved by voice vote. Submitted by: · Pay~~, City Clerk City of South San Francisco Appr°ved: City of ~ San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. REGULAR CITY COUNCIL MEETING APRIL 12, 2000 MINUTES PAGE 9 MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO SPECIAL MEETING APRIL 12, 2000 MUNICIPAL SERVICES BUILDING COMMUNITY ROOM 33 ARROYO DRIVE 1. Call to Order 11:13 p.m. 2. Roll Call All Present: Councilmembers Datzman, Mullin and Penna, Mayor Pro Tem Femekes and Mayor Matsumoto Consideration of agreemen~ with Greystone Homes related to compliance with conditions of approval Staff report presented by City Manager Wilson. Mayor Matsumoto reminded staff that a public art work is to be included in the agreement. Speakers: Mr. and Mrs. Randy Ly, 195 9th Avenue, San Francisco, stated they bought the house at 110 Cymbidium Circle and are waiting for their occupancy permit. They explained the frustration and delays that they have been subjected to. Mr. and Mrs. David Dorantes, South San Francisco, stated they bought the home at 102 Cymbidium and are awaiting occupancy. They related the frustrations they have experienced and asked that Council grant them occupancy. Mr. Suresh Patel, 700 Freesia Avenue, stated his frustration regarding the easement and the possibility of eminent domain. He asked Council to support him in his effort to keep his property. Director Nagel stated that staff is comfortable with Alta Loma Park and most items have been resolved. He related that there is still a drainage problem along the tennis/basketball court, the infield needs to be cut-back 10', and vandal resistant exterior lights on structures are required. In response to Mayor Pro Tem Fernekes, City Manager Wilson explained why the occupancy permits were not granted and that it was tied to the completion of Alta Loma Park. Director Nagel informed Council that the turf at the park is an issue but will be corrected under a letter of understanding with Greystone. Mr. Steve Delva, Greystone Homes, stated that the park and school sites will be maintained for one year. City Attorney Mattas stated an addendum to the agreement has been prepared. Mr. Delva stated that he needs to review the conditions before he approves the agreement. Mayor Pro Tem Fernekes asked that the degree of maintenance be specified in the agreement. Director Nagel stated that those details will be discussed. Mayor Matsumoto asked when will occupancy be given and City Manager Wilson stated that agreements could be signed by Friday. Mr. Delva stated once power is permitted it would be a day or two after that. Councilman Mullin asked if all concerns at the park have been addressed and Director Nagel stated that youth league representatives have given their approval of the field layout. Councilman Mullin stated his concern with the option of eminent domain, but felt confident that good faith negotiations will continue, and residents of both developments will be accommodated. In response to Mayor Matsumoto, Director Nagel explained the design of the drainage at the Tennis Courts and the intentional watering of the field to establish the sod. Mayor Matsumoto queried if the bond could be used to resolve issues, and City Manager Wilson replied that it's easier to work cooperatively with the developer. Motion-Datzman/Second-Fernekes: To approve Resolution No. 29-2000 approving an agreement between Greystone Homes, Inc., and the City of South San Francisco. Unanimously approved by voice vote. 4. Adjournment Motion-Penna/Second-Fernekes: To adjourn the meeting at 11:46 p.m. Unanimously approved by voice vote. Submitted by: · Payne, City-/IClgrk ' City of South San Francisco Approved: , ~ umoto, Miyor City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. SPECIAL CITY COUNCIL MEETING MINUTES APRIL 12, 2000 PAGE 2