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HomeMy WebLinkAboutMinutes 2001-06-27 MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO SPECIAL MEETING JUNE 27, 2001 MUNICIPAL SERVICES BUILDING COMMUNITY ROOM 33 ARROYO DRIVE 1. Call to Order: 7:02 p.m. 2. Roll Call: Present: (Cassette Tape No. 1) Councilmembers Gonzalez, Matsumoto and Penna*, Mayor Pro Tern Mullin and Mayor Fernekes Absent: Staff Present: Public Comments: None Interview applicants for Library Board None *Councilman Penna arrived at 7:03 p.m. City Manager Wilson, Assistant City Manager Moss Applicants were interviewed in the following order and responded to questions from Council (questions were consistent with those asked at previous interviews): · Mr. Lando Baldocchi · Mr. John Baker 5. Discussion and appointment of Library Board Member The ballot resulted in Mr. Baldocchi receiving 4 votes and Mr. Baker receiving 1 vote. Motion~PennaJSecond-Mullin: To appoint Lando Baldocchi to a three year term on the Library Board, commencing July 1,2001 and expiring June 30, 2004. Unanimously approved by voice vote. 6. Adjournment Motion-Mullin/Second-Penna: To adjourn the meeting at 7:23 p.m. Unanimously approved by voice vote. Submitted by: . ~ & , z. I99. , o o 'Sylv~M. Payne, City cleT~""""--~ City of South San Francisco Jose~ph A. Fernekes, Mayor City of South San Francisco MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING JUNE 27, 2001 MUNICIPAL SERVICES BUILDING COMMUNITY ROOM 33 ARROYO DRIVE CALL TO ORDER: 7:33 p.m. (Cassette Tape No. 1) ROLL CALL: Present: Councilmembers Gonzalez, Matsumoto and Penna, Mayor Pro Tem Mullin and Mayor Fernekes Absent: None PLEDGE OF ALLEGIANCE: Led by Mayor Fernekes PRESENTATIONS Monthly BART Construction Update - Ms. Nia Crowder, South San Francisco BART Liaison, presented a visual presentation on the construction progress and community outreach efforts. She reported that major underground utility work will begin on Mission Road in early August and will include single lane closures on Mission Road and E1 Camino Real. She stated that there will be a relocation of the pedestrian crossing at Evergreen Drive and the work will take two months to complete. In reference to BART art, Mayor Pro Tem Mullin reported taking the artists on a tour of South San Francisco to obtain potential visuals to incorporate into the station's moving tiles exhibit. Ms. Crowder stated that the artists will present the final art work to Council. AGENDA REVIEW City Manager Wilson requested Agenda Item No. 11 be continued to a meeting in August, date to be determined by Council. Mayor Fernekes stated that he had previously asked that the Serramonte Corporate Center issue be agendized and then he later requested it not be agendized. He stated that the reason he changed his mind is that the Winston Manor Community Association is meeting and will bring recommendations back to the Council subcommittee (Fernekes/Mullin) for consideration. He further stated that the Council subcommittee will then meet with Daly City's council subcommittee. Council discussed with the City Manager the July/August meeting schedule and it was agreed to cancel the July 25 and August 8 meetings and schedule a special meeting for August 15 to consider Agenda Item No. 11. PUBLIC COMMENTS Ms. Jackie Williams, 242 Longford Drive, speaking in concern regarding the Serramonte Corporate Center development questioned Mayor Fernekes' statement that a meeting will be scheduled with Daly City to discuss the homeowners association's recommendations. She asked for clarification on how that meeting will be conducted since it is an ad hoc subcommittee. She asked if the public will be receiving responses from AES to questions asked at the May 22 energy meeting. She asked if there is an update on the power plant issue in South San Francisco. She asked if there is any recent correspondence regarding Serramonte Corporate Center. Responses: City Manager Wilson stated that the responses from AES will be forwarded to Ms. Williams when received. City Attorney Mattas stated that an ad hoc subcommittee can meet without noticing requirements and the results of that meeting are reported back to Council at an open session. City Manager Wilson stated he has spoken to various power plant corporations that are interested in South San Francisco, and staff is further exploring the Tillo site, but no decisions or actions have been taken. Mayor Fernekes reported that a letter was sent to Daly City Mayor Carol Klatt indicating that the Serramonte Corporate Center issue will be agendized once the subcommittee has had a chance to meet with the Winston Manor homeowners association and Daly City's council subcommittee. The letter also clarified that Council, both present and past, opposes the development. ITEMS FROM COUNCIL · Community Forum · Subcommittee Reports Mayor Fernekes requested that the selection of a delegate for the Annual League of California Cities Conference in September be agendized for the July 11 meeting. He reported that the Day in the Park subcommittee has been meeting and plans are progressing ahead of schedule. He reported attending the farewell party for the Chamber of Commerce events coordinator, Maria Martinucci, and the birthday celebration for former South San Francisco High School Principal Barbara Olds. He announced upcoming events that include the dedication of the Library's literacy van on June 29 and the Rotary Club's fiftieth anniversary dinner on June 30. Councilwoman Matsumoto also acknowledged Maria Martinucci for her dedicated work with the Chamber. Councilwoman Matsumoto officially declared her candidacy for a second term on Council. Councilman Gonzalez reported on the sculpture garden subcommittee (Matsumoto/Gonzalez) meeting and that a report was distributed to Council with suggested revisions. He reported on the Emergency Service Council's activities, including the radio microwave replacement project that is scheduled to be tested next year, and the haz-mat unit's new engines and robot that he observed in action. He reported that he met with the United Church Ushers on behalf of the Mayor and attended AARP's monthly meeting at Magnolia Center. He announced that the Grand Avenue Baptist Church is planning a 4th of July community celebration and encouraged the community to fly their United States flag. Mayor Pro Tem Mullin commented on the quality of childcare his grandson, Austin, received while enrolled in the City's pre-school program and noted that the Council is committed to REGULAR CITY COUNCIL MEETING JUNE 27, 2001 MINUTES PAGE 2 expanding the City's childcare services, as well as requiring private developers to provide child care as a condition of approval. Mayor Fernekes announced that the Police Department's D.A.R.E. vehicle took first place in the international police design competition. CONSENT CALENDAR Motion to approve the minutes of the May 16 special meeting, May 22 community meeting, and June 13,2001 regular meeting 2. Motion to confirm expense claims of June 27, 2001 in the amount of $1,737,160.28 o Resolution No. 50-2001, approving implementation of the City Treasurer' s Investment Policy Resolution authorizing the execution of Minor Home Repair Services Agreement with North Peninsula Neighborhood Services Center in the amount of $40,000 and to renew contract for one additional year Pulled from Consent Calendar, see below for discussion. o Resolution No. 51-2001, authorizing a lease agreement with Sprint Spectrum L.P. for the installation of personal communication service facility at Sellick Park o Resolution No. 52-2001, awarding contract to Golden Bay Construction for the Tennis Drive Reconstruction Project in the amount of $690,475 Resolution authorizing letter of engagement, a fee agreement and other documents with the Wayne Seminoff Company for unclaimed funds recovery services Pulled from Consent Calendat; see below for discussion. Resolution No. 53-2001, declaring the date of the General Election for 2001, and Resolution No. 54-2001, requesting services from the County Clerk Resolution No. 55-2001, authorizing emergency sewer repair work on Swift Avenue, between Michele Court and Kimball Way, and awarding construction contract to Interstate Grading and Paving, Inc. in the amount of $57,522.24 Motion-Penna/Second-Gonzalez: To approve Consent Calendar Item Nos. 1, 2, 3, 5, 6, 8 and 9. Unanimously approved by voice vote. Consent Calendar Item No. 4: Mayor Pro Tem Mullin stated his support for the program, but informed staff that he received an e-mail from a person who had concerns regarding how the Neighborhood Services Center conducts business. He will forward a copy of the e- mail to Housing and Community Development Manager Fragoso for her to address. REGULAR CITY COUNCIL MEETING JUNE 27, 2001 MINUTES PAGE 3 In response to Councilwoman Matsumoto, Manager Fragoso stated that the target area for the program is the Old Town/Downtown area, but anyone can qualify who is a senior eligible. Councilwoman Matsumoto stated there are 20+ dialects in the city that need to be made aware of the program and that the program should encompass the whole community. Mayor Fernekes stated his support for the program, but he also received the e-mail and requested that staff respond to the comments. Manager Fragoso stated she will respond with a report to Council. Motion-Mullin/Second-Gonzalez: To approve Resolution No. 56-2001, authorizing an agreement between the City of South San Francisco and North Peninsula Services Center in an amount not to exceed $40,000 for the Minor Home Repair Services Center and authorizing a renewal of the contract for one additional year contingent upon satisfactory performance by the contractor and future City Council allocation of CDBG funds for Minor Home Repair Services. Unanimously approved by voice vote. Consent Calendar Item No 7: Mayor Pro Tem Mullin briefly discussed with staff the recovery fee of 38% and how it compares to other cities that staff contacted. Finance Director Steele confirmed that this is the standard fee. Mayor Pro Tern Mullin further questioned whether the City has ever done this before, which staff indicated that the City has not. Staff stated that it is unknown where the un-recovered fees are located. Motion-Matsumoto/Second-Mullin: To approve Resolution No. 57-2001, authorizing the City Manager to sign a letter of engagement, a fee agreement and other documents on behalf of the City with the Wayne Seminoff Company for unclaimed funds recovery services. Unanimously approved by voice vote. PUBLIC HEARING 10. Consideration of resolutions establishing Stormwater Management Program Fees for Fiscal Year 2001-2002 pursuant to Chapter 14.04 of the South San Francisco Municipal Code and adopt the Finance Director's Report for FY 2001-02 Stormwater Management Service Fees Public hearing opened. Staff report presented by Environmental Compliance Coordinator Honan. Ms. Jackie William, 242 Longford Drive, asked if the stormwater fees are used to clean pollution from the stormwater that runs off peoples' property. Coordinator Honan explained how the fees are collected and how the money is used, including street sweeping and publishing pamphlets on preventing pollution. Public hearing closed. REGULAR CITY COUNCIL MEETING JUNE 27, 2001 MINUTES PAGE 4 Mayor Pro Tem Mullin added that the fees are also used to fund inspections at industrial sites for pollutants being discharged. Mayor Pro Tem Mullin discussed with Deputy Director of Maintenance Services White the scheduling of street sweeping. Deputy Director White reported that route studies have been conducted and a rigorous pattern of street sweeping was determined to be optimal, but for areas with heavy gutter build-up hand-broom work is supplemented. Mayor Pro Tem Mullin further discussed the program's reserve fund which staff explained is being drawn on due to a deficit and may be depleted within the next three years if the entire budget is spent. Motion-Mullin/Second-Gonzalez: To approve Resolution No. 58-2001, adopting a report of stormwater management service fees for Fiscal Year 2001-2002 pursuant to South San Francisco Municipal Code Section 14.04.100. Unanimously approved by voice vote. Motion-Penna/Second-Matsumoto: To approve Resolution No. 59-2001, a resolution approving stormwater management service charges for Fiscal Year 2001-2002. Unanimously approved by voice vote. 11. Consideration of appeal of the Planning Commission denial of UP-00-026, and Negative Declaration (ND-00-026), a gasoline facility at 451 South Airport Boulevard; Applicant: Costco (public hearing opened and continued from the June 13, 2001 meeting) Motion to continue public hearing to July 25, 2001. Motion-Matsumoto/Second-Gonzalez: To continue the public hearing to August 15, 2001. Unanimously approved by voice vote. (Recess: 8:27 pm - 8:35 pm) ADMINISTRATIVE BUSINESS 12. Approval of FY 2001-02 Budget: a) Resolution approving the operating budget for the City of South San Francisco for FY 2001-02 and appropriate the corresponding funds Staff report and visual presentation given by Finance Director Steele. The Council subcommittee (Fernekes/Mullin) stated their support for the proposed budget. Mayor Pro Tem Mullin discussed with staff the debt service and why it is taken from reserves rather than treated as a line item. Director Steele explained why debt service transferred out after departmental expenditures and that this is a standard accounting method. Director Steele clarified how grant revenue is accounted for through budget amendments, and the City warranty program for personal computers usually only covers the first year after purchase. REGULAR CITY COUNCIL MEETING JUNE 27, 2001 MINUTES PAGE 5 Councilman Penna, noting that 5% of the 8% sales tax base goes to the State, suggested that the City intercede on behalf of the school district, and request a higher reallocation of funding be made to the school district. Other Councilmembers stated their support and suggested it be discussed with State Senator Speier in their upcoming meeting on June 29. Councilwoman Matsumoto stated her support for the proposed budget and acknowledge staff and the Council subcommittee for their efforts. Councilman Gonzalez suggested extended warranties be considered for computers and the vehicle fleet. Staff stated that this will be looked into and a response will be brought back to Council. Councilwoman Matsumoto stated that computers become obsolete after two years. IT Director Hollis informed Council that an auditing program for PC's is being developed to track warranties. Motion-Mullin/Second-Matsumoto: To approve Resolution No. 60-2001, approving the 2001-2002 operating budget for the City of South San Francisco and appropriating the corresponding funds. Unanimously approved by voice vote. b) Resolution Approving the 2001-02 Capital Improvement Program (CIP) Budget Staff report presented by Senior Civil Engineer Chuck. In response to Councilwoman Matsumoto, staff stated that the green spot at the Quonset hut site on Linden Avenue is only temporary (a place holder). In response to Mayor Pro Tem Mullin, staff explained that the Aircraft Noise Insulation Program is a pass-through fund, that has been moved around to various budgets and is now back in the CIP for tracking purposes. The ANIP is still maintaining a skeletal crew that is finishing up its last phase of work. Motion-Penna/Second-Gonzalez: To approve Resolution No. 61, approving the Capital Improvement Program budget for Fiscal Year 2001-2002. Unanimously approved by voice vote. c) Resolution approving classification descriptions, adjustments to salary schedules, and/or unit designations Staff report presented by Human Resources Director Bower. Motion-Gonzalez/Second-Matsumoto: To approve Resolution No. 62-2001, approving classification descriptions, adjustments to salary schedules and/or unit designations. Unanimously approved by voice vote. d) Motion to waive reading and introduce an ordinance amending SSFMC Chapter 3.12 to implement Council-approved position title additions, deletions, and/or changes Staff report presented by Human Resources Director Bower. REGULAR CITY COUNCIL MEETING JUNE 27, 2001 M1NUTES PAGE 6 Motion-Matsumoto/Second-Gonzalez: To waive reading and introduce an ordinance amending Section 3.12.010 of the South San Francisco Municipal Code. Unanimously approved by voice vote. e) Resolution approving Amendment No. 7 to the Professional Services Agreement between the City of South San Francisco and Meyers-Nave Staff report presented by City Manager Wilson. In response to Mayor Pro Tem Mullin's question regarding the hourly rates for services, City Attorney Mattas explained that the reduced rate relates to the long-term relationship that Meyers-Nave has with the City. Motion-Motion-Mullin/Second-Penna: To approve approve Resolution No. 63-2001, Amendment No. 7 to the Professional Services Agreement between City of South San Francisco and Myers, Nave, Riback, Silver and Wilson. Unanimously approved by voice vote. f) Resolution adopting changes to the Master Fee Schedule Staff report presented by Finance Director Steele. Motion-Gonzalez/Second-Matsumoto: To approve Resolution No. 64-2001, modifying certain section's of the Master Fee Schedule. Unanimously approved by voice vote. 13. Resolution providing interim spending for the first 60 days of the fiscal year in the event the 2001-2002 budget is not approved on June 27, 2001 No action taken. 14. Resolution Approving the South San Francisco Conference Center FY 2001-02 Budget Staff report presented by Conference Center Director O'Toole. Councilman Penna stated his support for the proposed budget and noted that the proposed expenditures are $500,000 less than the projected revenue. He further commented that the Conference Center is expected to be self-sustaining in a few years. Mayor Pro Tem Mullin discussed with Director O'Toole the success of the Conference Center although the size of the Center continues to be a challenge due to it being crammed. They further discussed event services, the rate increase, and the operations part of the Center becoming self-sustaining. The debt service will still be dependent on the $2.50 TOT. In response to Mayor Pro Tem Mullin, Director O'Toole indicated that it is difficult to track accurately the number of Conference Center attendees staying in the City's hotels and that the Four Points by Sheraton being built across the street will help attract people. REGULAR CITY COUNCIL MEETING JUNE 27, 2001 MINUTES PAGE 7 In response to Councilwoman Matsumoto, Director O'Toole clarified that the operations portion of the Conference Center will become self-sustaining and not dependent upon the TOT. Director O'Toole further explained that the increase in the Transportation Services category refers to off-site shuttles that are used for events and that airport transportation shuttles will be provided in the next fiscal year. Councilwoman Matsumoto questioned the increase in the Marketing Services category and whether there will be an impact from the Convention Bureau's Business Improvement District (BID) efforts. Director O'Toole clarified that the Center's efforts includes improving hotel marketing materials that can be used by the Convention Bureau and will benefit South San Francisco in the market place. Motion-Matsumoto/Second-Gonzalez: To approve Resolution No. 66-2001, approving the Conference Center Fiscal Year 2001-2002 budget. Unanimously approved by voice vote. 15. Resolution requesting funds from the Department of Conservation, Division of Recycling, for beverage container recycling and litter cleanup activities and authorizing the South San Francisco Scavenger Company to execute necessary all necessary forms for the purpose of securing payments, implementing Section 1458 l(a)(4)(A) of the California Beverage Container Recycling and Litter Reduction Act Due to a conflict Mayor Fernekes and Councilman Penna stepped down from their seats. Staff report presented by Public Works consultant Ken Metcalf. In response to Mayor Pro Tern Mullin, South San Francisco Scavenger Company representative Stephanie Uccelli-Menner informed Council that the funds will be used to create exhibits for a portable educational tool. Mrs. Uccelli-Menner responded to questions regarding the recycling of plastic containers and that the curbside recycling program only collects plastic containers marked with a "1" or "2". Motion-Gonzalez/Second-Matsumoto: To approve Resolution No. 67-2001, requesting funds from the Department of Conservation, Division of Recycling, for beverage container recycling and litter cleanup activities and authorizing the South San Francisco Scavenger Company to execute necessary all necessary forms for the purpose of securing payments, implementing Section 14581 (a)(4)(A) of the California Beverage Container Recycling and Litter Reduction Act. Approved by voice vote. Abstain: Mayor Fernekes and Councilman Penna. Mayor Fernekes and Councilman Penna returned to their seats. LEGISLATIVE BUSINESS 16. Motion to waive reading and introduce an ordinance amending SSFMC Chapter 2.78, Conference Center Authority REGULAR CITY COUNCIL MEETING JUNE 27, 2001 MINUTES PAGE 8 Staff report presented by Conference Center Director O'Toole. Motion-Gonzalez/Second-Matsumoto: To waive reading and introduce an ordinance amending Chapter 2.78 of the South San Francisco Municipal Code regarding Conference Center Authority Commissioners. Unanimously approved by voice vote. CLOSED SESSION 17. Pursuant to Government Code Section 54956.9(c), initiation of litigation - one case Entered into Closed Session: Reconvened into Open Session: Report from Closed Session: 9:39 p.m. 9:56 p.m., all Councilmembers present. City Attorney Mattas reported that City Council, by a vote of 5-0, authorized litigation to recover funds related to the Shearwater site remediation. ADJOURNMENT Motion-Penna/Second-Mullin: To adjourn the meeting at 9:56 p.m. in memory of Mr. A1 Fourie. Unanimously approved by voice vote. Submitted by: Sylviauv,. Payne, City Cle City of South San Francisco Approved: iysOcro The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. REGULAR CITY COUNCIL MEETING JUNE 27, 2001 MINUTES PAGE 9