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HomeMy WebLinkAboutMinutes 2015-11-18 @6:30 MINUTES SPECIAL MEETING CITY COUNCIL ' OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San.Francisco, California 94083 Meeting to be held at: CITY HALL CONFERENCE ROOM 400 GRAND AVENUE SOUTH SAN FRANCISCO, CA WEDNESDAY, NOVEMBER 18, 2015 6:30 P.M. 1. Call to Order. TIME: 6:48 P.M. 2. Roll Call. PRESENT: Councilmem ers Gupta, Normandy and Matsumoto, Vice Mayor Addiego and Mayor Garbarino, ABSENT: None. Mayor Garbarino requested that the meeting be adjourned in honor of Ronald Sciandri, Sr., former Assistant Fire Chief in the City of South San Francisco. 3. Public Comments. None. 4. Agenda Review. No Changes. CONSENT 5. Resolution No. 136-2015 awarding the construction contract to Alex Kushner General Contractor of San Francisco, California, for the Permit Center Upgrade Project in an amount not to exceed $174,000.00 and rejecting all bid protests. (Patrick Caylao, Associate Engineer). Councilman Gupta mentioned the Planning Department Conference Room and recommended staff address ventilation issues and increase the size of the space. Council discussed potential adjustments IL— J to reconfigure the area if needed, the renovation schedule, and the bid protests. 6. Resolution No. 137-2015 amending the Salary Schedule, effective November 18, 2015, by assigning a salary range for the Child Care Assistant Supervisor job classification in the Mid-Management Bargaining Unit and City Clerk Records Technician job classification in the confidential bargaining unit. (Mich Mercado, Human Resources Manager). In response to a question from Council, Human Resources Director LaTanya Bellow confirmed these were newly created positions. 7. Resolution No. 138-2015 approving a first amendment to the Affordable Housing Agreement with City Ventures for the Project at 1256 Mission Road. (Armando Sanchez, Housing Consultant): Motion—Councilman Gupta/Second—Vice Mayor Addiego: to approve Consent Items No. 5, 6 and 7. Unanimously approved by roll call vote. ADMINISTRATIVE BUSINESS 8. Presentation of 2014-15 Year End Financial Results and Resolution No. 139-2015 authorizing budget closing. (Richard Lee, Finance Director). Finance Director Lee provided an overview of South San Francisco's financial condition detailing revenue sources and expenditures, and highlighting General Fund Revenues at year-end compared to the final amended budget. Director Lee proceeded with staff recommendations, including transferring $6.1 million dollars from General Fund Reserves to the Infi-astructure Reserves since the existing balance will only address a fraction of the City's infrastructure needs. Council asked a series of clarifying questions and emphasized the need for targeted growth, staff retention rates, and anticipated funds from Measure W. No further direction was given. Motion—Vice Mayor Addiego/Second—Councilwoman Normandy: to approve Resolution No. 139- 2015 authorizing budget closing. Unanimously approved by roll call vote. 9, Resolution No. 140-2015 approving a Cooperative Agreement with the Peninsula Corridor Joint Powers Board for the South San Francisco Caltrain Station Improvement project and amending the 2015-2016 Capital Improvement Program Budget. (Brian McMinn, Director of Public Works). Director of Public Works McMinn explained the draft Cooperative Agreement includes amendments to allow previously approved fund transfers to take place, in addition to allowing plan changes for boarding height scenarios, electrification, and accessibility adjustments. Council asked clarifying questions and discussed design specifications. Motion—Councilwoman Matsumoto/Second—Councilman Gupta: to approve Resolution No. 140- 2015. Unanimously approved by roll call vote. SPECIAL CITY COUNCIL MEETING NOVEMBER 18,2015 MINUTES PAGE 2 PUBLIC HEARING 10. Introduction of an Ordinance establishing an Underground Utility District along Spruce Avenue from Railroad Avenue to Park Way, and directing staff to develop a list of future underground utility districts (CIP Project ST1204). (Sam Bautista, Principal Engineer and Kathleen Phalen, Swinerton Management). Public Hearing opened: 8:22 P.M. Principal Engineer Sam Bautista provided a boundary map for the proposed underground utility district, and introduced Kathleen Phalen of Swinerton Management. Phalen discussed anticipated costs and negotiations, compiling a list of future undergrounding projects, and mentioned requirements for property owners, within the district including the need for property access, potential utility conversion, and digging trenches. Bautista presented a slide show of future projects. Resident Frank Vicira addressed Council expressing concern over impacts to his property, which is a historical home within the proposed district. He also noted that a number of fellow neighbors wanted to attend this meeting but were discouraged by the change in location. Council and Staff expressed concern over the low turn:-out for this public hearing and agreed to continue the item at the January 27, 2016 meeting. Public Hearing closed: 8:49 P.M. ADJOURNMENT Being no further business Mayor Garbanno adjourned the meeting at 8:49 P.M. in memory of Ronald Sciandri, Sr. Submitted: 67 rov d: - ez� --Mart o, M rista'J. i0licity Clek� N�a�rkk ddieg . or City of South San Francisco City o�rSouth'San Francisco SPECIAL CITY COUNCIL MEETING NOVEMBER 18, 2015 MINUTES PAGE 2