HomeMy WebLinkAboutMinutes 2016-01-13 @7:00 MINUTES
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COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, JANUARY 13, 2016
7:00 P.M.
CALL TO ORDER TIME: 7:01 P.M.
ROLL CALL PRESENT: Councilmembers Normandy, Garbarino
and Matsumoto, Vice Mayor Gupta and
Mayor Addiego.
ABSENT: None.
PLEDGE OF ALLEGIANCE Led by Jim McGuire.
AGENDA REVIEW
Item No. 10 was pulled from the Agenda and will be presented at a meeting date to be determined.
PRESENTATIONS
• Let's Move Cities, Towns, and Counties Five Gold Medal Award presented to the Mayor
and City Council. (Kelli Jo Cullinan, Recreation Supervisor).
Recreation Supervisor Cullinan presented the Five Gold Medal Award from Let's Move Cities,
Towns, and Counties to Council for its dedication to addressing the problem of obesity in young
children through programs in the Parks and Recreation Department. Mayor Addiego thanked
Director Sharon Ranals and the Parks and Recreation staff for their work on this issue.
• Presentation of New Employees. (Mich Mercado, Human Resources Manager).
The following new employees were introduced to Council:
Gregory Johnson, Public Works Maintenance Worker
Paul Rubino, Public Works Maintenance Worker
Braden Christensen, Environmental Compliance Inspector
Daniel Garza, Environmental Compliance Inspector
Brian Crume, Maintenance Program Manager
Stefanie Dumpit, Preschool Teacher
Angela Duldulao, Management Analyst II, Parks and Recreation
Nicholas Michels, Police Recruit
Jason Smith, Police Recruit
Gabriel Rodriguez, Deputy City Clerk
Jennifer Shimabukuro, Assistant to the City Manager
PUBLIC COMMENTS
San Mateo County Harbor District General Manager Steve McGrath came forward to introduce
himself to Council and the community.
HIP Housing Executive Director Kate Comfort-Harr gave a brief presentation on housing needs and
programs and thanked Council and the City for support of her organization's home share program.
She presented the agency's new calendar, which featured a drawing by South San Francisco third
grader, Madison Wooden.
COUNCIL COMMENTS/REQUESTS
Councilwoman Matsumoto recognized Elaine Garbarino for all of her work on the Community
Outreach Program. She also noted that certain Town Hall type community meetings might be better
attended if certified letters were sent to would-be participants. The Councilwoman next requested a
quarterly report of ambulance service billings and payments due. Councilwoman Matsumoto closed
by requesting that the meeting be adjourned in honor of Charles Theophilus Derwin, the son of
Portola Valley Mayor, Maryann Moise Derwin.
Vice Mayor Gupta announced he was chosen as Chairman for the ABAG Regional Committee.
Mayor Addiego relayed certain topics that came up at the Council Special Meeting for Retreat on
January 11, 2016. Of particular importance to him were comments made by Councilman Garbarino
regarding dangerous traffic circumstances in the Downtown area. He requested that Police
Department staff look into this situation and suggested that a tougher enforcement plan might be
warranted.
CONSENT CALENDAR
1. Motion approving the Minutes of meetings of November 18, 2015, December 7, 2015,
December 9, 2015, December 16, 2015 and January 6, 2016.
REGULAR CITY COUNCIL MEETING JANUARY 13,2016
MINUTES PAGE 2
2. Motion confirming payment registers for January 13, 2016.
3. Resolution 1-2016 approving the Annual Impact Fee and Sewer Capacity Charge Report for
Fiscal Year 2014-15 and making the required 5-year findings for Unexpended Funds for the
Childcare Impact Fee and Traffic Impact Fee pursuant to the Mitigation Fee Act. (Richard
Lee, Finance Director).
4. Resolution No. 2-2016 authorizing the City Manager to execute Agreements with the State
Board of Equalization for Implementation of a Local Transactions and Use Tax; and a
Resolution No. 3-2016 authorizing the Examination of Sales or Transactions and Use Tax
Records. (Richard Lee, Finance Director).
5. Resolution No. 4-2016 increasing the number of Bicycle and Pedestrian Advisory
Committee (BPAC) members from seven (7) to nine (9) members. (Lawrence Henriquez,
Associate Civil Engineer).
6. Motion to accept the Pump Station No. 4 Jib Crane Repair Project (Project No. ssl 505) as
complete in accordance with the plans and specifications (total construction cost
$91,781.23). (Sam Bautista, Principal Engineer and Kathleen Phalen, Swinerton
Management).
7. Resolution No. 5-2016 authorizing the acceptance of$9,000 in Grant Funding from Pacific
Library Partnership to support a "Wearables for Wellness" Health Technology Collection at
the Main Library and amending the Library Department's 2015-2016 Operating Budget.
(Adam Elsholz, Interim Library Director).
8. Resolution No. 6-2016 amending the Salary Schedule for the Deputy City Clerk Job
Classification in the Confidential Bargaining Unit effective January 13, 2016. (LaTanya
Bellow, HR Director).
9. Resolution No. 7-2016 approving an Agreement with MuniServices, LLC for Transient
Occupancy Tax and Commercial Parking Tax Audit Services in an amount not to exceed
$58,500, authorizing the City Manager to execute said Agreement, and amending the Fiscal
Year 2015-2016 Adopted Budget. (Richard Lee, Finance Director).
Item No. 2 — Councilwoman Matsumoto had questions about certain items reflected on the
warrants. She requested further explanation of newsletter editing and proofreading services, several
line item departmental classifications, and inquired about consulting services included in the
expenses.
Item No. 3 — Regarding the childcare impact fee, Vice Mayor Gupta emphasized the shortage of
Child Care Services in South San Francisco, highlighting current and future needs for budgeting and
meeting local families' needs.
Councilman Garbarino encouraged staff and Council to develop creative solutions to ameliorating
the current wait-list circumstances. City Manager Futrell responded Measure W and Big Lift Grant
Funding should assist with this, and assured Council City staff would continue researching
opportunities for expansion.
REGULAR CITY COUNCIL MEETING JANUARY 13,2016
MINUTES PAGE 3
Councilwoman Matsumoto requested an update on the Big Lift Grant Funding Program.
Item No. 4 — Vice Mayor Gupta believed additional information on the Resolution increasing the
number of BPAC members would have been helpful. He understood there was a need for expanded
membership, however.
Item No. 6—Vice Mayor Gupta agreed with the need for maintenance of the Crane, but was curious
to know more information about the project failure and hear future preventative action plans.
Principal Engineer Bautista replied there will be forensic testing conducted to explore the reasons
why it may have failed.
Item No. 7 — Councilwoman Matsumoto expressed her support for the "Wearables for Wellness"
Health Technology Collection.
Item No. 8 — Councilwoman Normandy inquired about the Bryce Consulting Services position
analysis in the City Clerk's Office.
Director of Human Resources LaTanya Bellow advised the position analysis was requested by an
employee. Accordingly, the City followed its standard procedures in studying the position with the
help of an independent consultant. Bryce Consulting has performed this work for the City on
several occasions and any outcomes required to be reported to employees and the unions are so
reported.
Councilwoman Normandy queried the relevance to the current item of the City Clerk's Office
Update Presentation at the Council Special Meeting for Retreat on January 11, 2016.
City Clerk Martinelli advised that the bulk of her Retreat Presentation was directed at updating
Council on the functions and plans for her Office. The length of the presentation was due to the
significance of the functions and the desire to relay the daily operations of the Clerk's Office to new
Councilmembers and staff. The timing of the presentations was coincidental. However, the retreat
presentation did touch on staffing generally. Accordingly, the Records Technician Position and
Deputy City Clerk Position at issue in this Resolution were discussed. City Clerk Martinelli further
advised Council that all items presented at regular and special Council meetings, including the
pamphlet she presented to Council at the Retreat, are available via the online agenda system. Items
presented at Council meetings, as opposed to in the Council agenda packet, are added to the record
of the meeting and are available to the public in this fashion.
Item No. 9 —Councilman Garbarino and Mayor Addiego asked if the Transient Occupancy Tax and
Commercial Parking Tax Audit Services are undertaken annually. Finance Director Lee stated he
would consult with the former Director regarding past practices.
Councilwoman Matsumoto recommended staff include a representative from the hotel industry in
this process and expressed concern over transparency, conflicts of interest, and recurring contracts
potentially reflecting favoritism. She requested data measuring how South San Francisco compares
with other cities' Transient Occupancy Tax and Commercial Parking Tax within San Mateo
County. Finance Director Lee confirmed the City is competitive and consistent with other cities.
Motion — Councilman Garbarino/Second — Vice Mayor Gupta: to approve the Consent Calendar.
Unanimously approved by roll call vote.
REGULAR CITY COUNCIL MEETING JANUARY 13,2016
MINUTES PAGE 4
ADMINISTRATIVE BUSINESS
10. Resolution amending an existing Consulting Services Agreement with Carollo Engineers for
the Water Quality Control Plant (WQCP) Digester Design Project in an amount not to
exceed $339,814. (Eric Evans, Associate Civil Engineer).
Item not heard.
11. Resolution No. 8-2016 amending the FY 2015-2016 Public Works Operating Budget by
$25,000 for Engineering Studies at the Oyster Point Marina and Park. (Brian McMinn,
Public Works Director)
City Manager Futrell urged the importance of performing Engineering Studies at Oyster Point
Marina and Park to prepare for upcoming King Tides which occasionally fill part of the area's
parking lot and walkway. This recommendation has been pushed in response to a request from the
Regional Water Quality Control Board. City Manager Futrell stated that since this area includes part
of the cap for the former landfill underneath it, a topographical study will need to be conducted to
develop a conceptual design and cost estimate for future work. He added staff is hoping to address
this as a partnership between the City and Harbor District.
Councilman Garbarino was interested in seeing the scope of work involved. Public Works Director
McMinn stated staff is working with a consultant to determine the scope of the project adding the
topographic survey should help determine recommendations and studies aligned with the
expectations of Regional Board.
Vice Mayor Gupta welcomed cooperation with the Harbor District, questioned the efficacy of the
monitoring wells, and asked if there were any environmental or public concerns. City Manager
Futrell stated the landfill was capped in a responsible way and is constantly monitored.
Staff advised Council the priority is to move forward,understand the issues, and then evaluate
short-term and long-term steps with the Regional Board and Harbor District.
Motion Councilman Garbarino/Second—Councilwoman Normandy: to approve Resolution No. 8-
2016. Unanimously approved by roll call vote.
ITEMS FROM COUNCIL—COMMITTEE REPORTS AND ANNOUNCEMENTS
None.
ADJOURNMENT
Being no further business the meeting was adjourned in memory of Charles Theophilus Derwin at
8:47 P.M.
Submitted: Approved:
sta J. M. inel'y Cle� ' Pradeep Gupta, Vice Mayor
City of South San rancisco City of South San Francisco
REGULAR CITY COUNCIL MEETING JANUARY 13,2016
MINUTES PAGE 5