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HomeMy WebLinkAboutMinutes 2016-04-19 @6:00 MINUTES SPECIAL MEETING CITY COUNCIL OF THE J�O c z,V CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: CITY HALL CONFERENCE ROOM 400 GRAND AVENUE SOUTH SAN FRANCISCO, CA WEDNESDAY, APRIL 19, 2016 6:00 p.m. 1. Call to Order. Time: 6:00 p.m. 2. Roll Call. PRESENT: Councilmembers Matsumoto, Garbarino and Normandy, Vice Mayor Gupta and Mayor Addiego. ABSENT: None. 3. Public Comments—comments are limited to items on the Special Meeting Agenda. Elvira Valencia mother of David Valencia and her friend Martha Guzman spoke to Council thanking them and the Parks and Recreation Department for supporting kids with special needs and asking for their continued support through utilization of Measure W funds. 4. Agenda Review. None. CLOSED SESSION 5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Properties: 74 Camaritas, 1057-1059 El Camino Real, PUC Properties (APN Nos. 011-326-030, 093-312-050 and One Chestnut Avenue) Agency negotiators: Mike Futrell and Marian Lee Negotiating parties: City of South San Francisco, South San Francisco Successor Agency, Trans-Global, LLC Under negotiation: Price and terms for potential acquisition of property. Time Entered Closed Session: 6:04 p.m. Open Session resumed: 6:35 p.m. Board and Commission interviews and appointments proceeded in Open Session until Closed Session resumed at 7:06 p.m. Open Session resumed: 7:29 p.m. No reportable action taken. BOARD AND COMMISSION INTERVIEWS/APPOINTMENTS 6. Interview Applicant for the Personnel Board. 6:30 p.m.: Teresa Avelar. Council interviewed applicant Teresa Avelar. 7. Discussion and consideration of appointment of applicants to the Bicycle and Pedestrian Advisory Committee. Council may appoint two (2) applicants to respective seats on the Committee. Applicants O'Neill and Stupi. After voting, Council appointed applicants O'Neill and Stupi to the BPAC. Motion—Vice Mayor Gupta/Second— Councilman Garbarino: to appoint Olma O'Neill and Laura Stupi to respective seats on the Bicycle and Pedestrian advisory Committee. Unanimously approved by roll call vote. 8. Discussion and consideration of appointment of applicants to the Personnel Board. Council may appoint one (1) applicant to a partial term to expire December 31, 2016. Applicants Avelar, O'Neill and Patel. After discussion and voting, Council appointed applicant Avelar to the Personnel Board. Motion— Councilwoman Normandy/Second—Vice Mayor Gupta: to appoint Teresa Avelar to the Personnel Board for a partial term to expire December 31, 2016. Unanimously approved by roll call vote. 9. Discussion and consideration of appointment of applicants to the Parking Place Commission. Council may appoint two (2) applicants to respective full terms expiring December 31, 2018. Applicants James, O'Neill and Shihadeh. After discussion and voting, Council appointed applicants James and Shihadeh to the Parking Place Commission. SPECIAL CITY COUNCIL MEETING APRIL 19,2016 MINUTES PAGE 2 Motion— Councilman Garbarino/Second— Councilwoman Normandy: to appoint applicants James and Shihadeh to the Parking Place Commission to respective full terms to expire December 31, 2018. Unanimously approved by roll call vote. 10. Discussion and consideration of appointment of applicant to the Planning Commission. Council may appoint one (1) applicant to a partial term expiring December 31, 2018. Applicants Gore, Ofrecio, Patel, Shihadeh, Tolentino, Tzang and Yip. After discussion and voting, Council appointed applicant Yip to the Planning Commission. Motion—Councilman Garbarino/Second— Councilman Gupta: to appoint Betty Yip to the Planning Commission for a partial term expiring December 31, 2018. Unanimously approved by roll call vote. 11. Discussion and consideration of appointment of applicant to the Cultural Arts Commission. Council may appoint one (1) applicant to a partial term expiring June 13, 2016. Applicants Gore, Madrid-Nickle, Ochsenhirt, Ofrecio, Tolentino, O'Neill, Ventura, Yip and Zachariah. After discussion and voting, Council appointed applicant Madrid-Nickle to the Cultural Arts Commission. Motion— Councilman Garbarino/Second—Vice Mayor Gupta: to appoint Jessica Madrid Nickle to die Cultural Arts Commission for a partial term expiring June 13, 2016. Unanimously approved by roll call vote. 12. Discussion and consideration of appointment of applicant to the Mosquito Abatement District. Council may appoint one (1) applicant to the Committee for a partial term to expire December 31, 2017. Applicants Tolentino and Zachariah. After discussion and voting, Council appointed applicant Zachariah to the Mosquito Abatement District. Motion—Vice Mayor Gupta/Second— Councilman Garbarino: to appoint Alvin Zachariah to the Mosquito Abatement District for a partial term to expire December 31, 2017. Unanimously approved by roll call vote. ADMINISTRATIVE BUSINESS 13. Report on Measure W—Municipal Services Building ("MSB") Location Options. (Mike Futrell, City Manager). Prior to commencement of the staff report, City Manager Futrell advised that the meeting was being broadcast in the ECD Conference Room as an overflow site due to the size of the crowd. SPECIAL CITY COUNCIL MEETING APRIL 19,2016 PAGE 3 MINUTES Assistant City Manager Lee presented the staff report advising of options for the building of City facilities near the site of the Municipal Services Building. Options were presented to Council for review and staff was seeking direction and next steps. Assistant Manager Lee provided a PowerPoint Presentation reviewing the following three (3) options utilizing the current MSB and Public Utilities Commission ("PUC") site Properties: 1) Option A: New Library, Community Center, IT, Information Technology Department and Police Department at former PUC site, new Fire Station at current MSB location. With surface parking, $150M plus land cost TBD 2) Option B: New Library, Community Center, IT, Information Technology Department and Police Department at former Public Utilities Commission("PUC") site,New Fire Station at current MSB location. With structured parking, $166M plus land cost TBD 3) Option C: New Library, Community Center, IT, Information Technology Department and Police Department at former Public Utilities Commission ("PUC") site,New Fire Station at current MSB location With below building parking,$165M plus land cost TBD. Options for Development at the current MSB and Pacific Market site were also presented,but Council preferred the split MSB PUC site options. Councilwoman Matsumoto and Mayor Addiego expressed discomfort with the population growth projections and assumptions. Mayor Addiego invited the members of the Public that wished to speak to address Council. Resident and Parks and Recreation Commissioner Kristi Camacho spoke to the options. She opined on the importance of including a Community Center in the final plan. She believed any option that did not include one,was unacceptable. She believed indoor recreation space was essential and reflected a quality of life issue. An additional space of this type would yield synergy for the City. Phil Colla spoke in favor of including enhanced facilities for recreation, particularly for seniors. He also advocated for a senior discount on certain services. Joanne Calvert, a 50 year resident, spoke in favor of including a community center and enhanced recreation space at the new facilities. She advocated for funding for senior services and programs. Percol Lucchese of Ballet Folklorico spoke of the need for arts and dance space for children. Valerie Lambertson advocated for a community center near the library and enhanced spaces for recreation and library activities. Councilman Addiego noted that Measure W funds would be used for roadway and other improvements, despite that the evening's focus was on new facilities. Councilmembers discussed the various options presented and raised concerns regarding access for emergency vehicles, surface parking lots, the need for facilities and green spaces and the cost of structured and underground parking. SPECIAL CITY COUNCIL MEETING APRIL 19,2016 PAGE 4 MINUTES City Clerk Martinelli advised of her position that the accessibility of the Clerk's Office would be enhanced by placement at the new facility. Assistant City Manager Lee reminded Council that the plans were in an extremely conceptual phase. At her suggestion, Mayor Addiego invited Economic and Community Development ("ECD") Director Greenwood to address Council on the strategic positon of the PUC properties. ECD Director Greenwood addressed Council and advised of the urban context of the area surrounding the proposed location of the facilities, and noted that with proper planning, the resulting buildings could serve as a gateway to the City. Councilmembers began commenting on the differences between the several options and noted a large portion of the cost differential related to the difference between surface and other parking options. At the request of Council, Chief of Police Azzopardi advised he preferred Option B or C. Councilwomen Matsumoto and Normandy favored option C,but had cost concerns. Mayor Addiego stated he would need to have more information on the benefits of the various types of parking before making a determination on the cost differentials. Recess: 9:07 p.m. Meeting resumed: 9:11 p.m. 14. Discussion regarding Legistar Automated Agenda Management Procedures and Preferences. (Krista Martinelli, City Clerk). City Clerk Martinelli provided an overview of the Legistar Automated Agenda Management System. She explained the justification for automation, including: to handle the City's increased workflow, maintain the neutrality of the Clerk's Office and reduce the voluminous use of paper. Most importantly, however, automation would enhance public access to legislative materials and ensure compliance with the Brown Act. Clerk Martinelli further advised that the system would enhance staff's visibility to legislative workflow and assist with meeting planning. As part of building out the new system, the Clerk had the opportunity to review best practices related to agenda sections. As a result of this review, the Public Hearing Section was being moved ahead of the Administrative Business Section of the agenda, with Consent being moved last before Items from Council and Closed Session. Pursuant to the new system, several changes would occur, including the format of the agenda. Staff reports would include electronically authenticated approvals as opposed to signatures. A new public facing website would include one-stop access to agendas and supporting materials for Special and Regular Meetings of the City Council, Successor Agency, Oversight Board and the seven (7) Standing Committees of the City Council. City Clerk Martinelli advised the Council of the three (3) options for studying legislative materials, including, on the IPad ILegislate Application, on the City's website and in hard copy printed from the internet. She explained the system was designed to ensure ease of legislative review on the IPad application. SPECIAL CITY COUNCIL MEETING APRIL 19,2016 PAGE 5 MINUTES Councilmembers appreciated that change was needed,but acknowledged the transition might be difficult. ADJOURNMENT Being no further business, Mayor Addiego adjourned the meeting at 9:51 p.m. Sub 1. ed b • Approved by: 'ity e . Mark Addiego, Mayor City MVP h San Fr. • •'sco City of South San Francisco SPECIAL CITY COUNCIL MEETING APRIL 19,2016 PAGE 6 MINUTES