HomeMy WebLinkAboutMinutes 2016-04-27 @7:00 MINUTES
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REGULAR MEETING
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, APRIL 27, 2016
7:00 p.m.
CALL TO ORDER Time: 7:04 p.m.
ROLL CALL Present: Councilmembers Normandy and Matsumoto, Vice
Mayor Gupta and Mayor Addiego.
Absent: Councilman Garbarino.
Mayor Addiego announced that Councilman Garbarino was in Sacramento attending the League of
California Cities Legislative Action Days. He expressed appreciation for the Councilman's work in
this area.
PLEDGE OF ALLEGIANCE Led by Mayor Addiego.
AGENDA REVIEW
City Manager Futrell recommended that Item 13 be removed from the Agenda.
Council agreed.
PRESENTATIONS
1. 16-294 Recognition of Peninsula Council of Lions Public Safety Awards presented to Police
Captain Ron Carlino, Police Officer Kathleen Walsh, Fire Captain Matt Samson, Paramedic
Firefighter Heath Kelly and Paramedic Firefighter Travis Higdon. (Jeff Azzopardi, Police Chief and
Gerry Kohlmann, Fire Chief).
Chief of Police Azzopardi and Fire Chief Kohlmann presented the City's recipients of the Peninsula
Council of Lions Public Safety Awards to Council. Police Captain Ron Carlino, Police Officer
Kathleen Walsh, Fire Captain Matt Samson, Paramedic Firefighter Heath Kelly and Paramedic
Firefighter Travis Higdon were recognized for the awards bestowed upon them as follows:
Police Service: Captain Ron Carlino
Police Valor: Police Officer Kathleen Walsh
Area Wide Fire Valor and also Fire Valor: Captain Matt Samson, Firefighter Heath Kelly, and
Paramedic Firefighter Travis Higdon.
PUBLIC COMMENTS
None.
COUNCIL COMMENTS/REQUESTS
Councilwoman Matsumoto requested that the meeting be adjourned in honor of Ron DeGrande.
She further announced upcoming events including that May is Asian American and Pacific
Islanders month. She noted the Farmers Market would open on May 7, 2016 coincident with the
Streets Alive Parks Alive Event in Orange Memorial Park. The Councilwoman also observed
comments in a Planning Commission staff report that referenced Council's expressed preference;
however, it did not accurately reflect her preference. She requested that staff be cautious in its
characterization of Council direction. She also noted concern about the lack of response for recent
City Requests for Proposals. To this end, she was in contact with City Managers from cities that
were not in this predicament, including San Mateo City Manager, Larry Patterson. She offered
kudos to the CERT Team for their work on the Silver Dragon Drill. Finally, she questioned
implementation of a Police escort from the Airport to City Hall for a recent visit by a developer.
Mayor Addiego explained the developer, based in China, is accustomed to the accommodations
provided by the Chinese Government. He further explained that the request for assistance was
dialed down,but that the escort was needed to bring the contingent to City Hall in a timely fashion.
Councilwoman Normandy noted she was not advised of this visit.
Councilwoman Matsumoto wished Councilwoman Normandy a happy birthday.
PUBLIC HEARING
2. 16-280 Public Hearing on the City's 2016-2017 One Year Action Plan for the Community
Development Block Grant (CDBG) Program and resolution approving the City's 2016-2017 One
Year Action Plan; authorizing submittal of the City's 2016-2017 One Year Action Plan and all other
required documents to the U.S. Department of Housing and Urban Development (HUD);
authorizing a budget transfer to incorporate the CDBG and HOME administrative funds into the
2016-2017 operating budget; and authorizing the City Manager to execute all documents and
certifications necessary to secure and award CDBG and HOME administrative funds for the City.
(Julie Barnard, ECD Coordinator)
2.a. 16-281 A Resolution No. 47-2016 approving the City's 2016-2017 One Year Action Plan;
authorizing submittal of the City's 2016-2017 One Year Action Plan and all other required
documents to the U.S. Department of Housing and Urban Development (HUD); authorizing a
budget transfer to incorporate the CDBG and HOME administrative funds into the 2016-2017
Operating Budget; and authorizing the City Manager to execute all documents and certifications
necessary to secure and award CDBG and HOME administrative funds for the City.
Public Hearing Opened: 7:41 p.m.
Economic Development Coordinator Barnard presented the staff report recommending approval of
a resolution approving the City's 2016-2017 One Year Action Plan; authorizing submittal of the
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MINUTES PAGE 2
City's 2016-2017 One Year Action Plan and all other required documents to the U.S. Department of
Housing and Urban Development (HUD); authorizing a budget transfer to incorporate the CDBG
and HOME administrative funds into the 2016-2017 Operating Budget; and authorizing the City
Manager to execute all documents and certifications necessary to secure and award CDBG and
HOME administrative funds for the City. She advised that due to recent news that the City's
allocation was being increased, the CDBG Standing Committee of the City Council met on Monday
and discussed adjusted funding recommendations.
Cori Manthorne Director of Programs for Emergency Shelter Programs of Community Overcoming
Relationship Abuse ("CORA") thanked Council for support of CORA's programs. She relayed a
story regarding assistance provided to a South San Francisco woman and her sons. Through
CORA's services, the family was able to obtain protection from an abusive domestic situation.
Councilwoman Matsumoto thanked Ms. Manthorne and CORA for their work in the community
and their assistance to victims encountered by the South San Francisco Police Department.
Hon. Diane Papan of John's Closet thanked Council for its support of the Daly City Agency's
programs offering new clothing to children in need.
Francis Ngyuen with Project Sentinel thanked Council for the proposed funding of its programs.
She advised of families in South San Francisco that had been helped by the Agency's housing
programs.
Program Director Amanda Freeman of Rape Trauma Services thanked Council for granting the
organization funds that would be implemented to help local abused children heal from trauma and
stop future crimes. She advised of a program the organization sponsored at El Camino High School
in which male and female students participated to raise awareness of the issue.
Laura Fanucchi of HIP Housing thanked Council for its support and advised of successful home
sharing operations in South San Francisco.
Tippy Irwin of Ombudsman Services thanked Council for its support and noted the organization
served as an integral safety net for seniors in South San Francisco.
Public Hearing closed: 8:03 p.m.
Councilwoman Normandy thanked Mayor Addiego for placing her on the CDBG Standing
Committee. She appreciated the opportunity to serve in this capacity and noted the Committee's
recommendations were arrived at through careful study and consideration. She stated that the
Committee concluded Biotech Partners was a worthy cause, but was not the best use of CDBG
funds.
Councilmembers thanked the CDBG Standing Committee members for their work on the program.
They further thanked the advocates for the work they do in the community.
Vice Mayor Gupta observed that he believed the internship program organized by Biotech Partners
was a worthy cause.
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Motion—Councilwoman Matsumoto/Second—Vice Mayor Gupta: to approve a Resolution No.47-
2016. Approved by the following roll call vote: AYES: Councilmembers Normandy and
Matsumoto, Vice Mayor Gupta and Mayor Addiego. NOES: None. ABSENT: Councilman
Garbarino. ABSTAIN: None.
3. 16-269 Report recommending approval of a Motion to Waive Reading and Introduce an
Ordinance Amending Chapter 19.24 to Modify the Amount and Method of Calculation for the
Dedication of Land and Payment of Fee In Lieu of Dedication of Land Pursuant to the Quimby Act
and Introduce an Ordinance Adding Chapter 8.67 to the South San Francisco Municipal Code
Imposing a New Parkland Acquisition Fee and a Park Construction Fee for Residential Rental
Development Projects and Certain Types of Projects Not Otherwise Subject to the Quimby Act
(Sharon Ranals, Director of Parks and Recreation)
3a. 16-329 Ordinance Amending Chapter 19.24 of the South San Francisco Municipal Code to
Modify the Amount and Method of Calculation for the Dedication of Land and Payment of a Fee in
Lieu of Dedication of Land Pursuant to the Quimby Act
3b. Ordinance Adding Chapter 8.67 to the South San Francisco Municipal Code Requiring the
Payment of a Parkland Acquisition Fee and Park Construction Fee to Mitigate the Impacts of New
Developments on Park and Recreational Facilities in the City
Director of Parks and Recreation Ranals presented the staff report recommending that Council
waive reading and: 1) Introduce an ordinance amending Chapter 19.24 of the South San Francisco
Municipal Code to modify the amount and method of calculation for Parks and Recreation fees for
subdivision development projects; and 2) Introduce an ordinance adding Chapter 8.67 to the South
San Francisco Municipal Code to impose a new Parkland Acquisition Fee and Park Construction
Fee for residential rental development projects and certain types of projects not otherwise subject to
the Quimby Act. Director Ranals continued to advise that the City's General Plan, Parks and Open
Space Master Plan (Master Plan), and the East of 101 Area Plan establish the minimum standard of
providing three (3) acres of developed parks per 1,000 residents for new residential projects, and of
acquiring and developing .5 acres of parks per one thousand employees for new commercial
development. Although providing these essential amenities could be accomplished through the
general fund, there are many competing demands for the City's general fund resources.
Accordingly, she noted that securing additional funding is necessary if South San Francisco is to
meet the growing demand and stated goals and standards for parks and recreation facilities in the
future. The proposed ordinance would help accomplish this goal.
Public Hearing opened: 8:35 p.m.
Resident Kristi Camacho addressed Council and spoke in favor of the fees to support much needed
green space in the City. She observed the City is located in a world class, desirable location and
believed potential projects to be profitable for would-be developers irrespective of the proposed
fees. She opined that more green space would assist community building and benefit new
developments and residents.
Public Hearing closed: 8:39 p.m.
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Vice Mayor Gupta observed the need for parks and recreational areas was significant. He stated,
however, that shortly Council would be considering the City's overall fee structure vis-a-vis
developers.
After consulting Economic and Community Development Director Greenwood, Director Ranals
advised that if the fee was not established forthwith, roughly 107 projects in the pipeline might be
missed.
Councilwoman Matsumoto queried the methodology for population calculation.
Director Ranals advised 2014 Census data was utilized.
Vice Mayor Gupta queried whether reserving a determination of the Quimby Act ordinance was
appropriate.
Director Ranals advised that such action could leave roughly $11 million in park fees on the table.
Vice Mayor Gupta and Councilwoman Matsumoto queried the fees pertinent to "for sale units."
City Manager Futrell advised the proposed ordinance simplifies the process and provides certainty
to developers in terms of potential fees. This was as opposed to the current ordinance, pursuant to
which it was impossible for developers to pencil out fees.
Councilwoman Normandy queried how the proposed ordinance would impact the Cuneo Property.
Director Ranals advised that previously approved projects would not be impacted by the prospective
ordinance.
Councilwoman Matsumoto requested that the Planning caseload be included in the Thursday packet
from the Manager's Office.
Motion—Vice Mayor Gupta/Second—Councilwoman Normandy: to waive reading and introduce
respective ordinances: (1) Adding Chapter 8.67 to the South San Francisco Municipal Code
Requiring the Payment of a Parkland Acquisition Fee and Park Construction Fee to Mitigate the
Impacts of New Developments on Park and Recreational Facilities in the City; and (2) Amending
Chapter 19.24 of the South San Francisco Municipal Code to Modify the Amount and Method of
Calculation for the Dedication of Land and Payment of a Fee in Lieu of Dedication of Land
Pursuant to the Quimby Act. Approved by the following roll call vote: AYES: Councilmembers
Normandy and Matsumoto, Vice Mayor Gupta and Mayor Addiego. NOES: None. ABSENT:
Councilman Garbarino. ABSTAIN: None.
Recess: 9:10 p.m.
Meeting resumed: 9:19 p.m.
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ADMINISTRATIVE BUSINESS
7. 16-266 Update to City Council on the residential Street Lighting Pilot Project and lighting
alternatives (Dave Bockhaus, Maintenance Program Manager)
Maintenance Program Manager Bockhaus presented the staff report providing an overview of the
LED Street Light Program in South San Francisco. He began by summarizing information pertinent
to a lighting pilot study performed in the Winston Manor Neighborhood. There were 60 responses
to the study, which was inconclusive, as results were split 50/50, with 30 residents preferring test
light A and 30 residents preferring test light D. Manager Bockhaus advised of four options for
addressing lighting concerns as follows: 1) Replace current fixtures at T-intersections and Cul-de-
sacs with Type IV LED fixtures; 2) Replace current fixtures with brighter lights- Approximate Cost
$1.2 Million— $350/ fixture; 3) Add Additional Lights, Approximate Cost— $3.2 Million - $1,600 /
fixture; 4) Establish a Porch Light Program.
Resident Bill Demeter addressed Council to raise concerns about the insufficiency of the LED street
lights. He further discounted the validity of the study by claiming that the test lights were installed
on a short street, which made it difficult to compare those lights with others in the study. He relayed
information regarding contact he had with the purported manufacturer of certain street lights.
According to Mr. Demeter, the manufacturer indicated the street lights planned for use in South San
Francisco had been disqualified. He queried why type four (4) lights were not delivered and
requested that City Manager Futrell respond to this inquiry in one (1) weeks' time.
Catherine Brosnan Dow, a resident of the Spruce Sign Hill Area, opined that the streets are too dark
due to installation of the LED street lights. She stated that adequate lighting deters crime as it
increases the feasibility of surveillance and deters offenders. She observed that it is the
responsibility of City governments to ensure security of the people. Finally, she stated that she and
others are afraid to go out at night for safety reasons, which is a quality of life issue. She closed by
urging Council to improve street lighting.
Resident Vorisia Henderson of the West Winston Manor Neighborhood addressed Council. She
stated the current street lighting is inadequate and must be improved.
Carlos Escalante of the Old Town Neighborhood and member of Historic Old Town Homeowners
and Renters Association ("HOTHRA") addressed Council. He stated current street lighting is
inadequate and not capable of deterring crime.
Joanne D'Angelo of the Winston Manor Neighborhood read correspondence from residents who
could not be present. The correspondence from the Buckman Family, Dolores Valdez and Maria
Teresa Etena expressed concern regarding the current state of street lighting in the City. Mrs.
D'Angelo stated that the lack of adequate lighting was a safety concern. She further opined that the
study was conducted during a time of heavy rain, which may have skewed the study results as very
few people were able to observe the test lighting.
Winston Manor resident Cindy Alger addressed Council. She expressed concerns regarding
inadequate street lighting and proposed Winston Manor as a test neighborhood for the type A street
lighting.
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Mayor Addiego understood residents' skepticism about the intent of the study, but noted it was
designed to solicit input.
Resident Tom Carney addressed Council. He stated that the LED street light replacement program
predated Public Works Director McMinn and Manager Bockhaus. He opined, however, that the
lighting was inadequate and unsafe.
Vice Mayor Gupta advised that the key factor in the LED Street Light Replacement Program was
not cost savings but rather, efficiency. He advised that the human eye is not accustomed to the
pattern of light disbursement refracted by LED lighting and that this might be helped by pole
spacing that is more appropriate for LED lighting.
Public Works Director McMinn stated his appreciation for the residents' input on the Program.
Staff would continue to work with residents and the Council on solutions.
Mayor Addiego stated that he did not feel the Council was prepared to provide direction.
City Manager Futrell suggested establishing an Ad Hoc Committee of the Council to study the issue
in more detail.
Vice Mayor Gupta and Mayor Addiego agreed to serve on the Ad Hoc Committee.
4. 16-211 Motion to accept the Fiscal Year 2015-16 quarter one through quarter three ambulance
services financial report. (Chief Kohlmann)
Fire Chief Kohlmann presented the staff report recommending that Council approve a motion to
accept the Fiscal Year 2015-16 quarter one (1) through quarter three (3) ambulance services
financial report not to take action on write offs to further investigate secondary billing. The Chief
explained that this action would permit the Fire and Finance Departments to work on hardship cases
to bring to Council at a later date.
Councilwoman Matsumoto thanked the Chief for this report, which she appreciated.
Mayor Addiego queried the current applicability of the longstanding argument for maintenance of a
BLS Service still applied. Specifically, did the BLS Service supply a pipeline of potential Fire
Department employees?
Chief Kohlmann confirmed that BLS was a Fire Department employment pipeline for the City.
Motion—Vice Mayor Gupta/Second—Councilwoman Normandy: to accept the Fiscal Year 2015-
16 quarter one (1) through quarter three (3) ambulance services financial report. Approved by the
following roll call vote: AYES: Councilmembers Normandy and Matsumoto, Vice Mayor Gupta
and Mayor Addiego. NOES: None. ABSENT: Councilman Garbarino. ABSTAIN: None.
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5. 16-300 Report regarding resolution authorizing the City Manager to enter into a two year fee for
services contract with Resolve Insurance Systems, LLC., for secondary billing services of aged
accounts at a compensation rate not to exceed 30 percent of recovered revenue. (Chief Kohlmann)
5a. 16-301 A Resolution No. 48-2016 authorizing the City Manager to enter into a two year fee for
services contract with Resolve Insurance Systems, LLC., for secondary billing services of aged
accounts at a compensation rate not to exceed 30 percent of recovered revenue.
Fire Chief Kohlmann presented the staff report recommending approval of a resolution authorizing
the City Manager to enter into a two (2) year fee for services contract with Resolve Insurance
Systems, LLC., for secondary billing services of aged accounts at a compensation rate not to exceed
30 percent of recovered revenue gross aged report finances. He explained that the secondary billing
service market was unique as not many service providers existed. The vendor would use technology
to find potential payment sources for existing invoices, without affecting the patients' credit reports.
Motion—Vice Mayor Gupta/Second—Councilwoman Normandy: to approve Resolution No. 48-
2016. Approved by the following roll call vote: AYES: Councilmembers Normandy and
Matsumoto, Vice Mayor Gupta and Mayor Addiego. NOES: None. ABSENT: Councilman
Garbarino. ABSTAIN: None.
6. 16-224 Report recommending approval of a Resolution approving the summary vacation of
public utility easements on the following properties: APNs 012-314-100 (405 Cypress Avenue);
012-317-090 (421 Airport Boulevard); 012-317-100 (411 Airport Boulevard); 012-317-110 (401
Airport Boulevard); 012-318-040 (309 Airport Boulevard) and 012-318-080 (315 Airport
Boulevard) to allow for development of the properties. (Patrick Caylao, Associate Civil Engineer)
6a. 16-225 A Resolution No. 49-2016 approving the summary vacation of public utility easements
on the following properties: APNs 012-314-100 (405 Cypress Avenue); 012-317-090 (421 Airport
Boulevard); 012-317100 (411 Airport Boulevard); 012-317-110 (401 Airport Boulevard); 012-318-
040 (309 Airport Boulevard); 012-318-080 (315 Airport Boulevard)
Associate Civil Engineer Caylao presented the staff report recommending that the City Council
adopt a resolution approving a summary vacation of public utility easements at the former Ford
properties that were the subject of Sares Regis Development. In order to move forth with the
development, vacation of the easements needed to be accomplished.
Ken Busch of Sares Regis addressed Council and offered to answer any questions.
Council had no questions for Mr. Busch,but thanked him for his presence late into the evening.
In response to a question from Mayor Addiego, City Attorney Rosenberg advised that "summary
vacation" is a procedure authorized by the California Streets and Highway Code that permits
removal of the easements according to this shorter process that does not require a public hearing
when the easements are no longer serving utilities.
Motion—Councilwoman Normandy/Second—Vice Mayor Gupta: approving Resolution No 49-
2016. Approved by the following roll call vote: AYES: Councilmembers Normandy and
Matsumoto, Vice Mayor Gupta and Mayor Addiego. NOES: None. ABSENT: Councilman
Garbarino. ABSTAIN: None.
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CONSENT CALENDAR
8. 16-338 Motion approving the Minutes of meetings of March 9, 2016, April 13, 2016.
9. 16-336 Motion confirming payment registers for April 27, 2016.
10. 16-321 Report recommending adoption of an Ordinance Approving a Development Agreement
With Rotary Plaza, Inc. for 300 Miller Avenue (Ron Gerber, Economic Development & Housing
Manager)
10a. 16-322 Motion to waive reading and adopt An Ordinance No. 1518-2016 Approving a
Development Agreement with Rotary Plaza, Inc for 300 Miller Avenue.
11. 16-201 Report regarding a resolution authorizing the destruction of routine video recordings
from video surveillance systems on City of South San Francisco property after one year of retention
and amending the Information Technology Department's section of the Records Retention
Schedule. (Tony Barrera, IT Manager).
11 a. 16-202 Resolution No. 50-2016 authorizing the destruction of video recordings from video
surveillance systems on City of South San Francisco property after one year of retention and
amending the Information Technology Department's section of the Records Retention Schedule
12. 16-286 Report recommending resolution approving a consulting services agreement with Public
Financial Management, Inc. for financial advisor services related to Measure W in an amount not to
exceed $100,000 and authorizing the City Manager to execute said agreement. (Richard Lee,
Finance Director)
12a. 16-310 Resolution No. 51-2016 approving a consulting services agreement with Public
Financial Management, Inc. for Financial Advisor Services related to Measure W in an amount not
to exceed $100,000 and authorizing the City Manager to execute Said Agreement.
Item 9: Councilwoman Matsumoto questioned an expense reflected on p 20 of 39 that staff
explained referred to the smart parking meters that were being installed the very next day. She
further requested greater detail on travel reimbursement for Planning Manager Mehra, which
expense showed up on page 20 of 39 of the report. Finally, Councilwoman Matsumoto requested
that all contracts over$75,000 be placed on the Administrative Business calendar.
Motion—Vice Mayor Gupta/Second—Councilwoman Normandy: to approve the Consent Calendar.
Approved by the following roll call vote: AYES: Councilmembers Normandy and Matsumoto, Vice
Mayor Gupta and Mayor Addiego. NOES: None. ABSENT: Councilman Garbarino. ABSTAIN:
None.
ITEMS FROM COUNCIL- COMMITTEE REPORTS AND ANNOUNCEMENTS
Councilwoman Matsumoto expressed great displeasure with the newly installed Automated Agenda
Management System under the implementation of the Office of the City Clerk. Councilwoman
Normandy echoed these concerns. They pointed to issues related to republishing of the agenda the
preceding Friday and discordance between their hard copy packets and the IPad.
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City Clerk Martinelli acknowledged the initial roll out of the product during the preceding week
was challenging. She stated, however, that she expected the initial discordance to resolve and yield
a much more efficient public noticing program that would not only meet the needs of Council but,
most importantly, satisfy the Brown Act and more effectively serve the public. This new system
was necessitated by the substantial increase in legislative activity and the addition of seven (7) new
legislative bodies to the City's workflow.
Councilwoman Matsumoto stated the importance of setting the record straight on the impeccable
service of former Councilman and Mayor Joe Fernekes. She referenced comments made by Mayor
Addiego at a previous meeting in response to her efforts to ask for funding for the South City
Shuttle as part of the Rotary Project at 300 Miller Avenue.
Mayor Addiego noted his comments were not about Mr. Fernekes character, but about the strategy
used to ask for the funding.
Councilwoman Matsumoto stated it was important to her that Mr. Fernekes' family understood how
much his service was appreciated.
CLOSED SESSION
13. 16-341 Closed Session:
CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Government Code Section 54957.6)
Agency designated representatives: Mark Addiego, Mayor and Jason Rosenberg, City Attorney.
Unrepresented employee: City Manager.
Item not heard.
ADJOURNMENT
Being no further business the meeting was adjourned at 11:00 p.m. in honor of Ron DeGrande.
Submitted by: Approved by:
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. sta a l 1 tf City Clerk Mar, Addiego, Mayor 4
City of . •� San Francisco City of South San Francisco
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