HomeMy WebLinkAboutMinutes 2016-05-11 @7:00 MINUTES
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REGULAR MEETING
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MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, MAY 11, 2016
7:00 p.m.
CALL TO ORDER Time: 7:01 p.m.
ROLL CALL Present: Councilmembers Garbarino, Normandy and
Matsumoto, Vice Mayor Gupta and Mayor Addiego.
Absent: None.
PLEDGE OF ALLEGIANCE
Led by Natalia of the Martin Elementary School Safety Patrol.
AGENDA REVIEW
No changes.
PRESENTATIONS
1. 16-256 Proclamation recognizing National Public Works Week, 05/15/16 - 05/21/16, accepted
by Brian McMinn, Director of Public Works/City Engineer.
Councilman Garbarino presented the Proclamation recognizing National Public Works Week to
Director of Public Works McMinn.
Director McMinn thanked Council for recognizing his Department and staff. He noted the hard
work of the Public Works staff.
.2.16-287 Certificate of Recognition for Citizen Jasper Kung presented by Jeff Azzopardi, Police
Chief.
Chief of Police Azzopardi presented Jasper Kung, a 5th grade student at Martin Elementary with a
Certificate of Recognition for his heroic efforts that prevented a toddler from being struck by a car
while Jasper was serving on the Safety Patrol at Martin Elementary.
3. 16-304 Certificate of Recognition presented to Martin Elementary School's Safety Patrol
presented by AAA representative, Marianne Campbell Vice President Communications &
Community Impact. (Jeff Azzopardi, Police Chief).
Marian Campbell of AAA's National Safety Patrol Program espoused the benefits of the
Program, which helps millions of students get to school on foot safely annually. She further noted
the program enhances leadership skills and instills a sense of responsibility and school pride in
participants. She then presented Martin Elementary Safety Patrol and its teacher representative,
Mrs. Carlino with the National Life Saving Medal.
Chief of Police Azzopardi advised that teacher representative, Mrs. Carlino and the 31 Safety Patrol
participants at Martin Elementary were being presented with a certificate of recognition for the
event that the receipt of the AAA Medal was based on. He recounted the students' lifesaving efforts
to help an elderly woman that fell while exiting her husband's vehicle at the school.
Councilwoman Matsumoto then presented the Certificates of Recognition.
4. 16-392 Proclamation establishing May 2016 as Bike Month in the City of South San
Francisco presented to Ari Gerrits, BPAC Member.
Vice Mayor Gupta presented the Proclamation establishing May 2016 as Bike Month in the City of
South San Francisco. Bicycle and Pedestrian Advisory Member ("BPAC"), Ari Gerrits received the
Proclamation and congratulated Council on its support of bike and pedestrian initiatives in the City.
PUBLIC COMMENTS
Resident and former Parks and Recreation Commissioner Sal Rodriguez addressed Council with his
daughter, a student at Sunshine Gardens Elementary School. Together they raised safety concerns
regarding traffic conditions at the Miller Avenue Intersection near the school. On behalf of the
parents, students and teachers at Sunshine Gardens Elementary School they requested a change to
the speed limit in front of the school from the current 25 miles per hour (MPH) to 15 MPH and
submitted a petition for the same.
Mayor Addiego requested that the traffic advisory committee consider this request.
COUNCIL COMMENTS/REQUESTS
Mayor Addiego apologized to Councilwoman Matsumoto for his comments at previous Council
meetings that he stated were unfair and harsh. He commended the Councilwoman for her words in
recent correspondence expressing that Councilmembers' actions and behavior reflects on the entire
City.
Councilman Garbarino reflected on his attendance at the League of California City's Legislative
Action Days.
Vice Mayor Gupta reflected on Mayor Addiego's apology and looked forward to moving forward as
a unified Council with a cooperative spirit.
REGULAR CITY COUNCIL MEETING May 11,2016
MINUTES PAGE 2
The Vice Mayor continued and applauded the large number of residents that attended the recent
public safety town hall meeting. He noted that participation was excellent and thoughtful questions
were presented.
Mayor Addiego introduced Assistant City Manager Marian Lee, who was serving as acting City
Manager in the absence of City Manager Futrell. He next advised of the festivities that took place
upon the recent visit of dignitaries from the City's Sister City of Atotonilco, Mexico. Finally, he
commenced what he hoped would be a new tradition of congratulatory birth announcements at
Council Meetings. On behalf of the Council, he congratulated Planning Commissioner Alan Wong
and his family on the birth of daughter, Haley Nicole Wong on April 29, 2016.
Councilwoman Normandy requested, and Council agreed, that the upcoming Special City Council
Meeting on the Fiscal Year 2016/17 Budget should be started early at 5:00 p.m. on Wednesday,
May 18, 2016.
ADMINISTRATIVE BUSINESS
5. 16-282 Report recommending the City adopt a resolution authorizing the City Manager to
execute administrative, plan check and building inspection services agreements with 1) CSG
Consultants Inc., in an amount not to exceed $1,400,000 total for each year of a two year
period, 2) West Coast Code Consultants Inc., in the amount not to exceed $1,400,000 total for
each year of a two year period, and 3) 4Leaf, Inc., in the amount not to exceed $1,200,000
total for each year of a two year period, with the ability to renew for an additional two years at
the City's sole discretion, and amend the FY 2015-16 budget. (Alex Greenwood, ECD
Director)
5a.16-284 Resolution No. 52-2016 approving consulting services agreements, with CSG
Consultants, Inc., West Coast Code Consultants, Inc., and 4 Leaf Inc. to provide administrative,
plan check, and building inspection services and authorizing the City Manager to execute said
agreements and amending the FY 2015-2016 budget.
Economic and Community Development Director Greenwood presented the staff report
recommending adoption of a resolution approving consulting services agreements for Building Plan
Review and Inspection Services. The proposed contracts were with CSG Consultants, Inc. (CSG),
West Coast Code Consultants WC3 and 4 Leaf, Inc. Director Greenwood presented
a PowerPoint setting forth the need for the services and providing additional background on
the selection process. He advised that pursuant to the Request for Proposals (RFP) process,
proposals were due to the City on March 3, 2016. Seven (7) firms submitted proposals of which
four(4) were deemed complete. Those four(4) firms were, CSG, WC3, 4 Leaf and TRB+. The
four(4) firms were interviewed by an independent oral board on March 23, 2016. The oral board
consisted of Denis Corbett, Chief Building Official (CBO), Pleasanton; Stephen Lau, CBO, San
Mateo; Roy Bronold, CBO, San Bruno. The oral board ranked the four(4) firms as follows: 1)
CSG; 2) WC3; 3)4 Leaf; and 4) TRB+. The oral board recommended that it would be
advantageous to distribute work among the top three (3) scoring firms pursuant to two (2) year
contracts. The contracts were proposed as follows: CSG - $1,400,000/year; WC3 -
$1,400,000/year and 4 Leaf- $1,200,000/year. Director Greenwood explained that the proposed
contract amounts were not-to-exceed and based on received revenue from actual projects. He then
introduced representatives of the firms that were present at the meeting.
REGULAR CITY COUNCIL MEETING May 11,2016
MINUTES PAGE 3
Councilwoman Matsumoto requested that future reports to Council identify all applicants. She
further stated that the rates for WC3 were not attached as represented under Exhibit A.
Director Greenwood advised this was an oversight. The rate sheet would be included in the final
contract and included in Council's Thursday packets from the Manager's Office.
Vice Mayor Gupta supported the agreements but expressed a preference to increase in-house
building staff so that a more permanent relationship could be established among the City's building
officials and its businesses and residents.
Councilwoman Matsumoto agreed with Vice Mayor Gupta's comments noting that there is less
possibility for conflict and more potential for community buy-in with permanent building
inspectors.
Motion—Councilman Garbarino/Second—Vice Mayor Gupta: to approve Resolution No. 52-2016.
Unanimously approved by roll call vote.
6. 16-368 Measure W Citizens' Oversight Committee By-laws. (Richard Lee, Finance Director).
Director of Finance Lee presented the staff report recommending that Council establish bylaws for
the Measure W Citizens Oversight Committee. He provided a brief history of Measure W noting
that it was approved by the South San Francisco voters in November of 2015 and became effective
April 1, 2016. He advised that an adhoc committee of the City Council had advised on the
proposed bylaws for the Citizens' Oversight Committee. Pursuant to the Measure, the Oversight
Committee shall consist of five (5) members that are residents or business owners in South San
Francisco. The Committee would further be a legislative body subject to the California Government
Code Brown Act.
City Clerk Martinelli advised this was the first her Office had heard of the Committee's standing as
a legislative body, which was of course warranted given the significance of the Measure. She
requested to be included in discussions relating to the Committee's formation and planning so that
appropriate infrastructure could be established for noticing and staffing purposes.
Councilwoman Matsumoto requested that the Committee receive Measure W audit reports for
review before such reports are presented to the City Council.
Vice Mayor Gupta expressed a preference that the Committee be comprised of residents or business
owners that also live in South San Francisco.
Director Lee clarified that the ordinance specifies the Committee is to be comprised of
residents or South San Francisco business owners with a preference for individuals with financial
management technical expertise.
City Attorney Rosenberg advised that no Resolution was presented but that the bylaws could be
passed by motion.
Motion—Councilwoman Matsumoto/Second—Councilwoman Normandy: to adopt the attached
Measure W Citizens' Oversight Committee by-laws. Unanimously approved by roll call vote.
REGULAR CITY COUNCIL MEETING May 11,2016
MINUTES PAGE 4
7. 16-389 Report recommending approval of resolution in support of AB2502: Local
Inclusionary Housing Policies. (Jennifer Shimabukuro).
7.a 16-384 Resolution No.53-2016 in support of AB2502: Local Inclusionary Housing Policies.
Assistant to the City Manager Shimabukurro presented the staff report recommending adoption of a
resolution in support of AB 2502, inclusionary housing policies.
Councilman Garbarino noted communication from Assemblyman Mullin regarding legislation. The
Councilman stated full support for the Resolution.
Motion—Councilman Garbarino/Second—Councilwoman Normandy: to adopt Resolution No. 53-
2016. Unanimously approved by roll call vote.
8. 16-319 Staff Report - A presentation of the Peninsula Corridor Electrification Project and
resolution approving the Peninsula Corridor Electrification Project Comprehensive Agreement
between the Peninsula Corridor Joint Powers Board and the City of South San Francisco.
(Sam Bautista, Principal Engineer).
8a. 16-320 Resolution No. 54-2016 approving the Peninsula Corridor Electrification Project
Comprehensive Agreement between the Peninsula Corridor Joint Powers Board and the City of
South San Francisco.
Jill Gibson of Caltrain presented a PowerPoint regarding the Caltrain Station Improvement Project.
She advised the Project was being closely coordinated with the Peninsula Corridor Electrification
Project. South San Francisco Station Project milestones included procurement in winter 2016 and
the start of construction in summer 2017. She noted an RFP for the design builder was issued in
August of 2015 and it was anticipated that the contracts could be awarded this summer as early as
July.
Principal Engineer Bautista recommended adopting a resolution approving the Peninsula Corridor
Electrification Project Comprehensive Agreement between the Peninsula Corridor Joint Powers
Board and the City of South San Francisco.
Councilwoman Matsumoto expressed concern over the proposed location of the power stations.
Mr. Gwon of Caltrain advised that the platforms were proposed for placement under the newly
renovated station because it was the only workable option.
Motion--Pradeep Gupta/Second--Liza Normandy: to approve Resolution No. 54-2016.
Unanimously approved by roll call vote.
CONSENT CALENDAR
9. 16-409 Motion approving the Minutes of meetings of April 19, 2016 and April 27, 2016.
10. 16-246 Motion confirming payment registers for May 11, 2016. (Richard Lee, Finance).
REGULAR CITY COUNCIL MEETING May 11,2016
MINUTES PAGE 5
11. 16-200 Participation in the Institute for Local Government's Beacon Program. (Marian Lee,
Assistant City Manager).
l l a.16-283 Resolution No. 55-2016 approving participation in the Institute for Local Government's
Recognition Program, the Beacon Program.
12. 16-271 Report regarding Motion to Waive Reading and Adopt an Ordinance Amending
Chapter 19.24 to Modify the Amount and Method of Calculation for the Dedication of Land
and Payment of Fee In Lieu of Dedication of Land Pursuant to the Quimby Act and Adopt an
Ordinance Adding Chapter 8.67 to the South San Francisco Municipal Code Imposing a New
Parkland Acquisition Fee and a Park Construction Fee for Residential Rental Development
Projects and Certain Types of Projects Not Otherwise Subject to the Quimby Act. (Sharon
Ranals, Director of Parks and Recreation).
12a. 16-381 Ordinance No. 1519-2016 Amending Chapter 19.24 of the South San Francisco
Municipal Code to Modify the Amount and Method of Calculation for the Dedication of Land and
Payment of a Fee in Lieu of Dedication of Land Pursuant to the Quimby Act.
12.b. 16-382 Ordinance No. 1520-2016 Adding Chapter 8.67 to the South San Francisco Municipal
Code Requiring the Payment of a Parkland Acquisition Fee and Park Construction Fee to Mitigate
the Impacts of New Developments on Park and Recreational Facilities in the City
12.c. 16-383 Resolution No. 56-2016 setting the amount of the Fee in Lieu of Dedication of Land
Pursuant to the amendments to Chapter 19.24 of the South San Francisco Municipal Code and the
Quimby Act.
12.d. 16-385 Resolution No. 57-2016 setting the Parkland Acquisition Fee and Park Construction
Fee to Mitigate the Impact of New Development on Park and Recreational Facilities Pursuant
Chapter 8.67 of the South San Francisco Municipal Code.
Item 1- Councilwoman Matsumoto advised that on page nine (9) of the minutes of the April 27,
2016 meeting a comment made by Councilwoman Normandy was erroneously attributed to
Councilwoman Matsumoto.
Item 2- Councilmembers queried various items on the warrants roll, including a duplicate entry
related to a town hall post card mailing and expenses related to the upcoming Bio conference.
Finance Director Lee advised the apparent duplicate entry related to a voided check.
Councilwoman Matsumoto requested that all expenses related to Bio be tracked closely.
Motion—Councilwoman Normandy/Second—Councilman Garbarino: to approve the Consent
Calendar. Unanimously approved by roll call vote.
ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS
Vice Mayor Gupta and Mayor Addiego noted the cooperative spirit with which recent meetings of
the School District Liaison and Harbor District Liaison Standing Committee of the City Council
were respectively conducted.
REGULAR CITY COUNCIL MEETING May 11,2016
MINUTES PAGE 6
Councilmembers encouraged residents to attend the Memorial Day festivities planned at Orange
Memorial Park at the Eternal Flame Sculpture.
ADJOURNMENT
Being no further business, Mayor Addiego adjourned the meeting at 8:54 p.m. in honor of the birth
of Haley Nicole Wong.
Wed by: ' Approved by:
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City of South San Francisco City of South San Francisco
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REGULAR CITY COUNCIL MEETING May 11,2016
MINUTES PAGE 7
CITY OF SOUTH SAN FRANCISCO
MEASURE W CITIZENS' OVERSIGHT COMMITTEE BYLAWS
A. Committee Established. There is hereby established in the City of South San Francisco,
pursuant to Ordinance No. 1503-2015, a Measure W Citizens' Oversight Committee
(hereinafter, "Committee"). Measure W, identified as the South San Francisco Fiscal
Stability and Essential Services Ordinance, adopted a one-half cent retail transactions and
use tax. The Committee shall report periodically to the City Council regarding the
collection and expenditure of Measure W revenue.
B. Selection of Members.
1. Members of the Committee shall be appointed by majority vote of the City Council.
2. The Committee shall consist of five members.
a. Three members shall serve an initial term of four years.
b. Two members shall serve an initial term of three years.
c. Following service by the Committee members of the foregoing initial terms, all
members will subsequently serve four-year terms.
3. Any South San Francisco resident or representative of a business located in South San
Francisco, who is 18 years of age or older, is eligible to be appointed to the Committee.
The City Council may give preference to applicants with financial management
experience.
C. Committee Actions.
1. The Committee shall meet with the City's independent auditor at the initiation of each
annual financial audit process to outline issues of particular interest to the Committee,
and to be briefed on the independent auditor's plan for the audit scope and schedule.
2. The Committee shall review the annual audit prepared by the City's independent
auditor related to the prior fiscal year's collection and expenditure of revenue from the
tax authorized by Measure W. The Committee shall meet with the City's independent
auditor to receive the audit findings in advance of the presentation of the final audit
report to the City Council. The Committee shall report in writing to the City Council
regarding the accuracy of the auditors' findings regarding the Measure W revenues and
expenditures.
3. The Committee's annual report shall offer independent verification regarding the
independent auditor's findings related to whether the funds collected are being spent in
accordance with the terms of Measure W. The Committee's report shall be transmitted
through the City Manager's Office to the City Council for consideration at a City
Council meeting. The Committee shall serve in an advisory role to the City Council.
4. In order to preserve the integrity and independence of the oversight process,
Committee members shall not have a formal role in contracting, project management,
or any other aspect related to the use of revenue generated pursuant to Measure W.
5. The City Manager or his or her designee shall provide any reasonable administrative
or technical assistance so that the Committee shall be able to fulfill its duties.
D. Meetings. The Committee shall adopt a regular meeting schedule that shall include, at
minimum, one annual regular meeting for the purposes of reviewing the annual audit. The
Committee may schedule additional meetings as necessary.
1. The Committee is subject to the Ralph M. Brown Act. (Government Code Section
54950 et seq.)Notice must be given of all Committee meetings and the meetings shall
be open to the public. The City Manager or his or her designees shall arrange for any
necessary training and will assist the Committee in complying with the Brown Act.
E. Attendance. Committee members are expected to attend all regular meetings and special
meetings as needed. Committee members are expected to attend all committee-related
orientation and training sessions (including ethics training and audit review training).
F. Committee Operations. The City Council shall select two Committee members to serve as
the initial chair and vice-chair of the Committee. At its first meeting of each subsequent
calendar year, the Committee shall select members to serve as chair and vice-chair. The
City Manager or his or her designee shall serve as the Committee's secretary. The
secretary will be responsible for the posting and distribution of agendas and the taking of
minutes. Approved minutes shall be made available to the public.
G. Vacancies. In the event of removal approved by the City Council, resignation, or death of
a Committee member, the City Council shall appoint a person to fill the vacant Committee
member seat.
2644307.2