HomeMy WebLinkAboutMinutes 2016-05-25 @7:00 MINUTES
°, o w CITY COUNCIL
H __ na CITY OF SOUTH SAN FRANCISCO
V _o
c9C4,0RO" REGULAR MEETING
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, MAY 25, 2016
7:00 p.m.
CALL TO ORDER Time: 7:02 p.m.
ROLL CALL Present: Councilmembers Garbarino,Normandy and
Matsumoto and Vice Mayor Gupta.
Absent: Mayor Addiego.
PLEDGE OF ALLEGIANCE
Led by Vice Mayor Gupta.
AGENDA REVIEW
City Manager Futrell advised of staff's recommendation to postpone Item No. 9.
Council agreed to the postponement.
PRESENTATIONS
1. 16-408 Certificate of Recognition for Kelli Jo Cullinan, Laura Armanino, and Cristina
Simmons of the Parks and Recreation Department's Childcare Program for immediate,
professional, and compassionate actions above the call of duty in response to an incident at
Orange Memorial Park on April 25, 2016. (Vice Mayor Gupta)
Director of Parks and Recreation Ranals addressed Council and advised of the heroic actions taken
on April 25, 2016 by employees Kelli Jo Cullinan, Laura Armanino and Cristina Simmons. The
employees were working in the Fernekes Building when they heard gun shots and noticed a
shooting had occurred in Orange Memorial Park. They responded to the shooting by calling 911
and providing comfort and emergency care to the shooting victims until public safety personnel
arrived. Director Ranals thanked Council for presenting Certificates of Recognition to these
employees for their actions that went above and beyond the call of normal duties. She commended
her employees call to action in this demanding and stressful situation.
Council presented the Certificates of Recognition to Childcare Supervisor Cullinan, Preschool
Director Armanino, and Administrative Assistant Simmons of the Parks and Recreation
Department's Childcare Program for immediate, professional, and compassionate actions above the
call of duty in response to the shooting at Orange Memorial Park on April 25, 2016.
2. 16-415 Certificate of Recognition to Citizen Elaine Garbarino for her time, generosity and
dedication to the Police Department and Police Association. For her tireless effort in helping
the Police Department members and citizens of South San Francisco through programs such
as Every 15 Minutes, St. Patrick's Day Widows & Orphans Fundraiser, PAL Boosters and the
Holiday Toy and Food Drive. (Jeff Azzopardi, Police Chief)
Police Sergeant and President of the Police Association Curmi and Chief of Police Azzopardi
presented Elaine Garbarino with a Certificate recognizing her many contributions to the community.
Sgt. Curmi advised of Mrs. Garbarino's long history of volunteering time to help with Police
Department projects and functions. He noted her annual assistance with the Every 15 Minutes
Program for high school students and the Police Department's Corned Beef and Cabbage
Fundraiser.
Councilwoman Matsumoto thanked Mrs. Garbarino for her work with the Community Outreach
Program. She noted that Mrs. Garbarino is the heart and soul of the organization which assists
seniors, the military, special needs and at risk children. She emphasized that she is always
dependable and truly cares about these causes.
Councilman Garbarino expressed pride in Mrs. Garbarino's accomplishments and dedication to the
community.
3. 16-386 Recognition of Kristen Gibson and Brandon Tam as the 2016 Jack Drago Cultural
Arts Commission Youth Art Scholarship Award Recipients. (Vice Mayor Gupta)
Director of Parks and Recreation Ranals advised Council of the Scholarship Program honoring the
former Mayor, Jack Drago. She stated that the scholarships are awarded annually by the Cultural
arts Commission to graduating high school seniors planning to pursue an education in the Arts.
Cultural Arts Commissioner Bertoldi advised of the 2016 winners, Kristen Gibson and Brandon
Tam. The students planned to study in art related programs at San Francisco or San Jose State and
Cal Poly San Luis Obispo, respectively.
PUBLIC COMMENTS
None.
COUNCIL COMMENTS/REQUESTS
Councilwomen Normandy and Matsumoto commented on the unusually tall height of some of the
parking meters in the Downtown area. Staff agreed to survey the recent installations.
Councilman Garbarino requested the Planning Caseload Reports that the Planning Commission
receives.
REGULAR CITY COUNCIL MEETING May 25,2016
MINUTES PAGE 2
Councilwoman Matsumoto requested greater enforcement against unlawful driving maneuvers on
Grand Avenue in the Downtown. She further queried the purpose of traffic cones presently placed
on Westborough Boulevard near the Middle School.
Parks and Recreation Director Ranals advised the project, located on Westborough Boulevard
between Olympic Drive and Gellert Boulevard related to filling in a ditch near the median and
would be completed shortly.
Councilman Garbarino requested that the meeting be adjourned in honor of Maria Rosa Pretari.
Vice Mayor Gupta announced the 100th birthday of resident Raymond Bagley of the Brentwood
Neighborhood. He requested that a congratulatory letter be sent to Mr. Bagley, who served in
World War II, in honor of this milestone occasion.
PUBLIC HEARING
4. 16-212 Report on 475 Eccles Ave Office/R&D Project - Use Permit, Alternative Landscape
Plan, Design Review, Preliminary Transportation Demand Management (TDM) Plan,
Development Agreement and Environmental Impact Report to allow the construction of two
four-story office/R&D buildings totaling 262,287 square feet, a five-level parking structure
and other on- and off-site improvements on a 6.1 acre site in the Business Technology Park
(BTP) Zone District, in accordance with South San Francisco Municipal Code Title 19, and
Chapters 20.040, 20.110, 20.300, 20.310, 20.330, 20.400, 20.450, 20.460, 20.480, and 20.490.
(Billy Gross, Senior Planner)
4a.16-213 Resolution making findings and certifying an Environmental Impact Report including a
Statement of Overriding Considerations and Mitigation Monitoring and Reporting Program for the
475 Eccles Avenue Office/Research and Development Campus Project.
4b.16-214 Ordinance adopting a Development Agreement for the development of a 6.1 acre Site for
the 475 Eccles Avenue project in the Business and Technology Park Zoning District.
4c.16-343 Resolution making findings and approving a Use Permit, Alternative Landscape Plan,
Design Review, and Transportation Demand Management Plan for the development of a 6.1 acre
site for the 475 Eccles Avenue Office/Research and Development Campus project.
Public Hearing opened: 7:46 p.m.
Senior Planner Gross presented the staff report recommending that Council follow the Planning
Commission's recommendation and take the following actions: 1) Adopt a Resolution making
findings and certifying EIR 12-0001, including adoption of a Mitigation Monitoring and Reporting
Program and Statement of Overriding Considerations; 2) Adopt a Resolution making findings and
approving Planning Project P11-0101, including UP 11-0011, DR 11-003 9, TDM 11-0001, based on
the draft findings and subject to the draft conditions of approval; and 3) Waive reading and
introduce an Ordinance approving Development Agreement DA13-0001. As Planner Gross
continued his PowerPoint, Council began to question details of the project that it felt were not
specified in the staff report and presentation.
REGULAR CITY COUNCIL MEETING May 25,2016
MINUTES PAGE 3
Planner Gross advised the staff report and related detail were in keeping with the Division's
standard process for this level of project.
City Manager Futrell further added that the project had gone to the Design Review Board and
Planning Commission. However, since there was no urgency, it could be postponed until July so
that great detail could be assembled and presented to Council.
The applicant agreed.
Council requested that the Project be brought back for consideration when greater detail became
available.
Public Hearing closed: 7:51 p.m.
Council provided the following information regarding ideas, concepts and details about which
additional information was needed: 1) Social benefits of the Project; 2) Parking requirements; 3)
Traffic impacts, including a Transportation Demand Management Plan and related signal light
timing concerns; 4) sidewalk and walkability issues; and 5) LEED Certification plans.
LEGISLATIVE BUSINESS
5. 16-313 Report regarding amendment to South San Francisco Municipal Code Chapters 19.32
("Minor Subdivision Procedure") and 19.36 ("Condominiums and Community Housing
Projects") to allow the creation of Condominium and Community Housing Projects with two
or more units. Case Nos.: P 16-0024 Address/APN: Citywide
5a.16-316 Ordinance amending the South San Francisco Municipal Code Chapter 19.36
("Condominiums and Community Housing Projects") to allow the creation of Condominium and
Community Housing Projects with two or more units.
Planning Manager Mehra presented the staff report recommending that Council amend the
Municipal Code to permit Condominium Status when two (2) or more units were involved. He
advised the current Condominium Ordinance requiring a minimum of five (5) units was perceived
as a hindrance to the production of new residential units.
Councilmembers expressed concern over the proposed ordinance, noting in some cases that two (2)
units structured as condominiums might not make the best economic sense. They appreciated
however, staff's willingness to be creative in studying and suggesting solutions to the housing
issues facing the City and Region as a whole.
City Manager Futrell suggested that Council revisit the item as a study session at a later date.
ADMINISTRATIVE BUSINESS
6. 16-351 Report regarding a resolution authorizing a change in scope and construction
contingency budget in an amount not to exceed $94,853 for the Four Parks Playground
Renovation Project. (Eric Evans, Associate Civil Engineer)
REGULAR CITY COUNCIL MEETING May 25,2016
MINUTES PAGE 4
6a.16-352 Resolution No. 58-2016 authorizing a change in scope and construction contingency
budget in an amount not to exceed $94,853 for the Four Parks Playground Renovation Project.
Associate Civil Engineer Evans presented the staff report recommending that Council approve a
resolution authorizing a change in scope and construction contingency budget for the Four Parks
Playground Renovation Project in an amount not to exceed $94,853. The Project was successfully
completed seven (7) months ago. Several months after the work was accepted as complete, staff
discovered an oversight regarding the proper authority to pay for the work. In working with the
Finance and City Attorney Departments it was recommended that this resolution be brought to
Council for approval to ensure proper payment on the Project.
Motion--Councilman Garbarino/Second—Councilwoman Normandy: to approve Resolution No.
58-2016. Approved by the following roll call vote: AYES: Councilmember Normandy, Garbarino
and Matsumoto; NAYES: None. ABSTAIN: None. ABSENT: Mayor Addiego.
7. 16-360 Report regarding a resolution awarding a construction contract to Northwest
Demolition, Inc., of San Francisco, California, for the Francisco Terrace Park Retaining Wall
Project (Project No. pk1204) in an amount not to exceed $79,825 and authorizing a
construction contingency budget in an amount not to exceed $16,000. (Eric Evans, Associate
Civil Engineer)
7a. Resolution No. 63-2016 awarding a Construction Contract to Northwest Demolition, Inc.
of San Francisco, California for the Francisco Park Retaining Wall Project (Project No.
pk1204) in an amount not to exceed $79,825 and authorizing a construction contingency
budget in an amount not to exceed $16,000.
Associate Planner Evans presented the staff report recommending that Council approve a
Resolution awarding a Construction Contract to Northwest Demolition, Inc. of San Francisco,
California for the Francisco Park Retaining Wall Project (Project No. pkl 204) in an amount not to
exceed $79,825 and authorizing a construction contingency budget in an amount not to exceed
$16,000.
Planner Evans advised that pursuant to the proposed Construction Contract, a new retaining wall
would be built on Francisco Terrace off of Spruce Avenue. He noted the existing structure was
several decades old. The new wall would be structurally engineered to be much stronger and last
longer. Of the four (4) bids on the Project, $79, 825 was submitted by the lowest responsible
bidder.
Councilwoman Matsumoto requested an update in memorandum form related to the total cost of
Francisco Terrace repairs.
Motion—Councilwoman Normandy/Second—Councilwoman Matsumoto: to approve Resolution
No. 63-2016. Approved by the following roll call vote: AYES: Councilmember Normandy,
Garbarino and Matsumoto; NAYES: None. ABSTAIN: None. ABSENT: Mayor Addiego.
REGULAR CITY COUNCIL MEETING May 25,2016
MINUTES PAGE 5
8. 16-419 Report regarding a resolution of the City Council of South San Francisco authorizing
an application for the Affordable Housing and Sustainable Communities (AHSC) Program in
the amount of$8,885,024 to support pedestrian and bicycle linkages from downtown to the
relocated Caltrain station and to support construction of the Mixed-Use Senior Affordable
Housing Project at 310-314 Miller Avenue and an adjacent parking lot (APN 012-311-060).
(Alex Greenwood, Economic and Community Development Director)
8a.16-420 Resolution 59-2016 of the City Council of South San Francisco authorizing an
application for the Affordable Housing and Sustainable Communities (AHSC) Program in the
amount of$8,885,024 to support pedestrian and bicycle linkages from downtown to the relocated
Caltrain station and to support construction of the Mixed-Use Senior Affordable Housing Project at
310-314 Miller Avenue and an adjacent parking lot (APN 012-311-060)
Economic and Community Development Director Greenwood presented the staff report
recommending that Council approve a resolution authorizing an application for the Affordable
Housing and Sustainable Communities (AHSC) Program in the amount of$8,885,024. If the City
was successful on the application, the funding would support pedestrian and bicycle linkages from
Downtown to the relocated Caltrain Station and construction of the Mixed-Use Senior Affordable
Housing Project at 310-314 Miller Avenue and an adjacent parking lot (APN 012-311-060).
Director Greenwood advised the City's initial submittal had passed first round review. The second
submittal, which was presently at issue, was due to be filed June 20th. The terms of the program
require Council authorization of the submission.
Motion—Councilwoman Normandy/Second—Councilman Garbarino: to approve Resolution No.
60-2016. Approved by the following roll call vote: AYES: Councilmembers Normandy, Garbarino
and Matsumoto; NAYES: None. ABSTAIN: None. ABSENT: Mayor Addiego.
9. 16-425 Centennial Village Development - Second Administrative Agreement Amendment to
the Development Agreement between the City of South San Francisco and El Camino and
Spruce, LLC ("First Amendment") for the previously entitled Centennial Village project to
allow a five-month extension to the timeframe to commence construction of the project at 180
El Camino Real in the El Camino Real Mixed Use Zoning District in accordance with SSFMC
Chapters 19.60 &20.090. (Billy Gross, Senior Planner)
9a.16-427 Resolution approving a Second Administrative Agreement Amendment to the
Development Agreement for the development of a 14.5 acre site for the Centennial Village at 180
El Camino Real Project in the El Camino Real Mixed Use (ECRMX) Zoning District
Item not heard.
10. 16-429 Report regarding a resolution authorizing a cooperative purchasing agreement with
Ross McDonald, Inc. for the purchase of furniture and shelving for Grand Avenue Library in
the amount of $159,084.71 and authorizing the City Manager to execute the agreement.
(Valerie Sommer, Library Director)
10a. 16-430 Resolution 60-2016 approving a cooperative purchasing agreement with Ross
McDonald, Inc. for the purchase of furniture and shelving for Grand Avenue Library in the amount
of$159,084.71 and authorizing the City Manager to execute the agreement.
REGULAR CITY COUNCIL MEETING May 25,2016
MINUTES PAGE 6
Library Director Sommer provided a PowerPoint presentation in support of her recommendation
that Council approve a Resolution authorizing a cooperative purchasing agreement with Ross
McDonald, Inc. for the purchase of furniture and shelving for Grand Avenue Library in the amount
of$159,084.71. She advised the bulk of the proposed order was for 37 mobile shelving units. Four
(4) of these were already on hand and this new purchase would be matched to existing
specifications. She advised that the mobile shelving units would allow staff the flexibly to
manipulate floor plan as collection needs change. Director Sommer displayed pictures of the units
to close her presentation.
Councilwoman Matsumoto expressed support for the resolution but queried where this purchase
stood percentage-wise with respect to the overall furniture purchase at the remodeled library.
Director Sommer advised the total furniture purchase was expected to reach around $525 thousand,
of which this purchase was a part.
Vice Mayor Gupta commented that he was looking forward to implementation of the mobile units.
Motion—Councilwoman Normandy/Second—Councilman Garbarino: to approve Resolution No.
60-2106. Motion—Councilwoman Normandy/Second—Councilman Garbarino: to approve
Resolution No. 60-2016. Approved by the following roll call vote: AYES: Councilmembers
Normandy, Garbarino and Matsumoto. NAYES: None. ABSTAIN: None. ABSENT: Mayor
Addiego.
11. 16-468 Report approving resolution authorizing the filing of an application for Department of
Resources Recycling and Recovery (CalRecycle) funds allocated through the State of
California to support Beverage Container Recycling Programs in City Parks and authorizing
the Finance Director to adjust the 2016-2017 Revenue Budget upon receipt of funds. (Sharon
Ranals, Director of Parks and Recreation)
11 a. 16-469 Resolution No. 61-2016 authorizing the filing of an application for Department of
Resources Recycling and Recovery (CalRecycle) funds allocated through the State of California to
support Beverage Container Recycling Programs in City Parks and authorizing the Finance Director
to adjust the 2016-2017 Revenue Budget upon receipt of funds.
Director of Parks and Recreation Ranals presented the staff report recommending that Council
approve a Resolution authorizing the filing of an application for Department of Resources
Recycling and Recovery (CalRecycle) funds allocated through the State of California. The funds
would be used to support Beverage Container Recycling Programs in parks. Director Ranals
advised the funding is per capita and noncompetitive. The program now requires Council approval
via resolution.
Councilwoman Matsumoto encouraged more aggressive recycling efforts at City events.
Motion—Councilwoman Normandy/Second—Councilman Garbarino: to approve Resolution No.
61-2016. Approved by the following roll call vote: AYES: Councilmembers Normandy, Garbarino
and Matsumoto. NAYES: None. ABSTAIN: None. ABSENT: Mayor Addiego.
REGULAR CITY COUNCIL MEETING May 25,2016
MINUTES PAGE 7
CONSENT CALENDAR
12. 16-472 Motion approving the Minutes of meetings of June 24, 2015, July 22, 2015, March 30,
2016, April 27, 2016, May 10, 2016, May 11, 2016 and May 17, 2016.
13. 16-332 Motion confirming payment registers for May 25, 2016. (Richard Lee, Finance)
14. 16-413 Cancellation of the Regular City Council Meeting of June 8, 2016. (Mike Futrell, City
Manager).
15. 16-460 Report approving Resolution rescinding Resolution No. 122-86 and appointing
directors to ABAG PLAN Corporation on behalf of the City of South San Francisco. (Richard
Lee, Finance Director)
15a. 16-461 Resolution No. 62-2016 rescinding Resolution No. 122-86 and appointing directors to
ABAG PLAN Corporation on behalf of the City of South San Francisco.
Item 13: Councilwoman Normandy queried expenditures related to signals and operating supplies.
Director McMinn advised the expenditure covered supply materials for traffic signals. She further
queried a payment to John Penna that staff would review. Finally she questioned whether Deborah
Glasser was still providing services to the City based on a payment reflected in the register.
Director of Human Resources Bellow advised staff was wrapping-up invoices for past services
performed by Ms. Glasser.
Item 15: In response to a question by Councilwoman Matsumoto regarding the Finance Director's
involvement in the ABAG PLAN, the City Manager advised that the Finance Director was required
due to his service as the City's Risk Manager.
Motion—Councilwoman Normandy/Second—Councilwoman Matsumoto: to approve the Consent
Calendar. Approved by the following roll call vote: AYES: Councilmembers Normandy, Garbarino
and Matsumoto. NAYES: None. ABSTAIN: None. ABSENT: Mayor Addiego.
ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS
Councilwoman Normandy advised of the subject of linkage fees that is reoccurring at HEART
Meetings.
ADJOURNMENT
Being no further business, Vice Mayor Gupta adjourned the meeting at 9:24 p.m. in honor of Maria
Rosa Pretari and the 100th Birthday of Raymond Bagley.
Sub � to 1 a : Appr• ed by:
u. . li, City Clerk Mark • ddiego, Mayor
City o • an Francisco City of South San Fran,is,o
REGULAR CITY COUNCIL MEETING May 25,2016
MINUTES PAGE 8