HomeMy WebLinkAboutMinutes 2016-05-18 @5:00 MINUTES
coo SPECIAL MEETING CITY COUNCIL
OF THE
t0 CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
CITY HALL CONFERENCE ROOM
400 GRAND AVENUE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, MAY 18, 2016
5:00 p.m.
1. Call to Order. Time: 5:03 p.m.
2. Roll Call. PRESENT: Councilmembers Matsumoto,
Garbarino and Normandy, Vice
Mayor Gupta and Mayor
Addiego.
ABSENT: None.
3. Public Comments—comments are limited to items on the Special Meeting
Agenda.
Resident Manuel Contreras addressed Council regarding the rejection of his flood claim by the City.
He expressed concerns related to the bureaucracy surrounding the claim process. He further noted the
flood related situation in his neighborhood and the lack of help from the City in correcting it. He
noted his claim was rejected because the City's independent risk manager, York, determined he
missed certain deadlines. Finance Director and internal Risk Manager Lee advised he was aware of
Mr. Contreras' claim and would speak with him about it.
Mayor Addiego wanted a better understanding of the flood related conditions in Mr. Contreras'
neighborhood.
4. Agenda Review.
None.
5. Study Session: Proposed Capital Improvement Program Fiscal Year 2016-17
(Justin Lovell, Public Works Administrator)
Public Works Administrator Lovell presented the staff report recommending that Council
review and provide direction on the proposed Capital Improvement Program for Fiscal Year(FY)
2016-17. He advised the proposed CIP included $16.3 million in new appropriation requests. The
total estimated CIP for FY 2016-17 was $42.8 million, including 22 new project requests and 13 new
appropriations requests to existing projects. The new CIP requests touched all areas of the City's
infrastructure including facility maintenance,pedestrian improvements,traffic studies, and
improvement projects at the Water Quality Control Plant. The City Council Budget Subcommittee
met on May 2, 2016 and again on May 9, 2016 to review the proposed new appropriations. The
Budget Subcommittee comments were incorporated into the proposal. The Planning Commission was
scheduled to review the CIP at its June 2, 2016 meeting. Assuming no significant findings, the
Planning Commission would formally find the CIP consistent with the City's General Plan at the
same meeting. Pursuant to Council's request, the CIP was then reviewed line item by line item. The
following topics were discussed in significant detail: 1) City Hall Modernization Study was clarified
as was the Facilities Master Plan; 2) Staff confirmed the Alta Loma Park Renovation Project was
pending; 3) The fire training tower was not a source of revenue; 4) The Gateway Sign Plan should be
revisited; 5) Additional funds were needed to support Sign Hill improvements, including the
management of potential fire hazards; 6) Staff was encouraged to look at future grant opportunities
for traffic improvements, including pedestrian safety opportunities on Hickey Boulevard; and 7)
Different priorities regarding traffic calming measures and consistency with the General Plan were
reviewed.
Recess: 6:35 p.m.
Meeting resumed: 6:41 p.m.
6. Study Session: FY 2016-17 Proposed Budget (Richard Lee, Finance)
Finance Director Lee presented the staff report recommending that Council review and provide
direction on the FY 2016-17 Proposed Budget. He explained that staff presented the FY 2016-17
Proposed Budget to members of the Budget Subcommittee,Vice Mayor Pradeep Gupta and
Councilmember Liza Normandy earlier in the month. Council reviewed the proposed budget line item
by line item and the following highlights regarding the General Fund were discussed: 1) General
Fund recurring revenues in the FY 2016-17 Proposed Budget were $95.2 million, an increase of$10.6
million or 12.5 percent compared to the FY 2015-16 Adopted Budget; 2) Total General Fund
recurring expenditures were $91.2 million,marking an increase of$6.7 million, or 7.9 percent,
primarily due to employee compensation costs; 3) General Fund Reserves were projected to increase
by$19.8 million to account for higher revenues in FY 2016-17 and ensure compliance with the City's
Reserves Policy. The following changes against the FY 2015-15 Budget were highlighted: 1)
Property Tax Revenues were projected to increase by$1.2 million, or 4.8 percent, attributable to an
increase of 4.01 percent in assessed value for the City's secured property tax roll; 2) Sales Tax was
projected to increase by$6,574,900 relative to the passage of Measure W; 3) Transient Occupancy
Tax and Parking Tax were expected to increase by$1,100,000 and $470,500 respectively; 4) Permit
Fees were expected to be up by$4,534,900; 5) Business License Revenue would be up by$100,000;
6) Franchise Fees were projected to increase by$716,000; and 7) One-time Transfers-in of
$5,125,800 related to the Infrastructure Reserve Fund and the Asset Seizure Fund were expected.
SPECIAL CITY COUNCIL MEETING MAY 18,2016
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Significant General Fund Expenditures were summarized as follows: 1) Payroll costs represent 71.1
percent of total General Fund expenditures; 2) Measure W expenditures of$5,545,000 were expected
to cover the following- $3.0 million in support for Year 1 of the City's five year paving program; $1.5
million in project management costs for potential new City facilities; $0.9 million in project design
costs; and$0.1 million in financial advisor costs; and 3) Public Safety overtime of$1,694,000 was
expected.
Councilmembers and staff discussed various line items related to the proposed budget and ultimately
decided to remove from funding a proposed allocation of$50,000 to Biotech Partners related to a
high school biotech education program. The majority of Councilmembers felt that the line item
should not be funded under the Supplies and Services portion of the budget. Other significant topics
discussed related to the proposed funding of the Social Media Coordinator Position, the Equipment
Replacement Fund,the Deputy City Clerk Position, the Information Kiosk at City Hall, the
Emergency Operations Center,the September Concert in the Park and the Vehicle Replacement Fund.
ADJOURNMENT
Being no further business, Mayor Addiego adjourned the meeting at 9:10 p.m.
S : --• te. .y: Approved by:
Krist. ine ', City Clerk Mark ddiego, Mayor
• y of outh S. Francisco City of South San Francisco
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