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HomeMy WebLinkAboutMinutes 2016-06-22 @7:00 MINUTES 4)JSN SA/VA,q CITY COUNCIL 0'.::1" —:;;;.—. 71 CITY OF SOUTH SAN FRANCISCO E. nn � � �vr -S� REGULAR MEETING 911FOR0* MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, JUNE 22, 2016 7:00 p.m. CALL TO ORDER Time: 7:01 p.m. ROLL CALL Present: Councilmembers Garbarino,Normandy and Matsumoto, Vice Mayor Gupta and Mayor Addiego. Absent: None. PLEDGE OF ALLEGIANCE Led by Vice Mayor Gupta. AGENDA REVIEW No changes. Councilman Garbarino requested that the meeting be adjourned in honor of Officer Michael Katherman of the San Jose Police Department and the victims of the Orlando Pulse Nightclub shooting: Stanley Almodovar III; Amanda Alvear; Oscar A Aracena-Montero; Rodolfo Ayala- Ayala; Antonio Davon Brown; Darryl Roman Burt II; Angel L. Candelario-Padro; Juan Chevez- Martinez; Luis Daniel Conde; Cory James Connell; Tevin Eugene Crosby; Deonka Deidra Drayton; Simon Adrian Carrillo Fernandez; Leroy Valentin Fernandez; Mercedez Marisol Flores; Peter O. Gonzalez-Cruz; Juan Ramon Guerrero; Paul Terrell Henry; Frank Hernandez; Miguel Angel Honorato; Javier Jorge-Reyes; Jason Benjamin Josaphat; Eddie Jamoldroy Justice; Anthony Luis Laureanodisla; Christopher Andrew Leinonen; Alejandro Barrios Martinez; Brenda Lee Marquez McCool; Gilberto Ramon Silva Menendez; Kimberly Morris; Akyra Monet Murray; Luis Omar Ocasio-Capo; Geraldo A. Ortiz-Jimenez; Eric Ivan Ortiz-Rivera; Joel Rayon Paniagua; Jean Carlos Mendez Perez; Enrique L. Rios, Jr.; Jean C. Nives Rodriguez; Xavier Emmanuel Serrano Rosado; Christopher Joseph Sanfeliz; Yilmary Rodriguez Solivan; Edward Sotomayor Jr.; Shane Evan Tomlinson; Martin Benitez Torres; Jonathan Antonio Camuy Vega; Juan P. Rivera Velazquez; Luis S. Vielma; Franky Jimmy Dejesus Velazquez; Luis Daniel Wilson-Leon; and Jerald Arthur Wright. Councilwoman Normandy requested the meeting be adjourned in honor of Louis Langi. PUBLIC COMMENTS Public Comments were heard before Presentations on the Agenda. Resident Bill Demeter addressed Council and expressed his displeasure with the City's response to concerns raised at the April 27, 2016 City Council Meeting by the residents group opposed to the current state of LED street lighting in South San Francisco. He set forth a history of several requests for a response regarding potentially obsolete lighting choices used in a Pilot Study. He believed the Pilot Study to be a misuse of public funds and demanded an explanation as to why the potentially obsolete lights were used. He further demanded an explanation as to why there had been no follow-up to the concerns raised by the residents at the April 27, 2016 City Council Meeting. Resident Peggy Deras addressed Council on the LED street light subject. She noted that she practiced lighting design as a career until 2012. Some months ago she joined a group of residents concerned about the 2014 replacement of high pressure sodium street lights with cree XSP series LED street lights. She noted the group had been continuously voicing objections to the LED street lights based on their belief that pole spacing was insufficient to support adequate lighting with this type of LED light. Mrs. Deras noted the group had been encouraged by Vice Mayor Gupta's comments at the April 27, 2016 City Council Meeting that Council would form an ad hoc committee to look at the issue. She believed the committee had not been formed and alleged Council was stalling on the issue. PRESENTATIONS 1. Proclamation recognizing July as Parks and Recreation Month (Presented to Kristy Camacho, Parks and Recreation Commission Chair Pro Tem). Mayor Addiego presented the Proclamation recognizing July as Parks and Recreation Month in the City of South San Francisco to Parks and Recreation Commission Chair Pro Tem Kristy Camacho. On behalf of the Commission and Parks and Recreation Department staff, Chair Pro Tem Camacho thanked Council for the recognition and support of the Department's many programs. She further expressed the significance of the programs offered through the Department and their impact on residents' lives. She congratulated the Council on a successful State of the City Presentation and Measure W Town Hall. COUNCIL COMMENTS/REQUESTS Vice Mayor Gupta addressed the comments made regarding the LED streetlight situation. He wanted to correct some of the misimpressions by reporting on progress that had been made since the April 27, 2016 Council Meeting. As residents of the City, the Council shares in frustrations regarding the lighting situation. He stated that the City did not postpone thinking on the lighting issue. After the April 27, 2016 City Council Meeting, there was an early May ad hoc committee meeting at which the committee members, including Vice Mayor Gupta and Mayor Addiego met with staff to discuss the issue very carefully and thoughtfully. At the close of the ad hoc committee meeting, the committee members determined a need exists to explore additional street lighting options beyond the ones offered before. They decided to conduct a street lighting study in the Pecks Lots Neighborhood to get a broad perspective of the lighting capabilities. A community REGULAR CITY COUNCIL MEETING JUNE 22,2016 MINUTES PAGE 2 meeting on the lighting situation was also in the works to seek comments and develop recommendations for adequate lighting city wide. Director of Public Works McMinn advised a meeting with the Pecks Lots Neighborhood was planned for July 14, 2016. Vice Mayor Gupta advised that Peninsula Clean Energy(PCE) was making rapid progress. The Board had hired a new CEO. The PCE was in the process of putting together contracts for buying clean energy. The Vice Mayor requested that space on the City's website be made for information regarding the PCE. Councilman Garbarino requested that a subcommittee be formed to study the Councilmembers' salaries. Councilwoman Normandy advised to be cautious of burglaries related to construction projects. She suggested considering temporary fencing around larger projects. Councilwoman Matsumoto congratulated the Fire Department on a successful special needs safety fair. She was also pleased to see CORA and HIP Housing, both respective recipients of CDBG funds, showcased at a recent Soroptomist event at which women that were helped by the organizations received awards related to their inspiring stories of success. She also announced that the Transportation Authority was accepting applications for the Citizens' Advisory Committee. She congratulated Assistant Library Director Elzholz on the wonderful summer programs available at the Library. Mayor Addiego relayed that 26 of the veterans listed on the eternal flame plaque at Orange Memorial Park are laid to rest at the San Bruno National Cemetery. He advised that he, Laura Fanella and Bill Benavides placed memorial flowers including the Blue Iris, South San Francisco's flower, at the gravesites. He congratulated Council and staff on a successful presence at the BIO 2016 Conference in San Francisco. Finally, he requested that the meeting be adjourned in celebration of the respective births of Lauren Rosenberg, daughter of City Attorney Jason Rosenberg and his wife, Erin, and Paloma Strand Rozzi- Mena, daughter of Senior Planner Tony Rozzi and his wife, Klealy. PUBLIC HEARING 2. Report of a resolution approving the Capital Improvement Plan (CIP) for fiscal year 2016-2017 and authorizing city staff to prepare plans and specifications to advertise for construction bids for the projects under this plan (Justin Lovell, Public Works Administrator) 2a. Resolution No. 73-2016 approving the Capital Improvement Plan (CIP) for fiscal year 2016-2017 and authorizing city staff to prepare plans and specifications to advertise for construction bids for the projects under this plan. Public Works Administrator Lovell presented the staff report. He delivered a PowerPoint Presentation that began by highlighting changes to the proposed $17.7 million CIP Budget since the May 18, 2016 Special City Council Meeting Study Session on the subject. Since the Study Session, $1.4 million in Measure W funds were added into the Civic Center project for consistency with the operating budget document; Rounded numbers were used in the project sheets and summary charts; REGULAR CITY COUNCIL MEETING JUNE 22,2016 MINUTES PAGE 3 Project scope and additional information was updated as requested by Council; and Project sheets were added for existing projects. Administrator Lovell continued and advised that this year's CIP included 22 new CIP projects totaling $7.3 million; and 16 additional appropriations to existing projects totaling $10.4 million. New projects included traffic calming, pedestrian improvements, and infrastructure maintenance. Maintenance and Construction of Facilities/Infrastructure was proposed as follows: Civic Center Plaza; Fire Station Maintenance; Energy Savings Program; Water Quality Control Plant Improvements; Bridge Preventative Maintenance and Underground Utilities District. Administrator Lovell closed by stating staff's recommendation that Council approve the fiscal year 2016-17 Capital Improvement Plan and authorize staff to prepare plans and specifications to advertise construction bids for projects in the plan. Public Hearing Opened: 7:38 p.m. Councilwoman Matsumoto stated her support for the CIP. She stated she was pleased that the City Hall Modernization Plan would be considered as a whole, because she understood when it was first proposed it pertained only to security measures in the City Clerk's Office. She was not in favor of case by case improvements as everyone at City Hall was impacted. She next asked whether it would be possible to have parking meters installed at a uniform height and whether aluminum meters would be less expensive. Director of Public Works McMinn advised that staff would be reviewing the parking meters in the fall. Councilwoman Matsumoto further queried why the Sign Hill improvements were being funded by the General Fund and not through Park in Lieu fees. Director of Parks and Recreation Ranals advised Park in Lieu fees could not be used for maintenance. Vice Mayor Gupta advised that the Budget Standing Committee on several occasions and all Councilmembers at a Special Meeting for Study Session on May 18th, had reviewed and dissected the CIP thoroughly and he was very pleased with the final product. Public Hearing Closed: 7:52 p.m. Motion—Councilman Garbarino/Second Vice Mayor Gupta: to adopt Resolution No. 73-2016. Unanimously approved by roll call vote. 3. Staff Report- regarding a resolution establishing sewer service rates effective for the Fiscal Year 2016-2017; amending the Master Fee Schedule to include the Fiscal Year 2016-2017 rates; and adopting the Report of Annual Sewer Rental Charges for Fiscal Year 2016-2017 (Brian Schumacker, Plant Superintendent). 3a. Resolution No. 74-2016 establishing sewer service rates effective for the Fiscal Year 2016-2017; amending the Master Fee Schedule to include the Fiscal Year 2016-2017 rates; and adopting the Report of Annual Sewer Rental Charges for Fiscal Year 2016-2017. Public Hearing Opened: 7:57 p.m. Publie Hearing Closed: 7:58 p.m. REGULAR CITY COUNCIL MEETING JUNE 22,2016 MINUTES PAGE 4 Water Quality Control Plant Superintendent Schumacker presented the staff report recommending that Council approve a resolution establishing sewer service rates effective for the Fiscal Year 2016-2017, amending the Master Fee Schedule to include the Fiscal Year 2016-2017 rates, and adopting the Report of Annual Sewer Rental Charges for Fiscal Year 2016-2017. The proposed rate increase in the amount of 2%was presented as was a summary of recent improvements at the Plant. Councilwoman Matsumoto advised that of the 17 agencies surveyed to compare rates, South San Francisco was the second lowest at $588. She noted that technology and other improvements at the Plant drove this savings. Motion— Vice Mayor Gupta/Second: Councilwoman Normandy: to adopt Resolution No. 74-2016. Unanimously approved by roll call vote. 4. Report of a resolution adopting the Report of Stormwater Management Service Charges; approving the Stormwater Management Service Charges for Fiscal Year 2016-2017; and directing the Stormwater Management Service Charges to be collected on the official tax assessment roll (Andrew Wemmer, Environmental Compliance Supervisor) 4a. 16-475 Resolution adopting the Report of Stormwater Management Service Charges, approving Stormwater Management Service Charges for Fiscal Year 2016-2017; and directing the Stormwater Management Service Charges to be collected on the official tax assessment roll. 4a. Resolution No. 75-2016 adopting the Report of Stormwater Management Service Charges, approving Stormwater Management Service Charges for Fiscal Year 2016- 2017; and directing the Stormwater Management Service Charges to be collected on the official tax assessment roll. Environmental Compliance Supervisor Wemmer presented the staff report recommending that Council approve a resolution adopting the Report of Stormwater Management Service Charges, approving Stormwater Management Service Charges for Fiscal Year 2016-2017; and directing the Stormwater Management Service Charges to be collected on the official tax assessment roll. Supervisor Wemmer advised that the City is mandated by the Clean Water Act and NPDES to control stormwater runoff in its jurisdiction. This includes compliance with 22 mandates, including among others, requirements for new development and redevelopment,public information outreach, and trash flow reduction. Staff assists with meeting these requirements by running programs such as street sweeping, storm drain cleaning, site inspection and educational outreach and public education initiatives. He advised that while there were no proposed changes to this year's charges, Council may wish to consider a Proposition 218 process in the near future to permit rate increases to fund expected increases in compliance costs. For now, however, the current resolution maintained the status quo. Public Hearing opened: 8:04 p.m. Public Hearing closed: 8:05 p.m. Motion— Councilman Garbarino/Second: Councilwoman Normandy: to adopt Resolution No. 75- 2016. Unanimously approved by roll call vote. REGULAR CITY COUNCIL MEETING JUNE 22,2016 MINUTES PAGE 5 ADMINISTRATIVE BUSINESS 5. Staff report regarding resolution approving the Fiscal Year 2016-17 Operating Budget for the City of South San Francisco, approving the Gann Appropriations limit and making changes to the City's salary schedules; Resolution approving changes to the Master Fee Schedule for Fiscal Year 2016-17 for fees for services for the City of South San Francisco; (Richard Lee, Finance Director). 5a. Resolution No. 76-2016 approving the Fiscal Year 2016-17 Operating Budget for the City of South San Francisco, appropriating the corresponding funds; Authorizing the City Manager to make specified expenditures; making changes to the City's salary schedules, and approving the Gann Appropriations Limit. 5b. Resolution No. 77-2016 approving changes to the Master Fee Schedule for Fiscal Year 2016-2017 for fees for services for the City of South San Francisco. Director of Finance Lee presented that staff report recommending that Council adopt resolutions approving the Fiscal Year 2016-17 Operating Budget for the City of South San Francisco, appropriating the corresponding funds; authorizing the City Manager to make specified expenditures; making changes to the City's salary schedules, and approving the Gann Appropriations Limit; and approving changes to the Master Fee Schedule for Fiscal Year 2016- 2017. Director of Finance Lee advised the proposed budget had been thoroughly reviewed and revised according to suggestions by Councilmembers received at the following meetings: May 2, 2016 Meeting of the Budget Standing Committee of the City Council (Normandy, Gupta); May 9, 2016 Meeting of the Budget Standing Committee of the City Council and May 18, 2016 Special Meeting of the City Council. Director Lee then provided a brief overview of the proposed budget. He discussed the economic trends impacting the economy and presented a high level overview of appropriated funds. Director Lee advised total revenue to the General Fund was projected at $104.8 million with the largest source coming from taxes, including Transient Occupancy Tax (TOT). He presented a chart showing the City's total General Fund expenditures at $103.1 million dollars. Supplies and services accounted for 27% of this amount and employee compensation costs accounted for 55% of the total expenditures. Councilwoman Matsumoto queried which source of revenue was most vulnerable. Director Lee responded TOT as it was vulnerable to natural disaster and recession. Vice Mayor Gupta noted for the public that the City would incur$104 million in revenues during FY 16-17 and was spending $103 million while maintaining a fiscally conservative reserve of$20 million. In addition to the very healthy economy, Measure W proceeds were boosting revenues. Accordingly, he thanked the voters for passing Measure W in November 2015. Councilwoman Matsumoto queried the $20 thousand expenditure related to the Sustainable San Mateo County Organization. She further inquired as to the $500 amount reflected for spending on the Council Reorganization, noting that $500 seemed very small. REGULAR CITY COUNCIL MEETING JUNE 22,2016 MINUTES PAGE 6 City Manager Futrell advised that the $20 thousand expenditure related to Sustainable San Mateo County was the City's share of payment into the group which monitored indicators for cities county wide. Regarding the Council Reorganization, staff would look into that expected expense. Councilwoman Matsumoto next queried whether the budget could be passed stripped of proposed changes to two (2) positions about which she required additional information. She stated that while she was not opposed to the changes related to the Social Media Coordinator Position and Deputy City Clerk Position, she did not have the information needed in time to permit her to make a decision. Staff requested a recess to review the requested modification. Recess: 8:40 p.m. Meeting resumed: 8:50 p.m. Staff advised the proposed budget could be passed with the following removed: 1) $18,000 appropriation to upgrade the Deputy City Clerk to a management level position; and 2) $79,000 to add the Social Media Coordinator Position to the City Manager Department Budget. Motion— Councilwoman Normandy/Second— Councilman Garbarino: to approve Resolution No. 76-2016 as amended to remove: 1) $18,000 appropriation to upgrade the Deputy City Clerk to a management level position; and 2) $79,000 to add the Social Media Coordinator Position to the City Manager Department Budget. Unanimously approved by roll call vote. Motion— Councilwoman Normandy/Second— Councilman Garbarino: to approve Resolution No. 77-2016. Unanimously approved by roll call vote. 6. Staff Report - A resolution approving the South San Francisco Conference Center Authority Fiscal Year 2016-2017 budget. (Dean Grubl, Director South San Francisco Conference Center) 6a. Resolution No. 78-2016 approving the South San Francisco Conference Center Authority budget for Fiscal Year 2016-2017. Executive Director of the South San Francisco Conference Center Dean Grubl presented the staff report recommending that Council approve the Conference Center Authority Budget for Fiscal Year 2016-2017. He advised the Conference Center was continuing at a strong pace with an occupancy projection of 82% for the upcoming fiscal year. Additionally, for the 5th straight year, the Conference Center had earned the Pinnacle Award. He then provided a summary of projected revenues and proposed expenditures as follows: The FY 2016-17 budget includes a total revenue projection of$3,770,394 and a total expenditure request of$3,206,315. Also included in the FY 2016-17 budget was a capital project request of$361,500. The fund balance of roughly$2,349,661 at FY 2015-16 year end continues to be healthy and indicates the Conference Center is able to operate and pay its expenses without General Fund subsidies. With that he submitted the proposed budget to Council for review and approval. Councilmembers commended the Conference Center for upgrading the HVAC equipment at the Center and suggested that a microphone system upgrade be considered in the near future. REGULAR CITY COUNCIL MEETING JUNE 22,2016 MINUTES PAGE 7 Motion— Councilman Garbarino/Second—Councilwoman Normandy: to approve Resolution No. 78-2016. Unanimously approved by roll call vote. 7. Staff Report regarding resolution providing interim spending authority for the first 60 days of Fiscal Year 2016-17. (Richard Lee, Finance Director). 7a. Resolution providing interim spending authority for the first 60 days of Fiscal Year 2016-2017. Item not heard due to passage of Resolution No. 76-2016. 8. Staff report regarding resolution confirming South San Francisco Scavenger Company rate increase for Fiscal Year 2016-17 (Richard Lee, Finance Director) 8a. Resolution 79-2016 confirming an increase in solid waste collection rates as submitted by the South San Francisco Scavenger Company effective July 1, 2016. Director of Finance Lee addressed Council to introduce the proposed Resolution confirming an increase in solid waste collection rates as submitted by the South San Francisco Scavenger Company effective July 1, 2016. He advised that pursuant to the Franchise Agreement with the South San Francisco Scavenger Company, charges for collection and disposal of solid waste may increase annually by 80 percent of the Bay Area Consumer Price Index (CPI). Based on that calculation, the rate increase for this cycle was 2.35%. He then introduced Paul Formosa, CFO of the Scavenger Company who provided an overview of current operations and services offered by the Scavenger Company. He provided an overview of recycling incentives and measure taken by the Company to encourage customers to recycle. Councilman Garbarino queried a proposed pilot program that he had learned of in the City of San Mateo. The Program proposed garbage pickup every other week in an effort to encourage recycling. Theresa Montgomery Recycling Manager at the South San Francisco Scavenger Company advised she was aware of the program,but understood that due to its inability to accommodate items that couldn't remain unprocessed for longer than a week, it likely wouldn't go forward. Regarding other recycling initiatives, she noted she was encouraged by state legislative efforts to mandate multi-bin sorting stations and believed these would be standard in the near future. Motion—Vice Mayor Gupta/Second— Councilwoman Matsumoto: to approve Resolution No. 79- 2016. Unanimously approved by roll call vote. 9. Staff Report regarding a resolution authorizing interim funding for the first ninety (90) days of Fiscal Year 2016-2017 for the South San Francisco Conference Center (Dean Grubl, Conference Center Executive Director) 9a. Resolution approving interim funding for Fiscal year 2016-17 for the South San Francisco Conference Center Authority(Dean Grubl, Executive Director South San Francisco Conference Center) Item not heard due to passage of Resolution No. 78-2016. REGULAR CITY COUNCIL MEETING JUNE 22,2016 MINUTES PAGE 8 CONSENT CALENDAR 10. Motion approving the Minutes of meetings of July 29, 2015, May 11, 2016, May 18, 2016, May 23, 2016, May 25, 2016, June 1, 2016, June 13, 2016 and June 14, 2016. 11. Motion confirming payment registers for June 22, 2016. (Richard Lee, Finance) Councilwoman Normandy queried Councilmembers regarding whether there had been a time when warrants were approved as opposed to confirmed. She noted that Council's action at regular meetings was simply to confirm payments that already been made and she wondered whether approval made more sense. Councilwoman Matsumoto and Mayor Addiego recalled that the issue had been raised in the past, but for the most part in recent history confirmation was the standard practice. Councilwoman Normandy then queried several line items referenced in the warrants, including payments to Daryl Jones, Midwest Audio Visual Resources and Billy Hustus Photography. Staff provided confirming information regarding these inquiries. Motion—Councilman Garbarino/Second— Councilwoman Normandy: to approve the Consent Calendar. Unanimously approved by roll call vote. CLOSED SESSION 12. Closed Session: Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6) Agency designated representatives: Mark Addiego, Mayor and Jason Rosenberg, City Attorney Unrepresented employee: City Manager Time entered Closed Session: 9:51 p.m. Open Session resumed: 10:55 p.m. Report out of Closed Session: Direction given. No reportable action taken. ITEMS FROM COUNCIL- COMMITTEE REPORTS AND ANNOUNCEMENTS Mayor Addiego requested that the meeting be adjourned in honor of John Dubrovich. ADJOURNMENT Being no further business, Vice Mayor Gupta adjourned the meeting at 10:56 p.m. in honor of Officer Michael Katherman, the victims of the Orlando Pulse Nightclub shooting, Louis Langi and John Dubrovich and in celebration of the respective births of Lauren Rosenberg and Paloma Strand Rozzi-Mena. Submitted by: Approved Ad& 4 Kristlli, City 111, Mark :ddiego, Mayor City o .. th San Francisco City of South San Francisco REGULAR CITY COUNCIL MEETING JUNE 22,2016 MINUTES PAGE 9