HomeMy WebLinkAboutMinutes 2016-07-27 @7:00�ouSN SAANr
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CALL TO ORDER
ROLL CALL
MINUTES
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
PLEDGE OF ALLEGIANCE
Led by Shirley Spencer.
AGENDA REVIEW
REGULAR MEETING
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, JULY 27, 2016
7:00 p.m.
Time: 7:01 p.m.
Present: Councilmembers Garbarino, Normandy and
Matsumoto, Vice Mayor Gupta and Mayor Addiego.
Absent: None.
No changes were immediately suggested. However, before Item No. 4 was heard, City Manager
Futrell recommended moving Item No. 5 to the end of the meeting.
Council agreed.
PRESENTATIONS
1. Certificate of Recognition, The Topper Bar I 75th anniversary. (Rich Garbarino,
Councilmember)
Councilman Garbarino presented Lee Cattaneo, owner of the Topper Bar on Grand Avenue, with a
Certificate of Recognition honoring the establishment's 75a` Anniversary. The Certificate noted that
the Topper was opened in 1941 by Lee's parents, Ray and Reena Cattaneo. Over the years, the
Cattaneo family has raised funds for youth baseball in South San Francisco allowing the City's
children to participate. The City recognized and thanked the Cattaneo family for its contributions to
the youth of the City.
On behalf of his family, Mr. Cattaneo thanked the Council for the recognition.
PUBLIC COMMENTS
Kamala Silva Wolfe addressed Council. She began with an announcement about National Night
Out, which would take place on Tuesday, August 2nd in several locations around the City, including
the Paradise Valley Neighborhood. She next began a presentation honoring the South San Francisco
Police Department in an effort to show support for the City's dedicated law enforcement officers
during a difficult time for Police Officers nationally. She advised that she and a group of residents
that gathered behind her had assembled Officer Survival Kits. The Survival Kits would be
presented to the City's Police Department in thanks for the Officers' work and so that the Officers
would know they are supported by their community. The Survival Kits included several treats to
remind the officers they are appreciated.
Various residents that were part of the effort stepped up to the podium to express their support for
the Police Department and offer sincere thanks for the work the Department does in the community.
Residents identified themselves as follows:
Katie Albera
Amy Albera
Kristy Camacho, President of the South San Francisco Mothers' Club
Shirley Spencer
Sharon Albera
Symphony
Cyndi Alger
Barbara Rubino
Gary Rubino
Nalani
Anna Nastari
Dana Lujan
Roger Kane
Mark Nagales
Paul Formosa
Brenda Rodriguez, Vice President South San Francisco Mothers' Club
Steve Carey
Mrs. Silva Wolfe closed by thanking the Council for allotting the time for the presentation. She
encouraged other residents to come forward and express their appreciation to the Department. She
left several of the Officer Survival Kits in the back of the Chambers and encouraged residents to
take them and present them to Officers.
On behalf of Chief of Police Azzopardi, Captain Carlino thanked Mrs. Silva Wolfe and all of the
residents that expressed their appreciation so eloquently. He expressed the Department's deep
gratitude for the sentiment and stated it was his pleasure to serve this City for over 24 years. He
was truly grateful to be part of such a supportive community.
Mayor Addiego thanked Mrs. Silva Wolfe for organizing this effort, and further for her work on the
Everything South City website. He noted that in a time when the City didn't have a local
newspaper, the website she hosts serves a valuable neighborhood news function.
Resident Cyndi Marcopulos addressed Council regarding Measure W. She emailed her suggestions
to the City last Friday and submitted a copy for the record of the meeting. She noted that South San
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 2
Francisco is the Biotech Capital and has the opportunity to create first class services and facilities.
She stated that at a presentation in June, the City discussed use of Measure W funds for City Hall,
the Police Department and Library. She felt that Parks and Recreation improvements were barely
addressed. She noted first rate facilities were necessary to attract and maintain high quality
instructors. She believed enhanced facilities would serve future generations of South San
Franciscans very well.
A resident advised Council that she had lived in South San Francisco for 31 years. Like Mrs.
Marcopulos, she had enjoyed the Parks and Recreation Department's offerings for years. She urged
Council to please allocate some of the Measure W funds to Parks and Recreation, particularly in the
area of fitness. Fitness is particularly important for recent retirees. She stated that the residents
deserve more and better resources for generations to come.
COUNCIL COMMENTS/REQUESTS
Councilman Garbarino advised that the League of California Cities' Board, which he serves on, met
with the Governor the preceding week to discuss Proposition 57 on the November 2016 Ballot. The
Proposition could conceivably impact about 25,000 nonviolent state felons that could seek early
release and parole under the proposed legislation. He provided examples of some of the crimes that
were proposed for reduction from felonies to misdemeanors, including, but not limited to, assault
with a deadly weapon, rape of an unconscious person, furnishing a weapon for use of a crime,
battery, attempted arson and threatening a witness. He stated the Governor advised of his rationale
which was that the State is under court mandate to reduce prison populations. By reducing these
crimes to nonviolent, the prison system could be cleared out. The Councilman did not believe the
legislation would accomplish what it said it would and might put repeat and violent offenders back
on the streets. He urged voters to learn about the legislation.
Councilman Garbarino next requested that the Council consider taking a position on AB 1362,
impacting the San Mateo County Mosquito Abatement District, at an upcoming meeting of the City
Council.
Council agreed.
Vice Mayor Gupta provided an update to the community on Peninsula Clean Energy (PCE). The
County organization, which would soon be providing energy to residents at a lower cost than
Pacific Gas and Electric Company (PG &E), would roll -out in two (2) phases. Notices from the
entity would be forthcoming explaining which neighborhoods would be impacted first.
Councilwoman Normandy queried whether the PCE cost savings estimate accounted for a recently
approved 7% PG &E rate increase.
Vice Mayor Gupta offered that no matter what takes place, PCE's rates would be lower than
PG &E's rates.
Councilwoman Matsumoto queried the source of compensation for PCE's employees.
Vice Mayor Gupta replied that the PCE's revenues will cover staff costs despite the collection of
lower rates.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 3
Councilwoman Matsumoto requested that the meeting be adjourned in honor of Dorothy Sorenson.
Councilwoman Matsumoto queried whether the Poke Mon Application could be used to generate
interest in the City.
City Manager Futrell advised staff had considered this and even contacted Nintendo. However, due
to the enormous level of interest, there was a long waiting list to become established with the
program.
Councilwoman Matsumoto relayed Planning Commissioner Khalfin's suggestion that when the
time comes, extra traffic measures be put in place to accommodate the opening of the Dunkin
Donuts at the old Hungry Hunter site.
Mayor Addiego relayed resident Joanne D'Angelo's concerns about possible traffic violations at the
intersection of Hickey Blvd. and El Camino Real which were causing conflicts with pedestrians in
some instances. The Mayor further provided an update on the LED Street Lighting work, noting
that he and some members of staff would be heading to the City of Davis to meet with its Mayor
and tour the California Lighting Institute and Tech Center as well as to observe the advances in
street lighting made in Davis. The Mayor also discussed the importance of enhancing recreational
facilities for youth in the City. He requested the formation of an Ad Hoc Subcommittee to study
ball fields in the community. Councilman Garbarino agreed to serve with the Mayor on that
Committee.
Councilwoman Matsumoto expressed serious concern over traffic in the City. She advised of
residents' complaints pertaining to traffic flow and the lack of calming measures. She requested
that there be a focus on development of a master plan for addressing traffic in the City.
PUBLIC HEARING
2. Report on 475 Eccles Ave Office/R &D Project - Use Permit, Alternative Landscape Plan,
Design Review, Preliminary Transportation Demand Management (TDM) Plan, Development
Agreement and Environmental Impact Report to allow the construction of two four -story
office/R &D buildings totaling 262,287 square feet, a five -level parking structure and other on-
and off -site improvements on a 6.1 acre site in the Business Technology Park (BTP) Zone
District, in accordance with South San Francisco Municipal Code Title 19, and Chapters
20.040, 20.110, 20.300, 20.310, 20.330, 20.400, 20.450, 20.460, 20.480, and 20.490. (Billy
Gross, Senior Planner)
2a. Resolution No. 93 -2016 making findings and certifying an Environmental Impact Report
including a Statement of Overriding Considerations and Mitigation Monitoring and Reporting
Program for the 475 Eccles Avenue Office/Research and Development Campus Project.
2b. Ordinance adopting a Development Agreement for the development of a 6.1 acre Site for the
475 Eccles Avenue project in the Business and Technology Park Zoning District.
2c. Resolution No. 94 -2016 making findings and approving a Use Permit, Alternative Landscape
Plan, Design Review, and Transportation Demand Management Plan for the development of a 6.1
acre site for the 475 Eccles Avenue Office /Research and Development Campus project.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 4
Public Hearing opened: 7:51 p.m.
Planning Manager Mehra presented the staff report recommending that Council: 1) Adopt
resolutions: 1) Making findings and certifying an Environmental Impact Report (EIR) including a
Statement of Overriding Considerations and Mitigation Monitoring and Reporting Program for the
475 Eccles Avenue Office /Research and Development Campus; and B) Making findings and
approving a Use Permit, Alternative Landscape Plan, Design Review, and Transportation Demand
Management Plan for the development of a 6.1 acre site for the 475 Eccles Avenue Office /Research
and Development Campus project; and 2) Waive reading and adopt an ordinance adopting a
Development Agreement for the development of a 6.1 acre site for the 475 Eccles Avenue project in
the Business and Technology Park Zoning District. Manager Mehra delivered a PowerPoint
presentation providing a general overview of the project. The presentation included slides depicting
the project location as well as perspective drawings. He highlighted sustainability measures for the
project as follows: 1) LEED Silver target; 2) Compliance with Climate Action Plan; 3) Day-lighting
and views for 90% of spaces; and 4) Other building and landscaping particulars. Manager Mehra
next showed a slide depicting what he described as an aggressive Transportation Demand
Management Program (TDM). He then provided the following details on the proposed
Development Agreement: 1) Term of 12 years; 2) Park In -Lieu Fee; and a 3) Transit Station
Enhancement Fee. Regarding CEQA compliance, the draft EIR identified impacts related to traffic
and circulation. The final EIR responded to these comments and established a Mitigation
Monitoring and Reporting Program as well as a Statement of Overriding Considerations for traffic
impacts. Manager Mehra closed his presentation by reiterating staff's recommendations for Council.
He noted that the applicant had brought a model so that Council might better visualize the proposal.
Jose Cavo of CNS Architects provided a PowerPoint Presentation on the project. He advised the
proposal was based on a very simple premise for organizing the buildings. The buildings were
positioned on the site in such a way as to create a central plaza, which would serve as a focal point
for tenants. The plaza, which was designed to be in a circular format, would provide an access point
for entry into the buildings. Employees would come from the parking garage and travel down to the
building entries. The driveway would loop around the entire perimeter of the project with entry
points connecting to Eccles Avenue on both sides. A ceremonial central driveway finished in paved
materials was also planned. Regarding landscaping, gardens were planned for the plaza and quite a
number of large trees were slated to be installed around the perimeter of the property line. He
explained the architectural concept was to create a sense of community space for employees.
Regarding the buildings, they were designed to include the necessary research and development
features, while including architectural and artistic features that conceal the external equipment and
mechanical infrastructure.
Eric Womeldorff, a Principal at Fehr & Peers Transportation Consulting Firm addressed Council
regarding the TDM program. He advised Council the TDM program was thorough and went beyond
the criteria for robustness. Specifically, the plan provided the following: 1) A 35% alternative
commuting target; 2) Bicycling amenities; 3) Commuter assistance services; 4) Shuttle program; 5)
Transit subsidies; 6) Vanpools and 7) Sustainability measures. A TDM Coordinator would oversee
compliance with the program.
Vice President of Real Estate for BioMed Realty, Mr. Pavili, closed the presentation by stating the
group is committed to taking the long view in any community it works in. That is particularly the
case in South San Francisco. He reaffirmed the entity's commitment to the City.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 5
Public Hearing closed and meeting recessed: 8:18 p.m.
Meeting resumed: 8:34 p.m.
Vice Mayor Gupta stated that during the break he reviewed the project as presented in the models
available in the Council Chambers that evening. Based on his review and the presentations that
evening, he was satisfied with the project. He believed it was very well designed.
Councilwoman Matsumoto advised she had met with the applicant and had all of her questions
answered. She expressed her support for the project, but advised staff of a general concern she had
regarding the Eccles Avenue area generally. She believed the City's general approach to
transportation in the area needed to be updated. The City's TDM program had not been updated
since 2001. It was previously the first in the County and now was overtaken in terms of superiority
by Redwood City and San Mateo. She emphasized that the last mile is important. She further
recommended that the Public Works Department take the Bicycle and Pedestrian Advisory
Committee East of 101 to review the conditions and make suggestions. She stated that it was critical
these measures be updated so that problems would not be exacerbated with new developments
coming in.
Planning Manager Mehra responded that traffic modeling would be completed by the end of the
year. He agreed with Councilwoman Matsumoto's statement that the last mile is the most critical
point. He advised the City had commenced with a mobility study. Further, planning staff recently
walked the site from City Hall to the Ferry Terminal and shares concerns regarding the traffic
conflicts and obstacles to mobility. Additionally there are many urban impediments that make
biking very difficult. It is planned that with the traffic modeling study and other appropriate steps,
these concerns will begin to be remediated.
Councilwoman Matsumoto next queried whether the park in lieu fee was going to be applied to
parks in the East of 101 area or to parks City -wide.
Manager Mehra responded the fee would be used for City -wide benefits.
Councilwoman Normandy queried responsibility for hiring the TDM Coordinator.
Manager Mehra responded that the City is responsible for hiring a third party to perform this
function.
Councilwoman Normandy further expressed concerns over parking. She noted the original Daily
Journal article on the subject projected 900 employees, while the applicants estimate is closer to
750.
Planning Manager Mehra stated staff was comfortable that the parking allocated would meet the
demand.
Mayor Addiego stated he was looking forward to seeing the transformation take shape on Eccles
Avenue.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 6
Before moving to approval of the resolutions and ordinance, City Attorney Rosenberg advised
Council he would need to add language to the entitlement Resolution (94 -2016) memorializing the
public art commitment of the applicant. The new Condition, A -15, would memorialize the
applicant's agreement to place additional art visible from the public right of way or installed in the
open common area of the site.
Motion — Councilwoman Normandy /Second -- Councilwoman Matsumoto: to approve Resolution
No. 93 -2016. Unanimously approved by roll call vote.
Motion — Councilman Garbarino /Second — Councilwoman Normandy: to approve Resolution No.
94 -2016 as amended to include a public art condition. Unanimously approved by roll call vote.
Motion —Vice Mayor Gupta/Second—Councilwoman Matsumoto: to waive reading and introduce
an ordinance adopting a Development Agreement for the development of a 6.1 acre site for the 475
Eccles Avenue project in the Business and Technology Park Zoning District. Unanimously
approved by roll call vote.
ADMINISTRATIVE BUSINESS
3. Report regarding Measure W update. (Marian Lee, Assistant City Manager)
Assistant City Manager Lee presented the staff report providing an update on Measure W. She
advised that no action was required from Council this evening. She stated that since the Council's
last meeting on the topic in April 2016, a major milestone had been accomplished in that there was
consensus on the project site for the civic campus that was being contemplated. Three (3) site plan
options were available at the site. The plans looked similar but varied on parking and open space. A
Town Hall Meeting on the subject was held on June 14, 2016 and was attended by 350 people. The
meeting included an open house format with four (4) booths to focus on generating community
input. The community provided very meaningful feedback at this meeting and has continued
comments via email and U.S. Mail. The detailed comments are available online, so that everyone
has access to the comments that were collected.
Assistant City Manager Lee next summarized the community's comments at a high- level.
Regarding parking, she noted a preference for options with structured parking and more open space.
Community members understood these options came at a higher cost, but believed maximizing
space for the growing needs of the community was more important. The community expressed
traffic concerns and also expressed a preference for enhanced bike and pedestrian access to the site.
Regarding buildings and design, there was a preference for sustainable construction and the
inclusion of outdoor activities and amenities. There was substantial commentary on the need for
enhanced fitness and recreation facilities, including active and passive recreation. Individual quiet
reading spaces were suggested and the themes of lifelong learning and technology innovation were
stressed. The need to provide enhanced and additional spaces for preschools was offered. These
suggestions were in line with the strategic plans for the Parks and Recreation and Library
Departments respectively. Community members also expressed the need for upgraded swimming
pool facilities and a new soccer field. Assistant City Manager Lee advised these facilities would be
too large to accommodate at the proposed civic center, but could be reviewed for location
elsewhere. In parallel, the staff would be working on finding the right venues for Fire and Police
needs.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 7
Assistant City Manager Lee next focused on the schedule and key next steps. Placeholder dates for
the kickoff of construction of the new facility were roughly 2018 to 2020. Once the project delivery
method was decided upon, this schedule would be updated. Updates would be provided for the
remainder of this year and staff would be looking to Council for key decisions and guidance. She
further advised Council that the applications for the Citizens' Oversight Committee were out with a
deadline of August 26, 2016. Candidate selection by Council would take place in September. The
Request for Quotes related to Program Management Services had gone out five (5) months ago and
recommendations and an evaluation for selection of a service provider would be presented to
Council around November. Staff was continuing to work on land acquisition efforts for proposal to
Council. Additionally ongoing were site surveys and work with the Successor Agency, Oversight
Board, other property owners and BART. These were the efforts staff would be focusing on for the
next six (6) months, and staff would come back to Council with an update on progress in three (3)
months.
Vice Mayor Gupta complemented staff on the comprehensive effort. He stated staff had done a
good job of getting feedback at the outset. He requested that staff consider seeking input from
residents regarding trade -offs. For example, if more spending on structured parking and open space
is desired, what other options would be cut?
4. Report regarding a resolution awarding a construction contract to Southwest Construction &
Property Management of San Bruno, California for the Fire Station 64 Roof Girder
Replacement Project based on the Base Bid and Bid Alternate #2 in an amount not to exceed
$119,207 and authorizing a total construction budget of $160,929. (Sam Bautista, Principal
Engineer)
4a. Resolution No. 95 -2016 awarding the construction contract to Southwest Construction &
Property Management of San Bruno, California for the Fire Station 64 Roof Girder Replacement
Project based on the Base Bid and Bid Alternate #2 in an amount not to exceed $119,207 and
authorizing a total construction budget of $160,929.
Principal Engineer Bautista presented the staff report recommending that Council adopt a resolution
awarding a construction contract to Southwest Construction & Property Management in an amount
not to exceed $119,207 and authorizing a total construction budget of $160,929. He explained the
scope of the project would be to repair 54 deteriorating girders. He further explained the bidding
process on the project and the selection of Southwest Construction and Property Management.
With that, he recommended that Council approve the proposed resolution.
Motion— Councilman Garbarino /Second— Councilwoman Normandy: to approve Resolution No.
95 -2016. Unanimously approved by roll call vote.
6. Report regarding resolution approving an amendment to the Consulting Services Agreement
with MuniServices, LLC to extend the term of the Agreement to June 30, 2017. (Richard Lee,
Finance Director)
6a. Resolution No. 96 -2016 approving an amendment to the Consulting Services Agreement with
MuniServices, LLC to extend the term of the Agreement to June 30, 2017.
Finance Director Lee presented the staff report recommending that Council approve an amendment
to the Consulting Services Agreement with MuniServices, LLC to extend the term of the agreement
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 8
to June 30, 2017. He advised Council that it was critical for the City and MuniServices to have
access to sales tax data to complete their work. The State Board of Equalization requires a current
agreement with the consultant in order to provide the data. The current agreement with
MuniServices dates to 2001. Staff recognized the need to test the market and intended to issue a
Request for Proposals to have a new contract in place by July 1, 2017. In the meantime, the
amendment was necessary to permit the City and consultant to proceed with their work.
Councilwoman Matsumoto queried whether MuniServices was the consultant monitoring Transient
Occupancy Tax (TOT) for the Conference Center. Staff so confirmed.
Councilmembers asked for a general update on the status of the County -wide sales tax issue. Staff
agreed to provide this update.
Motion —Vice Mayor Gupta/Second— Councilwoman Normandy: to approve Resolution No. 96-
2016. Unanimously approved by roll call vote.
7. Report recommending City Council to adopt a resolution approving a Purchase Agreement
with Dell Inc. for storage area networks, servers and virtualization software for the Police
Department and City side network for Fiscal Year 2016 -2017 in an amount not to exceed
$294,288 and authorizing the City Manager to execute the agreement. (Tony Barrera, IT
Manager)
7a. Resolution No. 97 -2016 approving a Purchase Agreement with Dell, Inc. for storage area
networks, servers and virtualization software for the Police Department and City network for
FY2016 -2017, in an amount not to exceed $294,288 and authorizing the City Manager to execute
the agreement.
Information Technology Manager Barrera presented the staff report recommending that Council
adopt a resolution approving a Purchase Agreement with Dell, Inc. for storage area networks,
servers and virtualization software for the Police Department and City network for FY 2016 -2017,
in an amount not to exceed $294,288 and authorizing the City Manager to execute the agreement.
Manager Barrera advised that multiple of the City's servers were at 90% disk capacity. Three (3)
had reached end of life and were no longer on maintenance contracts. In addition the City's needs
with respect to scalable and virtual environments had changed making this agreement with Dell,
Inc. necessary. Accordingly, staff recommended approval of the agreement.
Councilwoman Normandy questioned the terms of warranty asking whether it included an onsite
service provision.
Manager Barrera responded it was a hardware warranty only. In other words, the vendor would not
provide onsite repairs.
In response to an inquiry as to whether these systems would provide storage for body camera
videos, Manager Barrera advised a separate storage system would need to be purchased for this
purpose.
Motion —Vice Mayor Gupta/Second— Councilwoman Normandy: to approve Resolution No. 97-
2016. Unanimously approved by roll call vote.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 9
CONSENT CALENDAR
8. Motion to approve the minutes of meetings of July 13, 2016.
9. Motion confirming payment registers for July 27, 2016. (Richard Lee, Finance).
10. Staff Report regarding a resolution authorizing the acceptance of $25,000 in grant funding
from the Woodlawn Foundation to support the Community Learning Center's after - school
homework programs and amending the Library Department's FY2016 -2017 Operating
Budget. (Valerie Sommer, Library Director)
10a. Resolution No. 98 -2016 authorizing the acceptance of $25,000 in grant funding from the
Woodlawn Foundation to support the Community Learning Center's after - school homework
programs and amending the Library Department's FY 2016 -2017 Operating Budget.
11. Report regarding motion to waive reading and adopt an Ordinance to amend Section 2.60.050
( "Meetings ") of the South San Francisco Municipal Code to change the regular meeting time
for the Parks and Recreation Commission from the fourth Thursday in the month to the third
Tuesday in the month. (Sharon Ranals, Director of Parks and Recreation)
I la. Ordinance No. 1521 -2016 amending Section 2.60.050 of the South San Francisco Municipal
Code to change the regular meeting time for the Parks and Recreation Commission from the fourth
Thursday in the month to the third Tuesday of the month.
12. A report regarding a resolution approving a sublease agreement with Cool Tea Bar, LLC for
the commercial space at 630 El Camino Real and authorizing the City Manager to execute
said agreement. (Ron Gerber, ECD Manager)
12a. Resolution No. 99 -2016 approving a sublease agreement with Cool Tea Bar, LLC for the
commercial space at 630 El Camino Real and authorizing the City Manager to execute said
agreement.
The Consent Calendar was duly read by the City Clerk, after which discussion was had on specific
items as follows:
Discussion regarding Consent Calendar Item No. 9: Councilwoman Normandy queried the
description relating to the relocation of phones and credit card equipment in several departments.
Finance Director Lee responded that the charge related to Kelso Communications which assisted
with moving technology equipment from the City Hall Annex to the temporary space in the Miller
Avenue Parking Garage, and then back to the Annex during the time the Annex was renovated.
Councilwoman Normandy next queried page 3/32 relating to the City Council Budget. Staff
advised the queried line item related to Council equipment purchases. Councilwoman Normandy
requested a detailed history of Council equipment purchases over the past five (5) years.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 10
Councilwoman Matsumoto queried the sister cities expenses reflected on page 21/32.
Councilwoman Matsumoto stated it was her recollection that the City's responsibility is to host a
dinner and provide gifts. She noted that the expenses for the recent visit of officials from the City
of Atotonilco, Mexico included City expenses for transportation and other costs.
Councilmembers agreed the costs related to the provision of services were beyond what had been
provided in the past. They agreed to revisit the issue of sister cities obligations at an upcoming
meeting.
Councilwoman Matsumoto next requested an itemized breakdown of the roughly $140,000 spent on
the BIO 2016 Conference.
Discussion regarding Consent Calendar Item No. 12: Councilwoman Normandy queried the
sublease of the retail space located at 636 El Camino Real to Cool Tea Bar, LLC (Cool Tea Bar).
She understood the purpose of the retail space at that location to be for the encouragement and
placement of mom -and -pop type startups and local businesses. She further understood Cool Tea
Bar to be a franchise, which was inconsistent with this purpose.
Community Development Coordinator Lappen advised that Cool Tea Bar was currently operated by
a single owner and was not yet franchised. This would be the owner's fourth shop. He further
explained that the sublease process was overseen by SC Properties, which prepared marketing
material and advertised for two (2) units at 636 El Camino Real utilizing standard real estate
advertising resources. Staff also informed local realtors that the units were available to lease. In
June, the property manager received two formal proposals to sublease 630 El Camino Real from
Cool Tea Bar and Antigua. Staff and SC Properties reviewed the proposal packages from the two
potential tenants. Both proposals were evaluated on the following criteria: 1. Financial information;
2. Proposed rent and tenant improvement credit; 3. The strength of their credit and capital resources;
4. The business plan and concepts to build a customer base; 5. Type of business (start-up,
independent or chain); 6. Potential ability to succeed in the unit; and 7. Potential fit with the
neighboring community and existing retail mix. As a result of this review Cool Tea Bar was
selected.
Councilwoman Normandy questioned whether Cool Tea Bar was the best choice for fit with the
neighboring community and existing retail mix given the proximity of Eggettes.
Coordinator Lappen responded that it was similar to the concept of having several coffee
establishments in the Downtown area.
City Manager Futrell reminded Council that this property was owned by the Successor Agency and
subject to Oversight Board control. Accordingly, staff prioritized the return for the taxing entities
as it is essentially mandated to select the highest value agreement. He noted the offer from Cool
Tea was significantly higher than the offer from Antigua.
Mayor Addiego queried whether Cool Tea could franchise this store later.
Staff stated such restrictions could be added to the agreement.
Motion — Councilwoman Normandy /Second Councilman Gupta: to approve the Consent Calendar.
Unanimously approved by roll call vote.
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 11
5. Study Session regarding Council options under Senate Bill 415, the California Voter
Participation Rights Act, affecting local government entities that conduct their regular
elections in odd - numbered years, or on any election date other than a "statewide election
date." (Jason Rosenberg, City Attorney and Krista Martinelli, City Clerk)
City Clerk Martinelli presented the staff report recommending that Council consider its options
under Senate Bill 415, the California Voter Participation Rights Act (the Act), and provide direction
to the City Clerk and staff regarding how it wished to proceed. She began by explaining that the
Act impacts cities like South San Francisco with odd year election cycles, or any other election date
inconsistent with statewide elections. It requires cities in this circumstance and meeting certain
voter turnout criteria to align their elections with statewide elections by 2022. By January 1, 2018,
the City would either have to make these changes or develop a plan to implement these changes
before 2022. It would be unlawful to hold an odd year election after 2018 without a plan in place,
and unlawful to hold an odd year election after 2022, even with an established plan. City Clerk
Martinelli advised the City of South San Francisco meets the criteria required to align its elections
with statewide elections under the Act. The Act applies if the voter turnout as a percentage of
registered voters in any one of the City's last four (4) municipal elections is at least 25% less than
the 61.43% average turnout in statewide elections in 2008, 2010, 2012 and 2014. Any of the City's
voter participation numbers in municipal elections since 2009 meets this criteria as was
demonstrated by a chart displayed via PowerPoint and reflecting voter participation numbers of
22.4 %, 24.2%,21.8% and 26.8% in 2009, 2011, 2013 and 2015 respectively. Accordingly, the City
must comply with the law by taking action before January 1, 2018. While no action was necessary
until that date, several of the options were time sensitive. The Clerk and staff preferred that Council
be presented with all options as opposed to waiting until some possibilities had expired.
Accordingly, Council would be presented with all potential options under the Act for its
consideration.
The Clerk next moved to a presentation of Council's options for compliance. She explained that
while many combinations were possible, the question essentially boiled down to variations on the
choices of extending or decreasing current elected officials' terms by a year and /or modifying terms
in upcoming elections on a one time basis to include three (3) or five (5) year terms. The three
basic options at Council's discretion were as follows: 1) Consolidate local elections with statewide
elections beginning in 2018 by ordinance; 2) Adopt a plan by January 1, 2018 to consolidate local
elections with statewide elections by 2022 with changes made by ordinance; and 3) Place any one
of these options on the 2017 or 2018 ballot. The City Clerk explained various iterations of these
options. She further provided detail on the 12 similarly impacted San Mateo County jurisdictions
noting that to date, the City of Millbrae had taken action to extend seated elected officials' terms by
one (1) year and move the 2017 and 2019 elections to 2018 and 2020 respectively. She further
relayed the County Elections Office advisement that cities remaining on odd year election cycles
through the transition might see their overall election costs increase as the pool of cities on odd year
election cycles became smaller.
Vice Mayor Gupta understood the law required Council to bring the City in compliance by selecting
one of the options set forth in the City Clerk's report. He queried whether there was any conflict in
an action by a City Council to extend Councilmembers' terms.
City Attorney Rosenberg felt comfortable saying the Council could proceed with an action that
would extend or shorten its terms. The City Attorney's Office sought informal advice from the
FPPC on this issue. Based on the informal analysis, it was concluded that it was not a conflict of
REGULAR CITY COUNCIL MEETING JULY 27, 2016
MINUTES PAGE 12
interest. In fact, the FPPC likened it to the situation in which unchallenged incumbents must vote to
cancel the election and appoint the incumbent members to another term.
Vice Mayor Gupta expressed a preference for option 1 extending the seated elected officials' terms
by a year and holding the City's next elections in 2017 and 2019. He believed this to be the most
straightforward option that would bring the City into compliance as soon as possible.
Councilman Garbarino agreed.
Councilwoman Normandy stated it was important to come to resolution of the issue soon so that
current elected officials and the potential pool of candidates would have sufficient time to plan a
campaign if necessary.
Mayor Addiego agreed.
Councilwoman Matsumoto expressed her preference for Option 1, in concordance with the other
Councilmembers. She believed it would offer the most consistency of all the options. She further
noted the difficulties of running a campaign and didn't believe it would be fair for a successful
candidate to have to run again in three (3) years.
Mayor Addiego queried whether a ballot measure on the subject would be advisory or binding on
the City.
City Clerk Martinelli advised the results of a ballot measure would be binding on the City.
Councilwoman Matsumoto queried the ordinance process, noting her understanding that the issue
would come before Council two (2) times. The public could weigh in on the issue at either of those
meetings.
City Attorney Rosenberg confirmed that based on Council's direction this evening, he would bring
an ordinance extending seated elected officials' terms by one (1) year, cancelling the 2017 and 2019
elections and aligning the City's election with statewide election in 2018. The ordinance would be
introduced and then adopted at two separate meetings. The public would have the opportunity to
weigh in at these sessions.
Mayor Addiego queried whether the City Clerk had any opinion on the preferred option.
City Clerk Martinelli thanked the Mayor for the opportunity to weigh in and stated that, pursuant to
her role, she would remain neutral with respect to options. Her primary concern was that the
potential pool of candidates for upcoming elections would have sufficient notice of any changes to
permit them to run respective fair campaigns.
At the City Attorney's request, Council confirmed that it wanted the ordinance to be brought for
introduction at the August 24, 2016 regular meeting of the City Council.
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ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS
Councilmembers raised the issue of publicity for the National Night Out event on August 2, 2016.
City Manager Futrell advised that staff would confirm the neighborhoods that would be
participating and include information on the City's website forthwith.
ADJOURNMENT
Being no further business, Mayor Addiego adjourned the meeting at 10:18 p.m. in honor of Dorothy
Sorenson.
REGULAR CITY COUNCIL MEETING
MINUTES
Approved by:
—Waj-
v
Mark Xddiego, Mayor
City of South San Francisco
JULY 27, 2016
PAGE 14