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HomeMy WebLinkAboutMinutes 2017-05-10 @7:00 MINUTES NTH sAA ,p CITY COUNCIL °`; � CITY OF SOUTH SAN FRANCISCO o 7T rr o ' REGULAR MEETING c91/FOR- MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, MAY 10, 2017 7:00 p.m. CALL TO ORDER Time: 7:01 p.m. ROLL CALL Present: Councilmembers Addiego, Garbarino, and Matsumoto, Vice Mayor Normandy and Mayor Gupta. Absent: None. PLEDGE OF ALLEGIANCE Led by Councilmember Garbarino AGENDA REVIEW None. PUBLIC COMMENTS Roy Bava, Historical Society, requested a waiver of building permit fees. He provided an historical summary of the house and hospital. He stated the Historical Society received the house in 1997 and continued to work to restore the property. Replacement of the porch would provide a safe second exit. He stated they were prepared to submit the plans, with the Council's waiver of the fees. Councilmember Matsumoto stated she had written a personal check for the permit fees. Sheri Boles, Management Analyst II announced that, in keeping with Healthy Living, Healthy City, a community e-waste recycling event would be held on May 19 and May 20, 2017 at South San Francisco Fire Station #61, from 9:00 a.m. to 2:00 p.m. She explained the types of items that could be recycled including, computer disks, monitors, VHS tapes, and CD/DVD players. For more information, contact Tom Carney at(650) 867-5130 or cptf @ssf.net. PRESENTATIONS 1. Proclamation recognizing National Public Works Week, May 21-27, 2017. (Eunejune Kim, Director of Public Works/City Engineer) Director of Public Works/City Engineer Kim recognized Kelvin Munar, Engineering Technician and Tom Donaldson, Public Works Maintenance employees of the year last year, and Marissa Garren, for their hard work, and read the proclamation recognizing National Public Works Week. Mayor Gupta thanked the Public Works Department for their hard work. 2. Proclamation to recognize April as National Donor Life Month. (Pradeep Gupta, Mayor) Mayor Gupta commended Donor Network West for its work to connect donors to recipients and save lives. He read the proclamation and presented it to Phillip C'de Baca. Mr. C'de Baca discussed his liver transplant in 1987 and need for daily medication. He thanked the family that sacrificed for his life. He encouraged residents to sign up as organ donors and presented bracelets and pins to the City Council. 3. Proclamation to recognize May as Lupus Awareness Month. (Rich Garbarino, Councilmember) Councilmember Garbarino read the proclamation recognizing May as Lupus Awareness Month and May 10, 2017, as World Lupus Awareness Day and presented it to Mari Avela-Suarez. Ms. Avela-Suarez thanked the Council for recognizing the day as Lupus Awareness Day. She stated she was diagnosed with Lupus when she was 22 years old. She introduced members representing Lupus patients and their families, including Sophia, who had received a kidney transplant. She introduced Spandan Chakrabarti, Communications Manager for the Northern California Lupus Foundation. Mr. Chakrabarti discussed the effects of lupus including the need for transplants and chemotherapy. He thanked the City Council for recognizing Lupus Awareness Month and Day. 4. Proclamation to recognize May as National Historic Preservation Month. (Pradeep Gupta, Mayor) Councilmember Addiego recognized May as National Historic Preservation Month and presented the proclamation to Valerie Sommer, Library Director. Director Sommer stated she was proud to accept the proclamation on behalf of all City Staff and the Historic Society that had worked to preserve the City's past. She discussed the events occurring during National Historic Preservation Month and invited the community to the Open House and Reception at the Historical Society's Plymire-Schwarz House on May 20, from 11:00 a.m. — 2:00 p.m. COUNCIL COMMENTS/REQUESTS Councilmember Addiego requested the Mayor remember and send a letter to the family of Father John Ring, Mater Deolorosa Catholic Parish. He stated Father Ring was able to bring communities together and create a delightful church. He discussed the groundbreaking event for the Bio-Med and consolidation of biotechnology in Cambridge, Massachusetts, Cambridge, United Kingdom and South San Francisco. He expressed pride in South San Francisco's inclusion. REGULAR CITY COUNCIL MEETING MAY 10,2017 MINUTES PAGE 2 Councilmember Matsumoto discussed her participation in the CERT Silver Dragon exercise and suggested an ordinance requiring home addresses be in certain locations and at a specific height. City Manager Futrell stated staff would look into whether an ordinance already exists and inform the Council. Councilmember Matsumoto discussed concerns regarding speeding and suggested the possibility of roundabouts to improve safety. City Manager Futrell indicated a comprehensive speed report was recently completed and would be presented to Council to consider reducing speeds. He stated the Avalon Speed Pillow experiment was nearing completion and would be presented to the Council. He would review what other cities had done to solve speeding issues and provide a memorandum to the Council. Councilmember Matsumoto discussed senior concerns regarding speeding and difficulties in traffic. In response to Councilmember Matsumoto, City Manager Futrell indicated the quarterly Code Enforcement case list was provided to Council last week. City Attorney Rosenberg, in response to Councilmember Matsumoto's inquiry, explained that the California Fire Code required premise identification. He stated he would work with the Fire Department to ensure visibility. ADMINISTRATIVE BUSINESS 5. Report regarding acceptance of the 2016 Housing Element Annual Progress Report. (Tony Rozzi, Senior Planner) Senior Planner Rozzi presented the staff report recommending the Council accept the report for transmittal to the State to meet the City's reporting obligation. Mayor Gupta stated the City's obligation was based on zoning requirements. Senior Planner Rozzi explained the City's allocation of just over 1,800 units and that the State wants to ensure the appropriate zoning was in place. Councilmember Matsumoto questioned the anticipated 1,200 units at Oyster Point. Senior Planner Rozzi stated the zoning was required to be in place on the allocated 1,800 units. He anticipated many units to go through the building permit process in the coming year. He stated permitting of units east of the 101 could trigger the zoning change providing the City with credit for those additional units. He stated the City could only take credit for the units issued a building permit. In response to Councilmember Matsumoto, Senior Planner Rozzi outlined the 2017 projects including the Sares Regis project with 260 market rate units in Downtown; 150 Airport with 157 market rate entitled units; Rotary project of 81 affordable housing units for seniors; and 8 micro-units at 100 McLellan. He stated there were conceivably another 500 units in Downtown and the Chestnut/Camino Corridor currently in the entitlement or exploration process. Motion - Councilmember Garbarino / Second - Vice Mayor Normandy: that this Staff Report, be approved. Approved by roll call vote: AYES: Councilmembers Garbarino, Addiego and Matsumoto, Vice Mayor Normandy and Mayor Gupta; NAYS: None; ABSENT: None; ABSTAIN: None. 6. Report regarding a resolution authorizing the City Manager to execute the Second Amendment to the Cooperative Agreement for the South San Francisco Caltrain Station with the Peninsula Corridor Joint Powers Board in an amount not to exceed $1,500,000 for REGULAR CITY COUNCIL MEETING MAY 10,2017 MINUTES PAGE 3 additional project enhancements and security upgrades. (Marian Lee, Assistant City Manager and Tony Rozzi, Senior Planner) 6a. Resolution authorizing the City Manager to execute the Second Amendment to the Cooperative Agreement for the South San Francisco Caltrain Station with the Peninsula Corridor Joint Powers Board in an amount not to exceed $1,500,000 for additional Project enhancements and security upgrades. Senior Planner Rozzi presented a PowerPoint presentation on the aesthetic improvements for the Caltrain Station project including information on community outreach efforts, feedback and recommendations, scope and context, current plan, and rendering of proposed vision including community recommendations. He stated the project was currently out to bid and could be modified. Mayor Gupta asked if specific materials had been selected. Senior Planner Rozzi explained the raw votes based on community input which inspired the final design being presented. Senior Planner Rozzi presented the proposed plan for the Western Plaza with more artistic, modern light poles. He discussed the need to obtain Caltrans approval for up lighting. He displayed the pedestrian underpass highlighting the tile choice, wall finishes and landscaping using drought tolerant, low maintenance plants. He outlined the requested bike rack. He requested Council input and approval of the design and authorize additional funding and amendment to the cooperative agreement. He stated the next step was to return with an operation and maintenance agreement. He discussed closed circuit television and LED light upgrades to mastheads in the parking lot. Councilmember Matsumoto expressed concern regarding transients and suggested closing the gates. She suggested consideration of the slope and issues during rain. She asked if there would be bicycle lanes. She recommended adding patterns to deter graffiti and dividers on benches to prevent sleeping. She suggested murals of past and present and signage describing plants for educational purposes in an artistic fashion. Councilmember Addiego discussed comments regarding furnishings and asked how many benches were included. Senior Planner Rozzi stated there would be three on the west side and two on the eastern plaza. Councilmember Addiego suggested consideration of granite. He indicated support for the lighting. He requested information on the pedestrian/bike tunnel. Senior Planner Rozzi discussed challenges with closing the gates and availability of the East Grand Fly Over. He suggested an aggressive way finding program. In response to Councilmember Addiego, Senior Planner Rozzi discussed emergency vehicle access in the tunnels. Councilmember Garbarino requested a conceptual plan for the potential gates. Senior Planner Rozzi stated Staff would review specifications and design to present to the Council. Councilmember Addiego expressed concern regarding the potential for limited use of the future plaza, tunnel and station and impact on the City's infrastructure budget. Mayor Gupta discussed use of the station and need to ensure safety and usability by senior citizens, such as railings on the walls and low lighting. Vice Mayor Normandy expressed concern about installing gates. Senior Planner Rozzi stated any gate would be a retrofit project and could be added after operation of the station. Staff would REGULAR CITY COUNCIL MEETING MAY 10,2017 MINUTES PAGE 4 continue obtaining pricing and design. Marian Lee, Assistant City Manager, discussed the need for approval of up lighting from CalTrans and of gate from Caltrain. She clarified that the presentation included cost estimates and final numbers would be obtained with the bids. She reminded the Council of the future construction agreement and operations and maintenance agreement with Caltrain. Mayor Gupta questioned the process for final design. Assistant City Manager Lee explained that the portions influencing the design specifications were in place and there was some flexibility with other design features. Councilmember Matsumoto discussed transportation alternatives and the need for better services. She asked if businesses could participate in the costs since they would benefit. Councilmember Addiego expressed frustration with the need for electrification and quality service. Councilmember Matsumoto stated she did not anticipate electrification would happen. Motion - Councilmember Garbarino / Second - Vice Mayor Normandy: that this Resolution, RES 40-2017, be approved. Approved by roll call vote: AYES: Councilmembers Garbarino, Addiego and Matsumoto, Vice Mayor Normandy and Mayor Gupta; NAYS: None; ABSENT: None; ABSTAIN: None. 7. Report regarding a resolution approving a Purchase and Installation Services Agreement with IPS Group, Inc. of San Diego, California for the Parking Meter Upgrade Project in an amount not to exceed $330,449 and authorizing a total project budget of$337,058. (Justin Lovell, Public Works Administrator) 7a. Resolution approving a Purchase and Installation Services Agreement with IPS Group, Inc. of San Diego, California for the Parking Meter Upgrade Project in an amount not to exceed $330,449 and authorizing a total project budget of$337,058. Public Works Administrator Lovell presented the staff report recommending approval of a purchase and installation services agreement with IPS. He provided background information on the parking meter pilot program and parking study. He explained the proposed parking meter upgrades. Councilmember Matsumoto requested uniform installation of the poles. Vice Mayor Normandy asked if the three (3) parking stations would be at the flat lots. Public Works Administrator Lovell stated the two existing pay stations in the Miller Garage would be replaced and a new station would be installed in Parking Lot 13. Vice Mayor Normandy suggested the poles be repainted. Councilmember Garbarino stated he had been reviewing the summary report and noticed a slight bump in revenue. He asked if that was due to parking longer. Public Works Administrator Lovell explained that extending Grand Avenue parking to two hours and enforcement to 8:00 p.m. caused the increased revenue. REGULAR CITY COUNCIL MEETING MAY 10,2017 MINUTES PAGE 5 In response to Vice Mayor Normandy, Public Works Administrator Lovell stated the rates were anticipated to increase. Councilmember Addiego asked what attributed to higher payments by credit card. Public Works Administrator Lovell explained that the longer the ability to park, the more use of credit cards. Mayor Gupta reiterated the need for painting or replacement of the poles. He recommended inspecting each pole prior to mounting the new meters. He asked about occupancy data. Public Works Administrator Lovell discussed the 12 meters with piloting occupancy sensors. He stated the sensors only worked on parallel parking spaces, therefore, sensors could not be installed on Grand Avenue and it was more economical to conduct periodic surveys. Motion - Councilmember Addiego / Second - Vice Mayor Normandy: that this Resolution, RES 41- 2017, be approved. Approved by roll call vote: AYES: Councilmembers Garbarino, Addiego and Matsumoto, Vice Mayor Normandy and Mayor Gupta; NAYS: None; ABSENT: None; ABSTAIN: None. 8. Report regarding a resolution authorizing the City Manager to execute Program Supplemental Agreement No. NO23REV1 with the State of California for the Grand Boulevard Initiative Project located between Chestnut Avenue/Westborough Boulevard and Arroyo Drive. (Sam Bautista, Principal Engineer) 8a. Resolution authorizing the City Manager to execute Program Supplemental Agreement No. NO23REV1 with the State of California for the Grand Boulevard Initiative Project located between Chestnut Avenue/Westborough Boulevard to Arroyo Drive. Principal Engineer Bautista presented the staff report via PowerPoint explaining the Grand Boulevard Initiative Project, South San Francisco portion and project diagram. He stated the project improvements included enhanced pedestrian crossings, expanded bus stops and a new landscape median. He explained Phase I, located between Arroyo Drive and Chestnut Avenue. He discussed Phase II, which was between McLellan Drive and Kaiser Way. He stated Phase III, located between Kaiser Way to Arroyo Drive, included a $1 million grant. He stated the entire project would impact traffic and pedestrians for approximately three (3) years. He discussed community notification of the project status and explained the need to authorize a program supplement for the grant funds for Phase I. He discussed the City's responsibility to fund any shortfall caused by increased project costs. Councilmember Addiego stated the project was fortuitous with it being adjacent to the new Civic Center. He stated he was pleased with the improvements along Chestnut Avenue. Councilmember Matsumoto stated bus rapid transit on El Camino Real was under consideration by SamTrans Board. Principal Engineer Bautista stated BGI complemented rapid transit. Councilmember Addiego expressed concern about the median width being able to accommodate rapid transit. Councilmember Garbarino discussed potential issues with a bus lane at the northern end of San Mateo and southern end of Burlingame. REGULAR CITY COUNCIL MEETING MAY 10,2017 MINUTES PAGE 6 Mayor Gupta asked if consideration had been given to the potential bus lane. The response is inaudible. Mayor Gupta stated he did not see how both designs could coexist. Motion - Councilmember Garbarino / Second - Councilmember Addiego: that this Resolution, RES 42-2017, be approved. Approved by roll call vote: AYES: Councilmembers Garbarino, Addiego and Matsumoto, Vice Mayor Normandy and Mayor Gupta; NAYS: None; ABSENT: None; ABSTAIN: None. CONSENT CALENDAR Councilmember Addiego pulled Item 9 for correction to the minutes on page 7. Councilmember Matsumoto pulled Item 10 questioning various warrants and requesting response in the Friday packet. 11. Report regarding an ordinance amending Chapter 2.12 of the South San Francisco Municipal Code to provide for a salary increase for the members of the City Council. (Jason Rosenberg, City Attorney) 11 a. Ordinance No. 1536-2017 amending Chapter 2.12 of the South San Francisco Municipal Code to provide for a salary increase for the members of the City Council. Motion - Councilmember Addiego/Second - Councilmember Garbarino: to approve the Consent Calendar by the following roll call vote: AYES: Councilmembers Garbarino, Addiego and Matsumoto, Vice Mayor Normandy and Mayor Gupta; NAYS: None; ABSENT: None; ABSTAIN: None. ITEMS FROM COUNCIL—COMMITTEE REPORTS AND ANNOUNCEMENTS Councilmember Matsumoto stated the steering committee was working on the Diversity Conversation on May 20. Mayor Gupta reported on his participation as a panelist at the Power Association of Northern California Conference. He discussed the Liaison Committee meeting with the School District at which joint efforts for ball parks and after school care. Councilmember Addiego added that a ball field was anticipated at Buri Buri School. ADJOURNMENT Being no further business, Mayor Gupta adjourned the meeting at 9:02 p.m. in memory of Father John Ring. Submitted by: Approved by: gimp / s Gab°r"grod !, Acting City Clerk Pradeep Gupta, Mayor City of South San Francisco City of South San Francisco REGULAR CITY COUNCIL MEETING MAY 10,2017 MINUTES PAGE 7