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HomeMy WebLinkAboutMinutes 2017-02-08 @7:00 MINUTES SqA,r4t, CITY COUNCIL O . 4,� CITY OF SOUTH SAN FRANCISCO A UST .O REGULAR MEETING 041/FORt0' MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, FEBRUARY 8, 2017 7:00 p.m. CALL TO ORDER Time: 7:03 p.m. ROLL CALL Present: Councilmembers Addiego, Garbarino, and Matsumoto, Vice Mayor Normandy and Mayor Gupta. Absent: None. PLEDGE OF ALLEGIANCE Led by Vice Mayor Normandy AGENDA REVIEW None. PUBLIC COMMENTS Robert Cardenas discussed his efforts to establish a business for dispensing medical marijuana. He stated he had support of businesses on Grand Avenue and the Police Department. He stated his business would take money off the street and he would offer free delivery to the elderly. Jenine Kilroy, captain of two teams at World Cup Indoor Soccer, addressed the Council regarding the danger of losing the facility. She relayed a story of a formerly unemployed, homeless person who was on the right track and providing for his daughter. She discussed the benefits of World Cup Indoor Soccer and urged the Council to help sustain the facility or assist in its relocation. Herb Martinez, owner of World Cup Indoor Soccer, stated the 20-year lease was at its end. He stated the business supported approximately 3,000 members. He requested the Parks and Recreation Department assist in finding a new location. He discussed members at the facility and expressed sadness about its closure. Tim Delery addressed the Council regarding the World Cup Indoor Soccer facility and its positive impact on the community. He requested the Parks and Recreation Department take over the program or assist in relocating the facility. Bud Hostefer indicated support for World Cup Indoor Soccer and discussed the loss to the community. He discussed the importance of physical play and stated indoor soccer was a great asset to the community. Lucia Lockmeyer discussed the value of World Cup Indoor Soccer to the community. She stated the current facility was affordable, utilized by every age range and an important part of the community. She requested the City Council assist. COUNCIL COMMENTS/REQUESTS Vice Mayor Normandy expressed concern that the rent on the Indoor Soccer facility was raised 100%. She stated City Manager Futrell and Mike Lappen from Economic and Community Development were involved and there was not a facility in South San Francisco that would accommodate the business. In response to Vice Mayor Normandy, Mr. Martinez stated he was provided with a 30 day notice to vacate. He stated there were other feasible facilities but the parking was not adequate. He stated his rent was raised from $11,000 to $25,000. Vice Mayor Normandy stated staff had engaged with Mr. Martinez. Councilmember Addiego asked what size facility was needed. Mr. Martinez stated the existing facility was 18,000 square feet but 12,000 square feet would be adequate. Councilmember Addiego stated he attended the groundbreaking for stadium lighting at El Camino High School and the School District was celebrating the second phase of solar cells. He thanked Ray Towne, Public Works, for his quick response to his neighbor's issue with an impacted storm system from the rain. He commended the boards and commission applicants and congratulated the Planning Commissioners. Councilmember Garbarino discussed the recent meeting of the Congestion Management Environmental Quality Committee of CCAG, at which transportation needs associated with housing were discussed. He congratulated the School District on the lights at El Camino High School. Councilmember Matsumoto stated the Countywide Transportation plan would be discussed at CCAG. She discussed the five modes of transportation in the City. She discussed the diversity of the boards and commissioners. She commended the Police Department, particularly Detectives Lopez and Delos Santos, for their work on solving burglaries. She read a proclamation declaring February as Black History Month. She announced the opening of Togo's and Dunkin Donuts and upcoming opening of Popeye's. Mayor Gupta echoed Councilmember Addiego on the quality of the candidates for boards and commissions. He invited Fire Chief Gerry Kholmann to the podium. Fire Chief Kholmann recognized Ken Anderson on receiving the George Berry Award. Mayor Gupta stated Mr. Anderson was the City's representative at the Emergency Services Council of San Mateo County at which he was well informed and respected. Councilmember Matsumoto introduced Russell Lee, senior at El Camino High School, in attendance at the meeting for his Capstone project. ADMINISTRATIVE BUSINESS REGULAR CITY COUNCIL MEETING FEBRUARY 8,2017 MINUTES PAGE 2 1. Report regarding a resolution awarding a construction contract to Breneman, Inc. of Concord, California for the Alta Loma Park Renovation and Pathway Improvement Project in an amount not to exceed $249,989 and authorizing a total construction budget of $287,489. (Sam Bautista, Principal Engineer) 1 a. Resolution awarding a construction contract to Breneman, Inc. of Concord, California for the Alta Loma Park Renovation and Pathway Improvement Project in an amount not to exceed $249,989 and authorizing a total construction budget of $287,489. Ray Towne, Public Works Director introduced Fernando Bravo, program manager. Mr. Bravo presented the staff report on the Alta Loma project. He stated four bids were received and the low bidder was Breneman, Inc. He recommended Council approve the award of contact. Councilmember Garbarino indicated support for the project. He requested a breakdown of the data for all bidder and larger drawings for the next project. Director Towne stated he would provide full size drawings in the Council office. Mr. Bravo described the structure to be installed in the park. Councilmember Addiego asked if the site furnishings would be replaced. Mr. Bravo stated the furnishings would be new and supplied by the City. City Manager Futrell stated a memorandum would be provided to the Council on the furnishings. Councilmember Addiego questioned the 18-month process. Mr. Bravo stated the design process and community input required time to develop the project was within the correct time frame. Councilmember Addiego suggested the area near the tennis courts and basketball courts needed a different drainage system. Mayor Gupta discussed the technical drawing provided to the Council and recommended providing a simplified drawing for the Council. Motion - Councilmember Addiego / Second - Vice Mayor Normandy: that this Resolution, RES 15- 2017,be approved. Approved by roll call vote: Yes: 5 - Vice Mayor Normandy, Councilmember Garbarino, Councilmember Matsumoto, Mayor Gupta, and Councilmember Addiego Enactment No: RES 15-2017 2. Report updating City Council on current accomplishments and initiatives of the Library Department. (Valerie Sommer, Library Director) Library Director Sommer provided an update on the Library Department highlighting the major functions including Collections, Information and Reference, Programs such as STEM and Technology, Culture and History, Reading Enrichment; Self Help and Improvement; Youth and Family Services; and Literacy. She presented a sampling of the Strategic Initiatives including improving and expanding tech services; pushing library services out into the community; staff development and training; collection development e.g. world language; increasing program attendance; increasing e-services e.g. downloadable videos; focus on STEM ecosystem partnerships; and new Main Library/Parks and Recreation REGULAR CITY COUNCIL MEETING FEBRUARY 8,2017 MINUTES PAGE 3 Community Center thanks to the passage of Measure W. She presented a video featuring interactive classes from a library in Florida. Councilmember Garbarino thanked Director Sommer for the presentation. Councilmember Addiego commented on the animal shows. Director Sommer invited Councilmember Addiego to see the albino snake and alligator. Councilmember Matsumoto asked about staffing. Director Sommer stated there were 50-60 hourly employees adding up to 15 full time employees. Councilmember Matsumoto discussed the importance of art and recommended chalking the sidewalks on Grand Avenue. Vice Mayor Normandy discussed the importance of strategic planning and the need for a new library and additional space. She commended the Library staff on its innovation and programs. Mayor Gupta stated one of the reasons there was an emergence of library services was due to Director Sommer's energy, enthusiasm, optimism and leadership. He congratulated and thanked the library staff He indicated support for the STEM partnerships. Mayor Gupta suggested dedicated spaces for reading programs. Councilmember Matsumoto thanked the Friends of the Library. 3. Report regarding Measure W Community Civic Campus update. (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) Assistant City Manager Lee explained the process of working back from the 2018-2020 target date of building the Civic Center facility. She discussed the milestones completed including obtaining the Kitchell team and conducting internal team meetings. She discussed the need to create a program management plan including financial software and a SharePoint system for document control. She introduced Michael Baker, environmental consultant, and outlined the timeline for environmental document approval. She summarized the Citizens Oversight Committee meeting. She discussed the upcoming tasks including completion of the program management plan, recommendation on a delivery method for the construction of buildings, completion of the environmental document and securing necessary land. Councilmember Matsumoto discussed glitches with the payroll software and expressed concern about establishing a system for invoices. Assistant City Manager Lee explained that a project specific program would be set up for Measure W that would sync with the Finance Department. Councilmember Matsumoto suggested the program be utilized for public works projects. Kitchell Program Manager Montenegro explained that, in conjunction with the Finance Department, they had developed spreadsheets and protocols. She explained that expenses, encumbrances, and forecasts would be retained. She stated contracts were written based on prevailing wage provisions. She stated the reports would not contain the details of the invoices but they would ensure that the means, methods and mechanisms to ensure prevailing wage requirements were being followed. She discussed review of reports and invoices from contractors. REGULAR CITY COUNCIL MEETING FEBRUARY 8,2017 MINUTES PAGE 4 Vice Mayor Normandy requested the Citizens Oversight Committee meeting minutes be accessible on the website. Assistant City Manager Lee suggested a webpage for the Civic Center Campus project. CONSENT CALENDAR 4. Motion to approve the minutes from the meetings of January 11, 2017 and January 18, 2017. (Margaret S. Roberts, Interim City Clerk) 5. Motion confirming payment register for February 8, 2017. (Richard Lee, Director of Finance) 6. Report regarding resolution accepting Measure W Citizens' Oversight Committee (COC) memorandum independently confirming Fiscal Year 2015-16 Measure W Revenues and Expenditures. (Mike Futrell, City Manager) 6a. Resolution accepting Measure W Citizens' Oversight Committee memorandum regarding Measure W Fiscal Year 2015-16 Revenues and Expenditures. 7. Report regarding an Ordinance adding Chapter 15.60 Recycling and Diversion of Debris from Construction and Demolition to Chapter 15 Building and Construction of the South San Francisco Municipal Code. (Alex Greenwood, Economic and Community Development Director) 7a. Ordinance No. 1532-2017 adopting Chapter 15.60 of the South San Francisco Municipal Code relating to Recycling and Diversion of Debris from Construction and Demolition. The City Clerk duly read the Consent Calendar, after which Council engaged in discussion of specific items as follows: Item 4: Councilmember Addiego corrected the acronym to UFCW and Natalie "Goar" to "Gore" on page 4 of the January 11, 2017 minutes. Item 5: Councilmember Garbarino asked which department received the two vehicles and what the city received for the $1,900 Union Bank administrative fees. City Manager Futrell indicated Staff would review the information and report back. Councilmember Matsumoto asked why the vehicles were under non-departmental. City Manager Futrell explained that vehicles were purchased from the equipment replacement fund which was included in the budget under non-departmental. Vice Mayor Normandy asked if the garage operating supplies were related to motorcycle vehicles. Director Towne indicated he would review the information and report back. Item 6/6a: Councilmember Matsumoto stated she could not approve the resolution due the memorandum stating that the funds were spent in accordance with the terms of Measure W and no data was provided. Assistant City Manager Lee explained the process of Finance sharing the expenses of money generated for Measure W with the Oversight Committee. She stated the memorandum REGULAR CITY COUNCIL MEETING FEBRUARY 8,2017 MINUTES PAGE 5 indicated they had reviewed it and concluded that the monies were spent appropriately. She clarified that the next step was for the Council to approve the memorandum. City Manager Futrell explained that the Council was not certifying the financials, rather receiving a report for the Citizen Oversight Committee. He stated the Council had delegated review of financials to the Committee. He stated the matter could be delayed but he requested feedback on what the Council wanted to see. Vice Mayor Normandy requested a summary of revenues and expenditures. Councilmember Garbarino suggested making the details available in the Council office. Councilmember Addiego reminded the Council of the talent on the Committee. City Manager Futrell suggested allowing the subcommittee to determine a process. Item 7: Councilmember Matsumoto questioned the monitoring mechanism. Economic and Community Development Director Greenwood explained that demolition would have to be reported and reviewed. He stated administrative time and implementation was a concern but he was confident it could be managed. Councilmember Matsumoto expressed concern regarding unlicensed contractors. City Attorney Rosenberg explained the covered projects relevant to generating significant development debris, the majority of which required building permits. Motion - Councilmember Garbarino / Second - Councilmember Addiego: to approve Consent Calendar Items 4, 5 and 7. Motion was approved by unanimous roll call vote. ITEMS FROM COUNCIL—COMMITTEE REPORTS AND ANNOUNCEMENTS 8. Resolution affirming the City of South San Francisco's commitment to diversity and inclusion. (Council Member Karyl Matsumoto) Councilmember Matsumoto stated the City wanted to assure residents that the City celebrated diversity and inclusion. She discussed the recent focus group meeting with County representatives and social service agencies. She discussed fears of children regarding parents being deported. She stated the Police Chief had issued a statement on the City's immigration enforcement policy. She discussed a future community meeting and creation of a community based citizens advisory group to establish a strategic plan and goals. Councilmember Garbarino indicated support for the resolution. Karla Molina, Library Department, thanked Councilmember Matsumoto for her leadership and invitation to participate in the initiative. She discussed the focus group meeting and stated the resolution was imperative to bring the message of inclusivity, celebration of diversity and reiterate that the City was and has been a welcoming community. She commended the Police Department on the academy held in Spanish. She expressed gratitude that the community felt the library was a safe place. She discussed creative means for delivering the message. REGULAR CITY COUNCIL MEETING FEBRUARY 8,2017 MINUTES PAGE 6 Councilmember Matsumoto stated the Chief's immigration policy would be posted on the website in various languages. Councilmember Addiego suggested inclusion of immigration status in the resolution. He discussed the meaning of indivisible and suggested an effort to discuss the indivisibly of the City and the people. He stated the City was not able to operate as a sanctuary City. He suggested the resolution have stronger language. Councilmember Matsumoto recommended bringing the resolution back, allowing the City Attorney time to add language. Mayor Gupta indicated support for the direction of the resolution. He suggested adding welcoming language and encouraging diversity. He asked if mutual assistance agreements required the City to assist a Federal agency on immigration. Chief Azzopardi explained the informal agreement for mutual aid. Councilmember Matsumoto suggesting bringing the resolution back at the next meeting. Vice Mayor Normandy discussed the recent Budget Subcommittee meeting. She discussed the CDBG Subcommittee's recommendation on redistribution of the $6,500. Mayor Gupta requested the formation of an ad hoc committee of two Councilmembers to consider requests for naming different public facilities. City Manager Futrell stated there had previously been a committee but it was not currently active. Councilmember Matsumoto and Councilmember Addiego agreed to serve on the Naming Subcommittee. RECESS At 9:14 p.m., Mayor Gupta recessed the City Council meeting and opened the Joint Special meeting of the City Council and Successor Agency. The meeting adjourned at 9:18 p.m. RECONVENE Mayor Gupta reconvened the Regular City Council meeting at 9:18 p.m. CLOSED SESSION 9. Closed Session—Conference with Real Property Negotiators: Pursuant to Government Code Section 54956.8 Properties: Parcel 011-324-200, known as the Cal Water Property, located East of Chestnut Avenue City Negotiators: Mike Futrell and Sharon Ranals Negotiating Parties: City of South San Francisco and California Water Service Under Negotiation: Price and terms for disposition of the property. REGULAR CITY COUNCIL MEETING FEBRUARY 8,2017 MINUTES PAGE 7 Time Entered Closed Session: 9:18 p.m. Open Session resumed: 9:34 p.m. Report out of Closed Session. Direction given. No reportable action. ADJOURNMENT Being no further business, Mayor Gupta adjourned the meeting at 9:35 p.m. Submitted by: Approved by: Ok fl /L Gabriel Rodriguez, Deputy City Clerk Pradeep Gupta, Mayor City of South San Francisco City of South San Francisco REGULAR CITY COUNCIL MEETING FEBRUARY 8,2017 MINUTES PAGE 8