HomeMy WebLinkAboutMinutes 2017-02-08 @7:00 MINUTES
SqA,r4t, CITY COUNCIL
O . 4,� CITY OF SOUTH SAN FRANCISCO
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REGULAR MEETING
041/FORt0' MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, FEBRUARY 8, 2017
7:00 p.m.
CALL TO ORDER Time: 7:03 p.m.
ROLL CALL Present: Councilmembers Addiego, Garbarino, and
Matsumoto, Vice Mayor Normandy and Mayor Gupta.
Absent: None.
PLEDGE OF ALLEGIANCE
Led by Vice Mayor Normandy
AGENDA REVIEW
None.
PUBLIC COMMENTS
Robert Cardenas discussed his efforts to establish a business for dispensing medical marijuana. He
stated he had support of businesses on Grand Avenue and the Police Department. He stated his
business would take money off the street and he would offer free delivery to the elderly.
Jenine Kilroy, captain of two teams at World Cup Indoor Soccer, addressed the Council regarding
the danger of losing the facility. She relayed a story of a formerly unemployed, homeless person
who was on the right track and providing for his daughter. She discussed the benefits of World Cup
Indoor Soccer and urged the Council to help sustain the facility or assist in its relocation.
Herb Martinez, owner of World Cup Indoor Soccer, stated the 20-year lease was at its end. He
stated the business supported approximately 3,000 members. He requested the Parks and Recreation
Department assist in finding a new location. He discussed members at the facility and expressed
sadness about its closure.
Tim Delery addressed the Council regarding the World Cup Indoor Soccer facility and its positive
impact on the community. He requested the Parks and Recreation Department take over the
program or assist in relocating the facility.
Bud Hostefer indicated support for World Cup Indoor Soccer and discussed the loss to the
community. He discussed the importance of physical play and stated indoor soccer was a great asset
to the community.
Lucia Lockmeyer discussed the value of World Cup Indoor Soccer to the community. She stated the
current facility was affordable, utilized by every age range and an important part of the community.
She requested the City Council assist.
COUNCIL COMMENTS/REQUESTS
Vice Mayor Normandy expressed concern that the rent on the Indoor Soccer facility was raised
100%. She stated City Manager Futrell and Mike Lappen from Economic and Community
Development were involved and there was not a facility in South San Francisco that would
accommodate the business. In response to Vice Mayor Normandy, Mr. Martinez stated he was
provided with a 30 day notice to vacate. He stated there were other feasible facilities but the parking
was not adequate. He stated his rent was raised from $11,000 to $25,000. Vice Mayor Normandy
stated staff had engaged with Mr. Martinez.
Councilmember Addiego asked what size facility was needed. Mr. Martinez stated the existing
facility was 18,000 square feet but 12,000 square feet would be adequate. Councilmember Addiego
stated he attended the groundbreaking for stadium lighting at El Camino High School and the
School District was celebrating the second phase of solar cells. He thanked Ray Towne, Public
Works, for his quick response to his neighbor's issue with an impacted storm system from the rain.
He commended the boards and commission applicants and congratulated the Planning
Commissioners.
Councilmember Garbarino discussed the recent meeting of the Congestion Management
Environmental Quality Committee of CCAG, at which transportation needs associated with housing
were discussed. He congratulated the School District on the lights at El Camino High School.
Councilmember Matsumoto stated the Countywide Transportation plan would be discussed at
CCAG. She discussed the five modes of transportation in the City. She discussed the diversity of
the boards and commissioners. She commended the Police Department, particularly Detectives
Lopez and Delos Santos, for their work on solving burglaries. She read a proclamation declaring
February as Black History Month. She announced the opening of Togo's and Dunkin Donuts and
upcoming opening of Popeye's.
Mayor Gupta echoed Councilmember Addiego on the quality of the candidates for boards and
commissions. He invited Fire Chief Gerry Kholmann to the podium.
Fire Chief Kholmann recognized Ken Anderson on receiving the George Berry Award.
Mayor Gupta stated Mr. Anderson was the City's representative at the Emergency Services Council
of San Mateo County at which he was well informed and respected.
Councilmember Matsumoto introduced Russell Lee, senior at El Camino High School, in
attendance at the meeting for his Capstone project.
ADMINISTRATIVE BUSINESS
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1. Report regarding a resolution awarding a construction contract to Breneman, Inc. of
Concord, California for the Alta Loma Park Renovation and Pathway Improvement Project
in an amount not to exceed $249,989 and authorizing a total construction budget of
$287,489. (Sam Bautista, Principal Engineer)
1 a. Resolution awarding a construction contract to Breneman, Inc. of Concord,
California for the Alta Loma Park Renovation and Pathway Improvement Project in
an amount not to exceed $249,989 and authorizing a total construction budget of
$287,489.
Ray Towne, Public Works Director introduced Fernando Bravo, program manager.
Mr. Bravo presented the staff report on the Alta Loma project. He stated four bids were
received and the low bidder was Breneman, Inc. He recommended Council approve the
award of contact.
Councilmember Garbarino indicated support for the project. He requested a breakdown of
the data for all bidder and larger drawings for the next project. Director Towne stated he
would provide full size drawings in the Council office.
Mr. Bravo described the structure to be installed in the park.
Councilmember Addiego asked if the site furnishings would be replaced. Mr. Bravo stated
the furnishings would be new and supplied by the City. City Manager Futrell stated a
memorandum would be provided to the Council on the furnishings. Councilmember
Addiego questioned the 18-month process. Mr. Bravo stated the design process and
community input required time to develop the project was within the correct time frame.
Councilmember Addiego suggested the area near the tennis courts and basketball courts
needed a different drainage system.
Mayor Gupta discussed the technical drawing provided to the Council and recommended
providing a simplified drawing for the Council.
Motion - Councilmember Addiego / Second - Vice Mayor Normandy: that this Resolution, RES 15-
2017,be approved. Approved by roll call vote:
Yes: 5 - Vice Mayor Normandy, Councilmember Garbarino, Councilmember Matsumoto, Mayor
Gupta, and Councilmember Addiego
Enactment No: RES 15-2017
2. Report updating City Council on current accomplishments and initiatives of the Library
Department. (Valerie Sommer, Library Director)
Library Director Sommer provided an update on the Library Department highlighting the
major functions including Collections, Information and Reference, Programs such as STEM
and Technology, Culture and History, Reading Enrichment; Self Help and Improvement;
Youth and Family Services; and Literacy. She presented a sampling of the Strategic
Initiatives including improving and expanding tech services; pushing library services out
into the community; staff development and training; collection development e.g. world
language; increasing program attendance; increasing e-services e.g. downloadable videos;
focus on STEM ecosystem partnerships; and new Main Library/Parks and Recreation
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MINUTES PAGE 3
Community Center thanks to the passage of Measure W. She presented a video featuring
interactive classes from a library in Florida.
Councilmember Garbarino thanked Director Sommer for the presentation.
Councilmember Addiego commented on the animal shows. Director Sommer invited
Councilmember Addiego to see the albino snake and alligator.
Councilmember Matsumoto asked about staffing. Director Sommer stated there were 50-60
hourly employees adding up to 15 full time employees. Councilmember Matsumoto
discussed the importance of art and recommended chalking the sidewalks on Grand Avenue.
Vice Mayor Normandy discussed the importance of strategic planning and the need for a
new library and additional space. She commended the Library staff on its innovation and
programs.
Mayor Gupta stated one of the reasons there was an emergence of library services was due
to Director Sommer's energy, enthusiasm, optimism and leadership. He congratulated and
thanked the library staff He indicated support for the STEM partnerships. Mayor Gupta
suggested dedicated spaces for reading programs.
Councilmember Matsumoto thanked the Friends of the Library.
3. Report regarding Measure W Community Civic Campus update. (Marian Lee, Assistant City
Manager and Dolores Montenegro, Kitchell Program Manager)
Assistant City Manager Lee explained the process of working back from the 2018-2020
target date of building the Civic Center facility. She discussed the milestones completed
including obtaining the Kitchell team and conducting internal team meetings. She discussed
the need to create a program management plan including financial software and a SharePoint
system for document control. She introduced Michael Baker, environmental consultant, and
outlined the timeline for environmental document approval. She summarized the Citizens
Oversight Committee meeting. She discussed the upcoming tasks including completion of
the program management plan, recommendation on a delivery method for the construction
of buildings, completion of the environmental document and securing necessary land.
Councilmember Matsumoto discussed glitches with the payroll software and expressed
concern about establishing a system for invoices. Assistant City Manager Lee explained that
a project specific program would be set up for Measure W that would sync with the Finance
Department. Councilmember Matsumoto suggested the program be utilized for public works
projects. Kitchell Program Manager Montenegro explained that, in conjunction with the
Finance Department, they had developed spreadsheets and protocols. She explained that
expenses, encumbrances, and forecasts would be retained. She stated contracts were written
based on prevailing wage provisions. She stated the reports would not contain the details of
the invoices but they would ensure that the means, methods and mechanisms to ensure
prevailing wage requirements were being followed. She discussed review of reports and
invoices from contractors.
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Vice Mayor Normandy requested the Citizens Oversight Committee meeting minutes be
accessible on the website. Assistant City Manager Lee suggested a webpage for the Civic
Center Campus project.
CONSENT CALENDAR
4. Motion to approve the minutes from the meetings of January 11, 2017 and January 18, 2017.
(Margaret S. Roberts, Interim City Clerk)
5. Motion confirming payment register for February 8, 2017. (Richard Lee, Director of
Finance)
6. Report regarding resolution accepting Measure W Citizens' Oversight Committee (COC)
memorandum independently confirming Fiscal Year 2015-16 Measure W Revenues and
Expenditures. (Mike Futrell, City Manager)
6a. Resolution accepting Measure W Citizens' Oversight Committee memorandum
regarding Measure W Fiscal Year 2015-16 Revenues and Expenditures.
7. Report regarding an Ordinance adding Chapter 15.60 Recycling and Diversion of Debris
from Construction and Demolition to Chapter 15 Building and Construction of the South
San Francisco Municipal Code. (Alex Greenwood, Economic and Community Development
Director)
7a. Ordinance No. 1532-2017 adopting Chapter 15.60 of the South San Francisco
Municipal Code relating to Recycling and Diversion of Debris from Construction
and Demolition.
The City Clerk duly read the Consent Calendar, after which Council engaged in discussion of
specific items as follows:
Item 4: Councilmember Addiego corrected the acronym to UFCW and Natalie "Goar" to
"Gore" on page 4 of the January 11, 2017 minutes.
Item 5: Councilmember Garbarino asked which department received the two vehicles and
what the city received for the $1,900 Union Bank administrative fees. City Manager Futrell
indicated Staff would review the information and report back.
Councilmember Matsumoto asked why the vehicles were under non-departmental. City
Manager Futrell explained that vehicles were purchased from the equipment replacement
fund which was included in the budget under non-departmental.
Vice Mayor Normandy asked if the garage operating supplies were related to motorcycle
vehicles. Director Towne indicated he would review the information and report back.
Item 6/6a: Councilmember Matsumoto stated she could not approve the resolution due the
memorandum stating that the funds were spent in accordance with the terms of Measure W
and no data was provided.
Assistant City Manager Lee explained the process of Finance sharing the expenses of money
generated for Measure W with the Oversight Committee. She stated the memorandum
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indicated they had reviewed it and concluded that the monies were spent appropriately. She
clarified that the next step was for the Council to approve the memorandum. City Manager
Futrell explained that the Council was not certifying the financials, rather receiving a report
for the Citizen Oversight Committee. He stated the Council had delegated review of
financials to the Committee. He stated the matter could be delayed but he requested
feedback on what the Council wanted to see.
Vice Mayor Normandy requested a summary of revenues and expenditures.
Councilmember Garbarino suggested making the details available in the Council office.
Councilmember Addiego reminded the Council of the talent on the Committee.
City Manager Futrell suggested allowing the subcommittee to determine a process.
Item 7: Councilmember Matsumoto questioned the monitoring mechanism. Economic and
Community Development Director Greenwood explained that demolition would have to be
reported and reviewed. He stated administrative time and implementation was a concern but
he was confident it could be managed. Councilmember Matsumoto expressed concern
regarding unlicensed contractors.
City Attorney Rosenberg explained the covered projects relevant to generating significant
development debris, the majority of which required building permits.
Motion - Councilmember Garbarino / Second - Councilmember Addiego: to approve Consent
Calendar Items 4, 5 and 7. Motion was approved by unanimous roll call vote.
ITEMS FROM COUNCIL—COMMITTEE REPORTS AND ANNOUNCEMENTS
8. Resolution affirming the City of South San Francisco's commitment to diversity and
inclusion. (Council Member Karyl Matsumoto)
Councilmember Matsumoto stated the City wanted to assure residents that the City
celebrated diversity and inclusion. She discussed the recent focus group meeting with
County representatives and social service agencies. She discussed fears of children
regarding parents being deported. She stated the Police Chief had issued a statement on the
City's immigration enforcement policy. She discussed a future community meeting and
creation of a community based citizens advisory group to establish a strategic plan and
goals.
Councilmember Garbarino indicated support for the resolution.
Karla Molina, Library Department, thanked Councilmember Matsumoto for her leadership
and invitation to participate in the initiative. She discussed the focus group meeting and
stated the resolution was imperative to bring the message of inclusivity, celebration of
diversity and reiterate that the City was and has been a welcoming community. She
commended the Police Department on the academy held in Spanish. She expressed gratitude
that the community felt the library was a safe place. She discussed creative means for
delivering the message.
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Councilmember Matsumoto stated the Chief's immigration policy would be posted on the
website in various languages.
Councilmember Addiego suggested inclusion of immigration status in the resolution. He
discussed the meaning of indivisible and suggested an effort to discuss the indivisibly of the
City and the people. He stated the City was not able to operate as a sanctuary City. He
suggested the resolution have stronger language.
Councilmember Matsumoto recommended bringing the resolution back, allowing the City
Attorney time to add language.
Mayor Gupta indicated support for the direction of the resolution. He suggested adding
welcoming language and encouraging diversity. He asked if mutual assistance agreements
required the City to assist a Federal agency on immigration. Chief Azzopardi explained the
informal agreement for mutual aid.
Councilmember Matsumoto suggesting bringing the resolution back at the next meeting.
Vice Mayor Normandy discussed the recent Budget Subcommittee meeting. She discussed
the CDBG Subcommittee's recommendation on redistribution of the $6,500.
Mayor Gupta requested the formation of an ad hoc committee of two Councilmembers to
consider requests for naming different public facilities. City Manager Futrell stated there had
previously been a committee but it was not currently active.
Councilmember Matsumoto and Councilmember Addiego agreed to serve on the Naming
Subcommittee.
RECESS
At 9:14 p.m., Mayor Gupta recessed the City Council meeting and opened the Joint Special meeting
of the City Council and Successor Agency. The meeting adjourned at 9:18 p.m.
RECONVENE
Mayor Gupta reconvened the Regular City Council meeting at 9:18 p.m.
CLOSED SESSION
9. Closed Session—Conference with Real Property Negotiators:
Pursuant to Government Code Section 54956.8
Properties: Parcel 011-324-200, known as the Cal Water Property, located East of Chestnut
Avenue
City Negotiators: Mike Futrell and Sharon Ranals
Negotiating Parties: City of South San Francisco and California Water Service
Under Negotiation: Price and terms for disposition of the property.
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Time Entered Closed Session: 9:18 p.m.
Open Session resumed: 9:34 p.m.
Report out of Closed Session. Direction given. No reportable action.
ADJOURNMENT
Being no further business, Mayor Gupta adjourned the meeting at 9:35 p.m.
Submitted by: Approved by:
Ok fl /L
Gabriel Rodriguez, Deputy City Clerk Pradeep Gupta, Mayor
City of South San Francisco City of South San Francisco
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