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HomeMy WebLinkAboutMinutes 2017-11-20 @7:00MINUTES SPECIAL MEETING _o c'9LIFOR�1� CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, NOVEMBER 20, 2017 7:00 p.m. CALL TO ORDER TIME: 7:07 p.m. ROLL CALL PRESENT: Councilmembers Addiego, Garbarino, Matsumoto, Vice Mayor Normandy and Mayor Gupta. ABSENT: AGENDA REVIEW None. PUBLIC COMMENTS None. PUBLIC HEARING None. 1. Report regarding a Community Facilities District Public Hearing, Resolution of Formation of Community Facilities District and Resolution Calling Special Landowner Election for Community Facilities District. (Richard Lee, Director of Finance and Steve Mattas, Assistant City Attorney) I a. Resolution of formation of Community Facilities District, City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities). 1 b. Resolution calling special landowner election for Community Facilities District, City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities). Mayor Gupta opened by confirming that two (2) written protests had been received. Assistant City Attorney Mattas presented the staff report recommending that Council adopt the resolution of Formation of Community Facilities District (CFD) and adopt the resolution calling a Special Landowner Election for CFD. Mr. Matters advised that Kashiwa Fudosan's protest letters argued against the formation of the CFD based on a belief that the CFD was legally inadequate because there were no "additional services" that would be enjoyed by Kashiwa and because the tax was unreasonable. It further alleged that the Seifel and Taussig reports supporting the formation of the CFD were flawed. In contrast, staff believed the reports were valid. Mr. Mattas stated that Kashiwa mischaracterized the nature of the City staff communications regarding the Seifel consultant work performed for the City. Finally, Seifel was not, as Kashiwa, alleges, a consultant who was working for Oyster Point Development that was being handed its conclusions. Rather, Seifel was a third party economic consultant conducting its own independent analysis, doing so at the request of the City. City staff initiated the economic analysis pertaining to the benefits that the Kashiwa properties would receive as a direct response to discussions with Kashiwa's representatives who asked to better understand how the CFD would benefit its properties. Accordingly, staff believed formation of the CFD to be proper and continued to recommend its formation. Public hearing opened 7:35 p.m. Mayor Gupta invited comments from the public. On behalf of Kashiwa, Attorney Seena Samimi of Jeffer, Mangels, Butler & Mitchell LLP indicated Kashiwa had submitted written comments and explained that a full economic analysis had not yet been completed on its properties. He stated it was necessary to determine a reasonable basis to tax each parcel. Mr. Samimi believed it would be inappropriate, both legally and logically, to include Kashiwa in the CFD boundaries. He suggested continuing the matter to allow a thorough economic analysis. Matt Williams of Metro Properties, Asset Manager for Kashiwa, stated the new development of biotech space would not benefit Kashiwa's property, traffic would be worse, and the $180,000 annual fee would not be recoverable. He stated it was a straight deduction of value to its buildings. Scott Ennis of Cushman and Wakefield, discussed how the CFD would impact the office rental rates in the area. Yujin Yamaai of Oyster Point Plaza, disagreed with the proposed CFD due to its impact on property value. Public hearing closed 7:50 p.m. Mayor Gupta closed the public hearing. He requested additional time to consider the issues. Councilwoman Matsumoto asked when the matter could be brought back. Assistant City Attorney Mattas recommended continuing the hearing to on or before November 29, 2017. Councilwoman Matsumoto stated she would not be present due to planned travel. Councilman Garbarino stated he would not be available until December 1. He expressed frustration with the late receipt of comments from Kashiwa after 3:00 p.m. on Friday November 17th. SPECIAL CITY COUNCIL MEETING NOVEMBER 20, 2017 MINUTES PAGE 2 Councilman Addiego stated he needed to better understand the economic assessment by parcel for the specific benefits. While he trusted City staff, he wanted to have more detail about the alleged repression of property value. Assistant City Attorney Mattas stated Ms. Seifel could address the impact to the rent and benefit. Vice Mayor Normandy stated additional information was not necessary if the matter was going to be continued. Mayor Gupta suggested continuing the matter to allow all parties time to review the material. Councilwoman Matsumoto stated she was comfortable with the Council proceeding without her. Councilman Garbarino asked if Kashiwa could review the material by next week. Mr. Samimi explained the late submission and stated he would not have ample time to complete the review by next week. Assistant City Attorney Mattas stated staff did not recommend continuing further out than the December 4, 2017 Special City Council meeting due to timelines for meeting the February 28, 2017 agenda. He stated the Seifel Report was in possession of Kashiwa since September and the analysis could have been completed sooner. Mr. Samimi stated that Kashiwa's economic analyst had not yet had the opportunity to review the November 15, 2017 Taussig report or RMA. Assistant City Attorney Mattas discussed the Council's prior action on October 11, 2017. He explained the timing of the election and process which would run into early 2018. Councilman Garbarino stated he had faith in the City Attorney to properly handle the process. Vice Mayor Normandy suggested deferring the matter to December 4, 2017. Assistant City Attorney Mattas stated the hearing could be extended to December 4, 2017 and suggested information be submitted in time for staff to respond. City Manager Futrell stated the information would have to be submitted by November 27th. Mr. Samimi stated it would be difficult to complete the economic analysis. Mayor Gupta stated he wanted to allow staff the opportunity to respond to written objections. Mr. Samimi responded that Kashiwa would try to get information completed in one (1) week. City Attorney Rosenberg recommended continuing the matter to December 4, 2017, 7:00 p.m. in the Council Chambers. Motion - Councilman Garbarino /Second - Vice Mayor Normandy: to continue the hearing to a date certain of December 4, 2017, 7:00 p.m. in the Council Chambers. Approved by unanimous roll call vote. Recess: 8:07 p.m. Meeting resumed: 8:19 p.m. SPECIAL CITY COUNCIL MEETING NOVEMBER 20, 2017 MINUTES PAGE 3 2. Report regarding resolution approving the Database Maintenance Fee and amending the Fiscal Year 2017 -18 Master Fee Schedule. (Richard Lee, Finance Director) 2a. Resolution No. 149 -2017 approving the Database Maintenance Fee and amending the Fiscal Year 2017 -18 Master Fee Schedule. Public Hearing opened: 8:20 p.m. Director of Finance Lee presented the staff report recommending that Council adopt a resolution approving the Database Maintenance Fee and amending the Fiscal Year (FY) 2017 -18 Master Fee Schedule. He advised that in June 2017, the City Council approved the FY 2017 -18 Master Fee Schedule, which was the culmination of the collaborative efforts of staff, consultants, the Budget Standing Committee and the City Council to complete a comprehensive update of the City's user fees. In August 2017, staff presented follow up corrections and amendments to the Master Fee Schedule. The proposed resolution corrects the Master Fee Schedule by adding back the Database Maintenance Fee of $15 annually per business located in the City. The fee is assessed as part of the City's annual business license tax assessment, is compliant with Propositions 218 and 26, and is designed to offset the cost of annual software license fees, system upgrades, and maintenance of the City's business license system. Public Hearing closed: 8:22 pm. Motion —Vice Mayor Normandy /Second — Councilman Garbarino: to approve Resolution No. 149 -2017. Unanimously approved by roll call vote. 3. Report regarding selection of the preferred Community Civic Campus Master Architect team by City Council to enter into a Master Architect Services Agreement. (Marian Lee, Assistant City Manager) Assistant City Manager Lee presented the staff report recommending that Council hear presentations from the two (2) Master Architect finalist firms- ELS Group and Smith Group- and select the firm to design the project. She advised a key milestone for the Civic Campus Project was to select a master architect. Procuring a master architect before year end would position the City to advance the project design with the community during 2018. Assistant City Manager Lee described the Request for Quote (RFQ) process. She explained the City's internal project team comprised of the Kitchell Program Manager, Assistant City Manager, and staff from the Library, Parks & Recreation, Police, Fire, ECD and Public Works Departments. The focus of the review was to assess the teams qualifications against the minimum requirements outlined in the RFQ to determine if they would advance to the next step in the procurement process. Of the nine (9) teams that submitted, six (6) were shortlisted to participate in the RFQ process. The Smith Group and ELS firms were selected as a result of thorough vetting and review. The two (2) teams were asked to present to the Measure W Subcommittee on November 1, 2017 and present their finest work that was most relevant to the City's Measure W program. The presentations were well received by the Measure W Subcommittee members and staff was asked to have the two (2) teams present to the full City Council so that the preferred team might be selected. Assistant City Manager Lee next introduced each architect team stating each would make a 20 minute presentation to City Council and be available to address questions. SPECIAL CITY COUNCIL MEETING NOVEMBER 20, 2017 MINUTES PAGE 4 Clarence Mamuyac of ELS Group provided a PowerPoint Presentation to Council. He described ELS as a national expert in facility design. He advised that he and his team met with some of the City's staff at a location ELS had designed in Texas. He looked at this project as the opportunity to design a complex landmark site along the El Camino Real. Mr. Mamuyac showed a video detailing the design for the campus. The primary theme involved large cube like buildings with substantial use of glass that could be visualized as beacons of light. The campus was oriented towards San Bruno Mountain and open space flowed towards the east. A central plaza that could serve as additional surface parking space when needed was also incorporated. Plans for an upstairs Council Chambers and a large cascading stair case that could be used as a gathering place and /or theatre were relayed. A living roof was planned for the building tops. The roofs would incorporate plants native to San Bruno Mountain. The Police Station planned for the facility was designed by the firm's public safety agent and included three (3) stories with parking around the other two (2) sides. Councilman Addiego commented on the wall placed along the El Camino Real. He questioned how far it reached into the design. Mr. Mamuyac advised it was intended to run the length of the design and soften the impact of the campus against the El Camino Real. He further explained the back of house functions were intended to be housed in the portions of the buildings that were against the wall. Councilman Addiego complemented ELS on the cascading stairs design which could double as a community gathering space or theater. Councilman Garbarino complemented ELS on its presentation. Councilwoman Matsumoto questioned the street being proposed for flexible diagonal parking use. Mr. Mamuyac advised a new street and Antoinette Lane were proposed. Councilwoman Matsumoto cautioned that the BART site's dissection of the property might prohibit some of the landscaping depicted in the plan presented by ELS. Councilwoman Matsumoto queried maintenance of the proposed living roof as well as the substantial amount of glass incorporated in the concept design. Mr. Mamuyac advised the living roof would be planted with native plants requiring minimal maintenance. Glass would have to be maintained according to the City's standard facilities procedures for cleaning windows. Councilwoman Matsumoto next queried the Fire Station Design which depicted two (2) as opposed to (3) fire truck bays. Program Manager Montenegro of Kitchell advised a two (2) Bay Station with the option for growth to three (3) was planned. Vice Mayor Normandy queried the plans for elevators. SPECIAL CITY COUNCIL MEETING NOVEMBER 20, 2017 MINUTES PAGE 5 Mr. Mamuyac advised two (2) small elevator bays were planned on either side of the grand staircase leading to the Council Chambers. Councilman Garbarino commented on the expense related to keeping the glass clean irrespective of the type of glass used. Mayor Gupta complemented the presentation but queried the need for the wall along El Camino Real. Mr. Mamuyac explained the wall was a buffer between the campus and the El Camino Real. It was intended that the Library on the corner of El Camino Real and Chestnut would be a beacon of light and an impactful presence. Councilmembers thanked ELS Group for its presentation. Recess: 9:28 p.m. Meeting resumed: 9:34 p.m. Mark Roddy of Smith Group presented to Council. He described the firm's passion and enthusiasm for this opportunity and expressed its desire to create a vision for this once in a lifetime project. The firm's intent was for the design to promote civic pride and strength, health, wellness, public safety and education to support the next generation of Bay area innovators into the future. Smith Group intended to create an iconic facility that would include the provision of safe bike routes and efficient use of parking. Mr. Roddy presented a PowerPoint that displayed the firm's architectural accomplishments and then revealed its conceptual design for the South San Francisco Civic Center Campus. The large curved structure was covered by a sweeping canopy. A separate Council Chambers Building stood at the corner of El Camino Real and Chestnut Avenues with a circular cut out in the canopy hovering above. Open space sprawled to the east and a sports field bordered the planned design. The open space was intended as a gathering spot for the surrounding neighborhoods. It was intended that facility would be a sustainable and unique landmark for the community. Mayor Gupta thanked Mr. Roddy and his team for its presentation. Councilwoman Matsumoto commended the design for its openness and for the concept of placing the Council Chambers at the entrance of the campus. The Councilwoman noted the significance of additional space for Parks and Recreation and Library. She queried the number of classrooms and meeting spaces. Mr. Roddy advised the number of classrooms and meeting spaces was consistent with the overall program specified by the City. Vice Mayor Normandy stated she would have preferred to see internal renderings depicting plans for the building's interiors. She also did not favor the idea of a basketball court near the amphitheater. Councilman Garbarino complimented the use of the outdoor space and commended the placement of a multiuse sports court. SPECIAL CITY COUNCIL MEETING NOVEMBER 20, 2017 MINUTES PAGE 6 In response to a question from Council, Mr. Roddy advised that about 160 -180 parking spaces could be placed underneath the facility. Mayor Gupta commented on the beauty of the design. He questioned its ability to meet budget. He further questioned the design's flexibility to meet future growth needs. Mr. Roddy advised that good design does not equate with greater construction expense. He further stated that up to now, his firm had been working in a vacuum. If selected, it would work with Council to include flexibility in the plan. Vice Mayor Normandy queried the impact of pigeons on the canopy feature. Mr. Roddy advised design elements would pigeon -proof the canopy. Councilmembers thanked Smith Group for its presentation. Recess: 10:11 p.m. Meeting resumed: 10:20 p.m. David Schnee of Group 4 Architecture Research congratulated Council on its review of the two (2) finalists and offered to be of assistance moving forward. Councilman Addiego thanked Mr. Shnee and commented on the successful collaborations between Group 4 and the City on past projects. City Attorney Rosenberg advised that Council should select its preferred 1st choice architect. The 2nd choice would serve as an alternate in the event negotiations fell through. Councilwoman Matsumoto expressed a preference for the Smith Group stating that she expected it could consult as needed in design plans for Public Safety buildings. Vice Mayor Normandy stated that she believed she knew where Council was going to go with its choice. She expressed a preference for ELS, however, noting that she appreciated the opportunity to see the vision for the buildings' interiors. She further believed ELS had more experience with Public Safety and might consult for Smith Group on these facets moving forward Councilman Addiego believed the Smith Group Design to be iconic and exactly what was needed to make an impactful statement in this new gateway to our City. He believed the Council Chambers as the entry point on the corner of EL Comino Real and Chestnut Avenue was a spectacular statement. He stated the facility would be unparalleled to any other civic building on the Peninsula. SPECIAL CITY COUNCIL MEETING NOVEMBER 20, 2017 MINUTES PAGE 7 Councilman Garbarino expressed a preference for Smith Group. He liked the option of underground parking it presented. He further preferred the open space concept the Smith Group had presented. In response to a request for clarification from Councilwoman Matsumoto, Vice Mayor Normandy stated that her vote would be for ELS unless Smith Group could bring in other architecture firms to consult on the Public Safety aspects of the project. Project Manager Montenegro advised the Master Architect could consult as needed with other firms. Mayor Gupta thanked both teams for their presentations. He stated his preference for the design elements the Smith Group presented, specifically in relation to the Campus' interaction with El Camino Real. Motion- Councilwoman Matsumoto /Second Councilman - Addiego: to select the Smith Group as the Master Architect for the Community Civic Center Campus. Unanimously approved by roll call vote. ADJOURNMENT Being no further business, Mayor Gupta adjourned the meeting at 10:40 p.m. Submitteik Approved: I i l, Ci Clerk Liza Normandy, Mayor City of South San Francisco City of South San Francisco SPECIAL CITY COUNCIL MEETING NOVEMBER 20, 2017 MINUTES PAGE 8