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HomeMy WebLinkAboutMinutes 2018-01-10 @7:00MINUTES So�21 SAN'°'Yy2 CITY COUNCIL H� CITY OF SOUTH SAN FRANCISCO n U O r9t�FOac��P REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, JANUARY 10, 2018 7:00 p.m. CALL TO ORDER Time: 7:00 p.m. ROLL CALL Present: Councilmembers Addiego, Garbarino and Gupta, Mayor Pro Tempore Matsumoto and Mayor Normandy. Absent: None. PLEDGE OF ALLEGIANCE Led by Emily Clark and Miffy Guo, students at Reed College in Portland Oregon. AGENDA REVIEW None. ANNOUNCEMENTS FROM STAFF None. PRESENTATIONS 1. Presentation by HIP Housing regarding its annual calendar contest and distribution. (Leila Perreras, HIP Housing) Leila Perreras of HIP Housing thanked Council for its support of the organization's programs. She noted that HIP's programs address the housing crisis in San Mateo County and stated that due to housing affordability issues, only 63% of people working in San Mateo County live somewhere else. She presented Councilmembers with the 2018 calendar that included drawings from elementary and middle school students depicting the meaning of "home ". She encouraged Councilmembers and staff to help promote HIP's Home Sharing Program. 2. Presentation by Get Us Moving San Mateo County regarding transportation needs and funding. (Cory Wolbach, Get Us Moving San Mateo County) Mayor Pro Tempore Matsumoto, who sits on the SamTrans Board of Directors, introduced the Get Us Moving (GUM) San Mateo County Presentation by Casey Fromson, SamTrans Government /Community Affairs Director. She advised the GUM campaign was designed to engage residents regarding transportation funding needs and priorities in the County. The Mayor Pro Tempore encouraged residents to fill out the surveys, which would be available at locations throughout the City during the course of the campaign. Ms. Fromson then addressed Council providing a PowerPoint presentation regarding the program. She advised that GUM is collaborative and designed to increase awareness of current transportation conditions, programs, services and solutions. Further through surveys and other community engagement mechanisms, SamTrans hoped to develop an understanding of community opinions. The effort would shape policy goals and drive transportation funding needs and inform future transportation revenue opportunities and expenditures. Ms. Fromson advised of the hope that the process would secure a modern and successful transportation system for everybody that lives in the County while ensuring appropriate funding mechanisms are considered and pursued. With regard to funding, Ms. Fromson advised of pursuit of a '/2 cent sales tax authorized by AB 1613 (Mullin). This approach would require approval from the SamTrans Board and County Board of Supervisors as well as 2/3 approval from County voters. The funding mechanism could be placed on the ballot as early as November 2018. Councilman Addiego praised SamTrans for addressing this critical issue. He queried whether the final expenditure plan would be determined prior to placement on the ballot. Ms. Fromson confirmed the plan would be in place before the item is placed on the ballot. 3. Presentation regarding online permitting implementation. (Phillip Perry, Chief Building Official) Chief Building Official Perry provided a PowerPoint Presentation introducing the City's new Online Permitting Program. Chief Perry advised the Program was an ongoing, multi - departmental effort to use online technology to improve customer service, which was fully implemented in March 2017. Mr. Perry stated that over the counter applications account for 25% of permit applications and include items such as doors, water heaters, furnaces, roofs, windows, bath updates and kitchen updates. He stated that 133 online permits had been issued to date and the next phase would merge digital submittal with online permitting. Chief Perry closed by thanking City staff that had worked hard on the project including, Financial Services Manager Crosby, Accounting Assistant II Parker, Information Technology Manager Barrera, Permit Technician Kinahan and Building Inspector Rietdorf. Mayor Pro Tempore Matsumoto queried the number of over the counter permits submitted by home owners verses businesses and development companies. Chief Perry responded that to determine a precise number he would have to run a report, however he estimated that most were submitted by local contractors. REGULAR CITY COUNCIL MEETING JANUARY 10, 2018 MINUTES PAGE 2 Councilman Garbarino queried the fee for a permit to replace a water heater as well as information on residents' adherence to the requirement to obtain a permit for this purpose. Chief Perry advised the fee to replace a water heater was $117. He stated that most contractors comply and obtain permits for this purpose. PUBLIC COMMENTS Gabe Gonzalez Jr. addressed Council to request a sewer extension for his home at 297 Alta Vista Drive in the unincorporated area of the City. He advised that he had a septic system on property, which was not environmentally friendly. He hoped to be able to connect to the City's sewer main at the rear of his property and would pay all required fees and expenses. John McGoughlin of the San Bruno Community Foundation addressed Council regarding Item 21 on the agenda regarding a $25,000 grant to Project Read. He requested that Council authorize the Library Department to accept the grant which would permit continued expansion of the service to San Bruno's underserved neighborhoods. Councilmembers thanked the San Bruno Community Foundation for its award of funds. COUNCIL COMMENTS /REQUESTS Councilman Garbarino advised he had meetings coming up with the Governor and Senator de Leon, which he would report on at an upcoming meeting. Mayor Pro Tempore Matsumoto requested that the influx of youth basketball signs on public property be removed pursuant to the City's Sign Ordinance. She also requested that a sign on public property at Chestnut Avenue and Commercial Avenue concerning boxing matches be removed. She also thanked staff for the cleanup of Colma Creek near Trader Joe's and BART. The Mayor Pro Tempore also expressed concern regarding dangerous traffic conditions at Westborough Blvd. exiting northbound. She announced that the diversity website she had been working on with an intern and staff would soon be going live and she welcomed feedback. Councilman Addiego commented on his attendance at the installation of Dave Pine as the President of the County Board of Supervisors at an event in Redwood City. He commented on some of the goals Supervisor Pine mentioned for the coming year and noted that the hiring of a new County Manager was among them. President Pine insisted that the Board would work closely with SamTrans on matters of public transportation. Significant points of focus also included Bay conservation and development. Councilman Addiego also commented on the visual blight caused by the installation of a billboard near the freeway that is visible driving east down Baden Avenue. He suggested that Council and staff put as much effort as possible into visualizing placements on future applications. Councilman Gupta thanked former San Bruno Mayor Jim Ruane for his years of service to the community and welcomed incoming Mayor of San Bruno Rico Medina. Mayor Normandy announced a first time home buyer program that was being sponsored by HEART and would take place in the City on January 23, 2018. REGULAR CITY COUNCIL MEETING JANUARY 10, 2018 MINUTES PAGE 3 PUBLIC HEARING 4. Report regarding ordinance amending Chapter 8.67 of the South San Francisco Municipal Code revising the method of calculation for the Parkland Acquisition Fee and a Parks Construction Fee for Non - Residential Developments. (Richard Lee, Director of Finance) 4a. Resolution No. 1 -2018 affirming Average Fair Market Value per Acre of Park Land, adjusting the Average Park Construction Cost per Acre, and establishing an Administrative Fee pursuant to Chapter 8.67 of the South San Francisco Municipal Code. 4b.Ordinance amending Chapter 8.67 of the South San Francisco Municipal Code revising the method of calculation for the Parkland Acquisition Fee and a Parks Construction Fee for Non - Residential Developments. Public Hearing opened: 7:45 pm. Director of Finance Lee presented the staff report recommending that Council waive reading and adopt an ordinance amending Chapter 8.67 of the South San Francisco Municipal Code revising the method of calculation for the Parkland Acquisition Fee and a Parks Construction Fee for Non - Residential Developments and approve a resolution affirming Average Fair Market Value per Acre of Park Land, adjusting the Average Park Construction Cost per Acre, and establishing an Administrative Fee pursuant to Chapter 8.67 of the South San Francisco Municipal Code. He advised that adoption of the amended ordinance would correct calculation of the Park Land Acquisition and Parks Construction fees for non - residential developments. Adoption of the resolution would affirm the Fair Market Value per Acre as set by the 2016 study, adjust the Construction Cost per Acre by the CCI, and approve an Administrative Fee for the Park Land Acquisition Fee and Parks Construction Fee. Director Lee stated that the ordinance was originally approved in April 2016, and the parkland fees were modified in June 2017. At that time the discount rate applied to park fees for nonresidential was misstated. The proposed amended ordinance corrects the calculation. In response to a question from Mayor Pro Tempore Matsumoto, Director Lee advised the proceeds from the fees could be used anywhere in the City without geographic or neighborhood limitation. Councilman Garbarino queried the nature of the discrepancy being corrected. Director Lee advised the discount rate should have been listed at 75% as opposed to 25 %. Public Hearing Closed: 7:47 p.m. Motion — Councilman Garbarino /Second — Councilman Gupta: to approve Resolution No. 1 -2018. Unanimously approved by roll call vote. Motion — Councilman Garbarino /Second — Councilman Gupta: to waive reading and introduce an Ordinance amending Chapter 8.67 of the South San Francisco Municipal Code revising the method of calculation for the Parkland Acquisition Fee and a Parks Construction Fee for Non - Residential Developments. Unanimously approved by roll call vote. REGULAR CITY COUNCIL MEETING JANUARY 10, 2018 MINUTES PAGE 4 ADMINISTRATIVE BUSINESS 5. Report regarding a resolution approving the purchase and installation of three sculptures: Windswept, by Brian F. Russell, purchase price of $18,000; Slices of Heaven by Craig Gray, purchase price of $16,000; and Popsicles by Craig Gray, purchase price of $16,000, and amending the Fiscal Year 2017 -18 Parks and Recreation Department operating budget by $50,000 pursuant to Budget Amendment #18.016. (Sharon Ranals, Parks and Recreation Director) 5b. Resolution No. 2 -2018 approving the purchase and installation of three sculptures: Windswept, by Brian F. Russell, purchase price of $18,000; Slices of Heaven by Craig Gray, purchase price of $16,000; and Popsicles by Craig Gray, purchase price of $16,000; and amending the Fiscal Year 2017 -18 Parks and Recreation Department operating budget by $50,000 pursuant to Budget Amendment #18.016. Director of Parks and Recreation Ranals presented the staff report recommending that Council approve the purchase and installation of three sculptures: Windswept, by Brian F. Russell, purchase price of $18,000, to be installed on Westborough Boulevard median west of the Highway 280 off ramp; Slices of Heaven by Craig Gray, purchase price of $16,000, to be installed on Tennis Drive at the east end of the Sculpture Garden at Orange Memorial Park; and Popsicles by Craig Gray, purchase price of $16,000, to be installed at the entrance to Centennial Way across from the South San Francisco BART Station; and amend the Fiscal Year 2017 -18 Parks and Recreation Department operating budget by $50,000 pursuant to Budget Amendment #18.016. Director Ranals advised the sculptures had been selected by a subcommittee of the Cultural arts Commission and recommended for placement by the same group. She provided a PowerPoint Presentation depicting the sculptures. Director Ranals further advised that a budget amendment was necessary because the funds allocated for this purpose in the 2016/2017 FY operating Budget were not encumbered in June. Councilman Gupta stated appreciation for the Commission's work. However, Popsicles and Slices of Heaven did not appeal to him as a reflection of the City. He believed Popsicles to be too trendy for installation near BART. Councilman Addiego stated he believed Windswept to be a homerun and saw it as a potential companion piece for the Millennium Sculpture already in the Intersection of Westborough Boulevard and Junipero Serra Boulevard. Accordingly, he suggested it be placed east of the Intersection as opposed to west of the freeway off ramp. The Councilman stated that Windswept celebrated the history of South San Francisco as well as its current direction. He opined that Popsicles was more of a playful childlike sculpture and would be best placed between the swimming pool and playground in Orange Memorial Park. He was not fond of Slices of Heaven and could not envision its placement. The Councilman stated he could not support the final two pieces unless appropriate locations could be found. Councilman Garbarino stated the children's play area at Orange Memorial Park was the most suitable placement for Popsicles. He was fine with the selected site for Windswept. He also liked the placement of Slices of Heaven on Tennis Drive in Orange Memorial Park near the Farmer's Market and as homage to the Park's name. Mayor Pro Tempore Matsumoto expressed appreciation for all three (3) pieces. She liked the idea of whimsical art that Popsicles and Slices of Heaven brought to the community. She stated that she REGULAR CITY COUNCIL MEETING JANUARY 10, 2018 MINUTES PAGE 5 had believed the piece placed near Starbucks a few years back was too whimsical and now she appreciated it. She believed Popsicles and Slices of Heaven would have the same impact. She would also be comfortable with the location Councilman Addiego selected for Popsicles. Councilman Gupta stated he could support Popsicles based on Councilman Addiego's suggestion that it be placed near the children's play area at Orange Memorial Park. Mayor Normandy believed Windswept was fitting of South San Francisco and approved of its suggested placement. She further approved of the suggested location for Slices of Heaven. She was comfortable with the location Councilman Addiego suggested for Popsicles. Motion — Councilman Addiego /Second — Councilman Garbarino: to approve Resolution No. 2 -2018 as modified to include the installation of Popsicles at a future site to be determined based on Council discussion near a children's play area in Orange Memorial Park. Unanimously approved by roll call vote. 6. Report regarding a resolution approving the transfer of ownership of a modular trailer installed at the bocce courts at Orange Memorial Park to the Italian American Citizens Club and executing a new Lease Agreement to define the terms and conditions for the Italian American Citizens Club's use of the trailer on City property. (Sharon Ranals, Parks and Recreation Director) 6b. Resolution approving the transfer of ownership of a modular trailer installed at the bocce courts at Orange Memorial Park to the Italian American Citizens Club and executing a new Lease Agreement to define the terms and conditions for the Italian American Citizens Club's use of the trailer on City property This item was tabled to permit the City Attorney to look into a potential conflict of interest issue related to four (4) of the five (5) Councilmembers' possible membership in the Italian American Citizens Club (IACC). Accordingly, the Mayor did not entertain a motion on the item. Before this potential conflict came to light, Councilmembers had expressed concern regarding issues related to the trailer's compliance with the Americans with Disabilities Act (ADA). Specifically, Mayor Pro Tempore Matsumoto believed the bathroom to be potentially unsafe and noted the stairs to the trailer were wobbly. Facilities Manager Crume advised that as currently configured, the agreement would not require ADA upgrades to the bathroom. The Mayor Pro Tempore questioned the City's liability in this regard. City Attorney Rosenberg advised the question had a two (2) part answer. First, the lease agreement required that the IACC build an ADA compliant ramp. The agreement was silent on the bathroom, and an ADA upgrade was not a term of the purchase and sale agreement for the trailer. Further, the lease document is structured to take some of the responsibility off of the City. For example, the trailer would become the property of the IACC and the City would not maintain it. The City owns the space on which the trailer sits and standard indemnification agreements are in place. REGULAR CITY COUNCIL MEETING JANUARY 10, 2018 MINUTES PAGE 6 7. Report regarding a resolution authorizing the City Manager to approve a consulting services agreement with Biggs Cardosa Associates Inc., of San Jose, California for construction management and inspection services for the South Airport Bridge Replacement Project (Project No. st1301) in an amount not to exceed $560,411, for a total construction management budget of $616,452. (Sam Bautista, Principal Engineer) 7a. Resolution No. 3 -2018 authorizing the City Manager to approve a consulting services agreement with Biggs Cardosa Associates Inc., of San Jose, California for construction management and inspection services for the South Airport Bridge Replacement Project (Project No. st1301) in an amount not to exceed $560,411, for a total construction management budget of $616,452. Senior Civil Engineer Cho presented the staff report recommending that Council approve a resolution authorizing the City Manager to approve a consulting services agreement with Biggs Cardosa Associates Inc., of San Jose, California for construction management and inspection services for the South Airport Bridge Replacement Project (Project No. st1301) in an amount not to exceed $560,411, for a total construction management budget of $616,452. Engineer Cho advised that the South Airport Boulevard Bridge at North Access Road and the I -380 Freeway onramp must be replaced. The inspection performed by Caltrans in May 2009 determined that the bridge's weight bearing capacity must be reduced due to deterioration of the underlying wood piles. Caltrans and the City obtained funding from the Federal Highway Administration for the Project's new design and construction costs. Staff issued a Request for Proposals (RFP) through eBidboard for construction management services for the Project in June 2017. Staff received responses to the RFP on August 17, 2017, from four (4) firms: K &B Construction Services, Inc., Caltrop /TRC Solutions, Zoon Engineering and Biggs Cardosa Associates, Inc. After the review and scoring of the proposals, interviews were held with all four (4) firms on November 8, 2017. The selection panel members concluded that Biggs Cardosa was the best qualified firm to provide the construction management and inspection services for this project based on both proposal and interview. Mayor Pro Tempore Matsumoto queried the lack of an engineers' estimate in the staff report. She also requested that photos be included in staff reports of this nature. For example, in this instance a photo of the bridge would have been helpful. Regarding the Disadvantaged Business Enterprise (DBE) requirement, the Mayor Pro Tempore suggested raising it from %2 percent to 1 percent. Engineer Cho advised that engineers' estimates do not accompany consulting contracts, but typically staff estimates that the contract will run 8 -10% of construction costs. He further agreed that photos would be helpful to staff reports on projects such as this one and agreed to incorporate them in the future. In response to a question from Councilman Gupta regarding grant funding on the project, Engineer Cho advised the grant accounted for a substantial amount of the funding. Motion —Mayor Pro Tempore Matsumoto /Second — Councilman Gupta: to approve Resolution No. 3 -2018. Unanimously approved by roll call vote. Recess: 8:30 p.m. Meeting resumed: 8:35 p.m. REGULAR CITY COUNCIL MEETING JANUARY 10, 2018 MINUTES PAGE 7 8. Report regarding a resolution approving the Program Supplemental Agreement No. 026 -F with the State of California for the Citywide Gap Closure - Haskins Sidewalk Project (Project No. stl402) in the amount of $356,982 and authorizing the City Manager to execute said agreement. (Sam Bautista, Principal Engineer) 8a. Resolution No. 4 -2018 approving the Program Supplemental Agreement No. 026 -F with the State of California for the Citywide Gap Closure - Haskins Sidewalk Project (Project No. stl402) in the amount of $356,982 and authorizing the City Manager to execute said agreement. Senior Civil Engineer Cho presented the staff report recommending that Council adopt a resolution approving the Program Supplemental Agreement No. 026 -F with the State of California for the Citywide Gap Closure - Haskins Sidewalk Project (Project No. stl402) in the amount of $356,982 and authorizing the City Manager to execute the agreement. The agreement would allow the City to seek reimbursement at the maximum of $356,982 of eligible construction phase costs for the project. Mayor Pro Tempore Matsumoto commented that a photo of the sidewalk at issue would have provided more background as to the nature of the repair. Councilman Garbarino commented that the total cost of the work seemed quite pricey for a sidewalk repair. Engineer Cho advised that complex tree removal issues contributed to the cost of this contract. In response to a question from Mayor Pro Tempore Matsumoto, Engineer Cho confirmed the state would reimburse the City upon completion of the work. Motion — Councilman Addiego /Second — Councilman Garbarino: to approve Resolution No. 4- 2018. Unanimously approved by roll call vote. 9. Report regarding resolution supporting the submission of an application for Measure A Pedestrian and Bicycle Program Funding for $600,000 for the South San Francisco Regional Bike Network Connectivity Project. (Sam Bautista, Principal Engineer) 9a. Resolution No. 5 -2018 supporting the submission of an application for Measure A Pedestrian and Bicycle Program Funding for $600,000 for the South San Francisco Regional Bike Network Connectivity Project. Senior Civil Engineer Cho presented the staff report recommending that Council approve a resolution supporting the submission of an application for Measure A Pedestrian and Bicycle Program Funding for $600,000 for the South San Francisco Regional Bike Network Connectivity Project. Engineer Cho advised that the Transportation Authority issued a Call for Projects for the Measure A Pedestrian and Bicycle Program funds on November 6, 2017. The TA requires applicants for Measure A funds to submit a resolution in support of the application. Regarding the proposed project, there is a gap in connectivity for pedestrians and bicyclists on the Bay Trail Corridor, which is used by both commuters and recreational users, and along the North -South Bikeway Corridor, which is used primarily by commuters. The Bikeway Corridor connects to bike lanes that reach mass transit hubs such as the Ferry Terminal. The proposed resolution would be submitted along with the grant application seeking funding. REGULAR CITY COUNCIL MEETING JANUARY 10, 2018 MINUTES PAGE 8 Councilman Gupta wished staff success on the application. Mayor Pro Tempore Matsumoto advised competition for the funds would be fierce. She queried the feasibility of the match number. Engineer Cho advised the City was not overcommitting on the match. Motion — Councilman Gupta/Second— Councilman Garbarino: to approve Resolution No. 5 -2018. Unanimously approved by roll call vote. 10. Report regarding a resolution awarding a construction contract to W. Bradley Electric, Inc. of Novato, California for the Grand Avenue and West Orange Avenue Pedestrian Crossing Improvements (Project No. stl706) in an amount not to exceed $341,100 and authorizing a total construction budget of $426,375. (Richard Cho, Sr. Civil Engineer) 10a. Resolution No. 6 -2018 awarding a construction contract to W. Bradley Electric, Inc. of Novato, California for the Grand Avenue and West Orange Avenue Pedestrian Crossing Improvements (Project No. stl706) in an amount not to exceed $341,100 and authorizing a total construction budget of $426,375. Senior Civil Engineer Cho presented the staff report recommending that Council approve a Resolution awarding a construction contract to W. Bradley Electric, Inc. of Novato, California for the Grand Avenue and West Orange Avenue Pedestrian Crossing Improvements (Project No. st1706) in an amount not to exceed $341,100 and authorizing a total construction budget of $426,375. Engineer Cho advised the project proposes to upgrade the safety at existing pedestrian crossings on Grand Avenue between Cypress and Walnut Avenues and on West Orange Avenue at Centennial Way Trail. He stated that Grand Avenue is the street with the highest volume of pedestrians in the City. The proposed rectangular rapid flashing beacon (RRFB) devices would provide better visibility for motorists driving on Grand Avenue to yield to pedestrians in advance of mid -block crosswalks and uncontrolled intersections. Two RRFBs will be installed for each crosswalk. In addition to standard push- button activation, the City would also install a passive detection device (camera) to detect pedestrians at the sidewalks waiting to cross the street. The proposed RRFB device would be powered by solar energy and will not require any trenching in the street or sidewalk. Councilman Addiego commented that the devices were greatly needed, despite not liking their appearance. Councilman Gupta concurred that the devices were necessary. He queried whether they would clutter the sidewalk. Engineer Cho advised that since no trenching was necessary and the devices would be placed in bulb outs, their impact to sidewalk space would be minimal. Councilman Garbarino encouraged expanding the program to other dangerous intersections in the City. Motion —Mayor Pro Tempore Matsumoto /Second — Councilman Garbarino: to approve Resolution No. 6 -2018. Unanimously approved by roll call vote. REGULAR CITY COUNCIL MEETING JANUARY 10, 2018 MINUTES PAGE 9 11. Report regarding a resolution awarding a construction contract to HM Construction of Hercules, California for the Magnolia Senior Center and Siebecker Preschool Parking Lot Resurfacing Project (Project No. pfl609) in an amount not to exceed $190,692, and authorizing a total construction budget of $247,900. (Patrick Caylao, Associate Civil Engineer) lla. Resolution No. 7 -2018 awarding a construction contract to HM Construction of Hercules, California for the Magnolia Senior Center and Siebecker Preschool Parking Lot Resurfacing Project (Project No. pfl609) in an amount not to exceed $190,692, and authorizing a total construction budget of $247,900. Associate Civil Engineer Caylao presented the staff report recommending that Council approve a resolution awarding a construction contract to HM Construction of Hercules, California for the Magnolia Senior Center and Siebecker Preschool Parking Lot Resurfacing Project (Project No. pfl 609) in an amount not to exceed $190,692, and authorizing a total construction budget of $247,900. He advised that the parking lots at each facility were in need of repair to service pavement distresses. The project would include new asphalt, paving and restriping at both facilities as well as ADA improvement installation. Mayor Pro Tempore queried whether permeable surface would be installed. Engineer Caylao stated permeable surfaces are not mandated and could not be fit into the budget for this project. The Mayor Pro Tempore asked that the restriping be done in a way that would facilitate additional parking spaces at Magnolia Center. Mr. Caylao advised the former Director of the Senior Center had concerns about maneuverability if additional spaces were added. Councilman Gupta queried the ADA improvements. Engineer Caylao advised the stairway along Magnolia would be improved for ADA compliance with installation of a ramp to the sidewalk. An ADA parking spot would be added at Siebecker Center. Motion — Councilman Garbarino /Second — Councilman Addiego: to approve Resolution No. 7- 2018. Unanimously approved by roll call vote. 12. Report regarding a resolution authorizing the submittal of an application of $3,030,451 for the 200 Linden Transit Oriented Development Project to the California State Department of Housing and Community Development for funding under the Infill Infrastructure Grant Program; the execution of a standard agreement if selected for such funding and any amendments thereto; and any related documents necessary to participate in the Infill Infrastructure Grant Program. (Julie Barnard, Economic Development Coordinator and Deborah Gill, Special Projects Manager) 12a. Resolution No. 8 -2018 authorizing the submittal of an application of $3,030,451 for the 200 Linden Transit Oriented Development Project to the California State Department of Housing and Community Development for funding under the Infill Infrastructure Grant REGULAR CITY COUNCIL MEETING JANUARY 10, 2018 MINUTES PAGE 10 Program; the execution of a standard agreement if selected for such funding and any amendments thereto; and any related documents necessary to participate in the Infill Infrastructure Grant Program. Special Projects Manager Gill presented the staff report recommending that Council approve a resolution authorizing the submittal of an application of $3,030,451 for the 200 Linden Transit Oriented Development Project to the California State Department of Housing and Community Development for funding under the Infill Infrastructure Grant Program; the execution of a standard agreement if selected for such funding and any amendments thereto; and any related documents necessary to participate in the Infill Infrastructure Grant Program. Manager Gill advised the application was made jointly with Hisense, the housing developer on the project. The 200 Linden Transit Oriented Development Project is the only current development that would qualify for the program since it includes a 15% affordability component. Councilman Addiego commended Hisense for its partnership on the development which was the only current project in the Downtown that would include for sale housing. Councilman Gupta thanked staff and Hisense for their effort on this application. In response to a question from Councilman Gupta, City Manager Futrell advised the City had exhausted PG &E Rule 20A funds in other areas of the City. Mayor Pro Tempore Matsumoto questioned language pertaining to the splitting of funds. Manager Gill advised that "split" meant divide pursuant to negotiations that would ultimately be approved by Council. It did not signify that there would be a 50150 split. Motion — Councilman Addiego /Second — Councilman Gupta: to approve Resolution No. 8 -2018. Unanimously approved by roll call vote. 13. Report regarding a resolution awarding a construction contract to Spencon Construction, Inc. of Danville, California for the South San Francisco Gap Closure Project (Project No. stl402) in an amount not to exceed $194,205, and authorizing a total construction budget of $ 262,178. (Sam Bautista, Principal Engineer) 13a. Resolution No. 9 -2018 awarding a construction contract to Spencon Construction of Danville, California for the South San Francisco Gap Closure Project (Project No. stl402) in an amount not to exceed $194,205, and authorizing a total construction budget of $262,178. Senior Civil Engineer Cho presented the staff report recommending that Council approve a resolution awarding a construction contract to Spencon Construction, Inc. of Danville, California for the South San Francisco Gap Closure Project (Project No. stl402) in an amount not to exceed $194,205, and authorizing a total construction budget of $ 262,178. Engineer Cho advised that six (6) bids were received on this project and In response to clarifying questions from Mayor Pro Tempore Matsumoto, Engineer Cho advised this was the Construction Contract companion to Item 8 approved earlier in the evening. The previously approved Program Supplemental Agreement ensures reimbursements to fund this project. REGULAR CITY COUNCIL MEETING JANUARY 10, 2018 MINUTES PAGE 11 Motion — Councilman Garbarino /Second — Councilman Gupta: to approve Resolution No. 9 -2018. Unanimously approved by roll call vote. 14. Report regarding resolution supporting the submission of an application for Measure A Pedestrian and Bicycle Program Funding for $400,000 for the Hickey /Junipero Serra Boulevards Safety and Connectivity Improvement Project. (Sam Bautista, Principal Engineer) Resolution No. 10 -2018 supporting the submission of an application for Measure A Pedestrian and Bicycle Program Funding for $400,000 for the Hickey /Junipero Serra Boulevards Safety and Connectivity Improvement Project. Senior Civil Engineer Cho presented the staff report recommending that Council adopt a Resolution supporting the submission of an application for Measure A Pedestrian and Bicycle Program Funding for $400,000 for the Hickey /Junipero Serra Boulevards Safety and Connectivity Improvement Project. The TA issued a Call for Projects for the Measure A Pedestrian and Bicycle Program funds on November 6, 2017. Staff selected this project for application because crosswalks and bicycling amenities are absent at the intersection of Hickey Boulevard and Junipero Serra Boulevard creating a hazard for pedestrians and bicyclists. Measure A funds would be used for the pre - project planning, preliminary engineering, and plans specifications and estimates to design curb extensions, advanced crosswalk markings and signage, and bike lanes within the Hickey Boulevard and Junipero Serra Boulevard intersection. Mayor Pro Tempore Matsumoto stated the importance of this project. She implored staff to have the application tightly prepared, because she would not be able to advocate for it before the TA. Councilman Garbarino concurred with the Mayor Pro Tempore regarding the significance of the project to the City. In response to a question from Councilman Gupta regarding left turn lanes depicted in the map attached to the staff report, Engineer Cho advised there were two (2) receiving lanes at the end of the turn movement guided by the road markings. Motion —Mayor Pro Tempore Matsumoto /Second — Councilman Garbarino: to approve Resolution No. 10 -2018. Unanimously approved by roll call vote. CONSENT CALENDAR 15. Motion to approve the Minutes from the meetings of December 5, 2017 and December 13, 2017. 16. Motion confirming payment registers for January 10, 2018. (Richard Lee, Director of Finance) 17. Report regarding a resolution authorizing the acceptance of $34,594 in donations to support the Library's Project Read program. (Valerie Sommer, Library Director) 17a. Resolution No. 11 -2018 authorizing the acceptance of $34,594 in donations to support the Library's Project Read program. REGULAR CITY COUNCIL MEETING JANUARY 10, 2018 MINUTES PAGE 12 18. Report regarding a resolution authorizing the filing of a grant application of $20,000 for Community Development Block Grant funds allocated through the City of Daly City to support Project Read and authorizing the Director of Finance to approve Budget Amendment 18.019 upon receipt of grant award. (Valerie Sommer, Library Director) 18a. Resolution No. 12 -2018 authorizing the filing of a grant application of $20,000 for Community Development Block Grant funds allocated through the City of Daly City to support Project Read and authorizing the Director of Finance to approve Budget Amendment 18.019 upon receipt of grant award. 19. Report regarding a resolution authorizing the acceptance of $5,000 in one -time grant funding from Quality Counts San Mateo County for the Big Lift Little Steps Preschool at the Community Learning Center, and amending the Parks and Recreation Department's Fiscal Year 2017 -18 Operating Budget pursuant to Budget Amendment #18.015. (Sharon Ranals, Director of Parks and Recreation) 19a. Resolution 13 -2018 authorizing the acceptance of $5,000 in one -time grant funding from Quality Counts San Mateo County for the Big Lift Little Steps Preschool at the Community Learning Center, and amending the Parks and Recreation Department's Fiscal Year 2017 -18 operating budget pursuant to Budget Amendment #18.015. 20. Report regarding an ordinance amending the South San Francisco Zoning Ordinance, related to the El Camino Real /Chestnut Avenue Plan District, in accordance with South San Francisco Municipal Code Chapter 20.550. (Tony Rozzi, Principal Planner) 20a. Ordinance No. 1549 -2018 amending the South San Francisco Zoning Ordinance, related to the El Camino Real /Chestnut Avenue Plan District, in accordance with South San Francisco Municipal Code Chapter 20.550. 21. Report regarding a resolution authorizing the acceptance of $25,000 from the San Bruno Community Foundation to support Project Read's Literacy Services through the Learning Wheels program and approving Budget Amendment 18.020. (Valerie Sommer, Library Director) 21a. Resolution No. 14 -2018 authorizing the acceptance of $25,000 from the San Bruno Community Foundation to support Project Read's literacy services through the Learning Wheels program and approving Budget Amendment 18.020. Item 15: Councilman Addiego corrected the spelling of Madeleine Banfield's name in the minutes of the December 13, 2017 Regular City Council Meeting. Item 16: In response to a question from Council, Finance Director Lee clarified the accounting for certain food related charges. Motion — Councilman Gupta/Second— Councilman Garbarino: to approve the Consent Calendar. Unanimously approved by roll call vote. ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS Councilman Addiego requested that the meeting be adjourned in honor of Alma Lorraine Castellanos. He noted Mrs. Castellanos who lived in the Sunshine Gardens Neighborhood was very proud of her son who was an Assistant Deputy Fire Chief in San Francisco and was a hero during the 1989 Earthquake. REGULAR CITY COUNCIL MEETING JANUARY 10, 2018 MINUTES PAGE 13 ADJOURNMENT Being no further business, Mayor Normandy adjourned the meeting at 9:32 p.m. in memory of Alma Lorraine Castellanos. REGULAR CITY COUNCIL MEETING MINUTES Approved by: Liza Normandy, Mayor City of South San Francisco JANUARY 10, 2018 PAGE 14