HomeMy WebLinkAboutMinutes 2018-01-29 @5:45MINUTES
SPECIAL MEETING
i+ y
c'glIFOR� CITY COUNCIL
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, JANUARY 29, 2018
5:45 p.m.
CALL TO ORDER TIME: 5:52 p.m.
ROLL CALL PRESENT: Councilman Addiego, Mayor Pro Tempore
Matsumoto and Mayor Normandy.
ABSENT: Councilmen Garbarino and Gupta.
AGENDA REVIEW
None.
PUBLIC COMMENTS - comments are limited to items on the Special Meeting Agenda
None.
ADMINISTRATIVE BUSINESS
1. Report regarding a resolution adopting findings and authorizing a contract for
emergency repair work to address the storm drain failure and related repairs on
Junipero Serra Boulevard near Westborough Boulevard; and amending the 2017 -18
Public Works Department operating budget by $300,000 pursuant to Budget
Amendment No. 18.023. (Sam Bautista, Principal Engineer)
1 a. Resolution adopting findings and authorizing a contract for emergency repair work to
address the storm drain failure and related repairs on Junipero Serra Boulevard near
Westborough Boulevard; and amending the 2017 -18 Public Works Department
operating budget by $300,000 pursuant to Budget Amendment No. 18.023.
City Attorney Rosenberg advised Council that the proposed emergency resolution required a 4/5 vote.
Since only three (3) members of the Council were present, a vote on the item would not go forward.
However, staff was prepared to brief the Council on the required emergency repair work and a vote could
be taken at the upcoming February 14, 2018 Regular Meeting of the City Council.
Public Works Director Kim and Principal Engineer Bautista addressed Council. Mr. Kim advised that
staff was prepared to recommend that Council authorize a contract for emergency repair work to address
the storm drain failure and related repairs on Junipero Serra Blvd. near Westborough Blvd. The contract
would require a $300,000 amendment to the 2017 -18 Public Works Department Operating Budget.
Director Kim advised that on January 24, 2018, staff was called to Junipero Serra Blvd. just north of
Westborough Blvd. due to a failure in the storm drainage system located under the shoulder and bike path
of the northbound lanes of Junipero Serra Blvd. Upon review, staff determined the storm water
undermined and eroded the soil under the road section. Due to the dangerous condition, staff contacted
Interstate Grading & Paving of South San Francisco to implement a lane closure to prevent motorists
from driving in the affected lane. This initial emergency work was performed for the amount of $7,500.
The City, through its on -call contracts, called geotechnical engineers, Cotton Shires & Associates, to
assess the damage and recommend repair measures. Due to emergency circumstances, staff contacted
Interstate Grading & Paving and ProVen Management, Inc. of Oakland for repair work quotes. Both
contractors demonstrated the ability to mobilize, assess and repair the damaged storm drain main and
repair the condition by clearing out the debris, filling in the undermined cavity with engineered fill and
fixing the storm drain lines. Staff reviewed the two (2) proposals which came in as follows: 1) Interstate
Grading and Paving $229,989.88; 2) ProVen Management, Inc. $247,109.00. Staff recommended
selecting Interstate Grading and Paving to perform the emergency repair of the storm drain system. Staff
further recommended a contingency budget of $50,000 for emergency repair engineering by Cotton Shires
& Associates, which would be present on -site throughout the emergency.
Mayor Pro Tempore Matsumoto queried the potential duration of the emergency.
Director Kim advised the work could be completed within 2 -3 weeks and stabilized, and safely rerouted
with traffic right away.
Mayor Pro Tempore Matsumoto expressed concern over ageing water pipes in the City and queried
whether a plan would be determined.
Director Kim advised Council had approved a Sanitary Sewer Master Plan Consulting Agreement at its
January 24, 2018 Regular Meeting. However, there was room for additional review of water systems.
Councilman Addiego queried whether City staff had the capacity to block a lane and run traffic
interference.
Director Kim advised the type of lane closure affected by the emergency required a higher level of
construction equipment and geotechnical work. For example, the blocked storm drains were identified
and cleaned out and vegetation was cleared as the traffic control was being implemented.
City Attorney Rosenberg reminded Council that the item could be voted on at the February 14, 2018
Meeting of the City Council.
ADJOURNMENT
SPECIAL CITY COUNCIL MEETING JANUARY 29, 2018
MINUTES PAGE 2
Being no further business, Mayor Normandy adjourned the meeting at 6:03 p.m.
Su fitted:
Krista artin i, City erk
City of So n Francisco
SPECIAL CITY COUNCIL MEETING
MINUTES
Approved:
Liza Normandy, Mayor
City of South San Francisco
JANUARY 29, 2018
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