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HomeMy WebLinkAbout10.2017 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION Tuesday, October 17, 2017 I. CALL TO ORDER: 7:01 pm A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, October 17, 2017, at the Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. II. ROLL CALL: Present: Commissioners Battaglia, Camacho, Garrone, Flores, Holt, Lock, and Uy Absent: none Staff: Sharon Ranals, Director of Parks and Recreation Greg Mediati, Parks Manager Kelli Jo Cullinan, Acting Recreation Manager Susan Filereto, Administrative Assistant III. PLEDGE OF ALLEGIANCE IV. AGENDA REVIEW: APPROVAL OF MINUTES: V. Commissioner Holt made a motion to approve the minutes of September 19, 2017, Parks and Recreation Commission meeting. It was seconded by Commissioner Flores and unanimously approved. VI. CITIZEN PARTICIPATION: VII. PRESENTATION: A. Introduction of New Employees Director Ranals had Parks Manager Mediati introduce two new Park Maintenance Workers, Alyssa Kiely and Mike Kilmartin. He also introduced Josh Richardson who has been promoted to Parks Supervisor. He replaced Drew Arzaga who retired. Josh Richardson had been acting Parks Supervisor. Director Ranals then had Acting Recreation Manager Cullinan introduce three new program coordinators. Brian Noce, Program Coordinator at the Orange Memorial Park Pool, Francisco “Pancho” Rodriguez, Program Coordinator for the REAL Program at Martin and Los Cerritos School, and finally Chrystal Bowdry, Program Coordinator at Monte Verde School. Parks and Recreation Commission Minutes of the Meeting of October 17, 2017 Page 2 They all gave brief introductions about themselves and expressed how happy they were to be working for the City of South San Francisco. Chair Camacho stated she is excited to have them on board. B. Oyster Point Development Update Billy Gross, Senior Planner addressed the Commission on the next phase of the Oyster Point Development, Phases 3 and 4 which will consist of a residential development. He stated this was approved by City Council in 2011 which includes approximately 2.25 million square feet. He stated ground breaking was last week. He then introduced Richard Kennedy, Landscape Architect with James Corner Field Operations (JCFO), who presented a power point presentation on the project. In his presentation, he described how they will keep the low key character of the area. He also noted that some of the water’s edge will be retained and that they would like to keep the uniqueness of the area. It will have a main inclusion of new housing and retail space. It will include 1,191 residential units a mixture of studio/one bedroom and three bedrooms. They will have for sale and rental units with pedestrian walk ways connecting to the bay trails as well as bike lanes. There will be green spaces and an east west connector out to the water. There will be local shops and meeting areas for people to get together. They will have trees planted along the walk ways for wind protection. He stated that there will also be recreational areas, picnic areas as well as a water-front park. Commissioner Uy asked which units will be for sale and which will be rented. Joe McCarthy, Oyster Point Developer, answered this question. He stated two thirds will be condominiums for sale and one third will be rentable apartments. Chair Camacho asked if there will be low income units. He stated that there will be about 30 units that will be low income. Commissioner Flores asked about the maintenance of the area; trash and such. Richard Kennedy stated that there will be recycling bins visible and accessible. Commissioners asked about the maintenance of the grounds. Richard Kennedy responded that they would use drip line systems and use drought resistant plants. Richard Kennedy stated that they use of the best drip lines available. Commissioner Flores asked about lighting on the Bay Trail. Richard Kennedy stated that they would have pole lighting with lights shining down. Chair Camacho stated who would be responsible for the maintenance of the landscaping. Joe McCarthy responded to this question. He stated that it is privately funded and the developers would be responsible. Commission Uy asked about public transportation and Richard Kennedy responded that they would keep the existing shuttle service and Ferry Terminal as well as continuing to work with SamTrans. Chair Camacho also asked about installing street lighting; since it gets very dark in that area. Senior Planner Bill y Gross stated that it would depend on what will be going on in the area. Flash lights are currently being used in the area. Parks and Recreation Commission Minutes of the Meeting of October 17, 2017 Page 3 Commissioners liked the idea about the area being designed as a multi-use residential and retail development and stated that it could make the traffic issue better. Commissioner Flores stated that parking could be an issue and that alternative ideas should be considered such as Uber and more bike lanes. Commissioner Holt asked about the green spaces. Richard Kennedy stated that there would be park spaces where people could picnic and barbeque. Trees would be situated to protect against the wind. Commissioner Holt thanked him for his great presentation. Chair Camacho stated that the green spaces could be used as open areas for soccer or other children’s activities like San Francisco offers. Richard Kennedy stated that the high winds in the area would have to be considered because the wind could be a hindrance. Commissioner Uy also mentioned installing basketball courts that could be used as soccer fields. Chair Camacho also asked if a bike share program was initiated would they have input. Senior Planner Billy Gross stated that it would go through the Design Review Board same as with Phase 1 and Phase 2 of the project. She also asked if the Palm Trees did not do well would they be replaced. Richard Kennedy stated that they would use the best species for the area and make sure that they are planted properly. Senior Planner Bill Gross also responded by stating that if this were to happen, it could be amended. He also stated that if the Commission has follow-up questions or suggestions that they be forwarded to the Planning Division before the proposal goes to City Council to vote on. Chair Camacho stated that the Commission’s main suggestion is that there definitely needs to be more activity space for children to play and to do activities. Director Ranals stated that the Commission can forward their questions and suggestions on to her directly. Vice Chair Garrone commented that the residential development will change the pattern of traffic which will be a good thing. The Commission thanked Billy Gross and Richard Kennedy for their great presentation. VIII. OLD BUSINESS: A. Concert in the Park Recap Manager Mediati reported that an estimate of 2,500 people attended Concert in the Park. He attributed this to the fact that last year’s band was a bigger draw. The professional bands Pete Escovedo and Malina Moye were well received. South San Francisco and El Camino High School bands were also a great draw. Friends of Parks and Recreation contributed a $250 stipend to each of the high school bands as a thank you for their participation. The survey results stated that 81% of participants were SSF residents and 91% of the participants were satisfied with the event. Friends of Parks and Recreation sold beer, wine, and bottled water and made $4,421 net profit. Manager Mediati stated that even though more people attended the 2016 concert, net profits were comparable, since expenditures were down. He also reported that the food trucks were well received. Commissioner Flores stated that it was a great event and that the collaboration with the Cultural Arts Commission went very well. He also commented that there were long lines Parks and Recreation Commission Minutes of the Meeting of October 17, 2017 Page 4 in the children’s areas and that next year they could take advantage of this by possibly selling items like snow cones to increase their net profits. Chair Camacho also stated that it was a great event. She commented on the staff hours for the event. Acting Manager Cullinan stated that a lot of hours go into events like this, especially by full time staff as well as part-time staff. It is definitely required. Parks Manager Mediati thanked all of the staff this year. He stated that it was much easier than last year, since everyone knew exactly what they needed to do. A continued item from the Oyster Point Update occurred as follows: Chair Camacho asked that when this is presented to the Planning Commission and City Council that the Parks and Recreation Commission concern about not having adequate areas for children’s activities be addressed. Commissioner Uy also commented that the Oyster Point Development does not seem to be geared toward families. IX. NEW BUSINESS: A. Cancellation of November, December 2017 Meetings Director Ranals stated that in the past the Commission has usually canceled the November and December meetings due to the holidays. Commissioner Garrone made a motion to cancel the November 21, and December 19, meetings and have a special meeting on December 12. It was seconded by Commissioner Flores and unanimously approved. X. BEAUTIFICATION COMMITEE Vice Chair Garrone stated that he was not able to attend due to a family emergency. Parks Manager Mediati reported that they discussed meeting dates for next year and had finalized the letter of congratulations to go out for the Beautification Award winners. XI. FRIENDS OF PARKS AND RECREATION Commissioner Flores stated that they made $4,421 from their beverage sales and that The collaboration with the Cultural Arts Commission volunteering went very well. Jeannette Holt stated they will be having a Wine and Paint event on January 25. Additional details to follow and she invited the Commission to attend. XII. ITEMS FROM COMMISSION - Commissioner Holt attended the IPP Planting on October 7, Concert in the Park, Quilt Show and the Fall Family Festival put on by Kaiser. He stated that it was well attended. - Commissioner Battaglia attended the SSF Grand Walking Tour and the Library Book Fair. She stated that she would like to attend the Thanksgiving Fun Run this year. She also attended the last South San Francisco Women’s Networking Forum where Elaine Parks and Recreation Commission Minutes of the Meeting of October 17, 2017 Page 5 Garbarino, Kum Kum Gupta and Kristy Camacho spoke. She enjoyed it and is planning on attending the next one. - Commissioner Lock stated that the California Parks and Recreation have chosen a new Executive Commission Director, Jim Simmons. He also reported that he and his wife are first time grandparents. - Commissioner Flores attended Concert in the Park and stated that it was very well done. He also did the South San Francisco Grand Walk. He stated that he would like to see the History Walk done again and other walk locations done by the Parks and Recreation Department. - Vice Chair Garrone could not attend the Bay Front Clean Up. He however heard comments from volunteers about how much garbage there was around the nearby office buildings. He is planning to attend the planting event with Bimbo Bakeries on Monday, October 23. He stated that that drinking fountain is very nice. - Commissioner Uy stated that he is happy to see Futsol offered at Terrabay on Friday evenings, but he said he did not see information on the City webpage. He said you should be able to find this information using our Park and Recreation page. He also rode a Spin Bike and found it very easy to use. He also stated that he was approached by one of our Tennis Instructors who stated that they would like to get a pay increase. Acting Recreation Manager Cullinan stated that the recreation instructors get yearly evaluations with a 3 to 5 percent increase depending on what the salary budget is allocated for. - Chair Camacho attended Concert in the Park and stated that it was a great event. She also stated that she would like to see private donations for Concert in the Park. Possibly corporate sponsorships. She thanked Parks Manager Mediati for letting the South San Francisco Mother’s Club do a volunteer planting event at Buri Buri Park. The children enjoyed it very much. She also stated that when Alta Loma Park is close to being finished she would like to have the Mother’s Club involved in another volunteer planting event if there is an opportunity. She noted that the topic of ballfields was discussed at the last South San Francisco School District meeting and asked if city staff had been informed of this. Director Ranals stated that they had no notification. Chair Camacho asked that the South San Francisco School District be told to keep the Parks and Recreation Department updated when parks and recreation items are discussed. Chair Camacho stated that she also attended the Measure W facilities tour. She found it very interesting. However, she stated that she did not see anything regarding Park and Recreation facilities. She stated that she would like the Commission more vocally involved in the process. Director Ranals stated that as soon as an architect is chosen that they will have workshops to participate in. Parks and Recreation Commission Minutes of the Meeting of October 17, 2017 Page 6 Chair Camacho stated that she also attended the Quilt Show and said that Specialist Santos did a great job. She also wanted to make sure that the thank you letter would be sent out to Mr. Toy from Westborough Middle School for bringing his kids to the Bay Front Clean Up. XIII. ITEMS FROM STAFF A. Calendar of Events Acting Recreation Manager Cullinan informed the Commission about the Halloween Extravaganza happening this Saturday, October 21, from 5:00 p.m. to 8:00 p.m. She invited the Commissioners to contact her for tickets. Acting Manager Cullinan informed the Commissioners of the Holiday Boutique on November 3 and Thanksgiving Fun Run on November 18. She also highlighted that Santa Comes to Town on Saturday, December 2 and the Wreath Workshop hosted by Improving Public Places, is on Sunday, December 3. Chair Camacho asked when registration was starting. Director Ranals stated that she will confirm and notify the Commission. B. Administrative Update Acting Recreation Manager Cullinan and Parks Manager Mediati reviewed the information provided in the update. Manager Mediati highlighted that the Alta Loma Playground improvements had begun. The old playground had been removed. Acting Manager Cullinan noted that the Childcare Program recently received a generous donation and that Monte Verde Afterschool recently participated in “Station Day;” which occurs twice a month. Station Day has various activities that include: cooking, art, and STEM. She also mentioned that the Childcare Program is currently doing a See’s Candies fundraiser. Parks Manager Mediati stated that the Buri Buri Park scoreboard has been installed and the electrical hook up is pending. He also highlighted the planting project at Sellick Park that was the culmination of the Bay Friendly Landscape Certification course that staff completed. Director Ranals stated that an offer letter has been sent for the position of Landscape Architect. She is hopeful that the candidate will accept. C. Cultural Arts Commission Minutes –August Minutes were attached to the October Agenda packet. XIV. Adjournment 9:19 p.m. Respectfully submitted by: Susan Filereto, Administrative Assistant NEXT MEETING: December 12, 2017